MATERIALS FROM THE PARTICIPANT EDITION The pages that follow are excerpts from the Participant’s Edition of the Guidelines. They are included here because they provide information on the program and because they also require the Supervisor’s participation. English and Spanish versions of the different forms are included.
Supervisors’ Guidelines – 2012 Pastoral Institute
SUPERVISOR’S COPY
LAY MINISTRY PROGRAM MINISTRY PREPARATION PROCESS PURPOSE Beginning in the fourth semester, the Ministry Preparation Process of the Lay Ministry Program focuses on preparation for ministry. Building on the spiritual, theological, human and pastoral foundations of the previous semesters, it provides an opportunity for practicing ministry under the guidance of an experienced supervisor. Each component of the process offers the participants the tools that will enable them to be effective volunteer pastoral leaders in their specialized ministry. COMPONENTS The Ministry Preparation Process includes the following components: Ministerial Discernment Pastoral Skills Workshops Ministry Seminar Supervised Ministry Practicum Theological Reflection Mentoring Synthesis Seminar GOALS The Ministry Preparation Process will provide the participant with a variety of experiences that will enable her/him to: Discern one’s call to a particular ministry. Understand the theological teachings and rituals that are foundational to ministry. Realize that effective ministry involves using our unique gifts. Assess one’s strengths and limitations in collaboration with a supervisor skilled in ministry and with members of the parish staff. Develop the pastoral skills necessary for a particular ministry. Come together with other persons for the purpose of theological reflection. Develop a support system with colleagues in ministry.
Supervisors’ Guidelines – 2012 Pastoral Institute
P U R P O S E G O A L S
SUPERVISOR’S COPY
MINISTRY PREPARATION PROCESS MINISTERIAL DISCERNMENT Reflect on how God is calling you to ministry. Meet with Pastor/Administrator to discuss your ministry. Complete the Ministerial Discernment Process and return it by the due date. PASTORAL SKILLS WORKSHOPS Participate in all pastoral skills workshops designated by the Pastoral Institute. Complete a Workshop Assessment Form for each workshop you attend. MINISTRY SEMINAR Participate in seminar sessions designed for one’s particular ministry. Fulfill all requirements established by the Instructor. Complete the Seminar Assessment Form and return it by the due date. PRACTICUM – the supervised ministry practicum may take place in one’s parish or in a different parish/institution. Learning Agreement Complete the Ministry Self-Assessment Tool. Meet with your supervisor to discuss the Learning Agreement. Complete the Learning Agreement and send a copy to your supervisor and to the Pastoral Institute. Ministry Practice Active engagement in ministry – a minimum of 20-25 hours over six to eight months. Keep a journal of reflections on your ministry experience. Observations Two formal observations are required, three if necessary. Participate in two conferences with your supervisor to prepare for your formal observation. Meet afterwards with the supervisor (best done at the end of the session) to review the accomplishment of your plan and to assess your performance. At the designated time complete the Mid-Year Self-Assessment. At the end of the practicum complete the Final Self-Assessment and Assessment of Supervisor forms. THEOLOGICAL REFLECTION Register for the Theological Reflection sessions of your choice. Complete a Theological Reflection Form in preparation for each session. Participate in two Theological Reflection sessions. Complete the Ministerial Job Description and Service Agreement in a meeting with your Pastor/Administrator and bring it to the sixth semester Theological Reflection. Complete the Total Process Assessment Form and bring to the sixth semester Theological Reflection. MENTORING Continue to meet with your parish mentor once each semester. SYNTHESIS SEMINAR Attend the Synthesis Seminar at the end of the sixth semester.
Supervisors’ Guidelines – 2012 Pastoral Institute
R E Q U I R E M E N T S
SUPERVISOR’S COPY – APPENDIX A
MINISTRY PREPARATION PROCESS CALENDAR
Mark your calendar with all of the sessions you plan to attend
MINISTERIAL DISCERNMENT
Prayerfully complete the Ministerial Discernment Process (Appendix B), questions 1, 2 and 3 Set up a meeting with your Pastor/Administrator to discuss the Ministerial Discernment Process; provide a copy of the form to him prior to the meeting Together with Pastor/Administrator complete Question 4 of the Ministerial Discernment Process Send copy of the form to Pastoral Institute – Deadline February 29, 2012
PASTORAL SKILLS WORKSHOPS
Register for fourth semester workshops – Deadline: February 10, 2012 Register for third-year workshops on form to be provided – Deadline August 31, 2012 Complete a Workshop Assessment Form (APPENDIX J) after each workshop and return it to the Pastoral Institute
MINISTRY SEMINAR
Pastoral Institute assigns participants to ministry seminar based on completed Ministry Discernment Process – Deadline: June 30, 2012 Complete the Seminar Assessment Form and mail to the Pastoral Institute (APPENDIX C) – Deadline: conclusion of seminar
PRACTICUM
Set up orientation meeting with supervisor no later than September 2012 Develop Learning Agreement with input from Supervisor’s (APPENDIX D) Send copy of Learning Agreement to your supervisor and the Pastoral Institute – Deadline: September 30, 2012 Meet with supervisor to prepare for first observation First observation by supervisor and follow-up assessment Complete Mid-year Self-Assessment; send to the Pastoral Institute (APPENDIX E) – Deadline: January 15, 2013 Meet with supervisor to prepare for second observation Second observation and follow-up assessment Complete Final Self-Assessment (APPENDIX F) Complete Assessment of Supervisor (APPENDIX G) At the conclusion of the practicum, send the following documents to the Pastoral Institute: Final Self-Assessment – Deadline: April 15, 2013 Assessment of Supervisor – Deadline: April 15, 2013
THEOLOGICAL REFLECTION
Participate in Theological Reflection sessions during the fifth and sixth semesters Prepare a Theological Reflection Form in preparation for each session Together with Pastor/Administrator complete the Ministerial Job Description and Service Agreement and bring it to the sixth semester Theological Reflection (Appendix H) Complete Total Process Assessment Form and bring it with you to the sixth semester theological reflection (APPENDIX I)
SYNTHESIS SEMINAR
Attend the Synthesis Seminar during the spring semester
COMMISSIONING
Only those persons who complete all of these requirements, as well as all other program requirements, will be commissioned. Supervisors’ Guidelines – 2012 1 Pastoral Institute
C H E C K L I S T
SUPERVISOR’S COPY – APPENDIX D
LAY MINISTRY PROGRAM
MINISTRY PREPARATION PROCESS Type in Boxes
Participant First
L E A R N I N G
Last
Address Zip Day Phone
Evening Phone
Fax
Email Address Please print clearly
Enter the information from question 4 of the Ministerial Discernment Process particularly, your specific ministry project and your role (e.g., coordinator, team member, etc.):
A G R E E M E N T
Parish/Agency
Practicum/Project – Beginning Date:
Ending Date:
Supervisor Title
First Name
Last Name
Day Phone Email Address Please print clearly When you have completed the Learning Agreement, please send one copy to your supervisor and one copy to the Pastoral Institute. Supervisors’ Guidelines – 2012 Pastoral Institute
Deadline: September 30, 2012
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SUPERVISOR’S COPY – APPENDIX D I Personal Learning Goals Goals are brief, clear statements of outcomes to be achieved during the ministry practicum. They are broad, general descriptions that explain what is to be done and the desired result. The exact method of achieving the goal will be described as learning objectives. In light of my personal growth needs in ministry the learning goals I hope to achieve are: Goal One:
Goal Two:
II Learning Objectives An objective is a brief, clear statement of an outcome to be reached as a step toward each goal. An objective describes what is to be done, who will be affected and who will do it. The outcomes of an objective are stated in such a way that it is measurable. Each objective has a completion date as well. As a way to develop Learning Goal One, I will (list at least two outcomes):
Supervisors’ Guidelines – 2012 Pastoral Institute
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SUPERVISOR’S COPY – APPENDIX D As a way to develop Learning Goal Two, I will (list at least two outcomes):
III Supervision How often do you plan to meet with your supervisor? How often will your supervisor observe you in your ministry? Anticipated Date for Mid-term Evaluation Anticipated Date for Final Evaluation IV Supervisor’s Comments (Regarding goals, observations, etc.)
PARTICIPANT’S SIGNATURE DATE
Supervisors’ Guidelines – 2012 Pastoral Institute
SUPERVISOR’S SIGNATURE DATE
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SUPERVISOR’S COPY – APÉNDICE D
PROCESO DE PREPARACIÓN PARA EL MINISTERIO
A C U E R D O
Escriba en las casillas
Participante Primer Nombre
Apellido
Dirección Código Postal Teléfono de Día
Teléfono de noche
Fax
Correo Electrónico Por Favor escriba en letra de molde
Ingrese la información de la pregunta 4 del Proceso de Discernimiento Ministerial, en particular su proyecto específico para el ministerio y el papel que desempeñará (por ejemplo, coordinador, miembro del equipo, etc.)
A P R E N D I Z A J E
Parroquia/Agencia Práctica / Proyecto – Fecha de Comienzo: Fecha de Conclusión:
Supervisor: Titulo
Primer Nombre
Apellido
Teléfono de Día
Correo Electrónico Por Favor Escriba Claramente
Cuando usted haya completado el Acuerdo de Aprendizaje, Por favor envié una copia al supervisor y otra copia al Instituto Pastoral. Supervisors’ Guidelines – 2012 Pastoral Institute
Fecha Límite: 30 de septiembre de 2012
D E
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SUPERVISOR’S COPY – APÉNDICE D I Metas de Aprendizaje Personales Metas son breves, declaraciones claras de los resultados que se obtendrán en la práctica del ministerio. Son descripciones generales amplias que explican lo que va a hacer y el resultado deseado. El método exacto para lograr la meta se describirá como objetivos de aprendizaje. En vista de las necesidades para mi crecimiento personal, las metas de aprendizaje que espero lograr para el ministerio son: Primera Meta:
Segunda Meta:
II Objetivos de Aprendizaje Un objetivo es una breve y clara declaración de uno de los resultados a alcanzar como un paso hacia cada una de las metas. Un objetivo describe lo que queda por hacer, quien será afectado y quien lo hará. Los resultados de un objetivo se expresan de manera tal que se puedan medir. Cada objetivo tiene una fecha de cumplimiento. Para poder desarrollar la Primera Meta de Aprendizaje yo haré lo siguiente (escriba por lo menos dos resultados):
Supervisors’ Guidelines – 2012 Pastoral Institute
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SUPERVISOR’S COPY – APÉNDICE D Para poder desarrollar la Segunda Meta de Aprendizaje yo haré lo siguiente (escriba por lo menos dos resultados):
III Supervisión ¿Con qué frecuencia piensa usted reunirse con el supervisor? ¿Con qué frecuencia le observará en el ministerio su supervisor? Fecha aproximada de la Evaluación de Medio Año Fecha aproximada de la Evaluación Final IV Comentarios del Supervisor (Relacionado a las metas y observaciones, etc.)
Firma del Participante
Fecha
Supervisors’ Guidelines – 2012 Pastoral Institute
Firma del Supervisor
Fecha
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SUPERVISOR’S COPY – APPENDIX E
MINISTRY PREPARATION PROCESS Type in Boxes
NAME First
Last
MINISTRY LOCATION
SUPERVISOR First
Last
Please complete the following questions after discussing each one with your supervisor. 1. To what degree are you fulfilling the goals in your Learning Agreement?
2. Has there been growth or changes in your approach to ministry?
3. How well have you worked with other parish staff persons?
4. Are there any changes in the Learning Agreement that you feel are necessary given your experience thus far? Please indicate what revisions you wish to make.
Participant’s Signature
Date
Supervisor’s Signature
Date Please send to the Pastoral Institute. Deadline: January 15, 2013
Supervisors’ Guidelines – 2012 Pastoral Institute
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M I D T E R M S E L F A S S E S S M E N T
SUPERVISOR’S COPY – APÉNDICE E
PROCESO DE PREPARACIÓN PARA EL MINISTERIO Escriba en las casillas
NOMBRE Primer Nombre
Apellido
SITIO DEL MINISTERIO
SUPERVISOR Primer Nombre
Apellido
Por favor conteste las siguientes preguntas después de discutir cada una con su supervisor. 1. ¿A que grado está cumpliendo las metas del Acuerdo de Aprendizaje?
2. ¿Ha habido algún crecimiento o cambio en la manera de acercase al ministerio?
3. ¿Cómo ha sido la relación de trabajo con el personal de la parroquia?
4. ¿Hay algunos cambios en el Acuerdo de Aprendizaje que usted siente que son necesarios dada su experiencia hasta ahora? Por favor indique los cambios que usted desea hacer.
Firma del Participante
Fecha
Firma del Supervisor
Fecha Por Favor enviar al Instituto Pastoral. Fecha limite: el 15 de enero de 2013
Supervisors’ Guidelines – 2012 Pastoral Institute
L A A U T O E V A L U A C I Ó N D E M E D I O A Ñ O
SUPERVISOR’S COPY – APPENDIX F
MINISTRY PREPARATION PROCESS Type in boxes
NAME First
Last
MINISTRY LOCATION SUPERVISOR First
Last
Please complete the following questions after discussing each one with your supervisor. It is helpful to use concrete examples where appropriate.
F I N A L
1. How would you assess your overall performance in this ministry?
2. How would you assess yourself in the following areas: a. Your relationship with your supervisor?
b. Your ability to work with other staff/team members?
c. Your relationship with those to whom you ministered?
3. What existing skills have you further developed as a result of the practicum?
Supervisors’ Guidelines – 2012 Pastoral Institute
Please send to Pastoral Institute at conclusion of your practicum. Deadline: April 15, 2013 1
S E L F A S S E S S M E N T
SUPERVISOR’S COPY – APPENDIX F 4. Did you learn any new skills? What are they?
5. To what extent have you been able to fulfill the learning goals that you established at the beginning of your practicum?
6. As a result of the practicum experience, what ministry decisions have you made?
7. Do you see this ministry as a “good fit” for you? Why or Why not?
8. Additional comments you wish to make:
Participant’s Signature
Date
Supervisor’s Signature
Date
Supervisors’ Guidelines – 2012 Pastoral Institute
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SUPERVISOR’S COPY – APÉNDICE F
PROCESO DE PREPARACIÓN PARA EL MINISTERIO Escriba en las casillas
NOMBRE Primer Nombre
Apellido
SITIO DEL MINISTERIO SUPERVISOR Primer Nombre
Apellido
Por favor conteste las siguientes preguntas después de haber discutido cada una con su supervisor. Es muy importante cuando sea apropiado usar ejemplos concretos. 1. ¿Como evaluaría usted su realización / rendimiento general en este ministerio?
2. ¿Cómo se evaluaría usted en las siguientes áreas: a. Su relación con el supervisor
b. Su habilidad de trabajar con otros o en grupo.
c. Su relación con las personas a quien atendió en el ministerio.
3. ¿Que habilidades que ya tenía pudo desarrolla más como resultado de la practica?
Por favor envíe al Instituto Pastoral al concluir la práctica. Fecha limite: 15 de abril de 2013
Supervisors’ Guidelines – 2012 Pastoral Institute
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A U T O E V A L U A C I Ó N F I N A L
SUPERVISOR’S COPY – APÉNDICE F 4. ¿Aprendió usted nuevas habilidades? ¿Cuales son?
5. ¿A que medida ha podido usted cumplir las metas que se establecieron al principio de la práctica?
6. ¿Cómo resultado de su experiencia en la práctica, que decisiones para el ministerio ha tomado usted?
7. ¿Encuentra usted que este ministerio le “ajusta” bien? ¿Por qué o por qué no?
8. Comentarios adicionales que usted quiere hacer.
Firma del Participante
Fecha
Firma del Supervisor
Fecha
Supervisors’ Guidelines – 2012 Pastoral Institute
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SUPERVISOR’S COPY – APPENDIX G
MINISTRY PREPARATION PROCESS Type in boxes
NAME SUPERVISOR’S NAME In what ways did you benefit from working with your supervisor?
Were your expectations of the supervised practicum fulfilled? Why or why not?
Comment on the following in relation to your supervisor: 1. Provided resources for your ministry
2. Scheduled sufficient time to meet with you
3. Ability to affirm you
4. Ability to name areas where improvement was needed
If you were to be a supervisor some day, what would you hope to bring to that experience?
Supervisors’ Guidelines – 2012 Pastoral Institute
Please send to Pastoral Institute at conclusion of your practicum. Deadline: April 15, 2013
A S S E S S M E N T O F S U P E R V I S I O R
SUPERVISOR’S COPY – APÉNDICE G
PROCESO DE PREPARACIÓN PARA EL MINISTERIO Escriba en las casillas
NOMBRE NOMBRE DEL SUPERVISOR ¿De que maneras usted se benefició trabajando con su supervisor?
¿Fueron satisfechas las expectativas de la práctica supervisada? ¿Por qué o por qué no?
Comente sobre lo siguiente en relación a su supervisor: 1. ¿Contribuyó con recursos para el ministerio?
E V A L U A C I O N D E L
2. ¿Designó suficiente tiempo para las reuniones con usted?
3. Habilidad para afirmarle
4. Habilidad de nombrar áreas que usted necesitaba mejora
¿Si usted fuera supervisor algún día, que esperaría brindar a esa experiencia?
Por favor devuelva al Instituto Pastoral al concluir la práctica. Fecha Límite: el 15 de abril de 2013 Supervisors’ Guidelines – 2012 Pastoral Institute
S U P E R V I S O R
Please bring completed form to the Sixth Semester Theological Reflection
APPENDIX I
MINISTRY PREPARATION PROCESS Type in boxes
NAME First
Last
What did you find most helpful and least helpful for each component of the Ministry Preparation Process: Component
Most Helpful
Discernment of Ministry
Seminar
Practicum
Pastoral Workshops
Theological Reflection
What changes would you recommend in the process?
Additional Comments:
Supervisors’ Guidelines – 2012 Pastoral Institute
Least Helpful
T O T A L P R O C E S S A S S E S S M E N T
Complete el formulario y llévelo al Reflexión Theológica del 6º Semestre
APÉNDICE I
PROCESO DE PREPARACIÓN PARA EL MINISTERIO Escriba en las casillas
NOMBRE Primer Nombre
Apellido
¿De cada componente del Proceso de Preparación para el Ministerio, qué es lo que más le ayudó, y qué es lo que menos le ayudó? Componente
Lo que más le ayudó
Lo que menos le ayudó
Discernimiento del Ministerio
Seminario
Práctica
Talleres Pastorales
Reflexión Teológica
¿Qué cambios recomendaría usted para el proceso de preparación?
Comentarios adicionales:
Supervisors’ Guidelines – 2012 Pastoral Institute
E V A L U A C I O N T O T A L
