ShareSquare Consent Calendar Items

EXHIBIT E A – SCOPE OF F WORK Contra act Number: Age ency Name: ShareSquared, Inc. Pro oject Name: Micro osoft ShareP...

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EXHIBIT E A – SCOPE OF F WORK Contra act Number: Age ency Name:

ShareSquared, Inc.

Pro oject Name:

Micro osoft SharePoint Design D and Development

Pro oject Length:

4/1/2013 – 4/1/20 014

Contract Period: Revision Date:

((Office Use Only) Report Period:

12 months

S Submission Date:

Objectives

Activities A and Subtasks

Staff As ssignment

Timelin ne

Deliverables

Include w who, what, when, where, w how an nd how much for ea ach objective.

Indicate the t activities and su ubtasks leading to the fu ulfillment of the obje ective. Include benchm marks or milestones s in chronological order. Include the approp priate quantity or freque ency of the associated activities or subtasks.  Condu uct up to 15 stakeho older interviews with IT T, executives, and departmental d stakeh holders  Asses ss environment and make recom mmendations  Elicit and a document business, technical, and fu unctional requireme ents  Asses ss back-end LOB sy ystems and viable integra ations for phase 1  Asses ss cloud technology y fitness/viability forr this prroject

Indicate stafff, consultants or subcontractorrs responsible for the respective activity a or subtask.

Indicate start and end period d.

Ind dicate Date Due.

Project S Section 1 – Discov very and Requ uirements

Project S Section 2 – Creativ ve Design and Branding

  

Creative Design Discove ery – 2 iterations Implem mentation of creativ ve design concept Creative design review and a refactoring

ShareSquared architect, Daniel Su, Roozbeh Hamouni, other internal staff as ssociated with First 5 LA projects.

4/1/2013 – 5/3/2 2013 1. 2. 3.

ews Intervie Assesssments Docum mentation

Estimated Hou urs: 177

 Re equirements de efinition do ocumentation  Asssessment reccommendations  Arrchitectural Design  De etailed work bre eakdown structure DUE:: 5/3/2013

ShareSquared architect, ShareSquared designer, Daniel Su, Roozbeh Hamouni, other internal staff as ssociated with First 5 LA projects.

5/6/2013 – 5/24 4/2013 1. Design disccovery 2. Implementa ation 3. Review and d refactor

 Crreative design ou utputs including Ma aster Page and CS SS DUE:: 5/24/2013

Project S Section 3 – Informa ation Architectture

    

Site hiierarchy and conten nt organization Site co olumn and custom content types Wirefrrame development Taxon nomy and term set development d Goverrnance Plan develo opment

ShareSquared architect, Daniel Su, Roozbeh Hamouni, other internal staff as ssociated with First 5 LA projects.

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urs: 88 Estimated Hou 5/27/2013 – 6/7 7/2013

Estimated Hou urs: 80 Materials:  Governance Plan

 Pu ublished IA  Me etadata and site co olumn strategies  Go overnance plan  Go overnance plan tem mplate ($1,000)

EXHIBIT E A – SCOPE OF F WORK Objectives

Activities A and Subtasks

Staff As ssignment

Timelin ne

Deliverables

Include w who, what, when, where, w how an nd how much for ea ach objective.

Indicate the t activities and su ubtasks leading to the fu ulfillment of the obje ective. Include benchm marks or milestones s in chronological order. Include the approp priate quantity or freque ency of the associated activities or subtasks.

Indicate stafff, consultants or subcontractorrs responsible for the respective activity a or subtask.

Indicate start and end period d.

Ind dicate Date Due.

Template - $1,000

Project S Section 4 – Installa ation and Conffiguration

  

Project S Section 5 – Solutio on Implemen ntation

   

Project S Section 6 – Conten nt Migration n

    

Design n server topology, DR D plan, load balanc cing, other elementts Review w AD and design and a configure security and identity settings Install SharePoint and co onfigure and deploy y harePoint Farms (Q QA and Production)) two Sh

ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

Implem ment agency home e page and 15 departtmental pages Implem ment standard docu ument and records manag gement Implem ment enterprise sea arch with up to 5 scopes Implem ment social network king features including MySites and other capabilities Implem ment 2 forms and 5 workflows Deploy yment, testing, QA, UAT, refactor Asses ss content and deve elop migration plan Content migration (utilizin ng Metalogix or alent) equiva Testing, UAT, refactor

ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

6/10/2013 – 6/2 21/2013

Estimated Hou urs: 64

DUE:: 6/7/2013  Fu ully prepped and co onfigured Sh harePoint en nvironment DUE:: 6/21/2013

6/24/2013 – 8/9 9/2013  Portal  Doc mgmt.  Social  Search h  Forms//WF  QA/UA AT

 Firrst 5 LA solution de eployed  Firrst 5 LA review and d accceptance DUE:: 8/9/2013

Estimated Hou urs: 286 ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

8/12/2013 – 8/16/2013

Estimated Hou urs: 40 Materials: MetaLogix Conttent Matrix - $9,000

 Co ontent migration pla an  Miigration of ~85k do ocuments  Accceptance by First 5 LA A  Me etaLogix Content K) Ma atrix Software ($9K DUE:: 8/16/2013

Project S Section 7 – PostDeployment Services

 

Docum ment project and farm information Develo op and deliver train ning to Power Users, Content Owners, and System ns Admin

ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

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8/19/2013 – 8/2 23/2013

Estimated Hou urs: 28 Materials:

   

Fa arm documentation Trraining materials Trraining sessions On nline CBT Training Vid deos

EXHIBIT E A – SCOPE OF F WORK Objectives

Activities A and Subtasks

Staff As ssignment

Timelin ne

Deliverables

Include w who, what, when, where, w how an nd how much for ea ach objective.

Indicate the t activities and su ubtasks leading to the fu ulfillment of the obje ective. Include benchm marks or milestones s in chronological order. Include the approp priate quantity or freque ency of the associated activities or subtasks.

Indicate stafff, consultants or subcontractorrs responsible for the respective activity a or subtask.

Indicate start and end period d.

Ind dicate Date Due.

Project S Section 8 – Projectt Managem ment

  

Project S Section 9 – KnowledgeLake ECM ntation Implemen

  



Project S Section 10 – As-ne eeded Services Contingency



Develo op and publish projject charter Ongoing project monitoring, oversight, and y status reports weekly Twice weekly scrum calls s

ShareSquared architect(s), ShareSquared project manager, Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

Valida ation of requirementts for KL implem mentation Design n of KL architecture e and topology Install, test, and acceptan nce: o KL Imaging Serve er o KL Imaging Client o KL Connect Clientt o KL Capture Client Develo opment of Capture Processes

ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects. p

Activities or investments as directed by First 5 LA

ShareSquared architect(s), Daniel Su, Roozbeh Hamouni, other internal sttaff associated with First 5 LA projects p

SharePoint End d-User Training Videoss - $3,000 SharePoint Pow wer-User Training Videoss - $3,000 4/1/2013 – 8/23 3/2013

Estimated Hou urs: 112 (delivered acrosss the whole project) 4/1/2013 – 8/9/2 2013

Estimated Hou urs: 180 Materials: KL Suite ($52,4 446.90): KL Imaging Serrver KL Experience C CAL (Imaging and Connect x75) KL Capture (x5)) Annual Mainten nance 4/1/2013 – 8/23 3/2013 Estimated Hou urs: 96

DUE:: 8/23/2013  Prroject charter and pro oject plan DUE:: 8/23/2013  KL L requirements do ocumentation  KL L architecture and top pology  Fu ull implementation an nd acceptance of KL su uite  KL L software as listed ($5 52,446.90) DUE:: 8/9/2013  Acctivities and de eliverables as A dirrected by First 5 LA Due: 8/23/2013

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