Personnel File Check List – Washington Communities Employee Name: ________________________
Date of Hire: ________________ Community:
NEW HIRE DOCUMENTS Initial when complete
Item to complete
Where to file
Application completed Reference checks completed (3) Criminal background check submitted Criminal background check results *Personnel Action Form *Employment Eligibility Verification I-9 *Form W-4 Completed *Form 8850 *Request for Verification *Form W-11 if applicable *Direct Deposit form w/voided check *Platinum pay card form if applicable *Employee Uniform Agreement Documents with * faxed to corporate office Copies of current licenses or permits required for position Provider credential search completed Hepatitis B acceptance or declination (If applicable, offered only to At Risk employees-see policy)
TB Test: Step 1 completed and read Step 2 completed and read Employee Emergency contact info aQuire new hire training complete (print report) Orientation complete-acknowledgement signed Signed job description Position skills checklist
Comments
EE File/New Hire Docs EE File/New Hire Docs
CBC Binder EE File/PAF
I-9 Binder EE File/Tax/DD Info EE File/Tax/DD Info EE File/Tax/DD Info EE File/Tax/DD Info EE File/New Hire Docs
EE File/Licensing EE File/Licensing Separate Health File
Separate Health File EE File/New Hire Docs EE File/Training EE File/Training EE File/Training EE File/Training
ADDITIONAL PERSONNEL RECORDS In-service Records Attendance Record (previous year) Disciplinary Action Performance appraisals Outside training certificates Employee recognition/kudos Insurance enrollment documents Audited by:
Date:
EE File/Training Separate Health File EE File/Discipline EE File/attach to PAF EE File/Training EE File/Misc EE File/Misc
Audited by:
Date:
