REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room June 12, 2017 The regular meeting of the Gilbert Community School Board of Directors was called to order by President John Nelson, at 6:01 p.m. with the following members answering roll call: Brian Anderson, Sean Barber, Kim Mosiman and John Nelson. Absent: Tyler Holck. Motion by Anderson, second by Mosiman to approve the agenda. Motion carried unanimously. Administration Present: Lindsey Beecher, Staci Edwards, Layne Billings, Carrie Clark, and Amy Griffin. Guests Present: Jason Holtan, Jim Quarnstrom, Sonja Albertsen, John Haila, and Carla Turner. Public Forum – Rebekah Hamblin was not present to discuss the Spain trip, scheduled during spring break March 10-17, 2018, with the Board. Principal Layne Billings answered the Board’s questions concerning the trip. John Haila, Haila Architecture, provided the Board with a monthly update on the phase 2 – 10-year Long Range Planning Process, preliminary planning and cost opinion updates and progress report. A tentative board work session with administrative team will possibly be scheduled for October 2nd. Jason Holtan, Technology Director, discussed Category Two E-Rate RFP for new internal controls with the Board. If approved, USACC will provide 50% funding for the project. The RFP includes language which does not obligate the District, if USACC doesn’t approve the project. The district priorities matrix was shared and reviewed. Carrie Clark presented an English Language Learner and Early Literacy Goal report to the Board. Supt. Beecher reported on the Ag/FFA building structure. The estimated completion date is August. Layne Billings reported a successful Costa Rica trip and the Band/Choir trip left for Chicago this morning. Announcements/Celebrations-Supt. Beecher reported on a very successful spring sports season for Girls and Boys Track, Golf and Soccer Teams from Athletic Director, Tim Pezzetti. Carrie Clark informed the board of a very successful and fun end-of-the year staff celebration/recognition held on Thursday, June 1st. Staci Edwards reported on all the summer programing for kids being held at Gilbert schools. The Board will review the 2017-18 Legislative Priorities and contact Gail with their individual priorities for approval at the July board meeting. Supt. Beecher updated the Board on the Upstill Land Option discussed at the Gilbert City Council Meeting that he and Tyler Holck attended at the request of the Gilbert City Council. The Gilbert City Council was informed that the District had no intension of requesting annexation for the four acres recently purchased. Motion by Mosiman to approve the HAILA Architecture Master Agreement and Amendment No. 1 to the Professional Services, seconded by Barber. Motion carried unanimously.
June 12, 2017, Minutes, page 2 Second reading of review/amended board policies 409.3 – Employee Family and Medical Leave, Series 506.1E1 – 508.2, 710.1 – School Nutrition Program, 710.2 – Free or Reduced Price Meals Eligibility and 710.4 – Meal Charges was held. Motion by Barber, seconded by Anderson to waive third reading and approve as read. Motion carried unanimously. Motion by Barber to approve the written request from Rebekah Hamblin for the Spanish Trip to Spain during spring break, March 10-17, 2018, seconded by Mosiman. Motion carried unanimously. Motion by Barber to approve the following summer PPEL Project Quotes: Southern Lock & Glass for Elementary Windows and Doors $19,942.84, Clouser Plumbing Technologies for five water coolers at the Intermediate $10,680.82, and Coburn Electric Elementary/Middle School continued lighting project $26,925.65, seconded by Mosiman. Motion carried unanimously. Motion by Anderson, second by Mosiman to approve the Middle School and Intermediate School Parking Lot Project Quotes from Blackford Inc. $24,000 and Jepson Striping, LLC $1,410.00. Motion carried unanimously. Motion by Mosiman, second by Barber to award the Intermediate School Roof Project to Central States Roofing-$92,800 base bid. Motion carried unanimously. Motion by Mosiman, second by Anderson to approve the Intermediate and Elementary Landscaping Project Quote from Distinctive Landscapes, $7,596.10 Elementary and $18,573.10 Intermediate. Motion carried unanimously. Motion by Mosiman, second by Barber to approve the Agreement for Services between Story County Educational Consortium and John Kinley as Coordinator. Motion carried unanimously. Motion by Barber, second by Anderson to approve the 2017-18 Power School Service Agreement with Grant Wood AEA. Motion carried unanimously. Motion by Anderson, second by Barber to approve the 2017-18 Grant Wood AEA Computer Services Agreement. Motion carried unanimously. Motion by Mosiman, second by Barber to approve the Des Moines Area Community College Career Advantage Concurrent Enrollment Contract July 1, 2017. Motion carried unanimously. First reading of review/amended board policies 200.1R1 – Organizational Meeting Procedures, 210.2 – Regular Meeting, 411.2 – Classified Employee – Qualifications, Recruitment, Selection, 701.3 - Financial Records, and 802.4 – Capital Assets. Motion by Barber, second by Mosiman to approve the Iowa High School Music Association Renewal Cooperative Sponsorship of an Activity for Orchestra with Ames High School for 2017-18 School Year. Motion carried unanimously. Motion by Anderson, second by Barber to approve the Interagency Memorandum of Agreement for the YSS School-Based Mentoring Program and GRIP Agreement for the 2017-18 School Year. Motion carried unanimously. The Board discussed the 2017-18 Board Meeting Schedule.
June 12, 2017, Minutes, page 3 Motion by Barber, second by Mosiman to approve the consent agenda: Minutes of the meetings held May 8 and May 23, 2017 Bills and claims for May 9, 2017 through June 12, 2017 Financial Reports for May Personnel Issues: Resignations Michael Danilson, TLS MS Model Teacher/MS Guidance Counselor (to accept MS Prinicpal Position), effective 17-18 School Year Zack Hackbarth, Co-NHS Advisor, effective 17-18 School Year Jessica Owens, Asst. Girls’ Basketball Coach, effective 17-18 School Year Certified Staff Contract Changes Zack Hackbarth, Add Thespian Club Sponsor @ $522, Large Group Speech @ $1,567, IE Speech @ $1,567, effective 17-18 School Year Rebekah Hamblin, Add HS Co-Student Council Advisor @ $522, effective 17-18 School Year Carolyn Miller, Transfer from HS Biology to Ag Education with 10 extended days, effective 17-18 School Year Cara Reinehart, Transfer from 8th Grade Science to HS Biology, effective 17-18 School Year Certified Staff Contracts Natalie Wilson, MS Guidance Counselor with 10 extended days 1.0 FTE MS Step 2, effective 17-18 School Year Co-Curricular Contracts 2016-2017 School Year Brent Delger, Asst. HS Baseball @ $3,127 Jeremy Elder, Head HS Baseball @ $5,211 Mike Kruse, MS Softball @ $2,084 Sam Mosiman, Volunteer Summer Weight Room 2017-18 TLS Positions (1 year appointment) Stephanie Klaffke, Tech Innovator – ES @ $2,000 Open Enrollment – 2017-18 Approve Hailey Snyder from United CSD Saharra Katragadda from Ames CSD Tayton Warg from United CSD Allisa Clark from Roland-Story CSD (current student) Morgan Clark from Roland-Story CSD (current student) Hailey Anthony from Colo Nesco CSD Abigale Clark from Roland-Story CSD (current student) Raymond Drummond III from Ballard CSD Denied Sophie Jahnke from Ames CSD (space) Maverick Corrow from United CSD (space) Calvin Good from Ames CSD (space) Raeah Duckwitz-Nilles from Ames CSD (space) Bianca Goetz from Roland-Story CSD (space) Carly Busch from United CSD (space) Evan Goetz from Roland-Story CSD (space) Caleb Arthur from Ames CSD (space) Kenyang G. Kenyang from Ames CSD (space) Chandler Busch from United CSD (space) Eli Eldred from Ankeny CSD (space) Sarah Schoppe from Ames CSD (space) Sophie Vanderpool from Webster City CSD (space) Lola Campbell from Nevada CSD (space) Sam Vanderpool from Webster City CSD (space) Giselle Ayala from Ames CSD (space) Fundraisers: District Fundraising Yearly Calendar was reviewed. Motion carried unanimously.
June 12, 2017, Minutes, page 4
Upcoming Board Meeting & Events: June 24, 2017 Late June July 17, 2017 6:00 p.m.
BRAAG – Bike Ride Across Ames and Gilbert Fundraiser Special Board Meeting for Full Supt. Annual Review Regular Board Meeting
Motion by Anderson, second by Barber to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:02 p.m.
