ANNUAL MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room September 19, 2017 The annual meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson, at 6:00 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman by video, and John Nelson. Absent: Sean Barber. Motion by Anderson, second by Holck to approve the agenda. Motion carried unanimously. Administration Present: Carrie Clark, Amy Griffin, and Vic Vanderpool. Visitors Present: Jason Holtan, Deb Ordal, and Omar Smadi. Secretary Hopkins reviewed the August 2017 Financial Reports and the June 30, 2017 Certified Annual Report (CAR), Special Education Supplement (SES) and Transportation Report. Motion by Holck, second by Anderson to approve the Financial Reports. Motion carried unanimously. Motion by Holck, second by Anderson to approve the consent agenda: Minutes of the meetings held August 14, 2017 Bills and claims for August 15, 2017 through September 19, 2017 The board acknowledged the September 12, 2017 certified election results: School Board Member Election Results Debra Ordal 502 votes 42.11% - 4 year term John P. Nelson 349 votes 29.28% - 4 year term President Nelson introduced Deb Ordal as the new board member. President Nelson thanked Sean Barber for his years of service to Gilbert Community School District. Motion by Holck, second by Anderson to adjourn the annual meeting. Motion carried unanimously. Meeting adjourned at 6:32 p.m. ORGANIZATIONAL MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room September 19, 2017 The organizational meeting of the Gilbert Community School Board of Directors was called to order by Secretary, Gail Hopkins at 6:33 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman via video, John Nelson and Deb Ordal. Secretary Hopkins performed the oath of office for the newly elected school board members, John Nelson and Deb Ordal. Anderson made a motion to nominate John Nelson as President of the Board and nominations cease with a unanimous ballot be cast, seconded by Holck. Motion carried unanimously. Mosiman made a motion to nominate Brian Anderson as Vice-president of the Board and nominations cease with a unanimous ballot be cast, seconded by Ordal. Motion carried unanimously. Holck made a motion to appoint Gail Hopkins as Board Secretary/Treasurer, seconded by Anderson. Motion carried unanimously.
September 19, 2017, Minutes, page 2 President Nelson determined the future Gilbert CSD board meetings will continue to be held in the District Office Conference Room on the second Monday of the month at 6:00 P.M. Drew Bracken, Ahlers & Cooney, P.C., was present to review the functions and duties of the Board as part of a Board Member Orientation. This review was approximately 30 minutes. John Haila and Sam Stagg, Haila Architecture, provided the Board with a monthly update on the phase 2 – 10-year Long Range Planning Process, preliminary planning and cost opinion updates and progress report. The brief report was approximately 10 minutes. The Board requested a copy of the final report before the October 9th regular meeting for review. A board work session with administrative team is scheduled for October 16th at 6:00 p.m. An additional work session or special meeting is tentatively scheduled for October 30th at 6:00 p.m. Secretary Hopkins informed the board of the updated solvency ratio as of 9/15/17 – 9.98% in the 2016-17 District Priorities. The Board and Administrative team discussed the 2017-18 District Priorities and Annual Goals. Discussion was held regarding #2 and #3 bullet points under “Strategic Resourcing and Supporting the Vision”. 21st Century Learning ● Teachers will create a goal based on last year’s PBL results. They will provide samples of their work as it pertains to their goals. ● Measure student engagement through Instructional Practices Inventory, including establishing a baseline measurement and observational training. ● Reach Annual Progress Report (APR) academic goals by implementing research based strategies. Strategic Resourcing and Supporting the Vision ● Establish a strategic facilities plan to meet the needs of our growing district and facilitate 21st century learning. ● Effectively communicate the facilities plan to gain support for the upcoming bond referendum in 2018. ● Increase communication and collaboration with all District stakeholders regarding the financial position of the District by sharing key financial indicators and budget issues. Culture of Continuous Learning ● A professional development plan will be created and implemented for all teachers, administrators, coaches and support staff and will be measured by a self-evaluation tool. After a minor change in bullet point #3, motion by Holck, second by Anderson to approve the 2017-2018 District Priorities and Annual Goals. Motion carried unanimously. Carrie Clark, TLS Coordinator and Curriculum Director, updated the board on Teacher Quality (TQ) and TLS for the 2017-18 school year. She also reviewed PBL 2016-17 scoring results. The board received the Food Service and Transportation Reports for September. Annoucements/Celebrations – Vic Vanderpool, HS Principal, informed the board Tracy Tensen and Brooke Shea had an article published in the English Journal. Also, Curtis Martinek received an UNI Alumni award for outstanding professionalism. Carrie Clark, TLS Coordinator, informed the board Jennifer Pudenz was interviewed for an article by the Dept. of Education on her transition from Instructional Coach back into the classroom. Amy Griffin, IS Principal, informed the board Erica White received a $1000 grant from WOI/Bankers Trust “One Classroom at a Time”. Supt. Beecher informed the board Leadership Ames will be at the high school Wednesday morning, September 20th, for a breakfast and tour. Secretary Hopkins reported receiving a dividend check from EMC Insurance for $24,432.69.
September 19, 2017, Minutes, page 3 Motion by Holck, second by Anderson to designate depository banks for 2017-18, First American Bank with a limit of $8,000,0000 and Bankers Trust with a limit of $100,000. Motion carried unanimously. Motion by Holck, second by Ordal to designate Ahlers & Cooney Law Firm as legal counsel for 2017-18. Motion carried unanimously. Motion by Ordal, second by Anderson to appoint Vic Vanderpool as Level 1 Designated Investigator and Carrie Clark, Staci Edwards, Amy Griffin and Mike Danilson, as alternate investigators of abuse of students by District Employees. Motion carried unanimously. Motion by Anderson, second by Holck to appoint Carrie Clark as Equity Coordinator and Section 504 Coordinator and appoint Lindsey Beecher as Title IX Coordinator. Motion carried unanimously. The board discussed who might be going to the conference on November 15-17. John Nelson will be the delegate for the district at the convention. Motion by Holck, second by Anderson to approve Allowable Growth and Supplement Aid for a Negative Special Education Balance for the 2016-17 School Year of $495,488.10, or as determined after review by the Department of Education. Motion carried unanimously. Motion by Ordal, second by Holck to approve the amended 2017-18 District Calendar (ES instructional hours and TQ Day updated). Motion carried unanimously. Motion by Holck, second by Anderson to approve the consent agenda: Personnel Issues: Support Staff Contract/Assignments Changes Alyce Bell, PK Special Ed Associate 3.5 hrs/day Tues – Friday @ $10.50 per hr Teresa Burger, Sub Bus Driver/PreK Sped Bus Driver @ $25.00/day Sehiza Grosic, PK Special Ed Associate 3.5 hrs/day Tues – Friday @ $10.50 per hr Micah Hales, IS Special Ed Associate 7 hrs/day to 4 hrs/day @ $10.50/hr Theresa Hart, IS Special Ed Associate 3.25 hrs/day @ $10.50/hr Delsey Hinners, IS Special Ed Associate 6 hrs/day @ $10.50/hr Michele Jacobson, IS Special Ed Associate 3.5 hrs/day @ $10.50/hr Katelynn Johnson, IS Special Ed Associate 7 hrs/day @ $10.50/hr Andrea Streigle, MS Cook 6 hrs/day @ $10.00/hr Co-Curricular Staff Assignments Tigh Bakker, Asst. Girls’ & Boys’ Golf Coach @ $3,133 Dustin Cox, (9th Grade) Asst. Girls’ Basketball Coach @ $3,482 Sydney Dunphy, MS Volleyball Coach @ $2,089 Allison Gardner, MS FB Cheerleading Coach @ $696 Certified Staff Lane Changes for 2017-18 Tigh Bakker - MS Ashley Becker – MS+15 Kendra Braucher – MS Rebekah Hamblin - MS Rita Hamers - BS+20 Deanna Haselhoff – BS+30 Mendy Moritz – MS+30 Staci Sniezek – MS Jennifer Thomas – BS+10
Open Enrollment-In: Approve Daniel Hassall from Ames CSD (sibling) Mali Stanton from United CSD (current student) Canaan Stanton from United CSD (current student) Aubrey Dunn from United CSD (current student) David Stanton from United CSD (current student) Joshua Norris from Ames CSD (current student) Amy Stanton from United CSD (current student) Faith Stanton from United CSD (current student) Luke Campbell from Nevada CSD (current student) Calvin Stewart from Ames CSD (current student) Motion carried unanimously. Upcoming Board Meeting & Events: October 9, 2017 6:00 p.m. October 16, 2017 6:00 p.m. October 30, 2017 6:00 p.m. November 13, 2017 6:00 p.m. November 15-17, 2017
Regular Meeting Board Work Session Possible Special Meeting/Work Session Regular Meeting IASB Convention
Motion by Holck, second by Anderson to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:18 p.m.
