PUBLIC HEARING ON AN EASEMENT AND CONVEYANCE OF REAL PROPERTY OF GILBERT CSD District Office Conference Room March 19, 2018 The public hearing on an easement and conveyance of real property of the Gilbert Community School Board of Directors started at 6:00 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. No one present spoke for or against the easement and conveyance of real property. Motion by Anderson, second by Holck to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:02 p.m. PUBLIC HEARING ON PROPOSAL, PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND ESTIMATED COST OF INTERMEDIATE AND ELEMENTARY SUMMER 2018 RENOVATIONS OF GILBERT CSD District Office Conference Room March 19, 2018 The public hearing on proposal, plans, specifications and form of contract and estimated cost of the intermediate and elementary summer 2018 renovations of the Gilbert Community School Board of Directors started at 6:02 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. No one present spoke for or against the proposal, plans, specifications and form of contract and estimated cost of the intermediate and elementary summer 2018 renovations. Motion by Holck, second by Mosiman to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:03 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room March 19, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson, at 6:04 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Tim Pezzetti and Vic Vanderpool. Visitors: Austin and Amanda Lepper, Omar Smadi, and Dhuha Akili. Motion by Mosiman, second by Holck to approve the agenda. Motion carried unanimously.
March 19, 2018, Minutes, page 2 Public Forum – Amanda Lepper addressed the board with the following four areas of concern regarding Intruder Safety Awareness: 1) armed intruder drills, 2) building safety, 3) how the district handles internal student violent threats, and 4) asking parents to comply with safe storage of firearms. The administration and board thanked Amanda for her concerns and ensured her student safety is the district’s number one concern and is currently working with the Story County Sheriff’s Department to increase the safety of the district. A public forum and safety committee is currently being developed to address the overall safety of Gilbert Community Schools. The public forum was approximately 15 minutes in length. The 2017-18 District Priorities and Annual Goals were reviewed by the Board and Administration. Supt. Beecher updated the board on communication items sent to the public and Carrie Clark updated the board on IPI training which will be held in-house on March 21st by Dr. Valentine. Administrator Reports – Jason Holtan, Technology Director, updated the board on the progress of the high school electronic sign. This sign will be on school property in the northwest corner of Prairie View and Gretten Streets. Carrie updated the board on the progress of State Assessments legislation. The Board received the Food Service Report for March. Announcements/Celebrations – Staci Edwards reported on the receipt of the STEM Grant for the Makerspace project and a local donation of $5,000 was also received. Mike Danilson reported on a very successful middle school musical performance with over 90 7th and 8th grade students participating. A special thanks to Virginia Beecher for the performance. Mike also reported on the 6th-8th grade dodge ball tournament organized by Laura Kautman and Ivy Sickels, over 150 students participated. Vic Vanderpool reported on the excellent performances at the HOIAC Fine Arts Festival, jazz band and speech competitions. Supt. Beecher reported on the Board Communication Night to be held Tuesday, March 20th with support staff 4:30 – 5:00 pm, certified staff 5:00 – 5:30 pm, students 5:30 – 6:00 pm and parents 6:00 – 6:30 pm, with the next forum to be held on Tuesday, March 20th at 7pm. Board Reports –Deb Ordal and Kim Mosiman discussed an event they attended at Iowa State University called “Student Body”. Kim Mosiman also updated the board on the Story County Conference Board meeting she attended. She also encouraged the board to respond to an email from State Representative Chris Hall regarding state property tax backfill. The board briefly discussed Construction Manager vs. General Contractor. Motion by Holck, second by Mosiman to approve the bid from Story Construction for Construction Manager Services in the amount of $768,575, pending a successful passage of the bond referendum on April 3rd, 2018. Secretary Hopkins reviewed the preliminary 2018-19 budget information. Motion by Anderson, second by Ordal to set a public hearing on the proposed certified budget for Monday, April 9, 2018 at 6pm in the District Office Conference Room, 103 Mathews Drive, Gilbert, IA 50105. Motion carried unanimously. Secretary Hopkins reviewed the FY2017 District Audit with the board. Motion by Holck, second by Mosiman to approve the audit. Motion carried unanimously. Motion by Anderson to approve the resolution for an easement and conveyance of real property to Qwest Corporation, second by Ordal. Motion carried unanimously.
March 19, 2018, Minutes, page 3 Motion by Holck to approve the proposed plans, specifications, form of contract and estimated total cost of construction of $430,000 for the intermediate and elementary 2018 summer renovations project, second by Ordal. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the low bid from CCD Yard Services, Ogden, IA of $752.00 for the 2018 summer mowing of approximately 40.8 acres, with an understanding of mowing frequency. Motion carried unanimously. Motion by Holck, second by Ordal to approve the Art History Chicago Trip June 5-7, 2018. Motion carried unanimously. Motion by Holck, second by Mosiman to approve the $15,968 quote from Central Iowa Fence for Intermediate School playground. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the UNI Cooperative Agreement for Pre-Service Clinical Placement. Motion carried unanimously. Motion by Holck, second by Anderson to approve the 2018 National FFA Leadership Convention in Indianapolis, IN October 23-26, 2018. Motion carried unanimously. Motion by Mosiman, second by Holck to approve the Cross Country 2018 Summer Camp August 13-14, 2018. Motion carried unanimously. Secretary Hopkins reviewed the February 2018 Financial Reports. Public Forum - Omar Smadi commented on the Iowa Assessments and how that needs to communicated to the public. Dhuha Akili commented on safety issues. Motion by Holck, second by Ordal to approve the consent agenda: Minutes of the meetings held February 12th, February 21st and March 7th, 2018 Bills and claims for February 13, 2018 – March 19, 2018 Financial Reports for February Personnel Issues: Resignations John Barbier, Varsity Girls’ Basketball Coach effective 3/1/2018 Andy Eckert, JV Girls’ Basketball Coach effective 3/6/2018 Kim Petersen, 5th Grade Teacher effective end of 17-18 School Year Michelle Stuber, MS/HS Study Hall Associate effective 3/8/2018 Selah Zaldarriaga, ES Food Service effective 2/16/2018 Director Contracts David Houy, Food Service Director 7 hrs/day 200 days/yr @ $40,000 effective 2018-19 School Year Ty Schnathorst, HS 1:1 Special Ed Assoc 7hrs/day @ $10.50/hr effective 2/6/2018 Certified Staff Contracts 2018-19 School Year Mackenzie Hopkins, .80 FTE Homeschool Assistance Program Coordinator @ BS Step 1 Leigh Randall, .50 FTE MS Social Studies @ BS Step 4 Calie Wallace, 1.0 FTE IS Special Ed @ BS Step 4
March 19, 2018, Minutes, page 4 Support Staff Contracts Elizabeth Stevens, MS/HS Study Hall Associate 7hrs/day @ $10.50/hr effective 3/19/2018 Co-Curricular Contracts Sean Barber, Volunteer HS Girls’ Soccer effective 2017-18 School Year Jeff Barr, Asst. MS Boys’ Track @ $1,393 effective 2017-18 School Year Brent Delger, Asst. HS Baseball @ $3,133 effective 2017-18 School Year Andrew Eckert, Asst. HS Baseball @ $3,133 effective 2017-18 School Year Jeremy Eldred, Head HS Baseball @ $5,222 effective 2017-18 School Year Michael Hyde, Asst. HS Boys’ Soccer @ $3,133 effective 2017-18 School Year Tom Isenhart, Volunteer HS Girls’ Soccer effective 2017-18 School Year Bradley Jordison, Head HS Boys’ Soccer @ $3,830 effective 2017-18 School Year Laura Metzger, Asst. Spring Drama @ $870 effective 2017-18 School Year Jessica Owens, Asst. HS Girls’ Track @ $3,133 effective 2017-18 School Year Grant Walker, Head Girls’ Golf @ $3,830 effective 2017-18 School Year Leave of Absence Request – Certified Staff Christine Baker, Second Grade Instructor effective 2018-19 School Year Open Enrollment-In: Approve Zane Lenz from Nevada CSD (current student) Fundraisers: District Fundraising Calendar was received Motion carried unanimously. Upcoming Board Meeting & Events: March 20, 2018 4:30 p.m. 7:00 p.m. April 9, 2018 5:00 p.m. 6:00 p.m. April 16, 2018 5:00 p.m.
Board/District Communication Night Q & A Bond Referendum Public Forum Board Work Session Regular Board Meeting Special Board Meeting – Supt. Evaluation Follow-Up
Motion by Holck, second by Anderson to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:04 p.m. Board entered executive session for Negotiation Strategy.
