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BCIPI 2009 AGM Special Resolutions The following resolutions are to be considered for approval by the membership during ...

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BCIPI 2009 AGM Special Resolutions The following resolutions are to be considered for approval by the membership during the 2009 BCIPI Annual General Meeting being held at the Fort Langley Golf Course (9782 McKinnon Crescent, Fort Langley, BC V1M 2R5) on Feb 21, 2009. If you are unable to attend this meeting please provide a filled in proxy (attached), indicating your votes to the below resolutions, to the secretary by email: [email protected] or fax: (604) 585-2790 no later than Feb 19, 2009 Resolution 2009-01 – BCIPI Marketing Fund We the BCIPI Membership approve a permanent levy of $95.00 to be assessed yearly (and collected with the ASTTBC Certification Dues) against members with a CPI, CHI or CHI(P) certification. This levy will be 100% allocated to BCIPI and used by BCIPI for advertising and activities that will raise awareness of our Institute within the public realm. This resolution supersedes the “Super Pages Levy” of past years. Resolution 2009-02 – BCIPI Constitution Amendment We the Membership approve the draft changes to the BCIPI Constitution and Bylaws as presented in the document “BCIPI Constitution & Bylaws 2009 AGM Draft”. This document will now be named “BCIPI Constitution & Bylaws Rev 2008-02”, will be effective immediately, and will supersede all previous versions of the BCIPI Constitution and Bylaws. Resolutions 2009-03 – BCIPI Constitution Amendments – Detail The following resolutions under 2009-03 will only be considered for approval if resolution 2009-02 fails to receive approval. Resolution 2009-03.1 - Objective (Clause 2.2) Was:

To maintain, improve and increase the knowledge, ability and competence of the members of the Institution ,

Amend to:

To maintain, improve and increase the knowledge, ability and competence of the members of the Institution Institute, and to advance the profession of House and Property Inspection and the professional recognition and career development of Certified House and Property Inspectors in a manner that serves and protects the public interest;

Resolution 2009-03.2 - Objective (Clause 2.4) Was:

To encourage individual inspectors to apply for certification in one of two classifications designated by the BCIPI, namely a Certified Property Inspector (CPI), or a Certified House Inspector (CHI), 

Amend To:

To encourage individual potential house and property inspectors to apply for certification in one of two classifibcations designated by the BCIPI Property Inspection Certification Policy, namely a Certified Property Inspector (CPI), or a Certified House Inspector (CHI) and to become members of BCIPI;

10767 - 148th Street, Surrey, BC V3R 0S4 | TEL: (604) 585-2770 | FAX: (604) 585-2790 | EMAIL: [email protected]

Resolution 2009-03.3 - Membership (Section 4) Was:

See section 4 in existing constitution (BCIPI Constitution 01.12 December 2001)

Amend To:

Delete entire section

Resolution 2009-03.4 - New Section 4 “Membership Categories” Insert New Section 4. MEMBERSHIP CATEGORIES Certified Member A Certified Member has met all of the requirements for training and experience as established by the Property Inspection Certification Policy and has been certified as a Certified Property Inspector - CPI or Certified House Inspector - CHI by the ASTTBC Board of Examiners. Inspectors with the CPI designation are also required to be certified by ASTTBC as an Applied Science Technologist (AScT) or Certified Technician (CTech). Certified Members have full voting rights and may be elected to hold a position on the Institute’s Board of Directors. Certified House Inspector (Provisional) A provisionally Certified House Inspector - CHI(P) has completed the schooling and mentoring requirements as established by the Property Inspection Certification Policy and has been provided provisional certification as a CHI by the ASTTBC Board of Examiners. CHI(P)’s have full voting rights and may also be elected to hold a position on the Institute’s Board of Directors. Inspector-in-Training An Inspector-in-Training (IIT) is a new entrant into the industry who has yet to complete all the schooling and/or mentoring required to be reclassified as a CHI(P) as established by the Property Inspection Certification Policy. An IIT is not authorized to offer inspection services to the public. IITs do not have voting rights and cannot hold a position on the Institute’s Board of Directors. Resolution 2009-03.5 – Members in Good Standing (Section 5) Opening Sentence Was: A member shall be deemed in good standing when Amend To:

A member shall only be deemed in good standing when

Resolution 2009-03.6 – Duties of Members (Insert Clause 6.2) Insert:

All members are to abide by the BCIPI Standards of Inspection

Resolution 2009-03.7 – Duties of Members (Insert Clause 6.3) Insert:

All individuals, on becoming a member in the Institute, must disclose any affiliation – current or pending – with other house and property inspection associations that may result in a conflict of interest on the part of the member.

10767 - 148th Street, Surrey, BC V3R 0S4 | TEL: (604) 585-2770 | FAX: (604) 585-2790 | EMAIL: [email protected]

2009 BCIPI AGM Special Resolutions

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Resolution 2009-03.8 – Registration of Members (Clause 7.1) Was:

An application for admission or reinstatement of membership, or for reclassification of membership in the Institute is granted upon certification by the (PICB) as a CPI, CHI, Associate Inspector or Inspector in-Training

Amend To:

An application for admission or reinstatement of membership, or for reclassification of membership in the Institute is granted upon certification or reclassification by the (PICB) ASTTBC Board of Examiners as a CPI, CHI, Associate Inspector CHI(P) or Inspector inTraining IIT.

Resolution 2009-03.9 – Board of Directors (Clause 8.1 Opening Sentence) Was:

The Board of Directors shall be made up of the following from CPI/CHI certified members in good standing present at the Annual General Meeting.

Amend To:

The Board of Directors shall be made up of the following positions from CPI/CHI CPI, CHI & CHI(P) certified members in good standing present at the Annual General Meeting.

Resolution 2009-03.10 – Board of Directors (Clause 8.1 Bullet 5) Was:

Members at Large – to a maximum of 10 and minimum of 3

Amend To:

Members Directors at Large – to a maximum of 10 and minimum of 3 a minimum of 3 to a maximum of 10.

Resolution 2009-03.11 – Board of Directors (Insert Clause 8.4) Insert:

All nominees must fully disclose any current or pending involvement with other house and property inspection associations or other associations that might result in a conflict of interest, at the time of nomination and must state clearly their affiliation with BCIPI takes precedence over all other such affiliations

Resolution 2009-03.12 – Board of Directors (Insert Clause 8.5) Insert:

If elected to serve on the Board of Directors, any Director who is also a member of another inspection organization or association must abstain from voting on issues where a conflict of interest, either real or perceived, may arise from their affiliation with the other organization or association.

Resolution 2009-03.13 – Board of Directors (Insert Clause 8.6) Insert:

The position of Secretary and Treasurer can be filled by the same director.

Resolution 2009-03.14 – Board of Directors (Clause 8.7 Opening Sentence) Was:

Any member of the Board may be removed from office:

Amend To:

Any member of the Board may be removed from office the Board by:

Resolution 2009-03.15 – Board of Directors (Clause 8.7 Add Bullet 5) Insert:

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▪ a resolution of the Board with a minimum 70% approval should that member not abide by the requirements set out in these BCIPI Bylaws (as determined by the Board)

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Resolution 2009-03.16 – Board of Directors (Clause 8.8) Was:

Where there is a vacancy in the elected members of the Board for any reason, the Board may appoint a member to fill any vacancy until the next General Meeting of the membership.

Amend To:

Where there is a vacancy in the elected members officers of the Board for any reason, the Board may appoint a member another director to fill any the vacancy until the next General Meeting of the membership. If for any reason this cannot be achieved, a special nomination may be made to fill that vacancy from the general membership. The nominated individual will require approval from the members present at the next Annual General Meeting or General Membership Meeting. The governing rules will apply to this appointment or nomination.

Resolution 2009-03.17 – Board of Directors (Clause 8.10) Was:

Reasonable out-of-pocket expenses, when properly substantiated, may be reimbursed to all members of the board, and also, at the discretion of the board to other members of the Institute when they are acting on behalf of the Institute away from their usual place of residence. All reimbursement shall be in accordance with current ASTTBC Policy.

Amend To:

Reasonable out-of-pocket expenses, when properly substantiated, may shall be reimbursed to all members of the board, and also, at the discretion of the board to other members of the Institute when they are acting on behalf of the Institute away from their usual place of residence. All reimbursement shall be in accordance with current ASTTBC Policy.

Resolution 2009-03.18 – Section 9 Title Was:

DUTIES OF OFFICERS

Amend To:

DUTIES OF OFFICERS & DIRECTORS AT LARGE

Resolution 2009-03.19 – Duties of Officers & Directors at Large (Clause 9.4) Was:

The Treasurer - shall liaise with ASTTBC Executive Director and prepare a complete annual budget for the Institute. Shall render regular financial and budget reports to the Board. The Treasurer shall make an annual report at the Annual General Meeting of the Institute.

Amend To:

The Treasurer - shall liaise with ASTTBC Executive Director and prepare a complete annual budget for the Institute based on the priorities identified by the Board . S, shall render regular financial and budget reports to the Board. The Treasurer , shall make provide an annual finance report and Board approved budget to the Institute at the each year’s Annual General Meeting of the Institute.

Resolution 2009-03.20 – Duties of Officers & Directors at Large (Insert Clause 9.5) Insert:

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Any Board member is bound by any majority decision made by the Board. A Board member cannot speak publically (including at any membership meeting) against any decision or action the Board has made or taken, or otherwise take actions that work against said decision or actions. The Board MUST PUBLICALLY speak with one unified voice.

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Resolution 2009-03.21 – Duties of Officers & Directors at Large (Insert Clause 9.6) Insert:

Failure of the Board member to abide by the duties identified in the BCIPI Bylaws may result in the removal of the member from the Board.

Resolution 2009-03.22 – Section 12 Title Was:

AUDIT OF ACCOUNTS

Amend To:

AUDIT STATEMENT OF ACCOUNTS

Resolution 2009-03.23 – Statement of Accounts (Clause 12.1) Was:

An Annual Statement of accounts shall be presented to the membership in writing at the annual general meeting.

Amend To:

An Annual Statement of accounts, in the form of a Treasurer’s Report, shall be presented to the membership in writing at the annual general meeting.

Resolution 2009-03.24 – Minutes/Business Records (Clause 13.1) Was:

Minutes will be kept of all meetings in accordance with Robert’s Rules of Order. This will apply to all general meetings and meetings of the Board of Directors.

Amend To:

Minutes will be kept of all Membership and Board of Director’s meetings in accordance with Robert’s Rules of Order. This will apply to all general meetings and meetings of the Board of Directors.

Resolution 2009-03.25 – Minutes/Business Records (Clause 13.3) Was:

Minutes of all Directors’ meetings will be made available upon request.

Amend To:

Minutes of all Directors’ meetings will be made available upon request by members in good standing.

Resolution 2009-03.26 – Minutes/Business Records (Insert Clause 13.4) Insert:

Custody of the Institute’s records will reside with the Secretary and shall be passed during transition from the outgoing secretary to the newly appointed secretary (preferably in digital format).

Resolution 2009-03.27 – Standards of Practice (Clause 14.1) Was:

The Institute shall from time to time, adopt code or codes which shall be standards of practice for its members, and it may from time to time recommend other policies with sound practice and custom.

Amend To:

The Institute shall from time-to-time, through ASTTBC and its Boards specific to certification, adopt code or codes which that shall be standards of practice for its members and may from time-to-time recommend other policies with sound practice and custom.

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Resolution 2009-03.28 – Awards (Insert Clause 16) Insert:

16.

AWARDS

16.1 BCIPI Directors may establish awards to recognize achievements of members and non-members. Nominations may be presented by any member in good standing, in accordance with the award criteria established by the Institute and/or the ASTTBC Council. Resolution 2009-03.29 – Section 17 Title Was:

MISCELLANEOUS

Amend To:

MISCELLANEOUS OWNERSHIP

Resolution 2009-03.30 – Ownership (Clause 17.1) Was:

No member shall have any right, title or interest in the property of the Institute, nor shall any income or earnings of the Institute conform to the benefit of any member, except for services actually rendered. Upon dissolution of the Institute, its property shall be distributed equitably to the members proportionately.

Amend To:

No member shall have any right, title or interest in the property of the Institute, nor shall any income or earnings of the Institute conform to the benefit of any member, except for services actually rendered. Upon dissolution of the Institute, its property shall be distributed equitably to the current members in good standing proportionately.

Resolution 2009-03.31 – Meetings (Clause 18.5) Was:

Notice of annual meeting and any special meeting shall be in writing and shall be given to the members at least thirty days prior to the commencement of said meeting, and shall state any business to be brought before the meeting and shall be deemed effectively and sufficiently given when mailed by prepaid post or e-mail to all members entitled to vote.

Amend To:

Notice of Aannual General Meetings and any special Extraordinary meetings shall be in writing or by email, and shall be given to the members at least thirty (30) days prior to the commencement of said meeting, and shall state any business to be brought before the meeting, and shall be deemed effectively and sufficiently given when either mailed by prepaid post or emailed to all members entitled to vote.

Resolution 2009-03.32 – Meetings (Insert Clause 18.6) Insert:

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Robert Rules of Order shall be used to address any conflicts that arise at Membership or Board of Directors meetings.

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Resolution 2009-03.33 – Board Meetings & Board Voting (Insert Clause 19) Insert:

19.

BOARD MEETINGS & BOARD VOTING

19.1 Members may participate in a meeting by telephone or videoconference if all persons participating can hear each other. 19.2 The Chairperson may allow a meeting to be held entirely by telephone or videoconference and in such cases the meeting will have the same functionality and authority as if the meeting was conducted in person (including ability to debate and pass motions). 19.3 The members participating by communications facility shall be counted as present at the meeting, counted in the quorum and entitled to speak and vote. 19.4 In the case of a secret ballot, a member participating by telephone or videoconference may designate the Secretary to the meeting or a member who is physically present to receive and mark the member's ballot for the member as directed by the member. The Chairperson shall make reasonable efforts to provide privacy for the giving of the necessary direction. 19.5 Where schedules or deadlines do not allow an in-person or a teleconference meeting, a motion can be made, debated and passed by email as long as the secretary receives an email vote from all Board members, reflecting a clear majority vote. Resolution 2009-03.34 –Voting (Insert Clause 20.2) Insert:

A simple majority will decide the result of any vote of motions/resolutions at meetings.

Resolution 2009-03.35 – Proxy (Clause 21.1) Was:

A member, not in attendance at the annual meeting, may vote by proxy on election of officers, or proposed changes to the constitution and bylaws. Such proxy votes must be received by the Secretary prior to the commencement of the annual general meeting.

Amend To:

A member with voting rights, not in attendance at the a General Membership or Aannual General Mmeeting, may vote by proxy on election of officers, or proposed changes to the Constitution & Bylaws, or on any motion presented to the membership prior to the meeting. Such proxy votes must be received by the Secretary prior to the commencement of the annual general said meeting.

Resolution 2009-03.36 – Quorum (Clause 22.2) Was:

If a quorum is not present at a meeting, the meeting shall be adjourned without further notice for a period of not less than fourteen days and shall proceed with the members present.

Amend To:

If a quorum is not present at a meeting, the meeting shall be adjourned without further notice specific to that intended date for a period of not less than fourteen (14) days. Another meeting shall then be called using approved procedures; this latter meeting shall be considered duly convened regardless of the number of members then present.

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Resolution 2009-03.37 – Ammendments (Clause 23.1) Was:

This Constitution may be amended, repealed or altered in whole or in part by a simple majority vote of the members present at the meeting at which the changes are being proposed.

Amend To:

This The Constitution & Bylaws may be amended, repealed or altered in whole or in part by a simple majority vote of the members with voting privileges present at the meeting at which the changes are being proposed.

Resolution 2009-03.38 – Ammendments (Clause 23.2) Was:

All such amendments, repeals or alterations shall be made in written format and presented to the Board in writing 30 days prior to the AGM which is to consider the change.

Amend To:

All such amendments, repeals or alterations shall be made in written format and presented to the Board in writing 30 days prior to the AGM Annual General Meeting or General Membership Meeting which is to consider the change.

Resolution 2009-03.39 – Ammendments (Insert Clause 23.4) Insert:

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Amendments in the form or spelling or grammar corrections, document formatting including renumbering, and clause re-ordering can be made at any time on the approval of the Board as long as such changes do not affect the intent of the edited clause or text, all such edits are to be communicated to the membership upon completion of Board approval.

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