QUOTATIONS/TENDERS ARE HEREBY REQUESTED IN ACCORDANCE WITH THE SCM REGULATIONS SECTION 18 OF THE LOCAL GOVERNMENT MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003, FOR THE PURCHASE OF ITEM/S THAT COULD BE ABOVE R30 000.00. QUOTATIONS MUST BE SUBMITTED IN SEALED ENVELOPES TO MR PAUL MALGAS OFFICE AT FINANCE DEPARTMENT, LESEDI OFFICES, CNR H.F VERWOERD AND DU PREEZ STREET HEIDELBERG 1438, ON OR BEFORE 23 JANUARY 2009 @ 12HOO.ALL ENQUIRIES SHOULD BE REFERRED TO MR PAUL MALGAS @ 016 340 4430 DEPARTMENT: FINANCE DATE: 16 JANUARY 2008 ITEM DESCRIPTION: INSPECTION OF ELECTRICAL AND WATER METERS SPECIFICATIONS FOR JOB: i.
PHOTO REQUIREMENTS: All photos should be available on disc, in JPG format and with 6 mega pixels including date and time.
ii.
SITE INSPECTIONS a)
b)
Site inspection of electricity meter Use electrical test apparatus to ensure consumer side of meter has power Ensure that the meter function according to standards Standards to be tested: Unit measurement accurate Sealed Working condition - unit measurement - consumer supply Wire capacity in and out to required standard per meter type In the box there is a functioning single main circuit breaker Wiring for the circuit breaker in the box are per standard for amperage – i.e. not below or excessively above gage requirement If meter installation is not per standard submit a report detailing defects to the Manager Revenue and Executive Manager Service Delivery Meter box requirements to be reviewed and corrected and reported on Weather proof condition for next 3 (three) months Sealed for council access only Is in accessible position for council access Record meter reading and link to meter number and property details Reports must be submitted on a daily basis Positively identify premises to address recorded on inspection list - record method of positive identification on inspection list The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals
Site inspection of water meter Ensure that the meter function according to standards Close municipal stop cock and ensure that all meters link to municipal stop cock are in a stand still position Close municipal stop cock and close consumer stop cock ensure that meter read on consumer side is in a stand still position
iii.
SUSPECTED POSSIBLE UNAUTHORITIED ACTIVITY ON ANY METERS a)
b)
iv.
Using consumer stop cock test consumption registered on consumer’s meter by recording reading, then fill a 2 litre container and record reading again – ensure reading is within 0.002 of a litre All meters which do not stand still – check for leaks up to consumers stop cock In consultation with consumer test water leakage on consumers side With consumer stop cock open and taps closed ensure that meter is not running Issue notice of leakage to consumer if seepage/leakage is detected and submit a report to Manager Revenue and Executive Manager Service Delivery Leakages detected on Indigent Registered Properties to be repaired on site to a maximum cost of R150.00 and a specified report submitted to Manager Revenue and Executive Manager Service Delivery detailed all work done The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Reports must be submitted on a daily basis
Electricity meters The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Remove all illegal connections Remove meter and cable Meter must serve as evidence in court The following in focus photo’s must be taken after meter and cable have been removed: Photo of empty meter box Photo recording empty box, card reference (property details) Completion of docket and representation in court Submit a report of all illegal connections to Manager Revenue and Executive Manager Service Delivery on a daily basis Deliver a notice for disconnection of electricity service due to illegal connection or tampering with meter Sticker marking meter as damaged or bridged out Water meters The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Remove all illegal connections Remove meter and pipes Meter must serve as evidence in court The following in focus photo’s must be taken after meter and cable have been removed: Photo of empty meter box Photo recording empty box, card reference (property details) Completion of docket and representation in court Submit a report of all illegal connections to Manager Revenue and Executive Manager Service Delivery on a daily basis Deliver a notice for disconnection of water service due to illegal connection or tampering with meter Sticker marking meter as damaged
DISCONNECTIONS OF ELECTRICITY AND WATER METERS DUE TO NON–PAYMENT a)
Electricity meters Ensure that the correct meter will be disconnected via the meter number and address given by the Credit Control Section The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Seal meters Identify meter with a red sticker and disconnection date
b)
v.
If meter can not be sealed remove circuit breaker If circuit breaker has already been removed remove cable Check for unauthorized activities on meters If any unauthorized activities are detected – follow procedures in ii – suspected possible unauthorised activity on electricity meters Deliver a notice for disconnection of electricity services The following in focus photo’s must be taken after disconnection Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals All disconnections must be reported on a daily basis with the following information: Town Address Meter reading Date and time Water meters Ensure that the correct meter will be disconnected via the meter number and address given by the Credit Control Section The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Install orifice plate or water device for restriction of water Check for unauthorized activities on meters If any unauthorized activities are detected – follow procedures in ii – suspected possible unauthorised activity on water meters Deliver a notice for restriction of water The following in focus photo’s must be taken after disconnection Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals All disconnections must be reported on a daily basis with the following information: Town Address Meter reading Date and time
RECONNECTION OF WATER AND ELECTRICITY METERS a)
b)
Electricity meters Ensure that the correct meter will be connected via the meter number and address given by the Credit Control Section The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Remove seals for reconnection Identify meter with a green sticker and reconnection date If meter can not be sealed and circuit breaker was removed replace circuit breaker If circuit breaker has already been replace and the cable has been removed replace cable The following in focus photo’s must be taken after reconnection Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals All reconnections must be reported on a daily basis with the following information: Town Address Meter reading Date and time Water meters Ensure that the correct meter will be connected via the meter number and address given by the Credit Control Section The following in focus photo’s must be taken Photo recording meter number and current reading Photo recording meter number, card reference (property details) and seals Remove orifice plate or water device for restriction of water The following in focus photo’s must be taken after reconnection Photo recording meter number and current reading
vi.
OBLIGATIONS ON ALL CONTRACTORS OR INSPECTORS CARRYING OUT ACTIVITIES IN I, II, III AND IV ABOVE a)
b) vii.
Photo recording meter number, card reference (property details) All reconnections must be reported on a daily basis with the following information: Town Address Meter reading Date and time
CERTIFICATION REQUIREMENTS Proof of certification requirements to be submitted with tender Relevant qualifications in Occupational Health and Safety Act and Regulations Knowledge of criminal law and legislation – prove of certificate or previous experience attached Knowledge of the National Electricity Supply By-law Conlog Certificate – compliance with the Conlog manufacturer testing / installation requirements Registered qualified Electrician Qualified plumber Certificate in NOSA SAMTRAC Non submission will leads to disqualification All inspector replacements after letter of appointment for successful tenders may only be used after submission and approval by the Executive Manager Service Delivery for inspector certification records. Failure will lead to cancellation of tender contract / appointment SAFETY REQUIREMENT The contractor and all inspectors must fully comply with all NOSA legislation to ensure all persons and sites comply with safety requirements at all times The contractor must ensure that the necessary safety equipment has been utilized are per NOSA specifications The contractor must secure the installation
GENERAL
LOCAL LABOUR MUST BE USED
BILL OF QUANTITIES ITEM
DESCRIPTION
1
Termination of power supply
2
Reconnection of power supply
3
Checking and/or verifying of power supply
4
Reducing of water supply
5
Reconnection of water supply
6
Checking and verifying of water queries
7
Notice
8
Inspection of water meters
9
Inspection of electricity meters
10
Court Cases
11
Removal of cables
12
Reconnection of cables
13
Follow up of disconnections
14
Move water meters – to pavement
15
Fix water leakages
16
Meter box repair
17
Meter box replacement
18
Follow up of inspections – water and electricity
SUB-TOTAL VAT TOTAL
NUMBER OF METERS IN LESEDI MUNICIPAL AREA: 16 765 WATER METERS 6 345 ELECTRICITY METERS 13 532 PRE-PAID ELECTRICITY METERS
PRICE PER UNIT (in RSA currency)
Name of Company: _________________________Contact person:______________________ Telephone No: ___________________Fax/E-mail:_________________________________
The following information must be submitted with the quotation: o Original tax clearance certificate o Forms listed below (Evaluation Criteria) o Latest Municipal Account o Proof of certification requirements must be submitted with the quotation Evaluation Criteria :80/20 Preference point system as presented in the preferential procurement policy framework Act no 5 of 2000, for this purpose Bill of quantities, MBD 2,MBD 4 and MBD 6.1 forms are obtainable at no cost from Mr Paul Malgas @ Procurement Office should be scrutinized, completed and submitted together with your quotation.
____________________ P.J. VAN DEN HEEVER MUNICIPAL MANAGER
