Section 7

Section 7 (Part 2): Correct Information Returns Section 7 (Part 2): Correct Information Returns...

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Section 7 (Part 2): Correct Information Returns

Section 7 (Part 2): Correct Information Returns....................................................................... 1 Correct & Reissue 1095-C Forms (Employee) ......................................................................................................2 Correct Employee Files (Employee Copies) ..................................................................................................2 Print Corrected 1095-C Forms (Employee Copies) .......................................................................................4

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Correct & Reissue 1095-C Forms (Employee) Correct Employee Files (Employee Copies) When an employee returns their Solicitation Notice containing corrected information, follow these steps: Note: Only one correction per employee will be accepted by the IRS for each Tax Year. 1.

Go to ACA > Annual Reports > Edit 1095-C Information.

2.

Select the Transaction # you would like to edit. Ensure you have selected the transaction for the right employee and tax year.

3.

Click Employee. The HR Employee View window will appear with the employee’s file open, as shown in the following image:

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Enter the corrected information in the employee’s file. Click Save.

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Return to the Enter/Edit Form 1095-C window. The transaction for the employee’s file you just edited should still be open. Select the Corrected (Employee) checkbox and click Save.

Note: The Corrected (Employee) checkbox and the Corrected (IRS) checkbox, should never be selected at the same time.

When this checkbox is selected, the word ‘CORRECTED’, will print at the top of the form. See the following image:

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Continue to open transactions and edit employee files until all corrections have been made. Once you have made your final correction, leave the Enter/Edit Form 1095-C window open and continue to step 7.

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Print Corrected 1095-C Forms (Employee Copies) 7.

Click Print 1095-C’s. In the Print 1095-C Forms window, enter the tax year for the information you corrected.

8.

Select the style of form you wish to print.

9.

Select one of the following options from the Employees to Print section. •

Single Print a single corrected 1095-C form for a specific employee. Enter the Account # of the employee you wish to print.



Multiple Print multiple corrected 1095-C forms by clicking Select and selecting the forms you wish to print.



Corrected (Employee Copy) Print all the employee 1095-C forms that you have saved as corrected. (See Step 5.)

10. Click Preview. Ensure that the word ‘CORRECTED’, appears along the top of each form. 4

11. Click Print. Mail corrected forms to employees as soon as possible. Tip: If you need to print mailing labels for these corrected employees, go to Reports > Employee Lists > Mailing Labels. Under Employees to Print, select Corrected 1095-C’s. Enter the tax year and click Print. See the following image:

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