WICHITA FALLS AREA EMERGENCY RESPONSE ACTION PLAN
PHMSA Sequence Number 2999 EPA FRP ID Number FRP-06-TX-00631 Owner/Operator:
Phillips 66 2331 City West Blvd. Houston, Texas 77042
24-Hour Number: (800) 231-2551 or (877) 267-2290
Page A7-1 Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.
Wichita Falls Area Response Zone Appendix
Appendix 7: ERAP
Appendix 7: ERAP Table of Contents 7.1
Area Information ........................................................................................................1 7.1.1
Wichita Falls Northern Lines ..........................................................................1
7.1.2
Carson Station ...............................................................................................2
7.1.3
Tank Table .....................................................................................................3
7.2
Communication Equipment ........................................................................................3
7.3
Notification Sequence ................................................................................................3
7.4
Emergency Notification Contact List ..........................................................................6
7.5
Emergency Response Equipment, Testing & Deployment .........................................9 7.5.1
Wichita Falls Pipeline System ........................................................................9
7.5.2
Carson Station ...............................................................................................9
7.6
Evacuation Plan .......................................................................................................10
7.7
Immediate Actions ...................................................................................................12
7.8
Maps and Diagrams.................................................................................................14
7.9
7.8.1
Wichita Falls Response Zone .......................................................................15
7.8.2
Carson Station Diagrams .............................................................................17
Response Forms .....................................................................................................24 Incident Report Form ...............................................................................................25 ICS 201-1 - Incident Briefing Map/Sketch ................................................................28 ICS 201-2 - Summary of Current Actions .................................................................29 ICS 201-3 - Current Organization ............................................................................30 ICS 201-4 – Resource Summary .............................................................................31 ICS 201-5 - Site Safety and Control Analysis ...........................................................32 Weather Report .......................................................................................................33 ICS 202 – Incident Objectives ..................................................................................34 ICS 203 – Organization Assignment List ..................................................................37 ICS 211 - Check-In List ............................................................................................38 Spill Trajectory Request Form .................................................................................39
The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.
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Wichita Falls Area Response Zone Appendix
7.1
Appendix 7: ERAP
Area Information 7.1.1
Wichita Falls Northern Lines Area Information
Maintenance Group Name Response Area Location
Line Section
Counties WCD Telephone (day/night) Address Owner Owner Location (street) Emergency Telephone City County Qualified Individual
Alternate QI
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Wichita Falls North Pipeline System Wichita Falls Area NT-10 Elbert to Twin Butte NT-21 Olney to Twin Butte NT-30 Carson to Wichita Falls NT-20 Twin Butte to Carson NT-95 Kamay to Carson NT-90 Predo to Carson NT-91 Archer to Predo WF-9 to WF-13 Products Line OK-01 Wichita, Archer, Clay, Young, Throckmorton Pipeline: 599,928 gallons (14,284 bbls) Tank: 1,509,300 gallons (35,935.7 bbls) (940) 720-4325 (day) (559) 513-3552 (night) 1214 N. MLK Jr. Blvd. Wichita Falls, TX 76306 Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip Harris Telephone 281-293-3891 Jerry Keeney-Area Supervisor 940-720-4325 – Office 559-513-3552 – Cell Steven Derk – Facility Supervisor 405-670-0804 – Office 406-550-8667 – Cell
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Wichita Falls Area Response Zone Appendix 7.1.2
Appendix 7: ERAP
Carson Station
Facility Name:
General Information Carson Station 276 Wells Rd Wichita Falls, TX 76310
Facility Phone Number / Fax Number
In Holliday, TX, from the intersection of Hwy. 440 go approx. 4.3 mi NE on Hwy. 277, turn south on Turkey Ranch Rd, go approx. 2 mi (becomes Wells Rd), station on West. 940-733-0315
Facility County
Wichita
Latitude and Longitude:
W98° 38’ 20” N33° 49’ 47”
Wellhead Protection Area
N/A
Owner of Facility:
Owner Phone
Phillips 66 Company 2331 City West Blvd. Houston, TX 77042 281-293-3891
Owner County
Harris
Operator of Facility:
Phillips 66 Company
Dun and Bradstreet Number:
Phillips 66: 07-837-8508
NAICS Code
424710 (Petroleum Bulk Stations and Terminals)
Largest Oil Storage Tank Capacity:
1,050,000 gallons (25,000 bbls.)
Maximum Oil Storage Capacity:
1,510,000 (35,976 bbls.)
Number of Aboveground Oil Storage Tanks:
2
Number of Underground Oil Storage Tanks:
0
Worst Case Discharge Amount:
1,050,000 gallons (25,000 bbls.)
Nearest Navigable Waterway
N/A
Facility Distance to Navigable Waters:
N/A
Date of Facility Start Up
1941
Dates and Types of Substantial Expansion
1953 – added Tank 736
Facility Address:
Owner Address
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7.2
7.1.3
Tank Table
Tank #
Substance Stored
Quantity Stored (Gal.)
709 736
OOS Crude
341,500 886,000
1283 1263
Crude Crude
4,540,000 4,540,000
Max Capacity (Gal.)
Tank Type
Carson 392,000 IFR / Steel 1,050,000 EFR Wichita Falls 5,031,000 IFR / Alum 5,031,000 IFR / Alum
Appendix 7: ERAP
Year Installed
Federal Regulatory Jurisdiction
1941 1953
PHMSA EPA
1993 1993
PHMSA PHMSA
Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single Sideband radios, satellite phones, and paging systems. Company Response Team mobile and office telephone numbers are located in Appendix 3 of this Plan. Communications needs beyond primary communications devices will be supplied by Company contracted OSRO's. OSRO telephone numbers are located in Appendix 3 of this Plan.
7.3
Notification Sequence Facility, Corporate & Regulatory Notifications In the event of an emergency, it is the responsibility of the Incident Commander (IC) to ensure that the required and applicable notifications are made. However, if the Incident Commander elects to do so, he may choose to delegate these notifications to the appropriate support resources. (Refer to Emergency Notification - Telephone List, located in this Plan for support resource contact information). NOTE: Use the Incident Report Form, Notification Information to document notifications completed and follow-up requests.
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Midstream Operations Notifications Flowchart 3rd Party Reports an Incident
Call 9-1-1, Fire, Injury, Police?
as needed. Yes
Local Supervisor, Division Manager Or Project Management
No
Need to shut pipeline Down?
Yes
Control Center
Control Center Console
No
Emergency Response
Duty Officer
*Project Management notifies
Security Environmental
All Call into the Meet-Me Line for Initial Notification Briefing, as invited.
Local Supervisor if working at an exsiting asset.
Review Midstream Operations Incident Reporting Guidance Document
Health & Safety
D.O.T. Managers
Notifications, as appropriate: No; IST Briefing, as needed.
Agency Notification?
EMERGENCY TELEPHONE NUMBERS: Duty Officer 24/7 …………………………..……(800) 231-2551 – Fax: 918-977-6119 Control Center ………..……….….…. (877) 267-2290 Meet Me Conference Line .….…..(888) 337-0215; Code: 7554123# Axiom Medical Consulting ……………….……. (281) 419-7063 Employee Hotline (Evacuation & Natural Disaster)….. (866) 397-3822 Crisis Management Hotline ……………………..(855) 699-8701 or (832) 765-3500
Crisis Management Notification by Manager?
Yes
No
1. Agencies, as needed. 2. Incident Support Team 3. Crisis Management Hotline, as needed.
Yes
Revision: 20160308
*Updates in Green
Incident Reporting Guidance Document Midstream Operations Incident Notification & Reporting Tool Rev. Date-Sept. 1, 2015 All of the following incidents should be reported to the applicable MLT member as soon as possible. Incidents should also be reported to the Duty Officer (DO) as indicated on the table below. The blue shaded OLT column notifications should be completed by the applicable TLT member. Midstream Operations HSE is responsible for reporting incidents to the Crisis Management (CM) Hotline. Duty Officer Number: 1-800-231-2551 Crisis Management Hotline: 1-855-699-8701
Incidents requiring applicable OLT member notification INJURY: Incident resulting in an on-the-job employee, contractor or public fatality, multiple injuries/illnesses, or serious individual injury/illness requiring immediate hospitalization for observation, transport via ambulance to a hospital or trauma center and/or medical treatment. Any recordable injury; any injury or incident that has reasonable potential to result in harm to the injured party or become a recordable injury; or any injury requiring clinic visitation requires a DO call and Support Team Discussion. Examples include loss of consciousness, inhalation of chemicals, exposure to toxics, head injury, heat stress, burn, impact & serious vehicle incident. Excluded from this requirement are minor first aids. Serious non work related illnesses which become symptomatic at work
DO
OLT/HSE to OLT CM
X
X
X
X
2 or More
X
Any serious motor vehicle accidents SPILLS/RELEASES: Any spill or release affecting residences or businesses (beyond nuisance odors)
X
X
X
X
Any product release greater than 5 gallons, or potential to exceed 5 gallons. This includes suspected, but not yet confirmed potential leaks.
X
Sudden and/or significant loss of pressure on a pipeline system (PLM Alarm), 3rd Party report of odor, visible product, vapor, release resulting in either a fire or explosion, sheen/stain on or near Phillips 66 asset of Right of Way. Any spill/release to environmentally sensitive areas, such as national parks or wildlife habitats and refuges, tribal land etc. to any water of the United States.
X
X
X
X
HVL (propane, ethane-propane) release greater than 5 gallons or potential to exceed 5 gallons.
X
X
Greater than 100 bbls to public land/property (not contained in a tank dike)
X
X
X
That causes closure, stoppage or re-routing of traffic on public road or waterway.
X
X
X
Any Notice of Violation or Notice of Potential Violation PROPERTY DAMAGE/BUSINESS INTERRUPTION Property damage events exceeding or likely to exceed $50,000 ($25,000 Washington) in estimated damages (example fire, pipeline repairs, cleanup, value of lost product, collision, act of nature, vandalism, theft, etc.)
X
If >1 BBL
X If >$500M gross
X
X
Business interruption (potential): systems down/not operating as normal EVACUATION/SHELTER IN PLACE Evacuation beyond facilities of employees or contractor personnel (includes evacuation as a result of storms or threat of storms).
X
X
X
X
X
Shelter-In-Place or mandatory evacuation of the public. PUBLIC RELATIONS/ACUTAL OR POTENTIAL COMPANY IMPACT Any situation that should be brought to the attention of corporate management due to the actual or potential impact on company such as:
X
X
X
X
X
X
Incident with media on-site at the incident location. Transportation incidents such as derailments or truck/trailer accidents, involving our products resulting in a closure of a public road and/or re-routing or stoppage of traffic.
X
X
X
X X
X X
X X
Complaints of acute illness by third parties allegedly caused by our operations or products (i.e. calls by more than one individual) SECURITY
X
X
X
Theft or Vandalism of Company property, equipment and/or facility
X
Security Breach (trespassing)
X
Suspicious activity (Picture taking, parking near facility, etc.)
X
Serious security incidents (i.e. acts of terrorism, bomb threats, sabotage, kidnapping, employee violence, etc.)
X
X
X
Threats by telephone or warnings from local enforcement. OTHER All Resignations/Terminations
X
Confrontations with anti-industry groups that could attract media attention.
Potential legal action
X X
* Includes Partner/ JV operated incidents. Non-operated JV incidents should be reported directly to the Duty Officer. Official Document Location: Livelink Retention: ADM 220/2Y Page 13 of 50
Wichita Falls Area Response Zone Appendix
7.4
Appendix 7: ERAP
Emergency Notification Contact List See Emergency Notification Contact List on the next page.
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Wichita Falls Response Area Emergency Notification Contact List Emergency Response Numbers Group / Function Duty Officer Control Center Emergency Hotline Company "Meet Me" Number Employee Hotline (Natural Disaster) Axiom Medical Monitoring
Telephone (800) 231-2551 (877) 267-2290 (888) 337-0215 (866) 397-3822
Other Telephone Fax: (918) 977-6119 (800) 231-2566 Access Code: 7554123# (855) 480-6634
Qualified Individual / Incident Commander (QI / IC) Contact List Name
Office Phone
Jerry Keeney, Area Supervisor (940) 720-4325 Office: 1214 N. MLK Jr. Blvd. Wichita Falls, TX 76306
Home Phone
Cell Phone
Resp. Time
(559) 513-3552 Home: 3 Jacobs Ct. Wichita Falls, TX 76310
1 hr
Alt Qualified Individual / Incident Commander (Alt QI / IC) Contact List Name
Office Phone
Steven W. Derk, Facility (405) 670-0804 Supervisor Office: 4700 NE 10th St Oklahoma City, OK 73117
Home Phone
Cell Phone
Resp. Time
(405) 550-8667
2 hrs
Home: 14701 SE 75th St Choctaw, OK 73020
Incident Support Team Position
Name
Alt. DOT Contact Manager, Engineering & Projects Manager, Logistics Director, Crisis Management Manager, HSE Manager, Division HSE Team Leader – Central/Amarillo
Todd Tullio Dave Barney Doug B. Sauer Steve Pepper Burt Bure Rodger Lewis Brad A. Hendrix
Office Phone
Home Phone
(832) 765-1636 (832) 765-1530 (918) 977-4080 (832) 765-1775 (832) 765-1362 (918) 977-4640 (918) 977-6231
(281) 746-7588 (918) 213-0481 (281) 812-0605
Mobile Phone (281) 685-3646 (281) 467-4732 (832) 274-8478 (281) 235-6176 (337) 356-1473 (806) 283-1277 (918) 977-0137
Midstream Operations Tier 1 Responders Name Laura Willis, Operations Supervisor Brian Bain, Pipeliner Corey C. Davidson, Pipeliner Sam Easter, Pipeliner Blue Garcia, Pipeliner Addison Holzmeyer, Technician Beverly Ledrick, Lead Operator Craig Mahler, Pipeliner Bobby L. Moore, Technician Jason Vicars, Pipeliner Ryan Wallander, Technician D. Scott Rasor, Pipeliner
Office Phone
Home Phone
(940) 720-4340 (940) 720-4316 (940) 549-8970 (940) 549-8970 (940) 720-4345 (940) 720-4326 (940) 720-4330 (940) 720-4334 (940) 720-4367 (940) 720-4371 (940) 720-4355 (940) 720-4335
Mobile Phone
Resp. Time
(918) 521-4673 (940) 232-8366 (940) 567-1175 (940) 636-1452 (940) 631-1896 (432) 202-6687 (940) 613-8027 (940) 631-0765 (940) 631-6831 (940) 249-8551 (940) 232-1730 (940) 631-3989
1 hr 1 hr 1 hr 1 hr 1 hr 1 hr 1 hr 1 hr 1 hr 1 hr 1 hr
Emergency Response Resources Name Contract ES&H Environmental Services Other
Phone
Alt. Phone
Resp. Time
(877) 437-2634
(888) 422-3622
Agency / Other Telephone Numbers Agency / Group Federal
4/1/2016
Telephone
Other Telephone
National Response Center EPA Region 06 National Weather Service - NOAA U.S. Coast Guard Marine Safety Office State Highway Patrol, OK Highway Patrol, TX Railroad Commission of TX, Dist. 09 Railroad Commission of TX, Dist. 7B TCEQ Region 3 (Abilene) Emergency Coordinator TX Commission on Environmental Quality (TCEQ) TX General Land Office Local Ambulance: Life Line EMS Ambulance: Trans Star Fire Dept: Lakeside City Vol. Fire Dept: Wichita Falls, TX Fire: Walters, OK Police Dept: Wichita Falls Sheriff's Dept: Wichita County Police Dept: Walters, OK Hospital: Kell West Regional Hospital: Red River Media: 104.7 FM KYYI Radio Media: KAUZ TV-6 Media: KDFX TV-3 Weather Service (Wichita Falls) Archer City Fire Department-Archer City, TX Archer Co. Sheriff-Archer City, TX Archer County LEPC (Shane Wright) Clay County LEPC (Kent Neville) Clay County Sheriff-Henrietta, TX Graham Fire Department-Graham, TX Henrietta Fire Dept.-Henrietta, TX Throckmorton County (Trey Carrington) LEPC Throckmorton Fire Dept.-Throckmorton, TX Throckmorton Sheriff-Throckmorton, TX Young County (Carey Pettus) LEPC Young County Sherriff Office-Graham, TX
4/1/2016
(800) 424-8802 (800) 372-7745 www.weather.gov (314) 269-2463 (405) 425-2424 (940) 851-5520 (940) 723-2153 (325) 677-3545 (325) 692-5869 (512) 463-7727 (800) 832-8224 911 911 (940) 692-4157 911 (580) 875-2060 911 911 (580) 875-3343 (940) 692-5888 (940) 322-3171 (940) 691-1047 (940) 322-6957 (940) 691-0003 (940) 692-9999 (940) 574-4545 (940) 574-2571 (940) 574-2571 (940) 538-5611 (940) 538-5611 (940) 549-4013 (940) 538-4343 (940) 849-3081 (940) 849-3311 (940) 849-3431 (940) 549-1777/1555 (940) 549-1555
(202) 267-2675 (214) 665-6489 (206) 526-6317
M-F 8am to 5pm (512) 239-1000
(940) 322-1506 (940) 696-6400 (940) 761-7901 (940) 720-5000 (940) 766-8170
(940) 574-2571 (940) 574-2571 (940) 538-5611
(940) 849-3081 (940) 849-3311 (940) 549-1777/1555
Wichita Falls Area Response Zone Appendix
7.5
Appendix 7: ERAP
Emergency Response Equipment, Testing & Deployment 7.5.1 • • • • • •
Wichita Falls Pipeline System 300 ft. of 8” round containment boom with 8” skirt, located in spill trailer 1 drum skimmer rated at 20 BPH 100 ft. Absorbent Boom Assorted Absorbent Pads Flat Bottom Aluminum Boat 5 Hp Boat Motor
7.5.2
Carson Station
The facility does not have spill response equipment, however they will rely on the Wichita Falls Pipeline System equipment for initial response. Emergency Response contractors and their equipment will be utilized during a release, if necessary. See the Oil Spill Removal Organizations Section for a list of contractor agreements. According to Appendix E to 40 CFR Part 112,3.3, in the event of a Small Discharge a facility should be able to deploy 1000 feet of boom within one (1) hour and have oil recovery devices available within two (2) hours, if appropriate. An evaluation of this facility has been conducted and the Company has determined that maintaining boom and oil recovery equipment is not appropriate for this facility. This evaluation is based on the fact that all oil storage is within secondary containment. The Company certification regarding resources has been provided per 40 CFR 112.2. This certification is located in Appendix 1 of this plan. OSRO information is located in Appendix 3 of this plan.
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7.6
Appendix 7: ERAP
Evacuation Plan Evacuation may be required for several reasons, e.g., fires, explosions, spill, flooding, etc. The cause of the problem could originate on or off site. If evacuation is required, all personnel on site must be notified that they need to evacuate, and they must know where they should assemble. After an evacuation, all personnel must be accounted for. The facility contains no critical equipment that requires employees to continue to operate after the evacuation notification is made. The Area Manager or other operations personnel will engage appropriate shutdown switches. All personnel are to report to the entrance of the facility at Turkey Ranch Rd. for accountability and instructions. This section contains a layout providing the evacuation routes for the station. If time permits during the evacuation, the Incident Commander or his/her designees should notify the fire department via telephone. Also if time permits, the Environmental Coordinator should be notified. If time does not permit the use of the telephone , the Incident Commander or his/her designees will call the fire department from the nearest available telephone. The Incident Commander or his/her designees will conduct a headcount. Terminal operations personnel are responsible for knowing which operations personnel, visitors, and contractors are on site. Matching crews to trucks on site will account for truck drivers. The trucks onsite will be determined visually from the assembly area. The fire department must be notified immediately if there are personnel not accounted for. All personnel will remain outside the gates until instructed otherwise by the Incident Commander or his/her designees. The purpose of the emergency evacuation signal is to allow notification of all personnel in the area that an emergency condition exists. The signal is an air horn, blown three (3) times. After an evacuation, no Company personnel are to re-enter the station until the Incident Commander or his/her designees verbally gives the all clear/re-entry signal. Company personnel may be authorized to re-enter the station prior to the all-clear by the responding agency in order to provide site-specific information to the responders. Under no circumstances are Company personnel allowed to enter hazardous areas unless they have the proper personal protective equipment and they have been trained in the proper use of the equipment. The Incident Commander or his/her designees will verbally issue the all clear signal after thoroughly discussing the situation with the appropriate response agency (fire department, HAZMAT teams, etc.) and with Company management. After returning to the site, a thorough inspection of the station must be made to determine the extent of any damage and the status of all systems and equipment. This inspection must cover the entire station, even if only a small part of the station was affected, in order to check for hidden damage. Depending upon the extent of the damage, station personnel may conduct the inspection, or additional resources may need to be utilized including the Company Environmental Coordinator and/or a representative from the Insurance Department, etc.
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Wichita Falls Area Response Zone Appendix
Appendix 7: ERAP
Community Plan Wichita Falls has mitigation action plan located at the following link: http://www.wichitafallstx.gov/DocumentCenter/View/24968 The nearest hospital is the Kell West Regional Hospital. 5420 Kell Boulevard West Wichita Falls, TX 76310 Directions 1. 2. 3. 4.
Head north on Wells Rd / Turkey Ranch Rd Turn right onto Seymour HWY / US-82 E / US-277 N. Exit toward Barnett Rd. Merge onto Kell Blvd.
Destination will be on the left.
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Wichita Falls Area Response Zone Appendix
7.7
Appendix 7: ERAP
Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill. Person Taking Action (Initials)
Response Action
Date / Time Action Taken
First Person To Discover Spill 1. IMMEDIATELY NOTIFY AREA SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY -Evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard, and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL - Primary Response Team Members, Qualified Individual, Company Management, Area Response Team, Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only) 14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required)
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Appendix 7: ERAP
Person Taking Action (Initials)
Response Action
Date / Time Action Taken
15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery, and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed
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Appendix 7: ERAP
Maps and Diagrams
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Wichita Falls Terminal Plot Plan
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Carson Station Diagrams
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Appendix 7: ERAP
Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211 - Check-In List Spill Trajectory Request Form
HSE025/DIS
Revision: June 2016
A7-24
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP – COMPANY INCIDENT REPORT FORM Company, Agency and environmental notifications must be made quickly. Do NOT wait for all incident information before calling the National Response Center at 800-424-8802. Use this form to record as much incident information as possible. Communicate within 30 to 60 minutes of discovery time. Use the Emergency Notifications Log to document all communication, any additional information and distribution.
I. INCIDENT TYPE A. Check all that apply: Release B. REPORTING PARTY Name/Title: Company: Address:
Security
Fire
City, State Zip:
Other (Specify) C. SUSPECTED RESPONSIBLE PARTY Name/Title: Company: Address: City, State Zip:
Call Back #: Call Back #: D. Calling for the Responsible Party? Yes No II. INCIDENT LOCATION INFORMATION Incident Location: Terminal Pump Station Vessel Pipeline Truck Rail Owner Name: Operator Name: Address: 2331 City West Blvd. Address: City, State, Zip: Houston, TX 77042 City, State, Zip: County/Parish: Hwy or River Mile Marker: Section-Township-Range: Latitude Longitude Dist./Dir. to Nearest City: Facility Storage Capacity: (bbls) Container Type ( AST/ UST) Container Capacity (bbls) Site Supervisor/Contact: Call Back #: III. INCIDENT DESCRIPTION & IMPACTS Date/Time Discovered: Discovered by: Material Released: Quantity Released: (bbls/lbs) Duration of the Release: Weather Conditions: F Quantity to Surface Water: Temperature: Humidity: Off Company Property? Yes No Wind Speed: Direction: Evacuations: Yes No # Evacuated: Name of Surface Water Fire: Yes No Distance to Water: (ft/mi) # Hospitalized: Explosion: Yes No # of Injuries: Media coverage expected? Yes No # of Fatalities If Operator error, has Drug and Alcohol program been initiated? DOT jurisdiction event? Yes No Yes No If DOT event, list those completing Drug and Alcohol testing? Incident description (Including Source and or Cause of the Incident)
Impacted area description
Damage description and estimate ($, days down, etc.)
Actions taken to correct, control or mitigate (Change in Security Level, FSP and/or ERP Implemented, etc.)
Blank Form Retention: Completed Form Retention:
ADM090/ MAX 12Y HSE975/5Y
Blank Form Location: Completed Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF Livelink; Facility files
Effective Date: MAR-2012 PREP-IRF Page 1 of 3
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP - INCIDENT REPORT FORM Agency/Person Contacted
Notified By
Office Phone
Cell Phone
Other Phone
Date & Time Notified
Log #
Comments
IV. EMERGENCY NOTIFICATIONS - LOG Follow-Up: Yes No
800-231-2551
Duty Officer/
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Blank Form Retention:
ADM090/ MAX 12Y
Blank Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF
Completed Form Retention:
HSE975/5Y
Completed Form Location:
Livelink; Facility files
Effective Date: Jan.31,2012 PREP-IRF
Page 2 of 3
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP - INCIDENT REPORT FORM Agency/Person Contacted
Notified By
Office Phone
Cell Phone
Other Phone
Date & Time Notified
Log #
Comments Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
V. ADDITIONAL INFORMATION
** Alternate NRC contact information: Fax: 202-267-2165, TDD: 202-267-4477, or e-mail:
[email protected]
VI. PREPARED BY AND DISTRIBUTION Prepared by:
Date:
IMPACT Entry Complete:
Yes No
* Notify the appropriate Company DOT Coordinator to complete the PHMSA FORM F 7000-1, as applicable.
Blank Form Retention:
ADM090/ MAX 12Y
Blank Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF
Completed Form Retention:
HSE975/5Y
Completed Form Location:
Livelink; Facility files
Effective Date: Jan.31,2012 PREP-IRF
Page 3 of 3
Wichita Falls Response Zone Appendix
ICS 201-1 - Incident Briefing Map/Sketch Incident Name:
Appendix 7: ERAP
Version Name: Period:
/
/
:
to
/
/
:
Incident Map/Sketch
Situation Summary and Health and Safety Briefing
Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH
HSE025/DIS
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Revision: June 2016
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Wichita Falls Response Zone Appendix
ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives
Date/Time
Appendix 7: ERAP
:
to
/
/
:
Current and Planned Actions Action/Event/Notes
Approved By Incident Commander:
Date: Date:
Prepared By:
At:
ICS 201-2 – SUMMARY OF CURRENT ACTIONS
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
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/
:
Revision: June 2016
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Wichita Falls Response Zone Appendix ICS 201-3 - Current Organization Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
/
/
:
Federal OSC Safety Officer State OSC
Liaison Officer Incident Commander
Public Information
Operations Section Chief
Logistics Section Chief
Planning Section Chief
Prepared By:
At:
ICS 201-3 – CURRENT ORGANIZATION
INCIDENT ACTION PLAN TM SOFTWARE
HSE025/DIS
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/
Revision: June 2016
:
Finance Section Chief
Page
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Wichita Falls Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description
/
Version Name: Period: / /
Ordered
Prepared By:
At:
ICS 201-4 – RESOURCE SUMMARY
INCIDENT ACTION PLAN TM SOFTWARE
HSE025/DIS
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Appendix 7: ERAP
:
Revision: June 2016
ETA
Page
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/
Arrived
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:
Area Of Operation
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Wichita Falls Response Zone Appendix ICS 201-5 - Site Safety and Control Analysis
Appendix 7: ERAP
Version Name:
Incident Name:
Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the Yes No above? Remarks: Hazard Mitigation 1. Entry Objectives:
2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:
Yes No
Prepared By:
At:
ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
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No
/
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Wichita Falls Response Zone Appendix
Appendix 7: ERAP
Weather Report Incident:
Prepared By:
Period:
Version Name:
at
Present Conditions Wind Speed:
Wave Height:
Wind Direction From The:
Wave Direction:
Air Temperature:
Swell Height:
Barometric Pressure:
Swell Interval:
Humidity:
Current Speed:
Visibility:
Current Direction Toward:
Ceiling:
Water Temperature:
Next High Tide (Time):
Next Low Tide (Time): Next Low Tide (Height): Sunset:
Next High Tide (Height): Sunrise: Notes:
24 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
48 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
1997-2012 TRG/dbSoft, Inc.
Weather Report
HSE025/DIS
Revision: June 2016
A7-33
Wichita Falls Response Zone Appendix ICS 202 – Incident Objectives Incident Name: Overall and Strategic Objectives
Version Name: Period: / /
Appendix 7: ERAP
:
Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted
to
/
/
:
Assigned To
Status
Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016
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of
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Wichita Falls Response Zone Appendix
ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation
/
/
Assigned To
: Status
Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016
of
TM
© 1997-2016
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Wichita Falls Response Zone Appendix
ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
/
/
:
Overall and Strategic Objectives Objective
Assigned To
Status
Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Incident Action Plan Components ICS 202 Response Objectives
ICS 206 Medical Plan
ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan
ICS 208 Site Safety Plan Weather Report Incident Map Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016
of
TM
© 1997-2016
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Wichita Falls Response Zone Appendix
Appendix 7: ERAP
ICS 203 – Organization Assignment List
Version Name:
Incident Name:
Period:
Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives
Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager
/
/
:
to
/
/
:
Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader Section
Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions Position
Person
Approved By Planning Section Chief: ICS 203 – Organization Assignment List TM INCIDENT ACTION PLAN SOFTWARE
HSE025/DIS
Prepared By: Page
At: of
Revision: June 2016
/
Date: Date: / : © 1997-2016
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Wichita Falls Area Response Zone Appendix
Appendix 7: ERAP
ICS 211 - Check-In List Area:
Incident Name: Description/ Name (Last, First)
Company / Agency
Time In Leader Name
ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™
HSE025/DIS
Personnel/ Equipment Resource Type Equipment ID
Prepared By: Page
Demob Time
at / / © 1997-2016
of
© The Response Revision: June 2016
Contact Info
Pa
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Wichita Falls Area Response Zone Appendix
Appendix 7: ERAP
Spill Trajectory Request Form
HSE025/DIS
Revision: June 2016 © The Response
© The Response
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