RIVER PARISH SYSTEM EMERGENCY RESPONSE ACTION PLAN
Owner/Operator:
Phillips 66 2331 Citywest Blvd. Houston, Texas 77042
24-Hour Number: (800) 231-2551 or (877) 267-2290
Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.
River Parish System Response Zone Appendix
Appendix 7: ERAP
Appendix 7: ERAP Table of Contents 7.1
Area Information .......................................................................................................... 1
7.2
Communication Equipment ......................................................................................... 4
7.3
Notification Overview................................................................................................... 5
7.4
Incident Reporting ....................................................................................................... 6 7.4.1
Required Notification Information .................................................................... 6
7.4.2
Duty Officer Role ............................................................................................. 6
7.4.3
Duty Officer Response .................................................................................... 6
7.4.4
Emergency “Meet-Me” Conference Line Activation ......................................... 6
7.5
Notification and Support Teams .................................................................................. 8
7.6
Emergency Notification Responsibilities ................................................................... 10
7.7
External Notifications................................................................................................. 11
7.6
Notification Contact List............................................................................................. 15
7.9
Emergency Response Equipment, Testing & Deployment ....................................... 17
7.10
Evacuation Plan ........................................................................................................ 18
7.11
Immediate Actions ..................................................................................................... 21
7.12
Maps and Diagrams .................................................................................................. 23
7.13
Response Forms ....................................................................................................... 34
Revision: October 2018 © The Response
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River Parish System Response Zone Appendix
Appendix 7: ERAP
The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.
7.1
Area Information Area Information
Parishes WCD Wellhead Protection Area Date of Start-Up Number of Break-Out Tanks Total Tank Capacity Largest Tank Volume Address Owner Owner Location (street) Emergency Telephone City County Qualified Individual
Alternate QI
Ascension, Iberville, St. James, St. John the Baptist, Lafourche, Jefferson, and Plaquemines VP-01 LPG Line, Venice, LA to Paradis, LA at 23,734 barrels (see page A2-88). None November 1999 0 N/A N/A River Parish System Field Office 248 Hwy 306 Paradis, La 70080 Attention: Richard Mace Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip 77042 Harris Telephone 281-293-6600 Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Emergency Response Team Lead 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line)
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Appendix 7: ERAP
Pipeline Description River Parish System Oil Spill Response Plan From To Size (in.) Delta Farms V/S Bayou Des Allemands Jct V/S 16" VP01 Lafitte Field V/S Delta Farms V/S 18" VP01 Grande Escaille Lafitte Field 8" VP01 PI in Marsh 1006 Tie in Grande Escaille 8" VP01 Venice Plant PI in Marsh 1005 Tie in 8" VP01 Crossroads V/S Point D 8" AC01 Point D Old UTP Tie-in 6" AC01 Old UTP Tie-in Hwy 70 Valve Site 6" AC01 Hwy 70 Meter Site Sorrento Tap 6" AC01 Sorrento Tap Point C 6" AC01 Point C Gator V/S 6" AC01 Mississippi River Crossing Mississippi River Crossing Spare 8" AC01S Spare Crossroads Promix V/S 4" AC05 Promix V/S Promix Sales 6" AC04 Point D Promix V/S 6" AC02 Promix Tee Union Carbid Station (Dow) 6" AC03 PGPP (Alliance) Phillips 66 6" AL02 PGPP (Alliance) Phillips 66 6" AL01 Bayou Perot V/S Delta Farms V/S 10" EM01 Delta Farms V/S Lake Salvador V/S 8" EM01 Lake Salvador V/S Bayou Des Allemands V/S 10" EM01 Bayou Des Allemands V/S Paradis Plant 14" EM01 PGPP Hwy 3127 V/S 6" PP01 PGPP Hwy 3127 V/S 6" PP03 Paradis Hwy 3127 V/S 6" PP02 Hwy 3127 V/S Gator V/S 6" SS01 Paradis Hwy 3127 V/S 6" PP04 Hwy 3127 V/S Hwy 3140 V/S 6" SS02 Hwy 3127 V/S South Blind River Hwy 3140 V/S 8" SS03 Exxon V/S Gator V/S 8" SE01 Exxon V/S Gator V/S 8" SE02 Exxon V/S Gator V/S 8" SE03 6" SS01A Marathon Tap on SS01 Marathon Meter Station (South) 6" SS01B Marathon Meter Station Tap on SS01 (North) Marathon Tap on SS02 to Marathon Meter Station 6" MT01 Hwy 3127 V/S Sugar Bowl Meter Station (Dow) 8" UC02 Hwy 3127 V/S Sugar Bowl Meter Station (Dow) 6" UC01 Hwy 3127 V/S Crawfish Plant 6" CF01 Hwy 3127 V/S to Sugar Bowl Meter Station (Dow) 4" UC03 Hwy 3140 V/S Gator V/S 8" GS01 Revision: October 2018
© The The Response Response ©
Length(mi.) 18.86 7.11 23.68 29.03 1.54 2.05 5.22 13.79 3.28 2.16 2.52 1.07 4.38 0.07 3.54 1.1 36.36 36.36 1.17 7.89 11.09 6.39 9.45 9.45 9.42 33.98 9.21 32.77 27.86 0.39 0.39 0.39 3.69 3.69 3.22 1.29 1.29 3.67 1.27 1.26 A7-1 PaPa
River Parish System Response Zone Appendix River Parish System Oil Spill Response Plan From To Size (in.) Gator V/S Sorrento Pump Station 6" SB02 S4 Pump Station Product Pumps 8" SM01 Gator V/S Sorrento Pump Station 6" SB01 Gator V/S Sorrento Pump Station 6" SB03 SM03 Storage to and from Exxon 4" SM03 Exxon Hwy 3127 V/S Enterprise V/S 6" SH01 Paradis Pump Station Luling 14" CO2 LAL 0302C LAL 0302D 8" E.P. CPL Platform Dow Platform 4" PP05 Bayou Des Allemands V/S Paradis Plant 20" VP01 Paradis Meter Station Pipe Paradis Meter Station Pipe (In 8" VP01 (In plant piping) plant piping) Hwy 3140 V/S Motiva P/S 6" SM04 Paradis Union Carbide (Dow) 6" PP05
Revision: October 2018
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Appendix 7: ERAP
Length(mi.) 0.51 0.83 0.53 0.52 0.85 0.02 7.61 0 0.03 6.22 0.18 1. 6.72
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Appendix 7: ERAP
Paradis-TENDS HVL Pipeline Assets
Area #
Name
1
AC01A
2
SS01B
3
SS01A
4
PP-01/ PP-03
5
AL-01
8
UC-01
Midstream Louisiana HVL Pipeline Assets Parish(s) Stat Area Description e (6”) HVL pipeline running from Sorrento to Crossroads M/S, via Star HVL M/S, UTP Ascension LA V/S, Pt. ”D” V/S and Bi-directional between and Iberville Promix M/S and Pt. “D” V/S. Ascension, St. James (6”) HVL pipeline running from Sorrento to and St. LA Marathon HVL M/S. John the Baptist St. Charles (6”) HVL pipeline running bi-directionally and St. LA between Hwy 3127 V/S and Marathon HVL John the M/S. Baptist (6”) HVL pipeline running bi-directionally St. Charles LA between HWY 3127 V/S and Paradis P/S. St. Charles, Lafourche, (6”) HVL pipeline running from Paradis P/S Jefferson LA to AL Alliance P/S. and Plaquemine s (6”) HVL pipeline running from Hwy 3127 St. Charles LA V/S to Union Carbide M/S.
Revision: October 2018
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7.2
Appendix 7: ERAP
Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single • Sideband radios, satellite phones and paging systems. Company Response Team mobile and office telephone numbers are located in • Appendix 3 of this Plan. Communications needs beyond primary communications devices will be supplied • by Company contracted OSRO's. OSRO telephone numbers are located in Appendix 3 of this Plan. •
Revision: October 2018
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7.3
Appendix 7: ERAP
Notification Overview Immediate actions are required at the onset of an emergency response to limit the extent of a release, minimize the potential hazard to human health and the environment, and implement an effective response. It is also important to act decisively to create a professional working atmosphere among Company and regulatory authority personnel and public officials. This section is intended to provide guidance for determining the appropriate initial response and notification actions that should be carried out in the event of a release or other emergency incident. Company will coordinate with local and state police to establish protected land routes that minimize traffic congestion during the movement of personnel and equipment. The Coast Guard can issue Notice to Mariners and establish safety zones that prohibit boaters within those boundaries, if necessary. The Coast Guard can also coordinate maritime assets to avoid any interference. The Federal Aviation Administration (FAA) can authorize no fly zones to restrict airspace thus allowing any aerial assets full range. The internal notification procedures are essentially the same for all emergency incidents although the external notifications will vary depending on the type of incident, type and quantity of material released, and the consequences (injuries, deaths, and property damage). Company personnel have the authority and obligation to terminate any operation in response to an abnormal, threatening, or hazardous situation.
Revision: October 2018
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7.4
Appendix 7: ERAP
Incident Reporting 7.4.1
Required Notification Information
The Incident Report Form found in the Core Section part IV and in the ERAP (Appendix 7) of this plan should be used to document information and to log notifications. Provide the following information regarding the incident when making internal notifications: • • •
Brief description of the incident, including the location The impact or potential impact Contact name and telephone number to obtain follow-up information
7.4.2
Duty Officer Role
The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact that can assist with internal notifications to facilitate a timely response to emergency situations. Refer to the P66 Notification & Reporting Tool for the Phillips 66 reporting requirements (internal link only, available externally upon request). NOTE: Regardless of the situation, the ultimate responsibility for making proper internal and external notification is with the Incident Commander. The Duty Officer is a support tool available to the Incident Commander to ensure that timely internal and external notifications are made in an effective and efficient manner 7.4.3
Duty Officer Response
When notified, the Duty Officer will contact the requested company representative (SME), following the detailed requests received by the caller and by following the Notification Flowchart and Internal Contact List. The company representative (SME) will determine the applicable internal and external notifications and ensure that they are completed. The SME will also ensure that other appropriate company representatives (SME) have been notified in the notification process. 7.4.4
Emergency “Meet-Me” Conference Line Activation
The company has established a conference number that is active 24/7 to assist in the management of emergencies (refer to the List of Contacts/Emergency Notification Telephone List located in section 3.2 of this appendix for support resource contact information). Dial the number and pass code listed and instruct others involved in the incident to do the same. The line is capable of receiving up to thirty phone connections simultaneously to assist in the management of the event. Notification Sequence (reference Notification Flowcharts P66 internal link only, available upon request externally)
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Appendix 7: ERAP
Notification Sequence Summary-All Are If needed/as Required per P66 Policy 911 (if needed) Supervisor DOT, H&S and/or Environmental Coordinator Duty Officer 800- 231-2551 NOTE: If communications are down refer to Section II.3 of the Core Plan for detailed guidance on the required notifications.
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7.5
Appendix 7: ERAP
Notification and Support Teams Subject Matter Expert (SME) – Primary Company Representative Contacts in the following areas provide support for internal and external notifications and assist with supporting plans, assessment, and documentation: Environmental Director Environmental Team Leader Health and Safety Director HS Team Leader DOT Coordinator Emergency Response Team Leader Emergency Response Specialist Incident Support Team (IST) Consists of the personnel in the following positions: Operations Manager and/or Superintendent Area Supervisor and/or Superintendent Pipeline Supervisor Region Manager Logistics Manager Major Projects Manager Engineer Director Health, Safety & Environmental Manager Crisis Management Director Regulatory Compliance Manager Midstream Operations Tier 1 Team and/or any other support staff, as deemed necessary by the IST, or requested by the IC Company Away Team Activation of the team can be made through the Crisis Management Hotline. Follow the Notification Flowchart located in this section. A description of the Company Away Team organization is as follows: Approximately 18 ICS positions can be staffed a minimum of three personnel deep The team is made up of Company volunteers from across North America Operations division/group leaders are available One hundred plus personnel are available for activation Will assist with activation, deployment, and integration of the ICS spill response organization Resources also include dedicated communications equipment (i.e., computers, phones, radios, etc.) Typically, the team members attend two weeks of response training and/or exercises annually; additionally, specialized training in Fire & HAZMAT Response, Oil Spill Response, Incident Command System (NIMS) and Incident/Consequence Management is provided depending on the ICS position
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Appendix 7: ERAP
Tier 1 Response Any response that can be effectively managed completely within Midstream Operations services, including functional resources and contractors. Tier 2 Response Any response that requires resources beyond Midstream Operations’ ability to effectively manage (i.e., one or more away team resource(s) are deployed to assist with response management) Tier 3 Response Any response that requires the activation of the Crisis Management Support Team (CMST) to assist with the management of the response
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7.6
Appendix 7: ERAP
Emergency Notification Responsibilities All Personnel The most important thing is individual personal safety Always think before responding. • Never rush into the scene of an incident. • Always assess the situation first and know the hazards. • •
Never perform any actions that may put your safety at risk
Initial Response Checklist The first employee who responds to the scene of an emergency should take the following actions For emergencies reported to or observed. Notify the California Response Zone • Area Supervisor Upon initial discovery, employees should notify local emergency services as needed. If anyone is seriously injured, or the emergency is beyond the • Response Zone’s abilities, dial 911 immediately. Be sure to give your name, phone number, nature of emergency, exact location, and the number of injuries. If safe, take prompt action to eliminate any dangers. • If necessary, evacuate everyone from the danger area to a safe location. • Contact a spill response contractor if product has been released or discharged. • Promptly decide: • Whether or not the emergency situation can be readily brought under control and if immediate action can be taken. Always use the correct • PPE. • If there is a spill, deploy necessary local equipment and absorbent material and begin mitigation procedures. Direct the initial phase of control, containment, and response until a supervisor • arrives. Area supervisor (or designee) notifies the following: • Initial company response personnel • • Response resources (if not already done so) • Applicable regulatory agencies
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7.7
Appendix 7: ERAP
External Notifications Figure I-1
Overview of External Notifications for Major Incidents
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Appendix 7: ERAP
Agencies (Federal, State & Local) The Incident Commander is responsible for assuring that all required notifications/reports are completed in a timely manner for all incidents. All contacts with local, state, and federal regulatory agencies must be properly documented. The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact to assist the Incident Commander with internal support team notifications to facilitate a timely response to emergency situations. Refer to the Midstream Operations Notifications Flowchart, Incident Notification and Reporting Tool and the Incident Report Form located in this section. Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications should be made to the National Response Center and state agencies to provide updated information on the incident. The internal support teams may assist the Incident Commander with follow-up information to the agencies. National Response Center (NRC) NRC If you have a spill/release to report, contact the NRC via the toll-free number (800-424-8802) or visit the NRC Web Site (http://www.nrc.uscg.mil/Default.aspx) for additional information on reporting requirements and procedures. Reporting Requirements
Type Verbal: Written:
All spills that impact or threaten navigable water or adjoining shorelines Within 1 Hour of release As requested by the agency
Environmental Protection Agency (EPA) EPA Type Verbal: Written:
Reporting Requirements All spills that impact or threaten navigable water or adjoining shorelines As soon as possible As requested by the agency
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Appendix 7: ERAP
Department of Transportation (DOT) – Pipeline and Hazardous Materials Safety Administration (PHMSA) DOT/PHMSA Reporting Requirements In addition to the reporting of accidents to the NRC, a written/electronic accident report (DOT/PHMSA F 7000-1), must be submitted as soon as practicable but no later than 30 days after the incident for releases resulting in the following: Caused a death or a personal injury requiring hospitalization Explosion or fire not intentionally set by the operator Caused estimated property damage, including cost of cleanup and recover, value of lost product, and damage to the Company property or others or both, exceeding $50,000 Resulted in pollution of any stream, river, lake, reservoir, or other similar body of water that violated applicable water quality standards, caused a discoloration of the surface of the water or adjoining shoreline, or deposited a sludge or emulsion beneath the surface of the water or upon adjoining shorelines In the judgment of the Incident Commander/Qualified Individual that the event was significant enough even though it did not meet the criteria of any of the above incidents The electronic form can be found at https://opsweb.phmsa.dot.gov. Notify the appropriate DOT Coordinator to complete the DOT/PHMSA F 7000-1. Occupational Safety & Health Administration OSHA Occupational Safety & Health Administration Reporting Requirements
Basic requirement. Within eight (8) hours after the death of any employee from a work-related incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person. In accordance with 29 CFR 1904.39 the following information is to be supplied to OSHA when reporting an incident:
Company name Location of the incident Time of incident Number of fatalities or hospitalized employees Names of any injured employees Contact person and his/her phone number A brief description of the incident
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Appendix 7: ERAP
State and Local Notifications Louisiana Department of Environmental Quality (LDEQ) Louisiana Department of Natural Resources Louisiana Department of Public Safety Louisiana Department of Wildlife & Fisheries Louisiana Emergency Response Commission Louisiana State Police -
866-896-5337 225-342-5505 225-925-6595 800-256-2749 225-925-6113 225-925-6595
See Notification pages for local contact information. Follow-up Notifications Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications shall be made to the National Response Center and state agencies to provide updated information on the incident including: •
Name of facility or pipeline
•
Time of release
•
Location of discharge
•
Name of material involved
•
Reason for discharge (e.g., material failure, excavation damage, corrosion, etc.)
•
Estimated volume of oil/product discharged
•
Weather conditions on-scene
•
Actions taken or planned by persons on scene
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7.6
Appendix 7: ERAP
Notification Contact List This section is intended to provide the contact information to address an incident at the facility. Phillips 66 Internal Emergency Numbers Function/Group Phone Number Other Phone Number Duty Officer (SME, IST and away team (800) 231-2551 Fax: (918) 977-6119 assistance and/or activation) Control Center (877) 267-2290 (800) 231-2566 Emergency Hotline Employee Hotline (866) 397-3822 (Natural Disaster) Axiom Medical (855) 480-6634 Monitoring
Company MSCR/Star Contractors Environmental, Safety & Health Consulting Svcs. (ES&H)
First Name Richard Bennett Kelly Brent Roland John Huey Devin Dane Stuart
Contractor Phone Numbers Phone 24 Hour Response: (800) 645-7745 Alternate: (703) 326-5609 24 Hour Response: (877) 437-2634
Notes/Contact/Web https://www.msrc.org/ https://www.esandh.com/in dex.php
River Parish System Response Area Tier One Responders Last Title Office Phone Mace Area Supervisor (985) 758-0219 Baye Pipeliner (985) 758-0240 Delaune Pipeliner (985) 758-0244 Faslund Pipeliner (985) 758-0210 Gaubert Pipeliner (985) 758-0206 Hohenesee Pipeliner (985) 758-0218 Levron Pipeliner (985) 758-0217 Pitre Pipeliner (985) 758-0220 Sutton Pipeliner (985) 758-0209 Reulet Pipeliner (985) 758-0204
Cell Phone (661) 978-8827 (225) 413-4663 (225) 268-0250 (504) 415-2198 (504) 416-9811 (504) 485-1001 (504) 415-0590 (985) 314-9755 (225) 615-2621 (985) 722-4577
QI information located in Appendix 2 summary tables. Response time for personnel is 1-2 hours.
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Appendix 7: ERAP
River Parish System Area Local Contact Information Agency/Company
Phone
Notes/Contact/Web
Ascension Office/Emerg Preparedness
http://ascensionparish.net/index.php/departments/mz/office-of-homeland-security-and-emergency-preparedness http://ascensionparish.net/index.php/departments/mz/office-of-homeland-security-and-emergencypreparedness/lepc
(225) 621-8360
Ascension Parish LEPC
(225) 621-8300
Ascension Parish Sheriff
(225) 473-8671
Iberville Parish LEPC
(225) 687-5140
Jefferson Parish LEPC Lafourche Fire Dept. dist #1 Raceland Lafourche Fire Dept dist #3 Galliano Lafourche Fire Dept. dist #4 Thibodeaux Lafourche Office/Emergency Preparedness Plaquemines Parish LEPC Palquemines Port Harbor & Terminal District Plaquemines Sheriff, Point a la Hache Palquemines Voluunteer Fire Dept. Buras Plaquemines Volunteer Fire Dept. Port Sulphur Plaquemines Volunteer Fire Dept. Venice St James Office/Emer Preparedness St James Parish LEPC St James Sheriff’s Office, Covenant St James Vacherie Volunteer Fire Dept. St John Baptist Parish LEPC St John Parish Office/Emer Preparedness
(504) 349-5360
http://ibervilleparish.com/Departments/EmergencyPreparedness http://www.jeffparish.net/index.aspx?page=3831
(985) 587-5000
http://www.lfd1v.org/
(985) 632-8068 (985) 447-1986
http://www.lafourchegov.org/interact/i-want-to/view/boardsand-commissions/fire-protection-district-no-4
(985) 446-8247 (504) 564-2525 (504) 682-7920
http://www.portofplaquemines.com/
(985) 333-5002 (985) 657-9011 (985) 564-3231 (985) 531-7300 (225) 562-2364
http://www.stjamesla.com/
(225) 562-2200
https://www.stjamesla.com/166/Emergency-Preparedness
(225) 562-2377 (225) 265-3215 (504) 652-6338
http://www.sjbparish.com/emergency_general.php?id=266
(985) 652-2222
http://sjbparish.com/emergency_index.php
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7.9
Appendix 7: ERAP
Emergency Response Equipment, Testing & Deployment While Company has response equipment stored at a number of locations throughout its operating area, Company relies on USCG Certified Oil Spill Removal Organization(s) (OSRO’s) listed in this plan to respond to spills up to and including a Worst Case Discharge. A list of contracted OSROs is included in Appendix 3 of this plan.
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Appendix 7: ERAP
7.10 Evacuation Plan (River Parish & Gonzales Offices) Facility Evacuation Plan In case of a need for evacuation, facility personnel will follow evacuation routes established by both offices. The Gonzales office consists of the following areas of concern with respect to escape/evacuate: • • •
Main Office Designated Gathering Area Warehouse
The Paradis office consists of the following areas of concern with respect to escape/evacuate: • • • • •
Main Office Designated Gathering Area Conference Room Sea Can Office Shop/Warehouse
The following procedures were developed by site personnel after assessment of potential emergency conditions and should be used to escape and evacuate from emergencies relating to these specific areas of the facility during an emergency that would require an evacuation: When evacuation is required: Notify employees by emergency alarm system, radios or cell phones, as appropriate Report location & communication methods to responding support (public authorities, specialized contractors) Proceed to assembly area. Evacuate area of assigned workplace in orderly fashion Account for all personnel including contractors Notify Production Supervisor of all missing personnel and last known location Always move upwind in the case of gas release. Main and Alternate Evacuation Routes – Gonzales Office Main Office: Normal access to and from the Main office is the front door from main entrance. Should this access be blocked in emergency, employees can evacuate via side door entrance into side parking lot or via backdoor through the warehouse into back parking lot. Once out the building employee should follow designated evacuation routes to the designated point of gathering outside the main gate.
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Appendix 7: ERAP
Warehouse: The warehouse has two main door entry exit points and a larger drive doo available to employees. Employees should select to closest, safety exit during an emergency and proceed to the designated gathering are outside of the main gate. Main and Alternate Evacuation Routes – Paradis Office Main Office: Normal access to and from the main office is the front door employee entrance, front door visitor entrance, and back door. Employee should select the closest, safest exit during an emergency and proceed to the designated gathering area. Conference Room: Employees should use the front door entrance to exit during an emergency and proceed to the designated gathering area. Sea Can: The Sea Can has two doors side and back to enter/exit. Employees should access the closest, safest exit during an emergency and proceed to the gathering area. Shop: Employees should use the front entrance to evacuate during an emergency and proceed to the gathering area. Procedures for Employees who remain to Operate An emergency such as an uncontrollable fire required the complete evacuation of the office No employee will remain to operate the facility Everything should be shut down and all employees evacuate via approved evacuation routes to the designated place of gathering Procedures to Account for All Employees Following and Evacuation The Area Supervisor shall be responsible for accounting for all personnel, including employee’s visitors, drivers and contractors Persons responsible for accounting all employees should report to the responding agency Incident Commander that all personnel are accounted for or the last known location of any missing employees Arrival Route of Emergency Response Personnel and Response Equipment Responders responding to the Gonzales office should be directed to arrive at the main entrance from Highway 20
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Appendix 7: ERAP
Responders responding to the Paradis office should be directed to arrive at the main entrance from Highway 306 Location of Alarms/Notification Systems Fire and smoke alarms are located in the office and are activated automatically in the event of a system disruption Mitigation Command Center Location The Evacuation and Assembly area will serve as the on-scene incident command post/mitigation command center Evacuation Checklist Procedures
Date/Time / / Immediately stop work activities. [00:00] / / Check the wind direction. [00:00] / / Move upwind or cross wind. [00:00] / / Check the wind again. [00:00] Person-in-Charge will conduct a head count to account for all / / personnel known to be at the facility. [00:00] Person-in-Charge will assist in alerting and escorting personnel, / / including visitors and contractors to the appropriate evacuation point. [00:00] Person-in-Charge will notify the appropriate office, and make all other / / appropriate notifications, as necessary. [00:00] / / Person-in-Charge will assist in hazard control activities as requested. [00:00] Person-in-Charge will initiate search and rescue of missing persons. / / [00:00] All other personnel will remain at the evacuation point until the "All / / Clear" signal is given. [00:00] Note: Evacuation should be carried out in an orderly manner. Personnel should WALK, not run or panic.
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Appendix 7: ERAP
7.11 Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill.
Response Action
Person Taking Action (Initials)
Date / Time Action Taken
First Person To Discover Spill 1. IMMEDIATELY NOTIFY TERMINAL SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY - Sound alarm, evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL - Primary Response Team Members, Qualified Individual, Company Management, Area Response Team Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only) 14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required)
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Response Action
Appendix 7: ERAP
Person Taking Action (Initials)
Date / Time Action Taken
15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed
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Appendix 7: ERAP
7.12 Maps and Diagrams Maps and diagrams begin on the next page.
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Appendix 7: ERAP
7.13 Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211 - Check-In List Spill Trajectory Form
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Appendix 7: ERAP
Incident Report Form
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ICS 201-1 - Incident Briefing Map/Sketch Incident Name:
Appendix 7: ERAP
Version Name: Period:
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:
Incident Map/Sketch
Situation Summary and Health and Safety Briefing
Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH
Date: Date: Date INCIDENT ACTION PLAN SOFTWARE
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ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives
Date/Time
Appendix 7: ERAP
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/
/
:
Current and Planned Actions Action/Event/Notes
Approved By Incident Commander:
Date: Date:
Prepared By:
At:
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:
ICS 201-2 – SUMMARY OF CURRENT ACTIONS
INCIDENT ACTION PLAN SOFTWARETM
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River Parish System Response Zone Appendix ICS 201-3 - Current Organization Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
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/
/
:
Federal OSC Safety Officer State OSC
Liaison Officer Incident Commander
Public Information
Operations Section Chief
Logistics Section Chief
Planning Section Chief
Prepared By:
At:
/
/
:
ICS 201-3 – CURRENT ORGANIZATION
INCIDENT ACTION PLAN SOFTWARETM
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Finance Section Chief
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River Parish System Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description
/
/
Appendix 7: ERAP
Version Name: Period: / /
Ordered
Prepared By:
At:
:
ICS 201-4 – RESOURCE SUMMARY
INCIDENT ACTION PLAN SOFTWARETM
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River Parish System Response Zone Appendix ICS 201-5 - Site Safety and Control Analysis
Appendix 7: ERAP
Version Name:
Incident Name:
Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the Yes No above? Remarks: Hazard Mitigation 1. Entry Objectives:
2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:
Yes No
/
No
Prepared By:
At:
ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS
INCIDENT ACTION PLAN SOFTWARETM
/
:
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Weather Report Incident:
Prepared By:
Period:
Version Name:
at
Present Conditions Wind Speed:
Wave Height:
Wind Direction From The:
Wave Direction:
Air Temperature:
Swell Height:
Barometric Pressure:
Swell Interval:
Humidity:
Current Speed:
Visibility:
Current Direction Toward:
Ceiling:
Water Temperature:
Next High Tide (Time):
Next Low Tide (Time): Next Low Tide (Height): Sunset:
Next High Tide (Height): Sunrise: Notes:
24 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
48 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
1997-2012 TRG/dbSoft, Inc.
Weather Report
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Version Name: Period: / /
Appendix 7: ERAP
:
Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted
to
/
/
:
Assigned To
Status
Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
/
/
:
INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation
/
/
Assigned To
: Status
Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives
Version Name:
Incident Name:
Period:
/
/
Appendix 7: ERAP
:
to
/
/
:
Overall and Strategic Objectives Objective
Assigned To
Status
Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Incident Action Plan Components ICS 202 Response Objectives
ICS 206 Medical Plan
ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan
ICS 208 Site Safety Plan
Prepared By: ICS 202 – INCIDENT OBJECTIVES
Weather Report Incident Map Approved By
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
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ICS 203 – Organization Assignment List
Version Name:
Incident Name:
Period:
Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives
Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager
/
/
:
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/
/
:
Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader Section
Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions Position
Person
Approved By Planning Section Chief: ICS 203 – Organization Assignment List INCIDENT ACTION PLAN SOFTWARETM
Prepared By: Page
At: of
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ICS 211 - Check-In List Area:
Incident Name: Description/ Name (Last, First)
Company / Agency
Time In Leader Name
ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™
Personnel/ Equipment Resource Type Equipment ID
Prepared By: Page
Demob Time
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Contact Info
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Spill Trajectory Form
Revision: October 2018
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