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Special Meeting of the Board of Education for the Purpose of Review/Take Possible Action on Construction Bids for Bid Re...

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Special Meeting of the Board of Education for the Purpose of Review/Take Possible Action on Construction Bids for Bid Re-Issuance 01-2019 Gilbert MS & HS Additions, Renovations and Site Improvements Gilbert Community School District District Office Conference Room October 25, 2018 At 6:00 p.m. a special meeting of the Gilbert Community School Board of Directors for the purpose of review/take possible action on construction bids for Bid Re-Issuance 01-2019 Gilbert MS & HS Additions, Renovations and Site Improvements was called to order by President Brian Anderson with the following members answering roll call: Tyler Holck, John Nelson and Deb Ordal. Absent: Kim Mosiman Administration present: None Visitors: Sam Stagg, Haila Architecture, Adam Papesh, Brant Carr, Charlie Harris, and Brian Weber, Story Construction. Motion by Holck, second by Nelson to approve the agenda. Motion carried unanimously. Adam Papesh and Brant Carr, Story Construction, reviewed Story Construction’s recommendation to award bid package 04-01 to Seedorff Masonry Inc. – Clive, IA submitted on October 9, 2018 4:00 PM, with the following listed reductions: Bid Package 04-1 Masonry Work – Seedorff Masonry Inc., Clive, IA - $1,866,220 (apparent low bidder) Cost Reduction Items – 1. Unit Price Reduction – Eliminate Cold Weather Protection by moving the masonry to the spring $(182,000) 2. Change bracing criteria to masonry industry standards $( 28,385) 3. Spring Masonry Work Increased production $( 40,903) 4. Change of exterior building materials from face brick to EIFIS, net savings $( 55,709) With an overall budget reduction of $(306,997) After a brief discussion regarding brick versus EIFIS for a net savings of $(55,709), motion by Nelson, second by Holck to award bid package 04-1 Masonry Work – Seedorff Masonry Inc., Clive, IA - $1,866,220 (apparent low bidder), including the cost reduction items 1, 2 and 3 mentioned above for a total cost savings of $(251,288), a total net bid of $1,614,932. Ayes: Anderson, Holck, Nelson, and Ordal. Motion carried unanimously. Motion by Holck, second by Ordal to approve partial bid package 05-01 – Miscellaneous Items, not to exceed $195,000. Ayes: Anderson, Holck, Nelson and Ordal. Motion carried unanimously. Holck informed the board of a possible joint meeting with the City of Gilbert sometime in January to discuss the topic of a tennis court. Motion by Holck, second by Ordal to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 6:13 p.m.