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COMMUNITY CONVERSATION WITH THE BOARD District Office Conference Room 5:30 p.m. – 6:00 p.m. October 15, 2018 The Gilbert...

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COMMUNITY CONVERSATION WITH THE BOARD District Office Conference Room 5:30 p.m. – 6:00 p.m. October 15, 2018 The Gilbert Community School Board of Directors held an informal community conversation regarding EdLeader 21 initiatives, which have the power to elevate learning to new levels of excellence. The following board members were present: Brian Anderson, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Tim Pezzetti and Vic Vanderpool. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, Adam Papesh, Mike Espeset, Brant Carr and Charlie Harris, Story Construction, Eric Schmidt, Luke Schmidt, Omar Smadi, Dhuha Akili, Jim Anderson, Eric Henely, Nichole Shroer and Sarina Flathers, Kids Club. President Anderson closed the Community Conversation at 6:04 p.m. PUBLIC HEARING ON PROPOSAL, UPDATED PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND ESTIMATED COST OF BID RE-ISSUANCE 01- 2019 GILBERT MIDDLE SCHOOL AND HIGH SCHOOL ADDITIONS, RENOVATIONS, AND SITE IMPROVEMENTS District Office Conference Room October 15, 2018 The public hearing on proposal, updated plans, specifications and form of contract and estimated cost of bid re-issuance 01-2019 Gilbert Middle School and High School additions, renovations, and site improvements started at 6:04 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. No one present spoke for or against the proposal, updated plans, specifications and form of contract and estimated cost of bid re-issuance 01-2019. Motion by Mosiman, second by Holck to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:05 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room October 15, 2018 The regular meeting of the Gilbert Community School Board of Directors was called to order by President Brian Anderson, at 6:05 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Tim Pezzetti and Vic Vanderpool. Amy Griffin arrived at 6:30 p.m. Visitors: Art Baumgartner and Sam Stagg, Haila Architecture, Adam Papesh, Mike Espeset, Brant Carr and Charlie Harris, Story Construction, Eric Schmidt, Luke Schmidt, Omar Smadi, Dhuha Akili, Jim Anderson, Eric Henely, Nichole Shroer and Sarina Flathers, Kids Club.

October 15, 2018, Minutes, page 2 Motion by Holck, second by Nelson to approve the agenda. Motion carried unanimously. Public Forum – Nichole Shroer and Sarina Flathers was present to extend an invitation to the board for YSS Kids' Club annual open house Wednesday, October 24th 5:30 – 7:30 p.m. – Gilbert Intermediate School Cafeteria. The 2018-19 District Goals – Board Member Mosiman presented a proposal to the board for district priorities and annual goals. The presentation was approximately 30 minutes in length. Administrator Reports – the administrators, along with Kim Mosiman and Deb Ordal, presented the EdLeader 21 initiatives during the Community Conversation with the Board before the regular meeting. The Board received the Custodial Report for September. Announcements/Celebrations – Staci Edwards reported on Area Education Agency hosting teachers from overseas meeting with our teachers. Carrie Clark reported on IPI second round of training with Dr. Valentine in March. Vic Vanderpool reported on ALICE training at the high school. Mike Danilson reported on Lisa Gildehaus receiving a middle school teacher of English award. Tim Pezzetti reported on fall sports wrapping up and moving into tournament play. Amy Griffin reported on IPI training has been very positive and well received by staff. Natalie Wilson will be speaking at the “Please Pass the Love” conference. The Community Mental Health Awareness Night was held on October 11th with approximately 100 people in attendance. The attendance was down from last year. Supt. Beecher reported on the upcoming Legislative Forum to be held at the Ames CSD Administrative Building Board Room – November 29th. Board Reports –IASB Annual Convention will be held November 14-16, 2018. The board also held the 3rd reading of amended board policy 103 – Long Term Priorities Policy and remove 103.R1 – Long Range Needs Assessment. After a minor change to 103 – Long Term Priorities Policy to read “Long-Term Priorities: Every four years the school board and superintendent will review the district’s LongTerm Priorities. The Board will approve a third-party facilitator and a committee will be formed no later than October by a Board Representative and Superintendent to review the mission, vision, and the high-level district goals to make sure they are still serving the needs of the district. The purpose of this committee will be to develop an initial recommendation to share with the Board for preliminary approval. This recommendation should confirm that our high-level priorities are still applicable or provide a plan to modify them as needed”, motion by Nelson, second by Holck to approve as read. Motion carried unanimously. Motion by Holck to approve the proposed updated plans, specifications, form of contract and estimated total cost of the 2019 Gilbert Middle School and High School additions, renovations and site improvements, second by Mosiman. Motion carried unanimously. Adam Papesh and Brant Carr, Story Construction, reviewed the bids submitted on October 9, 2018 4:00 PM for Re-Issuance 01 – 2019 Gilbert MS and HS Additions, Renovations and Site Improvements: Bid Package 02-1 Site, Demolition, Earthwork & Utilities – Keller Excavating, Boone, IA - $689,689.00 Con-Struct Inc., Ames, IA - $670,831.00 Bid Package 04-1 Masonry Work – Seedorff Masonry Inc., Clive, IA - $1,866,220.00 Forrest & Associates Masonry, Des Moines, IA - $1,901,500.00

October 15, 2018, Minutes, page 3 Bid Package 13-1 Greenhouse Supply – Stuppy, Inc. North Kansas City, MO - $33,000.00 After some discussion, it was recommended by Story Construction to award bid packages 02-1 and 13-1 because they are within the budgeted amounts, with an overall variance of under bid packages of ($24,783.00). The recommendation for bid package 04-1 is to take no action at this time and review all possible options for the bid is good for 30 days, this is over the budgeted amount by $630,075.00. Motion by Holck, second by Ordal to award the following bid packages: Bid Package 02-1 Concrete Foundations & Slabs – Con-Struct Inc., Ames, IA - $670,831.00 Bid Package 13-1 Greenhouse Supply – Stuppy, Inc. North Kansas City, MO - $33,000.00 and take No Action on 04-1 Masonry Work, to discuss other options/changes. Ayes: Anderson, Holck, Mosiman, Nelson and Ordal. Motion carried unanimously. Secretary Hopkins reviewed the $4M GO Bonds Series 2019 timetable with the board. Motion by Holck, second by Mosiman to approve the Ahlers & Cooney, P.C. bond counsel and disclosure counsel engagement agreement for the proposed issuance of not to exceed $4M GO Bonds Series 2019. Motion carried unanimously. The district will certify its enrollment on October 15th. School Business Official Hopkins indicated an estimated increase of approximately 40.99 students for Actual Certified Enrollment, open enrollment out increased 9.5 students, open enrollment in decreased 20.4 students and an increase of 31.10 resident students attending Gilbert (2.4%). Motion by Ordal, second by Mosiman to approve the Drake University Affiliation Agreement for Student Teaching. Motion carried unanimously. Motion by Nelson, second by Holck to approve the Iowa State University Agreement for Student Teaching 2018-2023. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the UNI Cooperative Agreement for Pre-Service Clinical Placement. Motion carried unanimously. Motion by Holck, second by Anderson to approve the move from Heart of Iowa Athletic Conference to Raccoon River Conference for the 2020-21 varsity athletic season. Motion carried unanimously. Secretary Hopkins reviewed the September 2018 Financial Reports. Public Forum - Omar Smadi and Dhuha Akili offered comments on the process of the long term and annual goals, along with PSEO classes. Motion by Holck, second by Nelson to approve the consent agenda: Minutes of the meetings held September 10th and September 18th, 2018 Bills and claims for September 11, 2018 – October 15, 2018 Financial Reports for September

October 15, 2018, Minutes, page 4 Personnel Issues: Resignations David Houy, Food Service Director effective 10/30/18 Michael Kruse, MS Girls’ Basketball Coach effective 2018-19 Season Support Staff Contracts Assignments/Changes Kato Ask, IS Sped Associate 7 hrs/day @ $10.50/hr effective 10/18/18 Deanne Blair, transfer from IS Sped Associate to HS Sped Associate effective 10/4/18 William Bonin, Activity/Sub Bus Driver effective immediately Jason Kotouc, HS Dishwasher 4 hrs/day @ $10.00/hr effective 10/1/18 Co-Curricular Contracts Aaron Hill, Asst. Girls’ Basketball @ $3,487 effective 2018-19 School Year Melissa Jones, 7th Grade Girls’ Basketball @ $2,092 effective 2018-19 School Year Michael Kruse, Volunteer HS Girls’ Basketball effective 2018-19 School Year Early Retirement Applications Teresa Imerman, District Teacher Librarian – 21 Years of Service Michael Korf, MS Science Teacher/Bus Driver – 34 Years of Service Holly Lester, MS Teacher – 39 Years of Service Kristin Bolar, MS Music Teacher/Sped Associate – 21 Years of Service Open Enrollment-In: Approve Nathan Yunu Hur from Ames CSD (current student) Chloe Johnson from Ames CSD (current student) Colby Johnson from Ames CSD (current student) Fundraisers: District Fundraising Calendar was received Motion carried unanimously. Upcoming Board Meeting & Events: Before November 9th November 12, 2018 November 26, 2018

6:00 p.m. 6:00 p.m.

Possible Special Meeting to approve construction bid before the 30 day expiration. Regular Board Meeting Special Board Meeting – Supt. Evaluation Quarterly Check-In

Motion by Holck, second by Ordal to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 8:13 p.m.