REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room July 9, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson at 6:00 p.m. with the following members answering roll call: Brian Anderson, Kim Mosiman and Deb Ordal. Absent: Tyler Holck. Motion by Mosiman, second by Anderson to approve the agenda. Motion carried unanimously. Administration Present: Lindsey Beecher. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, and Steve Goodhue, Andrew Ricklefs, and Susan Hoshor, Knapp Tedesco Insurance. Public Forum – Steve Goodhue and Andrew Ricklefs reviewed the 2018-19 District Insurance Policy with the Board. EMC covers the district’s property and liability coverage and SFM is the worker’s compensation carrier for 201819 school year. The EMC package premium increase by 4.9% and the workers compensation premium decreased by 5% for a total premium increase of .28%, approximately $632. Andrew reviewed the IHSAA Catastrophic Accident Insurance coverage currently provided by IHSAA, but will end on July 31, 2018. This will be discussed further at the August meeting. The insurance review was approximately 30 minutes in length. Art Baumgartner and Sam Stagg, Haila Architecture, provided the Board with an update on the construction projects. The 2018 Summer Renovation Projects (Safe Entries) is approximately 50% completed. The other three projects (2019 MS & HS Additions, Renovations, and Athletic Improvements, 2019 IS & ES MEP Renovations and 2018 Track Repairs) were discussed and the timeline was reviewed. A board work session to discuss the construction projects will be held on Wednesday, July 11th at 6:00 p.m. The construction review was approximately 30 minutes in length. The 2017-18 District Priorities and Annual Goals were reviewed. Administrator Reports – Supt. Beecher, Board Members Ordal and Mosiman reviewed the 2018-19 Draft District Goals with the board. The board provided input/discussion for the process, which should include a third party to facilitate a work session to finalize the goals and follow current board policy. This discussion was approximately 45 minutes in length. Board Members Ordal and Anderson will welcome the staff back on Monday, August 20th. The board received written transportation and custodial reports. There were no announcement/celebrations to report.
July 9, 2018, Minutes, page 2 Board Reports – Board Member Mosiman would like the board to consider structuring the work sessions an hour or two before the regular board meeting, so another night is not required to meet. It was also discussed on how to make the board meeting more engaging and shorter in length. President Nelson suggested to the board that further discussion on this matter could take place at the work session on Wednesday, July 11th. Board Member Ordal shared her Houston service project experience with the board, which she attended June 27th through July 1st. Old Business – The board held the second reading of the following amended/reviewed/new board policies: 201 – Board of Directors’ Election, 202.3-Term of Office, 406.1-Licensed Employee Compensation, 406.2-Licensed Employee Compensation Advancement, 406.3-Licensed Employee Continued Education Credit, (New) 406.4Licensed Employee Compensation for Extra Duty, 406.6-Licensed Employee Tax Shelter Programs, 407.6Voluntary Early Retirement Program, 410.1-Substitute Teachers, 412.4-Classified Employee Tax Shelter Programs, 604.6-Instruction at a Post-Secondary Educational Institution and 706.2-Payroll Deductions. Motion by Mosiman, second by Ordal to waive the third reading and approve as presented. Motion carried unanimously. New Business – Motion by Anderson, second by Ordal to approve the ES/IS 2018 Summer Renovations project change orders totaling $23,900 with HPC, LLC, including the following: PR No. 1A – replace elementary exterior entrance door & frame - $9,769 PR No. 1C – additional casework at existing intermediate ICN classroom - $4,498 PR No. 1D – add sound attenuating wall above operable partition wall - $1,606 PR No. 3 – additional painting at elementary school cafeteria - $5,699 PR No. 4 – ductwork modifications at above operable partition wall - $1,733 PR No. 5 – add electric wiremold at science classroom - $595. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve the Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement, and Authorizing the Execution of Same for $10,000,000 General Obligation School Bonds, Series 2018. Ayes: Anderson, Mosiman, Nelson and Ordal. Absent: Holck. Motion carried unanimously. Motion by Ordal, second by Moisman to approve form of Tax Exemption Certificate for $10,000,000 General Obligation School Bonds, Series 2018. Ayes: Anderson, Mosiman, Nelson and Ordal. Absent: Holck. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve Continuing Disclosure Certificate for $10,000,000 General Obligation School Bonds, Series 2018. Ayes: Anderson, Mosiman, Nelson and Ordal. Absent: Holck. Motion carried unanimously.
July 9, 2018, Minutes, page 3 Motion by Mosiman, second by Anderson to approve the Resolution Amending the Resolution Authorizing the Issuance of Bonds, and Levying a Tax for the Payment Thereof Adopted April 9, 2018 for $10,000,000 General Obligation School Bonds, Series 2018. Ayes: Anderson, Mosiman, Nelson and Ordal. Absent: Holck. Motion carried unanimously. Bids were received for milk, bread and petroleum. Motion by Ordal, second by Anderson to approve the following vendors: Hiland Dairy Foods – Dairy Products Bimbo Bakeries – Baked Goods New Century FS – Propane, Diesel, and Ethanol. Motion carried unanimously. Motion by Ordal, second by Anderson to appointment Brian Anderson as the District’s IASB Legislative Representative and support the following four priority issues for 2019 IASB Legislative Platform: #2 – Standards and Accountability ; #7 – Mental Health; #20 – Supplemental State Aid; and #27 – SAVE (Secure an Advanced Vision for Education). Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the cost per image agreement with Access Systems for 60 months - $3,707.48 per month. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve the concrete quote from Wirth Concrete Const. Inc. for the high school intake - $2,160.00. Motion carried unanimously. Motion by Ordal, second by Mosiman to approve the Resolution Authorizing the Gilbert CSD to enter into Agreement with GovDeals, Inc. to allow on-line sales of surplus property. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the PowerSchool Access Agreement with Grant Wood Area Education Agency July 1, 2018 – June 30, 2019 - $13,303.55. Motion carried unanimously. Secretary Hopkins reviewed the June 2018 Cash Basis Financial Reports. There were no public forum items. Motion by Mosiman, second by Anderson to approve the consent agenda: Minutes of the meetings held June 12, 2018 Bills and claims for June 13, 2018 through July 9, 2018 Financial Reports for June Cash Basis Personnel Issues: Certified Staff Contracts Lisa Rouwenhorst, HS Science Teacher 1.0 FTE MS Step 11, effective 18-19 School Year Support Staff Assignments Kristine Blumhagen, Part-Time MS Library Associate 3.5 hrs/day @ $10.50 per hour, effective 18-19 School Year Open Enrollment – 2018-19 Approve Nathan Baldwin from Ames CSD Ana Morales from Boone CSD Fundraisers: There were no items on the District Fundraising Calendar. Motion carried unanimously.
July 9, 2018, Minutes, page 4
Upcoming Board Meeting & Events: July 11, 2018 6:00 p.m. August 1, 2018 6:00 p.m. August 13, 2018 6:00 p.m.
Board Work Session (Construction Project) Board Work Session (Construction Project) – tentative Regular Board Meeting
Motion by Mosiman, second by Anderson to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:30 p.m.
