COMMUNITY CONVERSATION WITH THE BOARD District Office Conference Room 5:30 p.m. – 6:00 p.m. November 12, 2018 The Gilbert Community School Board of Directors held an informal community conversation regarding Equity and Inclusion. Board Member Kim Mosiman presented an Equity and Inclusion Exercise called Trading Places. The following board members were present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Amy Griffin, Tim Pezzetti and Vic Vanderpool. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, Adam Papesh, Story Construction, and Jim Verlengia and Jon Sheldahl, Heartland AEA. Staff Present: Rita Hamers, Andy Eckert, Amanda Ostrem, Tami Goodhue, Ashley Soma, Chelsea Steil, and John Barbier. President Anderson closed the Community Conversation at 5:59 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room November 12, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President Brian Anderson, at 6:00 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Amy Griffin, Tim Pezzetti and Vic Vanderpool. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, Adam Papesh, Story Construction, and Jim Verlengia and Jon Sheldahl, Heartland AEA. Staff Present: Rita Hamers, Andy Eckert, Amanda Ostrem, Tami Goodhue, Ashley Soma, Chelsea Steil, and John Barbier. Motion by Mosiman, second by Nelson to approve the agenda. Motion carried unanimously. Public Forum – Jim Verlengia and Jon Sheldahl, Heartland AEA, addressed the board regarding their services to assist boards and superintendents in setting District Priorities and Goals. Their purpose is to involve stakeholders in the development of district priorities to ensure the success of every child; their process is to facilitate stakeholder meetings that will evaluate the district’s mission and produce district level, vision-based priorities; and their product is District Level, Vision-Based Priorities. If the board is interested in their services, they asked for a 60-90 minute board work session to begin the process. The Board expressed their desire to begin the process and will schedule a board work session by month end. The presentation was 25-minutes in length.
November 12, 2018, Minutes, page 2 Administrator Reports – Carrie Clark, along with the following teachers: Ashley Soma, Elementary, Chelsea Steil and Tami Goodhue, Intermediate, Amanda Ostrem, Middle School and John Barbier, High School, presented a 20-minute PLC (Professional Learning Communities) Update. The Board received the Custodial Report for October. Announcements/Celebrations – Mike Danilson reported on Chris Johnson was one of four choral directors to be selected as a State of Iowa Opus Director. Vic Vanderpool reported construction earthwork has begun at the high school. Amy Griffin reported the intermediate with be building community within grades 3-5 on early outs call “Be Your Best Day”. Tim Pezzetti reported on boys’ placing 1st at state cross country and Aaron Thomas selected 3A State Cross Country Coach of the Year and updated the board on the Raccoon River Conference activities. Supt. Beecher reported on the Veteran’s Day Program held today at the middle school – once again an outstanding job! Board Reports –IASB Annual Convention will be held November 14-16, 2018. Tyler Holck updated the Board on his conversations with Gilbert City Mayor Popp regarding the city potentially funding a tennis court(s) and if the District would be interested in providing the land. The Board would like to have a joint meeting with the City of Gilbert sometime in January/February. Tyler will visit with Mayor Popp regarding some potential dates for a joint meeting. The board held the 2rd reading of reviewed/revised board policies 213 – Public Participation in Board Meetings, 502.3 – Freedom of Expression and Student Protest, and 606.3 – Animals in the Classroom. Motion by Nelson to waive the 3rd reading and approve as read, second by Holck. Motion carried unanimously. Adam Papesh, Story Construction, provided a project update for the 2019 Middle School and High School Additions, Renovations and Site Improvements. After the current budget, the project is approximately 1% over budget (approx. $148,000). The team feels the district is in a good position at this stage. The next bid day will be held on December 13, 2018 4:00 PM for Issuance 02 – 2019 Gilbert MS and HS Additions, Renovations and Site Improvements. Motion by Holck to approve the specifications and drawings and release them for bidding, with the bid day to be set as December 13, 2018 4:00 PM, second by Mosiman. Motion carried unanimously. A special meeting, including a public hearing will be held on Thursday, December 20th at 6:00 PM to review bids, alternates and make recommendations. Motion by Holck, second by Mosiman to approve the resolution directing the advertisement for sale of not to exceed $4,000,000 General Obligation School Bonds, Series 2019, approving electronic bidding procedures and approving official statement. Ayes: Anderson, Holck, Mosiman, Nelson and Ordal. Motion carried unanimously. Motion by Nelson, second by Ordal to approve the request for 2018-19 Additional Allowable Growth for Increased Enrollment - $280,217.60, Open Enrollment Out Not in Fall 2017 Count - $42,649.60 and English Language Learner Beyond 5 Years - $7,409.60. Motion carried unanimously. The first reading was held for the following new/revised board policies 804.2 – District Emergency Operations Plans, 804.3 – Bomb Threats (rescinded), 505.1 – Student Progress Reports and Conferences, 505.2 – Student Promotion – Retention – Acceleration, 505.5 – Graduation Requirements, 602.1 – Curriculum Development, 604.6 – Instruction at a Post-Secondary Institution, 604.10 – Online Courses, 704.3 – Investments, 705.1 – Purchasing – Bidding, 710.2 – Free or Reduced Price Meals Eligibility, 710.4 – Meal Charges.
November 12, 2018, Minutes, page 3 Motion by Holck to approve the $92,466 bus bid from Thomas Bus Sales, Inc. for a 2020 Thomas, 29 passenger, with a Cummins engine, second by Mosiman. Motion carried unanimously. The first reading of board policy 505.8 – Parent and Family Engagement was held. Secretary Hopkins reviewed the October 2018 Financial Reports and FY18 Preliminary Auditor Comments. Public Forum – No items. Motion by Nelson, second by Mosiman to approve the consent agenda: Minutes of the meetings held October 15th and October 25th, 2018 Bills and claims for October 15, 2018 – November 12, 2018 Financial Reports for October Preliminary Auditor Comments for Fy18 Audit Delete the following inactive accounts as per auditor comments A. Fitness Club and transfer $155.41 balance to General Athletics B. HS History Club and transfer $361.74 balance to HS Student Activity C. MOC and transfer $49.99 balance to Industrial Education Projects D. HS Student Pop and transfer $164.69 to HS Student Activity E. HS Science Club and transfer $9.02 to HS Student Activity F. HS Flight Club and transfer $152.16 to HS Student Activity G. MS Special Olympics and transfer $60.76 to MS Student Activity H. MS Guidance and transfer $81.36 to MS Student Activity Personnel Issues: Resignations Teri Driggers, Food Service effective 11/5/18 Staci Sniezek, Asst. High School Softball Coach effective 2018-19 Season Support Staff Contracts Assignments/Changes Marissa Savell, IS Sped Associate 7 hrs/day @ $10.50/hr effective 11/12/18 Director Contracts Debra Purcell, Food Service Director - $24,400/122 days (prorated 200 days) effective 11/19/18 Co-Curricular Contracts Sadie Backoff, MS Winter Cheerleading @ $1,046 effective 2018-19 School Year Tigh Bakker, Assoc. HS Boys’ Basketball Coach @ $2,040 effective 2018-19 School Year Heather Currans, Asst. HS Girls’ Soccer Coach @ $3,138 effective 2018-19 School Year Nate Graves, Asst. HS Wrestling Coach 50% @ $1,569 effective 2018-19 School Year Eli Harris, Volunteer HS Wrestling Coach effective 2018-19 School Year Mark Ihle, Asst. HS Wrestling Coach 50% @ $1,569 effective 2018-19 School Year Wade Nelson, Asst. HS Softball Coach @ $3,138 effective 2018-19 School Year Danny Schmidt, Asst. HS Wrestling Coach 50% @ $1,569 effective 2018-19 School Year Jonathan Shuka, Asst. HS Wrestling Coach 50% @ $1,569 effective 2018-19 School Year Staci Sniezek, Head HS Softball Coach @ $5,230 effective 2018-19 School Year
November 12, 2018, Minutes, page 4 Early Retirement Applications Nancy Nelson, MS Media Associate – 15 Years of Service Leave of Absence Request – Certified Staff Beth Hochstetler, First Grade Instructor effective April 5, 2019 until the end of the 2018-19 School Year Open Enrollment-In: No Applications Fundraisers: District Fundraising Calendar was received Motion carried unanimously. Upcoming Board Meeting & Events: November 20 4:00 Board Work Session - District Priorities 5:30 PM Closed Session – Superintendent Evaluation Check-In December 10 1:00 PM $4M GO Bond Bid Opening Series 2019 December 10 6:00 PM Regular Meeting December 13 4:00 PM Construction Bid Opening for Issuance 02 December 20 6:00 PM Special Board Meeting/Public Hearing & Notice of Bid Letting – Bid Issuance 02 Motion by Holck, second by Mosiman to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:44 p.m.
