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2019-20 SCHOOL CALENDAR HEARING OF GILBERT CSD District Office Conference Room February 11, 2019 The 2019-20 School Cale...

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2019-20 SCHOOL CALENDAR HEARING OF GILBERT CSD District Office Conference Room February 11, 2019 The 2019-20 School Calendar Hearing of the Gilbert Community School Board of Directors started at 6:00 p.m. with the following board members present: Brian Anderson, Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. The calendar was discussed and Mr. Beecher reminded all that the start date of no sooner than August 23 is a state law. No one present spoke for or against the proposed calendar. Motion by Holck, second by Mosiman to adjourn the hearing. Motion carried unanimously. Hearing adjourned at 6:01 p.m. REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD District Office Conference Room February 11, 2019 The regular meeting of the Gilbert Community School Board of Directors was called to order by President Brian Anderson, at 6:01 p.m. with the following members answering roll call: Tyler Holck, Kim Mosiman, John Nelson and Deb Ordal. Administration Present: Lindsey Beecher, Carrie Clark, Mike Danilson, Amy Griffin, and Vic Vanderpool. Visitors: Deb Purcell, Food Service Director, Adam Papesh, Story Construction, Art Baumgartner and Sam Stagg, Haila Architecture. Motion by Mosiman, second by Nelson to approve the agenda. Motion carried unanimously. Public Forum – Travis Squires, PiperJaffray, was present to review the District’s Debt Profile, Comprehensive Financial Projection Model, and Future Capital Financing information with the board. The presentation was approximately 30-minutes in length. Key highlights were the district is achieving its solvency goal of 12% or greater, is on track with bonding capacity for another major building project (potentially an elementary school) in 2025, and will need to maintain budget vigilance with projected low State Supplemental Aid (SSA). The 2018-19 District Priorities and Annual Goals were reviewed by Supt. Lindsey Beecher and Curriculum Director, Carrie Clark. The board received a written 3-5 Year District Priorities Process Update from Jon Sheldahl and Jim Verlengia, Heartland AEA. The board will review possible dates for a work session with Jon Sheldahl and Jim Verlengia. The board received the February Custodial Report from Dan Wright, Maintenance Director. Deb Purcell, Food Service Director, was present and updated the board on the district’s food service department. The report was approximately 15-minutes in length. Deb highlighted the “refreshing” of school menus and food choices, the challenges of planning with the snow days and delays, and the opportunity to utilize Department of Defense funding for purchasing of fresh fruits and vegetables.

February 11, 2019, Minutes, page 2 Announcements/Celebrations – Mike Danilson reported the 6-8 vocal concert will be rescheduled and the annual middle school dodgeball tournament will be held March 1st and Vic Vanderpool reported he has received approximately 60 applications for the assistant principal opening, three wrestlers have advanced to the state wrestling tournament, jazz band received first place on Saturday at Southeast Polk jazz festival and basketball playoffs start this week. Board Reports – The board reviewed their experiences at the 2018 IASB Annual Convention. John Nelson reported on a flexible, salary matrix being successfully used at Forest City. Tyler Holck reported attending a visionary-strategic planning session with the Clear Lake superintendent. Deb Ordal attended a session on protecting student data. She also thought the key note speaker was very good. Construction Update – Art Baumgartner and Sam Stagg, Haila Architecture, discussed the tennis court placement/development with the board. Holck informed the board of an upcoming city council meeting Tuesday, February 19 th. The city of Gilbert will be having discussion regarding the potential recreation facility collaboration with the city as a result of the new housing development revenue, including the potential for community tennis courts. Holck encouraged board members to be attend if they are interested and available. Hopkins also informed the board of a possible voter approved PERL levy of 13.5 cents per thousand for school/community recreation projects such as the potential tennis courts or community track. Haila also updated the board on the intermediate track project. With the budget at $78,000, they suggested to approach the track project two fold; 1) immediately before track season address the main safety issues, then 2) after track season move with a 3-5 year solution. This will allow more time to search for a long-term solution. The board directed Haila to move forward with soliciting competitive quotes to bring to the March 11th board meeting for possible approval. The board received owner architect contractor (OAC) meeting minutes from the January 22, 2019 meeting. Adam Papesh, Story Construction, was present to discuss the recommendation for the remaining bid package 5 budget request of $135,132, for miscellaneous cost of construction items such as building permit, project cleanup, etc. After the brief discussion, motion by Holck, second by Mosiman to approve the budget request from Story Construction for bid package 5. Motion carried unanimously. President Anderson expressed appreciation for the timely and detailed communication on the facility projects by Story Construction and Haila Architecture. Holck requested that project completion timelines communication be aligned including the information on the district website. New Business – Motion by Ordal to approve the one-year Nutrislice Software Services Contract (March 1, 2019 – February 29, 2020) for $1,512.00, second by Holck. Motion carried unanimously. Motion by Holck, second by Nelson to approve the proposed 2019-20 School Calendar. Motion carried unanimously. Secretary Hopkins reviewed the preliminary 2019-20 budget information.

February 11, 2019, Minutes, page 3 Motion by Ordal to approve the request for the 2019 Art History Chicago trip to be held March 21-23, 2019 by Jennifer Maguire, second by Mosiman. Motion carried unanimously. Motion by Holck to approve the Heart of Iowa Conference proposal to increase student admission from $3 to $5, second by Ordal. Motion carried unanimously. Secretary Hopkins reviewed the January 2019 Financial Reports. There were no public forum items. Motion by Holck, second by Ordal to approve the consent agenda: Minutes of the meetings held January 14th, January 21st and January 22nd, 2019 Bills and claims for January 14, 2019 – February 11, 2019 Financial Reports for January Personnel Issues: Resignations Cayla Forest, Second Grade Instructor effective end of 2018-19 School Year Support Staff Contracts/Changes Debra Bohn Transfer from Elem Principal Secretary to Data Manager/Registrar 220 days @ $15.00/hr effective 7/15/2019 Certified Staff Contracts/Changes 2019-20 School Year Hannah Schmidt, 7th Grade Science Instructor @ BS Step 8 Jennifer Thomas, Transfer from .40 FTE Intermediate Band to .90 FTE Intermediate/MS Band Instructor Co-Curricular Staff Contracts Kevin Litchfield, Head Boys’ Track Coach @ $3,835 effective 2018-19 Season Open Enrollment-In: Approve Nicholas Dunmire from Ames CSD (current student) Alexzander Dunmire from Ames CSD (current student) Denied Araya Nelson from South Hamilton CSD (lack of space) Open Enrollment-Out: Approve Hailey Anthony to Colo-NESCO CSD (past deadline) Fundraisers: District Fundraising Calendar was received Motion carried unanimously. Upcoming Board Meeting & Events: February 19, 2019 6:30 p.m. February 26, 2019 5:00 p.m. March 11, 2019 6:00 p.m. April 8, 2019 6:00 p.m.

City of Gilbert Council Meeting Board Work Session with AEA - 3-5 Year District Priorities Regular Board Meeting Budget Hearing/Regular Board Meeting

February 11, 2019, Minutes, page 4

Motion by Holck, second by Ordal to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:48 p.m. Board entered executive session for Negotiation Strategy.