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REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room July 17, 2017 The regular meeting ...

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REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room July 17, 2017 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson, at 5:00 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman and John Nelson. Absent: Sean Barber. Motion by Holck, second by Mosiman to approve the agenda. Motion carried unanimously. Administration Present: Lindsey Beecher. Visitors Present: Deb Ordal, Jim Quarnstrom, John Haila, Sam Stagg, Steve Goodhue, Andrew Ricklefs, Sonja Albertsen, Omar Smadi and Dhuha Akili. Public Forum – Steve Goodhue and Andrew Ricklefs reviewed the 2017-18 District Insurance Policy with the Board. EMC covers the district’s property and liability coverage and SFM is the worker’s compensation carrier for 201718 school year. The EMC package premium decreased by 9.39% and the workers compensation premium decreased by 28.7% for a total premium decrease of 19.5%, approximately $55,388. John Haila and Sam Stagg, Haila Architecture, provided the Board with a monthly update on the phase 2 – 10year Long Range Planning Process, preliminary planning and cost opinion updates and progress report. The board spent the majority of the 30 minutes of the update discussing options in regards to the relocation of the CenturyLink fiber and copper lines. The cost to relocate the lines is $28,353.78, this estimate is good for 30 days. It was the Board’s opinion to relocate the lines using PPEL funds. A tentative board work session with administrative team will be scheduled for October 2nd at 6:00 p.m. The final report will be available October 9th. The 2016-17 District Priorities were reviewed. The estimated solvency ratio was added at 10.99% as of July 11, 2017. The final solvency ratio will not be available until September. A possible date for a Board/Administrators Work Session to discuss 2017-18 District/Annual Goals will take place in early August. The Board received written transportation and food service reports. Announcements/Celebrations - The baseball team won Friday night and will be playing a tournament game at 7:00 p.m. tonight in Gilbert. Board Report – Board Election will be held Tuesday, September 12, 2017. Two (2) At-Large Seats are on the ballot (Sean Barber and John Nelson). The filing period is Monday, July 10 – Thursday, August 3 at 5:00 p.m. Second reading of review/amended board policies 200.1R1 – Organizational Meeting Procedures, 210.2 – Regular Meeting, 411.2 – Classified Employee – Qualifications, Recruitment, Selection, 701.3 - Financial Records, and 802.4 – Capital Assets. Motion by Mosiman, seconded by Anderson to waive third reading and approve as read. Motion carried unanimously. Bids were received for milk, bread and petroleum. Motion by Holck, second by Anderson to approve the following vendors: Anderson Erickson Dairy – Dairy Products Bimbo Bakeries – Baked Goods Diamond Oil Co. – Propane, Diesel, and Ethanol. Motion carried unanimously.

July 17, 2017, Minutes, page 2 Motion by Holck, second by Mosiman to appointment John Nelson as the District’s IASB Legislative Representative and support the following four priority issues for 2018 IASB Legislative Platform: #3 – Preschool ; #7 – Mental Health; #12 – Teacher Leadership and Development; and #27 – SAVE (Secure an Advanced Vision for Education). Motion carried unanimously. The board reviewed the Pre-School Staff Workshop schedule for August 16-23rd. Brian Anderson volunteered for the Board Welcome on Monday, August 21st. The first day of school is Thursday, August 24th. First Reading of Amended/Reviewed Board Policies 302.2-Superintendnet Contract and Contract Nonrenewal, 303.3 – Administrator Contract and Contract Nonrenewal, 405.4 – Licensed Employee Continuing Contracts, 405.9 – Licensed Employee Probationary Status, 410.2 – Summer School Licensed Employees, 505.2 – Student Promotion, Retention, Acceleration, 603.2 – Summer School Instruction, 605.6-E1, R1, and R2 – Network/Internet Policies Motion by Mosiman, second by Holck to approve the McFarland Clinic Athletic Trainer Agreement for 201718 to 2019-20 School Years, $11,000 per year. Motion carried unanimously. Motion by Holck, second by Anderson to approve the Stadium Landscaping Project Quote from JM Lawn & Landscaping $8,740.62. Motion carried unanimously. Motion by Holck, second by Mosiman to approve DMACC Career Advantage Educational Service Agreement Effective July 1, 2017. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve Decker Sports Exclusive All School Program Agreement June 3, 2017 to June 2, 2020. Motion carried unanimously. Motion by Holck, second by Anderson to approve the consent agenda: Minutes of the meetings held June 12, June 26, and July 12, 2017 Bills and claims for June 13, 2017 through July 17, 2017 Financial Reports for June Cash Basis Personnel Issues: Resignations Victor Vanderpool, K-12 At-Risk (to accept Interim HS Principal Position), effective 17-18 School Year George McGuire, Asst. Wrestling and Football Coach, effective 17-18 School Year Certified Staff Contracts Jody Weber, 1st Grade Teacher 1.0 FTE MS Step 11, effective 17-18 School Year Support Staff Assignments James Albee, Substitute Bus Driver, effective 17-18 School Year Bryant Corkins, MS Sped Associate 7 hrs/day @ $10.50 per hour, effective 17-18 School Year Co-Curricular Contracts 2017-2018 School Year Chris Benda, Volunteer Football Coach Andy Harris, Volunteer Football Coach Renny Long, Asst HS Football Coach @ $3,133 George McGuire, Volunteer Football Coach

July 17, 2017, Minutes, page 3 Open Enrollment – 2017-18 Approve Haylee Dolph from Ames CSD (current student) Layden Verville from Ames CSD (current student) Fundraisers: District Fundraising Yearly Calendar was reviewed. Motion carried unanimously. Upcoming Board Meeting & Events: July 21 and 22, 2017 August 8, 9 or 12, 2017 August 14, 2017 August 24, 2017 September 12, 2017 September 18, 2017 October 2, 2017

TBD 6:00 p.m.

6:00 p.m. 6:00 p.m.

Gilbert Days Board Goals Work Session Regular Board Meeting First Day of School School Board Election Annual/Reorganizational Meeting Board Work Session

Motion by Holck, second by Anderson to adjourn the regular meeting. Motion carried unanimously. Meeting adjourned at 6:44 p.m.