Telluride Village Club Association Annual Meeting June 22, 2006
Members Present: David and Lael Fruen Tom Clark Donna Painter Rhiannon Pettit for Resort Quest Craig Smith - via teleconference Matt Hintermeister - via teleconference Others Present: Brianne Hovey - ASAP Accounting & Payroll Services Dave Fruen called meeting to order at 1:11 PM A quorum was established with at least 51% of members present. Proof of notice of meeting: It was agreed that sufficient notice of the meeting was given in accordance with the governing documents. The members also unanimously agreed to waive proof that sufficient notice of meeting was given due to the last minute change in the date and time of the meeting. Reading of minutes of preceding meeting: Donna Painter made a motion to waive the reading of and approve the minutes from the previous meeting. Craig Smith seconded her motion and the previous meeting minutes were unanimously approved. Reports and Discussion of Clarks Expansion project: An e-mail from Craig Smith had been printed and distributed to the members as a form of report on the Clarks Market expansion project. Craig would like to take the responsibility off of Dave Fruen regarding the communication amongst the neighbors relating to the construction project. He stressed the importance that all communication be established in writing prior to construction in order to form an agreement at the time of construction. Thoughts Craig Smith would like discussed prior to construction are as follows: 1. What is the time schedule for the project, understanding that it is not firm? With the Project affecting the use of the TVCA member’s investments the time lost due to construction has an economic impact; one full year’s rent in his case. With construction often the noise and dirt alone is as restrictive as no electricity. 2. Will the construction be in phases? i.e. new building 1st existing 2nd or all at the same time? If in phases is there an order applied to time schedule?
3. Changes or restorations to the existing building, both common and individuals personal space, made necessary by the project are paid for by the project. 4. New construction of the proportion integrated with the large existing building can have structural impact, wall cracks, etc. who determines need of repair and time allotment for those repairs? What period of time is allotted to see if there are problems? 5. Should TVCA want to take the necessary changes and make improvements to those changes, exceeding the agreed upon Projects responsibility, TVCA will share the cost using the payment breakdown used on building improvements in the past. 6. Changes pertaining to the existing building where possible will be agreed upon, esthetics and quality, where possible prior to construction? Lael reported that she and Dave have gone to Denver to seek advice from an attorney as to whether they should be a combined HOA or a non-combined HOA after the new units are built. Discussion followed regarding what documents will be needed and the cost of creating these documents. Discussion also included what elements will be common between the old units and the new units and what insurance will be needed, etc. Tom Clark arrived at 1:30 PM and the members updated him as to what he missed. Lael advised Tom to read Craig’s e-mail and informed him that those issues need to be discussed prior to construction. Tom Clark updated the members regarding parking agreements with Telluride Lodge and Bachman Village. He said that they would be paving the alley between Bachman Village and the Clarks parking lot. Tom reported that there is a good chance that the project will commence in September 2007, depending upon the agreement with Telluride Lodge. The phasing would be as follows: First, an agreement must be reached with Telluride lodge. Then, as early as September 2007, they would begin re-doing and paving the parking lot. They would finish the front of the building and build the shell of the new visitors center, for the purpose of delivering groceries to Clarks Market. Then, a fence would go up for the new construction area, so that excavations could begin when the water table is at it’s lowest. If they cannot begin this fall, they would wait to begin in the fall of 2008, due to the water table. On the HOA side of things, there will be a merging of the two lots into one. Attorneys will be involved in the process to protect the present owners from having to pay for costs to the new building and visa versa. Tom suggests that the new building have its own HOA and that there will be a master HOA responsible for the common elements. Tom said that the project is expected to take a year and a half. Discussion followed regarding old Roses, parking, the phases of construction, as well as communication agreements regarding the construction. The four current units will have covered parking spaces. Donna Painter and Rhiannon Pettit reported concerns with the locks on the bathrooms. They would like the bathrooms to be locked at night to keep people from using them after business hours. The bathrooms are town property, but TVCA is responsible for their maintains. Discussion followed including discussions of replacing the carpet in the halls
of the old building. Tom Clark said that this is most likely the first of a few meetings. He requested a wish list from the HOA to have at a meeting to be set up between TVCA and Dan Hunter. Craig Smith asked about possible increase in property taxes. Tom Clark suggested creating a blog website to discuss the issues related to the construction. Brianne Hovey said that she would contact Diana Rector, the ASAP website designer regarding a blog site. The members discussed the rates for their dues. Craig Smith said that there are two schools of thoughts. One is to accrue money for future improvements. The other is to cut dues now and increase them in the future. Discussion followed regarding building improvements (to the roof, siding, stairs, etc.) to be made in the future. Craig Smith made a motion to keep the dues at their present rates until brought up for a second time in the future. Lael Fruen seconded his motion and the motion was approved unanimously. Election of Officers: Matt Hintermeister had voiced an interest in joining the board prior to the meeting. Tom Clark made a motion to add Matt Hintermeister to serve on the board. Donna Painter seconded the motion. All were in favor. He will serve as Vice President on the board. David Fruen will continue as the President and Lael Fruen will continue as the Secretary/Treasurer. Unfinished Business: There was no unfinished business. New Business: There was a discussion about the trash dumpsters and the damage done to the building when an Innermountain Distributing truck ran into a dumpster, which caused damage to the building. Tom Clark requested to put up an aluminum structure for unloading trucks at Clark’s Market, so that they can unload the trucks without having to keep the doors open to the store in the winter. If the Clark’s expansion does not begin this year, he will seek approval from the town for this structure. Resort Quest wants heat in their office, needs to discuss with their landlords, the Fruens. Further Discussion regarding the trash and recycling compactors followed. Tom Clark motioned to adjourn the meeting at 2:30 PM. Lael Fruen seconded the motion and all were in favor.
