sheridan response area erap

SHERIDAN AREA EMERGENCY RESPONSE ACTION PLAN PHMSA Sequence Number 2990 EPA FRP ID Number 08A0009 Owner/Operator: Phil...

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SHERIDAN AREA EMERGENCY RESPONSE ACTION PLAN

PHMSA Sequence Number 2990 EPA FRP ID Number 08A0009 Owner/Operator:

Phillips 66 2331 City West Blvd. Houston, Texas 77042

24-Hour Number: (800) 231-2551 or (877) 267-2290

Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.

Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Appendix 7: ERAP Table of Contents 7.1

Area Information ........................................................................................................1 7.1.1

Glacier Crude North (PHMSA Jurisdiction) ...... Error! Bookmark not defined.

7.1.2

Cut Bank Station ............................................................................................3

7.1.3

Tank Table ......................................................Error! Bookmark not defined.

7.2

Communication Equipment ........................................................................................5

7.3

Notification Overview .................................................................................................6

7.4

Incident Reporting......................................................................................................7 7.4.1

Required Notification Information ...................................................................7

7.4.2

Duty Officer Role ............................................................................................7

7.4.3

Duty Officer Response ...................................................................................7

7.4.4

Emergency “Meet-Me” Conference Line Activation ........................................7

7.5

Notification and Support Teams .................................................................................9

7.6

Emergency Notification Responsibilities ..................................................................11

7.7

External Notifications ...............................................................................................12

7.8

Notification Contact List ...........................................................................................16

7.9

Emergency Response Equipment, Testing & Deployment ....................................... 18

7.10

Evacuation Plan .......................................................................................................19

7.11

Immediate Actions ...................................................................................................22

7.12

Maps & Diagrams ....................................................................................................24

7.13

Response Forms .....................................................................................................30

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.

7.1

Area Information 7.1.1

Seminoe Pipeline System – SM-01

Response Area Location Line Sections Counties Mile Posts WCD Telephone (day/night) Address Owner Owner Location (street) Emergency Telephone City County Qualified Individual

Alternate QI

Area Information Sheridan Response Area SM01 Sheridan, Johnson and Big Horn MP 59.3 (Lodgegrass Station) to MP 181.8 (Kaycee Station) Pipeline: 111.6 to 156 @ 649,824 gal. (15,472 bbls) Breakout Tank: #1084 @ 315,000 gal. (7,500 bbls) 307-265-8011/307-258-1529 5090 Lathrop Rd, Evansville, WY 82636 Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip 77042 Harris Telephone 281-293-6600 Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Emergency Response Team Leader 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line)

The geography of the land along the pipeline can be described as a high mountain plain containing mountainous regions that have significant elevation changes and consists of numerous small drainage areas, creeks, and rivers. While some use of the land is for agricultural purposes, most of the pipeline runs through sparsely populated and undeveloped land. A spill originating from this pipeline is likely to be discovered quickly and response conducted immediately upon discovery. However, this Plan is designed for a worst case scenario, which is a catastrophic tank or pipeline failure under extreme weather conditions during flood conditions.

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Appendix 7: ERAP

Dscription of Operations The Seminoe Pipeline System and includes a refined petroleum products pipeline that extends 335 miles from Billings, Montana to Sinclair, Wyoming. This plan covers the pipeline from Lodgegrass Station to Kaycee Station. Seminoe Pipeline System is wholly owned by the Company. The pipeline is constructed of pre-1970, 8-inch ERW pipe. The following grades of petroleum products are shipped on the SPL System: • • • •

Premium Unleaded (N91) Regular Unleaded (N85) Jet Fuel No. 1 Fuel Oil, and No. 2 Fuel Oil

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Sheridan Area Response Zone Appendix 7.1.2

Appendix 7: ERAP

Sheridan Terminal

Facility Address: Facility Phone Number / Fax Number Facility County Latitude and Longitude: Wellhead Protection Area Owner / Operator of Facility: Owner Address Owner County Owner Phone Dun and Bradstreet Number: NAICS Code Date of Facility Start Up Largest Oil Storage Tank Capacity: Number of Aboveground Storage Tanks (AST) Number of Underground Storage Tanks (UST) Maximum Oil Storage Capacity: Worst Case Discharge Amount: Facility Distance to Navigable Waters: Description of Current Operations Date(s) and Type(s) of Substantial Expansion(s) Products Stored and/or Handled Qualified Individual

Alternate Qualified Individual

Facility Information 3404 Highway 87 Sheridan, WY 82801 307-674-7959 / 307-674-4604 Sheridan 44° 39’ 55” N and 106° 54’ 15” W N/A Phillips 66 Company 2331 City West Blvd. Houston, TX 77042 Harris 281-293-6600 Phillips 66: 07-837-8508 424710 1963 1,050,000 gallons (25,000 bbls) 13 0 3,819,231 gallons (90,934 bbls) 1,050,000 gallons (25,000 bbls) ¼ to ½ mile Onshore products terminal See Tank Table Gasoline, Diesel, Additives, Red Dye, Ethanol and Lubricity Allyson Purcell, Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Jared Angelle, Emergency Response Team Leader 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line)

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Daily Operations The terminal operation consists of two primary operations. The terminal receives petroleum products via pipeline on an intermittent basis. Batch sizes for product receipt vary with tank size and market condition but will generally fall within the 5,000 to 25,000 bbl/batch range. The delivering pipeline company monitors receipt operations. Manifold pressure and tank levels are monitored throughout the batch receipt and alarm conditions will immediately suspend the delivery until verification of alarms and a steady state operation is established. Approximate daily rack throughput averages 4,700 BPD. The terminal also loads petroleum product on transport trucks for distribution. The rack is equipped with center drains and curbing on each bay to contain and remove any volume spilled during loading operations. Each bay is also equipped with emergency shutdown switches which when activated will shut down all transfer operations until the facility operator has evaluated the situation and determined that operations can return to normal. Facility operations personnel are the only employees authorized to reset shutdowns and return the facility to normal operations. 7.1.3

Tank Table

Tank #

Substance Stored

Quantity Stored (Gal.)

Max Capacity (Gal.)

1084

Gasoline

923,800

1,050,000

1085 1086 1087 1088 601 8005 8003 8004 8007 1089 1090 8009

Gasoline Diesel Diesel Diesel Diesel Additive Additive Additive Red Dye Ethanol Additive Lubricity

364,000 406,000 713,400 409,500 734,000 2,000 1,000 1,000 2,000 2448 11,000 5,000

420,000 420,000 735,000 420,000 760,000 2,000 1,000 1,000 2,000 3000 231 5,000

Tank Type External Floating Cone Cone Cone Cone IFR Horizontal Cone Horizontal Horizontal IFR Cone Cone

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Year Installed

Federal Regulatory Jurisdiction

1963

EPA/PHMSA

1963 1963 1963 1988 1974 2014 1992 1991 2014 2014 1997 2004

EPA EPA EPA EPA EPA EPA EPA EPA EPA EPA EPA EPA

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7.2

Appendix 7: ERAP

Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single • Sideband radios, satellite phones and paging systems. Company Response Team mobile and office telephone numbers are located in • Annex 2 of this Plan. Communications needs beyond primary communications devices will be supplied by • Company contracted OSRO's. OSRO telephone numbers are located in Annex 2 of this Plan. •

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Sheridan Area Response Zone Appendix

7.3

Appendix 7: ERAP

Notification Overview Immediate actions are required at the onset of an emergency response to limit the extent of a release, minimize the potential hazard to human health and the environment, and implement an effective response. It is also important to act decisively to create a professional working atmosphere among Company and regulatory authority personnel and public officials. This section is intended to provide guidance for determining the appropriate initial response and notification actions that should be carried out in the event of a release or other emergency incident. Company will coordinate with local and state police to establish protected land routes that minimize traffic congestion during the movement of personnel and equipment. The Coast Guard can issue Notice to Mariners and establish safety zones that prohibit boaters within those boundaries, if necessary. The Coast Guard can also coordinate maritime assets to avoid any interference. The Federal Aviation Administration (FAA) can authorize no fly zones to restrict airspace thus allowing any aerial assets full range. The internal notification procedures are essentially the same for all emergency incidents although the external notifications will vary depending on the type of incident, type and quantity of material released, and the consequences (injuries, deaths, and property damage). Company personnel have the authority and obligation to terminate any operation in response to an abnormal, threatening, or hazardous situation.

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Sheridan Area Response Zone Appendix

7.4

Appendix 7: ERAP

Incident Reporting 7.4.1

Required Notification Information

The Incident Report Form found in the Core Section part IV and in the ERAP (Appendix 7) of this plan should be used to document information and to log notifications. Provide the following information regarding the incident when making internal notifications: • • •

Brief description of the incident, including the location The impact or potential impact Contact name and telephone number to obtain follow-up information

7.4.2

Duty Officer Role

The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact that can assist with internal notifications to facilitate a timely response to emergency situations. Refer to the P66 Notification & Reporting Tool for the Phillips 66 reporting requirements (internal link only, available externally upon request). NOTE: Regardless of the situation, the ultimate responsibility for making proper internal and external notification is with the Incident Commander. The Duty Officer is a support tool available to the Incident Commander to ensure that timely internal and external notifications are made in an effective and efficient manner. 7.4.3

Duty Officer Response

When notified, the Duty Officer will contact the requested company representative (SME), following the detailed requests received by the caller and by following the Notification Flowchart and Internal Contact List. The company representative (SME) will determine the applicable internal and external notifications and ensure that they are completed. The SME will also ensure that other appropriate company representatives (SME) have been notified in the notification process. 7.4.4

Emergency “Meet-Me” Conference Line Activation

The company has established a conference number that is active 24/7 to assist in the management of emergencies (refer to the List of Contacts/Emergency Notification Telephone List located in section 3.2 of this appendix for support resource contact information). Dial the number and pass code listed and instruct others involved in the incident to do the same. The line is capable of receiving up to thirty phone connections simultaneously to assist in the management of the event. Notification Sequence (reference Notification Flowcharts (P66 internal link only, available upon request externally)

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Notification Sequence Summary-All Are If needed/as Required per P66 Policy 911 (if needed) Supervisor DOT, H&S and/or Environmental Coordinator Tier 1 Response Team and OSRO (as needed) Duty Officer (800) 231-2551 (as needed) NOTE: If communications are down refer to Section II.3 of the Core Plan for detailed guidance on the required notifications.

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Sheridan Area Response Zone Appendix

7.5

Appendix 7: ERAP

Notification and Support Teams Subject Matter Expert (SME) – Primary Company Representative Contacts in the following areas provide support for internal and external notifications and assist with supporting plans, assessment, and documentation: Environmental Director Environmental Team Leader Health and Safety Director HS Team Leader DOT Coordinator Emergency Response Team Leader Emergency Response Specialist Incident Support Team (IST) Consists of the personnel in the following positions: Operations Manager and/or Superintendent Area Supervisor and/or Superintendent Pipeline Supervisor Region Manager Logistics Manager Major Projects Manager Engineer Director Health, Safety & Environmental Manager Crisis Management Director Regulatory Compliance Manager Midstream Operations Tier 1 Team and/or any other support staff, as deemed necessary by the IST, or requested by the IC Company Away Team Activation of the team can be made through the Crisis Management Hotline. Follow the Notification Flowchart located in this section. A description of the Company Away Team organization is as follows: Approximately 18 ICS positions can be staffed a minimum of three personnel deep The team is made up of Company volunteers from across North America Operations division/group leaders are available One hundred plus personnel are available for activation Will assist with activation, deployment, and integration of the ICS spill response organization Resources also include dedicated communications equipment (i.e., computers, phones, radios, etc.) Typically, the team members attend two weeks of response training and/or exercises annually; additionally, specialized training in Fire & HAZMAT Response, Oil Spill Response, Incident Command System (NIMS) and Incident/Consequence Management is provided depending on the ICS position

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Tier 1 Response Any response that can be effectively managed completely within Midstream Operations services, including functional resources and contractors. Tier 2 Response Any response that requires resources beyond Midstream Operations’ ability to effectively manage (i.e., one or more away team resource(s) are deployed to assist with response management) Tier 3 Response Any response that requires the activation of the Crisis Management Support Team (CMST) to assist with the management of the response

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Sheridan Area Response Zone Appendix

7.6

Appendix 7: ERAP

Emergency Notification Responsibilities

All Personnel The most important thing is individual personal safety 1. Always think before responding. 2. Never rush into the scene of an incident. 3. Always assess the situation first and know the hazards. 4.

Never perform any actions that may put your safety at risk

Initial Response Checklist The first employee who responds to the scene of an emergency should take the following actions For emergencies reported to or observed. Notify the California Response Zone 5. Area Supervisor Upon initial discovery, employees should notify local emergency services as needed. If anyone is seriously injured, or the emergency is beyond the 6. Response Zone’s abilities, dial 911 immediately. Be sure to give your name, phone number, nature of emergency, exact location, and the number of injuries. 7. If safe, take prompt action to eliminate any dangers. 8. If necessary, evacuate everyone from the danger area to a safe location. 9. Contact a spill response contractor if product has been released or discharged. Promptly decide: 1. Whether or not the emergency situation can be readily brought under control and if immediate action can be taken. Always use the correct 10. PPE. 2. If there is a spill, deploy necessary local equipment and absorbent material and begin mitigation procedures. Direct the initial phase of control, containment, and response until a supervisor 11. arrives. Area supervisor (or designee) notifies the following: 1. Initial company response personnel 12. 2. Response resources (if not already done so) 3. Applicable regulatory agencies

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Sheridan Area Response Zone Appendix

7.7

Appendix 7: ERAP

External Notifications Figure I

Overview of External Notifications for Major Incidents

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Agencies (Federal, State & Local) The Incident Commander is responsible for assuring that all required notifications/reports are completed in a timely manner for all incidents. All contacts with local, state, and federal regulatory agencies must be properly documented. The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact to assist the Incident Commander with internal support team notifications to facilitate a timely response to emergency situations. Refer to the Midstream Operations Notifications Flowchart, Incident Notification and Reporting Tool and the Incident Report Form located in this section. Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications should be made to the National Response Center and state agencies to provide updated information on the incident. The internal support teams may assist the Incident Commander with follow-up information to the agencies. National Response Center (NRC) NRC If you have a spill/release to report, contact the NRC via the toll-free number (800-424-8802) or visit the NRC Web Site (http://www.nrc.uscg.mil/Default.aspx) for additional information on reporting requirements and procedures. Refer to Notifications Appendix. Reporting Requirements Type Verbal: Written:

All spills that impact or threaten navigable water or adjoining shorelines Within 1 Hour of release As requested by the agency

Environmental Protection Agency (EPA) EPA Refer to Notifications Appendix. Type Verbal: Written:

Reporting Requirements All spills that impact or threaten navigable water or adjoining shorelines As soon as possible As requested by the agency

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Department of Transportation (DOT) – Pipeline and Hazardous Materials Safety Administration (PHMSA) DOT/PHMSA Reporting Requirements In addition to the reporting of accidents to the NRC, a written/electronic accident report (DOT/PHMSA F 7000-1), must be submitted as soon as practicable but no later than 30 days after the incident for releases resulting in the following:  Caused a death or a personal injury requiring hospitalization  Explosion or fire not intentionally set by the operator  Caused estimated property damage, including cost of cleanup and recover, value of lost product, and damage to the Company property or others or both, exceeding $50,000 Resulted in pollution of any stream, river, lake, reservoir, or other similar body of water that violated applicable water quality standards, caused a discoloration of the surface  of the water or adjoining shoreline, or deposited a sludge or emulsion beneath the surface of the water or upon adjoining shorelines In the judgment of the Incident Commander/Qualified Individual that the event was  significant enough even though it did not meet the criteria of any of the above incidents Notify the appropriate DOT Coordinator to complete the DOT/PHMSA F 7000-1. Instructions can be found at this link: Instructions for Form PHMSA F 7000-1 Accident Report-Hazardous Liquid Pipeline Systems Occupational Safety & Health Administration OSHA Occupational Safety & Health Administration Reporting Requirements 

Basic requirement. Within eight (8) hours after the death of any employee from a workrelated incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person. In accordance with 29 CFR 1904.39 the following information is to be supplied to OSHA when reporting an incident:       

Company name Location of the incident Time of incident Number of fatalities or hospitalized employees Names of any injured employees Contact person and his/her phone number A brief description of the incident

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

State and Local Notifications Wyoming Department of Environmental Quality (24-hour) (307) 777-7781 Reporting Requirements Further guidance can be found at: http://deq.wyoming.gov/ See Notification pages for local contact information. Follow-up Notifications Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications shall be made to the National Response Center and state agencies to provide updated information on the incident including: •

Name of facility or pipeline



Time of release



Location of discharge



Name of material involved



Reason for discharge (e.g., material failure, excavation damage, corrosion, etc.)



Estimated volume of oil/product discharged



Weather conditions on-scene



Actions taken or planned by persons on scene

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Sheridan Area Response Zone Appendix

7.8

Appendix 7: ERAP

Notification Contact List See Emergency Notification Contact List on the next page. This section is intended to provide the contact information to address an incident at the facility. Phillips 66 Internal Emergency Numbers Function/Group Phone Number Other Phone Number Duty Officer (800) 231-2551 Fax: (918) 977-6119 Control Center (877) 267-2290 (800) 231-2566 Emergency Hotline Employee Hotline (866) 397-3822 (Natural Disaster) Axiom Medical (855) 480-6634 Monitoring

Company MSCR/Star Contractors

First Name Rodney Frank Tony Rob

Last Warren Barking Rouse Lessly

Contractor Phone Numbers Phone 24 Hour Response: (800) 645-7745 Alternate: (703) 326-5609

Notes/Contact/Web https://www.msrc.org/

Sheridan Response Area Tier One Responders Title Office Phone Area Supervisor (307) 265-8011 x1 Team Lead (307) 674-7959 Technical Pipeliner (307) 674-7959 x13 Technical Operator

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Cell Phone (307) 258-1529 (307) 752-7044 (307) 429-9081 (307) 620-5888

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Sheridan Area Response Zone Appendix

Agency/Company

Appendix 7: ERAP

Sheridan Area Local Contact Information Phone Notes/Contact/Web

Sheridan Fire Dept. Sheridan Police Department

(307) 672-2413 (307) 672-2413

http://www.sheridanpolice.com/

Sheriff: Sheridan Co

(307) 672-3455

https://www.sheridancounty.com/elected-offices/sheriffsoffice/

(307) 672-1100

https://www.sheridanhospital.org/

Hospital: Sheridan WY Memorial Hospital: Veteran’s Administration LEPC: Sheridan Co, WY LEPC: Big Horn Co, WY Big Horn Co MT DES Big Horn Co Sheriff, MT Johnson Co Sheriff – Buffalo, WY Johnson Co (Marilyn Connolly) LEPC Hospital: Big Horn Co MT

(307) 672-3473 (307) 752-1321 (307) 548-2516 (406) 655-1343

https://www.sheridancounty.com/public-notice-localemergency-planning-committee/ http://www.bighorncountywy.gov/departments/emergencymanagement http://www.bighorncountymt.gov/departments/disasteremergency-services/

(406) 655-1503

http://www.bighorncountywy.gov/departments/sheriff

(307) 684-5581

http://www.johnsoncountywyoming.org/

(307) 684-2761

http://www.johnsoncountywyoming.org/departments/emergencymanagement/

(406) 665-2310

https://www.bighornhospital.org/

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Sheridan Area Response Zone Appendix

7.9

Appendix 7: ERAP

Emergency Response Equipment, Testing & Deployment This facility relies on company owned response equipment and contracted OSRO’s. Response equipment is staged at Cut Bank Station: Company Owned Equipment Equipment Type Steel Fence Posts (from Sheridan stock 1997) Fence Post Drivers Roundpoint Shovel, Fiberglass Handle 50' rolls orange safety plastic fencing 25’ Acme 6x6 boom 100’ Acme 6x6 boom 50' Acme 6x6 boom Absorbent pads - 18" x 18" bundle Absorbent Boom –2”x100’ in bag Absorbent booms- 5" x 10' Yellow “Caution” Tape, 1000’ rolls Acme tow bridles Clear Poly 55 gallon drum liners, case ½” Twisted Poly rope, yellow, 600’ rolls Honda EB5000X Gasoline Generator, 5000W, Model B50, S/N AKN0280

Quantity 12 2 4 2 100’ 300’ 100’ 3 3 5 2 6 2 8 1

A certification regarding resources has been provided per 40 CFR 112.2. This certification is located in the Appendix 1. Refer to Appendix 3 for contact information. Local Contractor

Vacuum Trucks

UTI Trucking 2062 East Brundage Sheridan, WY 82801

2 fuel tanker trucks

Capacity 10,000 gal X 2 = 20,000 gal

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Response Time to Terminal < 1 hr

Daily Recovery Rate 10,000 gal X 2 trucks = 20,000 gal X 8 hrs = 160,000 gal or 3,809 bbls per day

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

7.10 Evacuation Plan Evacuation may be required for several reasons, e.g., fires, explosions, spill, flooding, etc. The cause of the problem could originate on or off site. If evacuation is required, all personnel on site must be notified that they need to evacuate, and they must know where they should assemble. After an evacuation, all personnel must be accounted for. The terminal consists of pipeline receipt facilities, intermodal petroleum storage and a petroleum product loading rack. The facility contains no critical equipment that requires employees to continue to operate after the evacuation notification is made. Emergency Scenarios The potential emergency situations requiring facility evacuation can be summarized under two (2) categories as follows: Category 1 is Explosion and Fire: The complex receives, stores, and transfers petroleum products for distribution. The volatility of the products ranges from flammable to combustible. Thus, the potential for explosion and fire exists and requires a planned route of evacuation for company and non-company employees. Category 2 is Product Release: A product release not only creates a threat of explosion and fire as discussed in Category 1, but also may create a need for evacuation to avoid exposure to benzene and other petroleum hydrocarbons. Facility Evacuation Facility evacuation will occur if and when the facility response coordinator (Facility Manager or designee), deems evacuation necessary. The decision to evacuate is made utilizing information gathered as defined in the Safety and Health Plan. Personnel will proceed to the determined point of refuge via a non-threatening route. Names of all persons required to evacuate the property will be documented and compared to known persons to be on site to insure all persons are accounted for. Injured personnel will be taken from the site by the evacuation route as illustrated on the Facility Diagram and transported to the nearest medical facility, which is Sheridan Memorial Hospital. Alarm Notification All evacuation directives will be communicated through voice or by the activation of the ESD. The location of the ESD switch is noted on the Facility and Drainage Diagram. All non-company personnel will be instructed to immediately evacuate the facility when notified of an emergency.

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

Point of Refuge The first place of refuge will be just outside the far south gate. The second stage point of refuge will be at residence NE corner across from the facility. This may also serve as a command center depending on the magnitude of the emergency. Arrival routes of all response equipment will be through the entry/exit gate. Direction of Flow Spills in the tank areas are normally contained within the tank dike area. Spills in the truck rack and rail areas will flow to an oil water separator. For spills in the manifold areas and/or if an abnormal situation should occur, refer to the facility drainage plot plan for potential direction of flow. Potential Hazards Imposed by Spilled Materials Potential hazards imposed by spilled materials include injury or illness, chemical exposure to skin, chemical in eyes, smoke, and airborne contaminants. All efforts should be made to avoid direct contact with any exposed material and PPE should remain on until completely evacuated from the facility Wind and Weather Conditions The prevailing winds for this facility vary; however evacuation from this facility would be allowable at most directions. Because prevailing wind direction varies with weather conditions consideration for evacuation routing will, in part, depend on wind direction. Additional Evacuation Route Considerations Fires, explosions, and liquid releases may occur such that wind direction is not the only criteria for determining the safest evacuation from the facility. Other considerations must be evaluated during facility evacuation. These may include potential exposure to toxics and carcinogens such as benzene and TPH (total petroleum hydrocarbons), intense heat, potential for further explosion or fire, and blockage of planned route by fire, debris, or released liquid. Emergency management information for Sheridan County, WY can be found at the following link: http://www.sheridancounty.com/depts/emergency-management/

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

When the alarm is sounded or a signal to evacuate is given all personnel should: Evacuation Checklist Procedures



Date/Time / /  Immediately stop work activities. [00:00] / /  Check the wind direction. [00:00] / /  Move upwind or cross wind. [00:00] / /  Check the wind again. [00:00] Person-in-Charge will conduct a head count to account for all / /  personnel known to be at the facility. [00:00] Person-in-Charge will assist in alerting and escorting personnel, / /  including visitors and contractors to the appropriate evacuation point. [00:00] Person-in-Charge will notify the appropriate office, and make all other / /  appropriate notifications, as necessary. [00:00] / /  Person-in-Charge will assist in hazard control activities as requested. [00:00] Person-in-Charge will initiate search and rescue of missing persons. / /  [00:00] All other personnel will remain at the evacuation point until the "All / /  Clear" signal is given. [00:00] Note: Evacuation should be carried out in an orderly manner. Personnel should WALK, not run or panic.

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Sheridan Area Response Zone Appendix

Appendix 7: ERAP

7.11 Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill. Person Taking Action (Initials)

Response Action

Date / Time Action Taken

First Person To Discover Spill 1. IMMEDIATELY NOTIFY TERMINAL SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY - Sound alarm, evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL Primary Response Team Members, Qualified Individual, Company Management, Area Response Team Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only) 14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required)

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Appendix 7: ERAP

Person Taking Action (Initials)

Response Action

Date / Time Action Taken

15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed

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Appendix 7: ERAP

7.12 Maps & Diagrams

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Appendix 7: ERAP

Sheridan Area PL.pdf

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Appendix 7: ERAP

Sheridan Overview Map

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Appendix 7: ERAP

Sheridan Detailed Overview Map

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Appendix 7: ERAP

Sheridan Terminal Evacuation and Drainage Diagram with Noise Survey

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Appendix 7: ERAP

Sheridan Terminal Facility Piping Isometric

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Appendix 7: ERAP

7.13 Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211 - Check-In List Spill Trajectory Form

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Appendix 7: ERAP

Add Forms Here

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ICS 201-1 - Incident Briefing Map/Sketch Incident Name:

Appendix 7: ERAP

Version Name: Period:

/

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:

Incident Map/Sketch

Situation Summary and Health and Safety Briefing

Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH

Date: Date: Date INCIDENT ACTION PLAN SOFTWARE

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ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives

Date/Time

Appendix 7: ERAP

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/

/

:

Current and Planned Actions Action/Event/Notes

Approved By Incident Commander:

Date: Date:

Prepared By:

At:

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ICS 201-2 – SUMMARY OF CURRENT ACTIONS

INCIDENT ACTION PLAN SOFTWARETM

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Sheridan Area Response Zone Appendix ICS 201-3 - Current Organization Incident Name:

Version Name: Period: / /

Appendix 7: ERAP

:

to

/

/

:

Federal OSC Safety Officer State OSC

Liaison Officer Incident Commander

Public Information

Operations Section Chief

Logistics Section Chief

Planning Section Chief

Prepared By:

At:

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:

ICS 201-3 – CURRENT ORGANIZATION

INCIDENT ACTION PLAN SOFTWARETM

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Sheridan Area Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description

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/

Appendix 7: ERAP

Version Name: Period: / /

Ordered

Prepared By:

At:

:

ICS 201-4 – RESOURCE SUMMARY

INCIDENT ACTION PLAN SOFTWARETM

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Area Of Operation

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Sheridan Area Response Zone Appendix ICS 201-5 - Site Safety and Control Analysis

Appendix 7: ERAP

Version Name:

Incident Name:

Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the Yes No above? Remarks: Hazard Mitigation 1. Entry Objectives:

2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:

Yes No

/

No

Prepared By:

At:

/

:

ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS

INCIDENT ACTION PLAN SOFTWARETM

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Weather Report Incident:

Prepared By:

Period:

Version Name:

at

Present Conditions Wind Speed:

Wave Height:

Wind Direction From The:

Wave Direction:

Air Temperature:

Swell Height:

Barometric Pressure:

Swell Interval:

Humidity:

Current Speed:

Visibility:

Current Direction Toward:

Ceiling:

Water Temperature:

Next High Tide (Time):

Next Low Tide (Time): Next Low Tide (Height): Sunset:

Next High Tide (Height): Sunrise: Notes:

24 Hour Forecast Sunrise:

Sunset:

High Tide (Time):

High Tide (Time):

High Tide (Height):

High Tide (Height):

Low Tide (Time):

Low Tide (Time):

Low Tide (Height):

Low Tide (Height):

Notes:

48 Hour Forecast Sunrise:

Sunset:

High Tide (Time):

High Tide (Time):

High Tide (Height):

High Tide (Height):

Low Tide (Time):

Low Tide (Time):

Low Tide (Height):

Low Tide (Height):

Notes:

 1997-2012 TRG/dbSoft, Inc.

Weather Report

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Sheridan Area Response Zone Appendix ICS 202 – Incident Objectives Incident Name: Overall and Strategic Objectives

Version Name: Period: / /

Appendix 7: ERAP

:

Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted

to

/

/

:

Assigned To

Status

Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES

At:

/

/

:

INCIDENT ACTION PLAN SOFTWARE

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ICS 202 – Incident Objectives Incident Name:

Version Name: Period: / /

Appendix 7: ERAP

:

to

Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation

/

/

Assigned To

: Status

Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)

Approved By

Prepared By: ICS 202 – INCIDENT OBJECTIVES

At:

/

/

Date: Date: Page

:

INCIDENT ACTION PLAN SOFTWARE

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ICS 202 – Incident Objectives

Appendix 7: ERAP

Version Name:

Incident Name:

Period:

/

/

:

to

/

/

:

Overall and Strategic Objectives Objective

Assigned To

Status

Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)

Incident Action Plan Components ICS 202 Response Objectives

ICS 206 Medical Plan

ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan

ICS 208 Site Safety Plan Weather Report Incident Map Approved By

Prepared By: ICS 202 – INCIDENT OBJECTIVES

At:

/

/

Date: Date: Page

:

INCIDENT ACTION PLAN SOFTWARE

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ICS 203 – Organization Assignment List

Version Name:

Incident Name:

Period:

Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives

Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager

/

/

:

to

/

/

:

Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader

Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions

Section

Position

Person

Approved By Planning Section Chief: ICS 203 – Organization Assignment List INCIDENT ACTION PLAN SOFTWARETM

Prepared By: Page

At: of

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Bozeman Area Response Zone Appendix

Appendix 7: ERAP

ICS 211 - Check-In List Area:

Incident Name: Description/ Name (Last, First)

Company / Agency

Time In Leader Name

ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™

Personnel/ Equipment Resource Type Equipment ID

Prepared By: Page

Demob Time

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Spill Trajectory Form

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