AC TRANSIT DISTRICT Board of Directors Executive Summary
GM Memo No. 08-305 Meeting Date: December 5, 2008
Committees: Planning Committee External Affairs Committee Rider Complaint Committee Board of Directors
Finance and Audit Committee Operations Committee Paratransit Committee Financing Corporation
SUBJECT: Consider Amending Contract with Architectural and Engineering firm Jacobs, Carter-Burgess to Increase Contract Ceiling from $2,000,000 to $3,700,000 RECOMMENDED ACTION: Information Only
Briefing Item
Recommended Motion
Authorize the General Manager to Amend the District’s Contract for On-Call Architectural and Engineering Services with Jacobs, Carter-Burgess to Increase the Contract Ceiling from $2,000,000 to $3,700,000.
Fiscal Impact: Potential expenditure of $1.7 million through June 30, 2009. All amounts will be grant funded.
Background/Discussion: In 2004, the Board authorized the award of two (2) five-year Architectural and Engineering contracts with Parsons Brinckerhoff Quade & Douglas, Inc. and CarterBurgess Architectural and Engineering Services for as-needed services. The original contract ceiling for each contract was $500,000. As the number of District capital projects increased over the years, there was a concurrent need to increase the dollar value of these contracts. At the February 16, 2005, meeting, the Board approved an increase in the dollar value of these contracts to $2,000,000 per contract.
BOARD ACTION:
Approved as Recommended [ ] Approved with Modification(s) [ ]
Other
[ ]
The above order was passed on: . Linda A. Nemeroff, District Secretary By
GM Memo No. 08-305 Meeting Date: December 5, 2008 Page 2 of 3 At the August 19, 2008, meeting, the Board extended the term of these contracts through June 30, 2009 without adding any additional money to the contract. The extension of the Jacobs, Carter-Burgess contract through June 30, 2009 prompted an updated review of pending projects that could move forward. These projects include the following:
Funding Type
Project Title
Project Description
Chiller/HVAC Replacement at GO
Engineering to replace 20+ year old chiller, cooling tower & air handler.
Grant
Architectural & Engineering Services for Hydrogen Fueling Station at D2
Detailed design for equipment bid packages, construction bid package and building permits.
Grant
Office Renovation at D4
Engineering for office operations staff & ADA compliance, replace aged mechanical system
Grant
Mitigate Ground water in pit vents at D4
Engineering to mitigate ground water in pit vents (safety issue).
Grant
Parallelogram Lift at D4 and CMF
Engineering to replace drop tables with equipment that will handle articulated buses safely.
Grant
Construction Management Services for Hydrogen Fueling Station at D2
Construction management oversight of the Services for Hydrogen Fueling Station at D2
Grant
The projected costs for the above projects will exceed the current ceiling of the Jacobs, Carter-Burgess contract. As a result, staff is recommending that the contract ceiling be increased from $2,000,000 to $3,700,000 to provide for the continuation of these projects.
GM Memo No. 08-305 Meeting Date: December 5, 2008 Page 3 of 3 Prior Relevant Board Actions/Policies: GM Memo 05-050
Board approved an increase in the contract ceilings from $500,000 to $2,000,000 in the District’s on-call contracts for architectural and engineering services .
GM Memo 04-013
Board approved contract awards to Parsons Brinckerhoff Quade & Douglas, Inc. and Carter-Burgess Architectural, Engineering and Related Services, for Design/Engineering/Architectural and Construction Project Management Services on an As-Needed Basis.
GM Memo 03-168 Board approved the issuance of Request for Qualifications, for Engineering and Architectural Services on an As-Needed Basis. Attachments:
None
Approved by:
Rick Fernandez, General Manager Joe DeProspero, Chief Maintenance Officer Blake Pelletier, Chief Technology Officer
Prepared by:
Joe Callaway, Director – Project Management Office Gene Johnson, Director – Facilities, Construction, and Engineering
Date Prepared:
November 24, 2008
