FRIENDS OF HUNT HILL
AUDUBON SANCTUARY
November 4, 2014
Hunt Hill Program Director (Nine Month) Job Description •
Equivalent of full time nine months per year, salaried position; at-will employment by the Friends of Hunt Hill Audubon Sanctuary, Inc., a 501 – (c)(3) non-profit corporation. It is estimated that this job is 60% administrative management and 40% program related
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Salary of $21,000 per nine months equivalent per year with benefits including: free housing options at camp (Estimated value of $9000), single coverage major medical health insurance reimbursement, ten paid holiday days, paid vacation days and SIMPLE retirement plan (matching up to 3% of annual pay)
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*Housing: year-round on-site living. Seasonal (June – August) on-site living is required housing is provided in the Farmhouse (second floor apartment) at no charge and it includes heat, electricity, internet, garbage pick-up. Satellite TV service not provided.
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Report directly to the Executive Director
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Assist the Executive Director with successful fulfillment of the mission of FOHHAS
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Key responsibilities: Plan, promote, contract and schedule all programs and rentals at Hunt Hill (including summer camp programs, visiting groups, school programs, contracted camps, facility rentals and public programs) Achieve program growth: program revenue, profitability and attendance Hire, train, manage & schedule: 5 summer educators, 5-15 school educators, 2 cooks & various guest speakers
Work collaboratively with area organizations (LLPA, WCLRA, service clubs, other nonprofits, educational institutions, etc.)
Editor of all publications of FOHHAS (annual Program Guide, program promo flyers, press releases, website) Fill in effective day-to-day operation of the camp office in absence of Executive Director and Office Manager Serve as a cooperating camp staff team member to help fill in, as needed, for various jobs throughout the camp (might include cleaning, bulk mailings, kitchen work, lifting and moving furniture, gardening, trail work, etc.) Manage volunteers for FOHHAS (communicate w/, recruit, record hours, and recognize) Prepare proposals for grant writing to support programs, staff and facilities Serve on operating committees of the Board as requested Evaluate, maintain, organize and safeguard program supplies Maintain historical records of FOHHAS and Hunt Hill Complete other jobs as assigned by the Executive Director
C:\Users\Hunt Hill\Documents\Staff\PD\PD. JOB DESCRIP & OVERVIEW-14.doc
11/4/14
FRIENDS OF HUNT HILL
AUDUBON SANCTUARY
Hunt Hill Program Director Qualifications and Preferred Characteristics: (not necessarily in priority order) Qualifications: • Education - minimum of Bachelors’ degree with environmental, science-related, or educational background, summer camp experience a plus •
Excellent communications skills – especially public speaking, phone, emails, interpersonal and written (Program Guide, news releases, advertising, business and thank you letters, lesson plans, grants, email communications, public presentations, board meetings, website); with immediate follow-up responses to all communications
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Computer skills – documents, spreadsheets, publishing software programs, PowerPoint
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Able to lead and participate in outdoor activities such as camping, hiking, backpacking, canoeing, survival programs, etc.
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Ability to work well with people of all ages
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Supervisory experience
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Certified or interest in being certified in First Responder and Lifeguarding
Characteristics preferred: • • • • • • • • • • • • • • • • • • •
experience working in nature centers or camps extroverted – excellent “people skills” enjoy working with all ages organized, detail person with great follow-up skills patient cooperative energetic positive attitude respectful inquisitive creative motivated – shows initiative self-directed willingness to live on-site year-round or minimum of three months of the summer willingness to put in long hours with varying schedule changes neat and clean concerned with good first impressions for the public mature responsible
C:\Users\Hunt Hill\Documents\Staff\PD\PD. JOB DESCRIP & OVERVIEW-14.doc
11/4/14
FRIENDS OF HUNT HILL
AUDUBON SANCTUARY
Program Director Job Scheduling Outline JANUARY -
Mail out program guide Wedding Expos Training for first responder & lifeguard trainer training Update registration packets and brochures Renew First responder certification
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Summer staff job descriptions out Attend job fairs School Contracts Prepare press releases for all programs
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Interview and hire summer staff Update school curriculum needs and program descriptions Program supplies ordered for all camps and events within budget Revise staff training manual
FEBRUARY
MARCH
APRIL -
Train School Educators Complete School Schedules Schedule School Educators Coordinate, plan, promote, schedule, conduct and evaluate all school programs Help with camp opening and Helping Hands weekend Coordinate Kiosks, interpretive materials Hire cook Coordinate summer tasks with LLPA
MAY -
Continue coordination of all school programs – staffing, schedules, and teach as needed. Coordinate summer staff arrival, housing, training, uniforms, scheduling Confirm summer presenters Update LLPA kiosks, CBCW bags, AIS kits, etc. Schedule CBCW boat landings
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Train summer staff Renew lifeguard certification Enter swims data Schedule, manage and oversee summer staff
JUNE
C:\Users\Hunt Hill\Documents\Staff\PD\PD. JOB DESCRIP & OVERVIEW-14.doc
11/4/14
FRIENDS OF HUNT HILL
AUDUBON SANCTUARY
JULY -
Enter swims data Schedule, manage and oversee summer staff
AUGUST -
Enter swims data Schedule, manage and oversee summer staff
SEPTEMBER -
Compile program summary reports: # people, fees, expenses, evaluations, etc. Assemble photo albums, archives (ongoing) Work with Program Committee to schedule following year programs Enter swims data
OCTOBER -
Assist with coordinating guest speakers, all programs, day camps, registrations and reports Program Garage close down – move program materials to basement Assist with membership mailing Program summary for annual report Budget recommendations Complete program guide for printer
NOVEMBER -
Update website as needed
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Update website as needed Annual Meeting and Volunteer Recognition
DECEMBER
C:\Users\Hunt Hill\Documents\Staff\PD\PD. JOB DESCRIP & OVERVIEW-14.doc
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