ANNUAL MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room September 10, 2018 The annual meeting of the Gilbert Community School Board of Directors was called to order by Secretary Gail Hopkins at 6:00 p.m. with the following members answering roll call: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Motion by Holck, second by Mosiman to approve the agenda. Motion carried unanimously. Administration Present: Supt. Lindsey Beecher, Carrie Clark, Mike Danilson, Staci Edwards, Vic Vanderpool and Amy Griffin arrived at 6:48 p.m. Visitors Present: Samantha Blitzer and Eric Henely. Public Forum – no items. Secretary Hopkins reviewed the August 2018 Financial Reports and the June 30, 2018 Certified Annual Report (CAR), Special Education Supplement (SES) and Transportation Report. The unaudited financials reflect a FY18 solvency ratio of 11.7% and a general fund year-to-date gain of $803,450. Hopkins will report more FY18 financial details at the October board meeting. Motion by Mosiman, second by Holck to approve the Financial Reports. Motion carried unanimously. Motion by Nelson, second by Holck to approve the regular and work session minutes of the meetings held August 13, 2018. Motion carried unanimously. Nelson made a motion to nominate Brian Anderson as President of the Board and nominations cease with a unanimous ballot be cast, seconded by Mosiman. Motion carried unanimously. Mosiman made a motion to nominate Deb Ordal as Vice-president of the Board and nominations cease with a unanimous ballot be cast, seconded by Nelson. Motion carried unanimously. President Anderson appointed Gail Hopkins as Board Secretary/Treasurer. Secretary Hopkins performed the oath of office for the newly elected president, Brian Anderson and vice president, Deb Ordal. President Anderson performed the oath of office for board secretary/treasurer, Gail Hopkins. Ordal made a motion to continue the future Gilbert CSD board meetings to be held in the District Office Conference Room on the second Monday of the month at 6:00 P.M., seconded by Holck. Motion carried unanimously. Holck made a motion to name Ames Tribune as official publication for the District, seconded by Mosiman. Motion carried unanimously. Motion by Mosiman, second by Nelson to designate Ahlers & Cooney Law Firm as legal counsel. Motion carried unanimously. President Anderson appointed the following committee/assignments for board members: Financial/Negotiations – Kim Mosiman and John Nelson; Policy – Brian Anderson and Kim Mosiman; Buildings/Facilities – Tyler Holck; and Long-Term Vision/SIAC – Kim Mosiman and Deb Ordal.
September 10, 2018, Minutes, page 2 The board briefly discussed the IASB Annual Convention to be held November 14-16. Holck updated the board on construction meetings. The Board and Administrative team discussed the 2018-19 District Priorities and Annual Goals. Mosiman and Ordal will be attending the EdLeader21 Conference with some of the administrators in two weeks. The board also held the 2nd reading of board policy 103 – Long Term Priorities Policy and 103.R1 – Long Range Needs Assessment. Minor changes will be made on 103 – Long Term Priorities Policy and 103.R1 – Long Range Needs Assessment, before the third reading in October. Carrie Clark, TLS Coordinator and Curriculum Director, updated the board on Teacher Quality (TQ) Professional Development and Project Based Learning Data from the 2017-18 school year. She also reviewed professional learning opportunities for 2018-19. The board received the Food Service and Custodial Reports for September. Annoucements/Celebrations – Vic Vanderpool, HS Principal, informed the board Kaisa Hatfield was the only student in Iowa to win the Rand Foundation National Essay Contest Outstanding Scholar. Mike Danilson, MS Principal, Staci Edwards, ES Principal and Amy Griffin, IS Principal, informed the board of a great start of a new school year in all of their buildings. Old Business – Second Reading was held for the following Amended/New Board Policies –105 – Assistance Animals (New), 213.R1 – General Complaints by Citizens (Rescinded), 213.1 – Public Complaints (New), 402.5 – Public Complaints about Employees (Rescinded), 403.1 – Employee Physical Examinations, 705.1 – Purchasing – Bid, 705.1R1 – Suspension and Debarment of Vendors and Contractors Procedure (New), and 710.1 – School Nutrition Program (Amended). Motion by Holck, second by Mosiman to waive the third reading and approve as read. Motion carried unanimously. New Business – Motion by Holck, second by Nelson to approve the Certificate of Substantial Completion for 2018 ES/IS Summer Renovations Project with Harold Pike Construction (HPC). Motion carried unanimously. Motion by Mosiman, second by Holck to designate depository banks for 2018-19, First American Bank with a limit of $15,000,000, ISJIT with a limit of $15,000,000 and Bankers Trust with a limit of $100,000. Motion carried unanimously. Motion by Ordal, second by Holck to appoint Vic Vanderpool as Level 1 Designated Investigator and Carrie Clark, Staci Edwards, Amy Griffin and Mike Danilson, as alternate investigators of abuse of students by District Employees. Motion carried unanimously. Motion by Nelson, second by Mosiman to appoint Carrie Clark as Equity Coordinator and Section 504 Coordinator and appoint Lindsey Beecher as Title IX Coordinator. Motion carried unanimously. Motion by Mosiman, second by Holck to approve Allowable Growth and Supplement Aid for a Negative Special Education Balance for the 2017-18 School Year of $559,850.06, or as determined after review by the Department of Education. Motion carried unanimously. Motion by Ordal, second by Mosiman to approve the early graduation requests from Hannah Crow, Adrianna Rupert, Parker Logan, Davi Patterson, and Kaleb Pierce. Motion carried unanimously.
September 10, 2018, Minutes, page 3 First Reading of Revised Board Policies –213 – Public Participation in Board Meetings, 502.3 – Freedom of Expression and Student Protest, and 606.3 – Animals in the Classroom. Motion by Nelson, second by Holck to approve the 2018-19 Woodward-Granger CSD Grandwood Consortium Contract and Special Education Instructional Program Contract. Motion carried unanimously. Motion by Mosiman, second by Ordal to approve the 2018-19 Woodward-Granger CSD Academy Day School Program Contract and General Education Instructional Program Contract. Motion carried unanimously. Motion by Ordal, second by Holck to approve the 2018-19 YSS Mentoring Agreement. Motion carried unanimously. Public Forum – no items. Motion by Holck, second by Ordal to approve the consent agenda: Bills and claims for August 14, 2018 through September 10, 2018 Personnel Issues: Resignations James Clark, Bus Driver, effective August 30, 2018 Support Staff Contract/Assignments Changes Teri Driggers, Food Service 6 hrs/day @ $10.00/hr, 2018-19 School Year Robert Gibson, Amend PK Sped Noon Bus Route $25.25/day (.5 hr) to $61.88/per day (1.5 hrs), 2018-19 School Year Hannah Gorman, IS Special Ed Associate 7 hrs/day @ $10.50/hr, starting August 31, 2018 Michael Hyde, Substitute Bus Driver, 2018-19 School Year Sonya Lorntson, HS At-Risk Associate 7 hrs/day @ $10.50/hr, 2018-19 School Year Cheryl Nogel, Food Service 6 hrs/day @ $10.00/hr, 2018-19 School Year Steve Vollstedt, Supervisor of Grounds @ $37,500 (prorated 195 days), starting October 1, 2018 Co-Curricular Staff Assignments Karl Terrones, MS Girls’ Basketball Coach @ $2,092, 2018-19 School Year Robert Terrones, MS Girls’ Basketball Coach @ $2,092, 2018-19 School Year Certified Staff Lane Changes for 2018-19 Kristina Danilson - BS+20 Jerry Hales – MS+15 Deanna Haselhoff – MS Jenna Kester – BSN Heather Schurr – BS+30 Troy Staudt – MS+15 Jordan Sytsma - MS Jennifer Thomas – BS+20 Erica White – BS+30 Open Enrollment-In: Approve Julia Kooyman from Ames CSD (home school) Ana Morales from Ames CSD (current student) Sebastian Morales from Ames CSD (current student) Motion carried unanimously.
September 10, 2018, Minutes, page 4
Upcoming Board Meeting & Events: September 11, 2018 4:00 p.m. September 18, 2018 6:00 p.m. October 8, 2018 6:00 p.m.
Construction Bid Opening Special Board Meeting – Construction Bids Regular Meeting
Motion by Holck, second by Mosiman to adjourn the annual meeting. Motion carried unanimously. Meeting adjourned at 7:33 p.m.
