PUBLIC HEARING ON PROPOSAL, PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND ESTIMATED COST OF BID ISSUANCE 1 – 2019 GILBERT MIDDLE SCHOOL & HIGH SCHOOL ADDITIONS AND RENOVATIONS, AND SITE IMPROVEMENTS District Office Conference Room August 13, 2018 The public hearing on proposal, plans, specifications and form of contract and estimated cost of bid issuance 1 – 2019 Gilbert Middle School & High School Additions and Renovations, and Site Improvements of the Gilbert Community School Board of Directors started at 6:06 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. No one present spoke for or against the proposal, plans, specifications and form of contract and estimated cost of the bid issuance 1 – 2019 Gilbert Middle School & High School Additions and Renovations, and Site Improvements. Adam Papesh, Story Construction, reviewed the approximate cost of the whole project to be $14.3 M. Motion by Mosiman, second by Ordal to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:08 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room August 13, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson, at 6:08 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Amy Griffin, Tim Pezzetti and Vic Vanderpool. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, Adam Papesh, Story Construction, Eric Schmidt, Kalyn Schmidt, and Cassie Killion. Motion by Holck, second by Anderson to approve the agenda. Motion carried unanimously. Public Forum – Kalyn Schmidt, Middle School Student, addressed the board with a presentation on solar energy, promoting the installation of solar panels at the middle school. This presentation was approximately 15-minutes in length. The final 2017-18 District Priorities and Annual Goals were reviewed by the Board and Administration. Administrator Reports – Supt. Beecher updated the board on the Century Link easement at the middle school. The Board received the Transportation Report for August.
August 13, 2018, Minutes, page 2 Announcements/Celebrations – Mike Danilson reported on the middle school receiving a #2 ranking for Niche 2019 Best Public Middle Schools in Iowa. ES/IS construction updates – elementary has a delay in the glass delivery and is expected to be delivered on or about September 7th, the intermediate is expected to be finished by the end of the day on Tuesday, August 14th. Board Reports –IASB Annual Convention will be held November 14-16, 2018. Anderson reported the policy committee met to review the student walk-out policy and will be ready for a first reading at the September 10th board meeting. New Business – Adam Papesh, Story Construction, reviewed the middle school and high school construction maps, which will be used to update staff, students and parents on the building and campus changes due to construction. These maps will also be published on the district website for further communication to the public. Motion by Holck, second by Mosiman to approve entering contiguous districts with route buses and allowing same by neighboring districts. Motion carried unanimously. Motion by Anderson, second by Ordal to approve the agreement regarding transportation of IEP open enrollment student. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the 2018-19 DMACC Strive Academy Agreement. Motion carried unanimously. The board reviewed handbook changes for 2018-19: elementary, intermediate, middle school, high school, and employee. Motion by Holck to approve the 2018-19 handbooks, seconded by Anderson. Motion carried unanimously. Motion by Holck to approve the proposed plans, specifications, form of contract and estimated total cost of construction of $14.13M for the 2019 Gilbert Middle School & High School additions, renovations and site improvements and direct Haila Architecture and Story Construction to issue the plans and specifications for public bid, second by Mosiman. Motion carried unanimously. First Reading of Amended/New Board Policies – the board had a lengthy discussion regarding 103- Long Term Priorities Policy and 103.R1 – Long Range Needs Assessment. Further work will be done on 103, before the second reading. The board continued the first reading of the following policies – 105 – Assistance Animals (New), 213.R1 – General Complaints by Citizens (Rescinded), 213.1 – Public Participation in Board Meetings (New) , 402.5 – Public Complaints about Employees (Rescinded), 403.1 – Employee Physical Examinations, 705.1 – Purchasing – Bid, 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure (New), and 710.1 – School Nutrition Program. Motion by Holck, second by Anderson to approve the 2018 Roy Griak Cross Country Invitational Meet for the high school boys on September 29, 2018 at the University of Minnesota. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve the ClaimAid Letter of Agreement for school based Medicaid billing service as of August 1, 2018. Motion carried unanimously.
August 13, 2018, Minutes, page 3 Motion by Mosiman, second by Ordal to approve the nomination of Joyce Lauridsen for the Memorial Wall. Motion carried unanimously. Secretary Hopkins reviewed the FY18 and July 2018 Financial Reports. Public Forum – no items. Motion by Holck, second by Ordal to approve the consent agenda: Minutes of the meetings held July 9th, July 11th and August 1st, 2018 Bills and claims for July 10, 2018 – August 13, 2018 Financial Reports for July Personnel Issues: Resignations Beardsley, Tina, MS At-Risk Associate effective 2018-19 School Year Burger, Teresa, Preschool Sped Bus Driver effective 2018-19 School Year Cross, Thomas, Route Bus Driver effective 2018-19 School Year Haselhoff, Deanna, HS Girls' Assistant Soccer effective 2018-19 School Year Moore, Donna, MS Special Education Associate effective 2018-19 School Year Thomas, Katie, Head HS Softball effective 2018-19 School Year Thompson, Gayla, Food Service effective 2018-19 School Year Certified Staff Contracts/Changes 2018-19 School Year Skartvedt, Michelle, .50 FTE HS Sped Teacher to .625 FTE Support Staff Contract Assignments/Changes 2018-19 School Year Becker, Trenton, Transfer from HS At-Risk Assoc 6.5 hrs/day to MS At-Risk Assoc McKinney, Craig, Bus Driver (2 trips daily) @ $82.50/day Mostek, Kristyn, PK Sped Associate 4.25 hrs/day @ $10.50/hr Skartvedt, Michelle, HS Study Hall Associate from 3.5 hrs/day to 2.5 hrs/day Stuber, Michelle, MS Sped Associate 7 hrs/day @ $12.32/hr Co-Curricular Contracts 2017-18 School Year Powers, Tate, MS Asst. Softball Coach @ $1,393 Co-Curricular Contracts 2018-19 School Year Benda, Chris, HS Asst. Football Coach 50% @ $1,569 Clark, Jim, HS Football Volunteer Davis, Jon, HS Asst. Football Coach 50% @ $1,569 Eagan, Jeffrey, HS Girls' BB Volunteer Orr, Mike, 7th Grade Asst. Football Coach @ $1,395 Schnormeier, Jennifer, 8th Grade Head Volleyball @ $2,092 Smith, Bryce, HS Football Volunteer Sniezek, Staci, 8th Grade Asst. Volleyball @ $1,395 Open Enrollment-In: No applications Fundraisers: District Fundraising Calendar was received Motion carried unanimously.
August 13, 2018, Minutes, page 4
Upcoming Board Meeting & Events: August 17-22 August 23 September 10 6:00 p.m. September 18 6:00 p.m.
Back to School Meetings First Day of School Regular Board Meeting Special Board Meeting – Construction Bids
Motion by Holck, second by Anderson to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:06 p.m.
