BOARD/ADMINISTRATION TEAM WORK SESSION OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room April 9, 2018 The Board/Administration Team Work Session for the purpose of discussing Portrait of a Graduate was called to order by President John Nelson at 5:00 p.m. with the following members answering roll call: Brian Anderson, Kim Mosiman, John Nelson and Deb Ordal. Tyler Holck arrived at 5:04 p.m. Motion by Mosiman, second by Anderson to approve the agenda. Motion carried unanimously. Administration Present: Lindsey Beecher, Vic Vanderpool, Carrie Clark, Amy Griffin, Staci Edwards and Mike Danilson. There were no guests present. Curriculum Director, Carrie Clark and the other administrators directed the board through an exercise to define what a “Portrait of a Graduate” for Gilbert could possibly be. Motion by Anderson, second by Holck to adjourn the work session. Motion carried unanimously. Work Session adjourned at 6:00 p.m. 2018-19 BUDGET HEARING OF GILBERT CSD District Office Conference Room April 9, 2018 The Budget Hearing of the Gilbert Community School Board of Directors started at 6:00 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Motion by Holck, second by Ordal to approve the agenda. Motion carried unanimously. The 2018-19 fiscal year budget was published on March 22, 2018, in the Ames Tribune. Total maximum budget expenditures amount to $44,704,033. Property tax revenue amounts to $10,130,504, which translates to a tax rate per thousand of $18.90029 per thousand taxable valuation. The remaining revenue is derived from state and federal aid as well as other miscellaneous sources. No one was present to speak for or against the proposed budget. Motion by Holck, second by Mosiman to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:02 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room April 9, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson at 6:02 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Motion by Holck, second by Anderson to approve the agenda. Motion carried unanimously.
April 9, 2018, Minutes, page 2 Administration Present: Lindsey Beecher, Vic Vanderpool, Carrie Clark, Amy Griffin, Staci Edwards, Mike Danilson and Tim Pezzetti. Guests Present: Timothy Weber, Jessica Krause, 7th Grade Science Teacher, Amanda Ostrem 8th Grade Science Teacher, and the following middle school students: Aiden Gibbons, Alyssa Clark and Bailey Hill, and their parents. Public Forum – Mike Danilson, middle school principal, middle school science teachers, Jessica Krause and Amanda Ostrem, along with their students Aiden Gibbons, Alyssa Clark and Bailey Hill, provided a 20-minute presentation on Genius Hour at the middle school. The 2017-18 district priorities and annual goals were reviewed. The Board received the Maintenance Director and Food Service Director Reports for April. Announcements/Celebrations – Mike Danilson reported the middle school received 1st and 2nd place in the “Battle of the Books”, Amy Griffin reported the intermediate school 4th grade and 5th grade received the Project Jack Grants, Vic Vanderpool reported the high school student council generated $4,000 for the Blank Children’s Hospital during their dance-a-thon last weekend, Staci Edwards reported on the elementary maker space project, and Supt. Beecher reported on the city council meeting items such as RAGBRI and TIF for a housing development. Board Reports – A BIG Thank You was extended to the Communications Committee, Vote YES Committee and everyone involved in the passing of the GO Bond on April 3rd with an overall 85.29% approval and 1,122 total voters. Tyler and Lindsey met with Haila today for a pre-kick-off meeting. There will be a need for a board work session in early May to discuss the project(s). Motion by Holck to approve the 2018-2019 Proposed Certified Budget, seconded by Ordal. Motion carried unanimously. The board reviewed the April 3, 2018 unofficial bond election results, 1,122 total votes, 957 yes votes 85.29% and 165 no votes 14.71%. Motion by Mosiman, second by Anderson to approve the resolution authorizing the issuance of not to exceed $14,000,000 general obligation school bonds and levying a tax for the payment thereof. Ayes: Anderson, Holck, Mosiman, Nelson and Ordal. Motion carried unanimously. Ordal made a motion to approve the resolution amending the resolution authorizing the redemption of general obligation school bonds and levying a tax for fiscal year 2017-18 for the redemption of general obligation school bonds adopted on April 10, 2017, and approving the escrow and amended and substituted paying agent, bond registrar and transfer agent agreement, second by Anderson. Ayes: Anderson, Holck, Mosiman, Nelson and Ordal. Motion carried unanimously. Motion by Holck, second by Mosiman to award the base bid ($317,000) and alternates 1 ($22,700) and 2 ($9,800) for the intermediate and elementary 2018 summer renovations project to Harold Pike Construction Company for a total bid of $349,500. Motion carried unanimously. The Annual Employee Recognition will be held Friday, June 1st, 2018 after the dismissal of school.
April 9, 2018, Minutes, page 3 Motion by Mosiman, second by Anderson to approve the individual procurement card usage agreement changes. Motion carried unanimously. Motion by Holck, second by Ordal to approve the agreement for 403(b) plan administration with Iowa Department of Administrative Services. Motion carried unanimously. After Curriculum Director, Carrie Clark, presented information on high school course enrollment data by gender for 2017-18 school year, motion by Anderson, second by Mosiman to approve the review and receipt of the information. Motion carried unanimously. Motion by Holck, second by Anderson to approve the facility and grounds use agreement for rental of the Iowa State cross country course on August 23, 2018. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the sixty month postage meter agreement with Pitney Bowes. Motion carried unanimously. Motion by Mosiman, second by Holck to approve the following resolution: Gilbert Community School District is opposed to any reduction in the 2018-19 backfill and that this opposition should be communicated to the Iowa Legislature and to Governor Reynolds. Motion carried unanimously. Secretary Hopkins reviewed the March 2018 Financial Reports. Public Forum – there were no items. Motion by Anderson, second by Holck to approve the consent agenda: Minutes of the meetings held March 19 and March 20, 2018 Bills and claims for March 20, 2018 through April 9, 2018 Financial Reports for March Personnel Issues: Resignations Amy Robb, Food Service, effective March 27, 2018 Robert Terrones, 7th Grade Girls’ Basketball Coach, end of 17-18 School Year Andrea Van Der Linden, Elementary Special Ed Associate, end of 17-18 School Year Steve Vollstedt, Maintenance Director, effective September 28, 2018 Certified Staff Contracts Reagan Metcalf, 1.0 FTE HS Social Studies Teacher BS Step 4, 2018-19 School Year Certified Staff Contract Changes Danny Jones, transfer from HS Special Education to Industrial Technology Teacher, 2018-19 School Year Randy Sniezek, transfer from 2nd Grade to 5th Grade Teacher, 2018-19 School Year Co-Curricular Contracts Amanda Delancey – Dance Team Sponsor @ $522, 2017-18 School Year Michael Frisk – Head Girls’ Basketball Coach @ $5,222, 2018-19 School Year
April 9, 2018, Minutes, page 4 Open Enrollment-In: Approve 2018-19: Elizabeth Hensley, Hubbard Radcliffe CSD (sibling) Brooklyn Bartleson, Ames CSD Aven Randall, United CSD Fundraisers: District Fundraising Yearly Calendar was reviewed. Motion carried unanimously. Upcoming Board Meeting & Events: April 16, 2018 5:00 p.m. April 18, 2018 6:00 p.m. May 14, 2018 6:00 p.m. May 27, 2018 2:00 p.m.
Supt. Evaluation Follow-Up Special Meeting Panel Discussion on School Safety-High School Regular Board Meeting Graduation
Motion by Holck, second by Anderson to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:26 p.m. Board entered executive session for Negotiation Strategy.
