:THE FRIENDS OF HUNT HILL AUDUBON SANCTUARY, INC. N2384 HUNT HILL ROAD
[email protected]
SARONA, WI 54870-9501
715-635-6543 www.hunthill.org
2012 Teen Adventure Camp Welcome Letter Welcome to Hunt Hill! Thank you for registering for our Teen Adventure Camp! Hunt Hill is a great place to learn, play and enjoy the outdoors. We look forward to sharing this special setting with you. Enclosed, please find the following information which will assist you in preparing for your camp experience: Map/Directions, Camp Overview and packing list, Registration form, Medical and Informed Consent Form, Transportation Permission and Photo Release form andYouth Behavior contract. Camp begins at 9:00am and ends with a camper presentation at 2:00pm on Sunday. Campers should arrive to camp between 8:30am and 8:50am to properly register and families are encouraged to arrive to camp a few minutes before 2:00pm on Sunday for the camper program. Please do not send your children with cell phones, cash or sweets. In order to maintain high standards of camper safety, everyone who participates in our programs must complete a medical form, behavior agreement, the transportation permission and photo release form. Be sure to get these forms back to Hunt Hill with full payment by June 1 to officially reserve their spot. Hunt Hill reserves the right to fill a spot with a camper paid in full. Please accompany your child through the registration process. In addition, be sure to sign your child out at the end of camp. If you need to drop off or pick up your child outside of the designated times, please call ahead. To ensure the enjoyment and safety of all campers, Hunt Hill reserves the right to dismiss campers in the unlikely event there are discipline issues. Parents or guardians will be contacted by phone to arrange child pickup. No refund will be granted to those unable to complete a camp. Also, to ensure camper safety, please talk with your child about the importance of wearing sunscreen and drinking water. A limited supply of youth camp T-shirts will be available for purchase at the start of camp. They will also be available in our nature store which will be open at the end of camp. T-shirts are typically $10/each. What to bring: water bottle, sunscreen, swimsuit and towel, sleeping bag, pillow, pajamas, warm clothes, toiletries, shoes for running, shoes/sandals for the waterfront and extra clothes for varying weather. Food will be refrigerated and all additional items can be packed in a backpack/knapsack. Please NO electronics or cell phones. *Camp takes place rain or shine, so please pack appropriate clothing. If after reading all of the materials you have additional questions, feel free to call us at 715 635 6543. We look forward to seeing you this summer!
Nikki Nelson, Program Director and Hunt Hill Summer Staff
HUNT HILL’S TEEN ADVENTURE CAMP 2012 CAMP OVERVIEW Dear Parent or GuardianThe following outlines the teen adventure camp information. Please review before camp.
Before Camp: Mail back as soon as possible: Medical and Informed Consent Form Be sure to indicate any medical conditions, allergies, dietary restrictions and medication currently being taken on the medical form. The informed consent form gives permission to administer specific medications in the case of an illness or emergency. **If youth will need medication during their stay, it must be given to the Program Director at check-in. All medications must be in the original medicine bottle and labeled with the camper’s name, doctor’s name and phone number, medication name, dosage, date and instructions. Program Director will administer any medication and return to guardian at check-out. Transportation and Photo Permission Form Transportation Permission states who has your permission to pick up your camper. Campers will NOT be allowed to leave with anyone who is not listed on the form. Photo Release allows us to use camper photos for publications (no names are labeled on photos). Full Payment, to guarantee your camper’s spot in the requested camp(s) Camp spots are reserved on first come first serve basis by full payment. Simply reserving a spot does not guarantee enrollment until payment is received. To ensure your camper’s spot in camp, payment must be received, in full, by June 1. If payment is not received in time, Hunt Hill reserves the right to fill the spot with another camper that has paid in full. Youth Behavioral Agreement This sheet should be read over with your camper and signed by both of you. This shows that the camper understands the policies and expectations while at camp and has agreed to follow them while at camp. This ensures everyone will have a fun and safe time!
Payments: Payment Types: Credit Cards: Hunt Hill accepts credit card payments through the online ticketing site at www.brownpapertickets.com. Credit cards are not currently accepted through the HH office. Checks: Made out to Hunt Hill can be mailed (N2384 Hunt Hill Rd, Sarona, WI 54870) or brought directly to the Hunt Hill office Cash: Can be delivered to the Hunt Hill office during business hours Refunds for Cancellation: If cancelled more than 7 days in advance, participants will receive a full refund. Cancelling 7 days to 24 hours before camp is a half refund. There is no refund if cancelled on the day of the program or if a child is unable to finish camp. Hunt Hill Membership: Membership is an important aspect of our continued success as a nonprofit. It shows support for our facility and offers the member discounts in the nature store, on programs and cabin rentals. Check out www.hunthill.org or call 715 635 6543 for more information on membership and how to sign up.
Arriving at Camp: Arrival Time: Camp begins at 9:00am and ends with a camper presentation at 2:00pm on Sunday. Campers should arrive to camp between 8:30am and 8:50am to properly register. If you will be running late, please contact the office at 715 635 6543.
Check In: Adults are expected to accompany their campers through registration. This ensures that we have all appropriate information on file for your camper and allows us to give you any updates that may be pertinent to that day’s activities. Registration for Teen Adventure takes place near the upper parking lot by the crab apple tree.
Camper T-shirts: A limited number of camper T-shirts will be available for sale during morning registration. They are also available at the end of camp in the Nature Store. Shirts are typically $10/each.
Rainy Days: Camp will go on! If the weather is warm and the rain is light, we will be outside for at least a portion of the day. If we cannot be outdoors, activities will take place indoors. Please pack for the weather.
What to Expect at Camp: Facilities: Hunt Hill is located on 400 pristine acres in Washburn County. Connected to 4 glacial lakes, sitting on two bogs, a meadow, old growth forests and miles of rustic hiking trails our facility boasts a great location for outdoor exploration and fun for all ages! Our main camp features a library, shower house, dormitories, program learning center, barn dining hall, nature store and farmhouse office. We also have a private waterfront with swimming area and canoes. Slumber party campers stay in our cross dorm which is composed of 4 large wings with 6-12 beds each and a central lounge area with bathrooms. Boys and girls are housed in separate wings with appropriate supervision.
Staff: Hunt Hill prides itself on hiring an enthusiastic, mature and educated group of individuals to lead our summer camp programs. Educators have come from around the world and every summer member is trained, at a minimum, in first aid, CPR, AED and lifeguard certified. Under the guidance of the program director, educators develop and lead educational programs for youth of all ages.
Adventure Camp Schedule: Campers will spend the first day getting to know one another, building a sense of teamwork for the days ahead, swinging from a ropes course, rock climbing and waterfront time. Campers will be working together to accomplish various tasks and challenges as well as sharing in camp duties. Day Two will be spent on an overnight canoe and camping trip on the Namekagon River. Campers will get the opportunity to see wildlife, explore the river and set up camp at a remote campsite along the river. Campers will return to Hunt Hill Sunday morning to unpack and relax. Gear will be collected upon return and campers will get to prepare a presentation for family and friends on their Hunt Hill adventure!! A fun and active outdoor weekend for youth ages 11-15! *Please note on the medical form if your child has any dietary restrictions so that we can plan meals accordingly – vegetarian and no pork meal options can be accommodated with early notification.
Creating a Learning Community: Our Goal: To encourage youth to enjoy an active lifestyle, discover a respect for the natural world and to develop a deeper understanding of the sciences. This is accomplished through enthusiastic, mature and well trained staff guiding campers in exploration. Camper Behavior: To be successful, we expect our campers to follow the main rule of camp, which is respect: respect for educators, one another, plants, animals and the land. To ensure the enjoyment and safety of all campers, Hunt Hill reserves the right to dismiss campers in the unlikely event there are discipline issues. Parents or guardians will be contacted by phone to arrange child pick up. No refund will be granted to those unable to complete a camp.
End of Camp: Closing Program: The camp day ends with a brief camper presentation, for family, beginning at 2:00pm. Shows generally consist of a skit or song that highlights the activities from camp and last 2-5 minutes. Please be sure to arrive a few minutes before 2pm, so you do not miss the show!
Camper Sign Out: To ensure the safety of our campers, each camper MUST BE signed out. If someone not listed on your permission form will be picking up your camper, be sure to notify the registration desk that morning or call the Hunt Hill office. NO camper will be allowed to leave with someone who is not listed on their Transportation Permission form.
Nature Store: At the end camp our nature store will be open. Items include camp T-shirts, books, nature toys, jewelry and more. Prices generally range from $1 to $15. We accept cash and checks.
Lost and Found: Be sure to check the lost and found at the end of camp. Lost and found is located in a grey tub on the kitchenette table in the program learning center. It is also a good idea to label all camp items with your camper’s full name.
Packing List: What to Bring to Camp: WARM Sleeping Bag and Pillow
Extra clothes for varying weather (rain jacket, sweatshirt, pants)
Optional Items:
Do NOT send:
Lifejacket
Money
(if wanted for swimming)
Sunscreen
Comfy shoes for running and hiking
Insect Repellent
Electronics
Water Bottle
Swimsuit and Towel
Sunglasses
Cell phones
Pajamas
Flashlight
Extra warm clothes
Candy or gum
Toiletries
Strap sandals or old shoes for the river
Hat
Communications and Electronics: Cell Phones: Please do NOT send your camper with a cell phone. We will be outside most of the day and the chances of losing it or dropping it into water are quite high. In the instance that a camper would need to contact a parent or guardian, we will use the Hunt Hill office phone.
Other Electronics: With a fun filled day of exploration, youth won’t have time to play with electronics such as ipods, gaming devices and other electronic equipment. Please keep these items at home. Hunt Hill is not responsible in the event that these items are lost, broken or stolen. If after reading all of the materials you have additional questions, please feel free to call us (715 635 6543).
We look forward to seeing you!
Nikki Nelson, Program Director and Hunt Hill Summer Staff
The Friends of Hunt Hill Audubon Sanctuary, Inc. is a 501(c)(3) not for profit, membership-supported organization. Hunt Hill is a nature preserve and learning center, open to all, dedicated to fostering understanding, appreciation and protection of the environment.
HUNT HILL AUDUBON SANCTUARY MEDICAL FORM CHILDREN AND YOUTH PROGRAM: CAMPER’S FULL NAME: Street, City, State, Zip: PHONE: (H) DATE OF BIRTH:
DATE:
(C)
(W) AGE:
Our camp provides first aid only. In the event of illness, or injury, a doctor will be called at the participant’s expense. In an emergency, the camper will be transported to Spooner Memorial Hospital, unless preference is noted here:
In case of emergency, who should be notified? NAME: STREET: CITY: FAMILY DR: ADDRESS
STATE
RELATIONSHIP: PHONE: (H) (C) (W) CLINIC PHONE
ZIP
HEALTH CONDITIONS AND ALLERGIES Are activities in any way limited now? Has the camper been ill recently? With what? Is camper allergic to any medication? (specify) Is camper allergic to any insects or plants we might encounter? ___________ Is the camper currently taking any medication the staff should be aware of? Approval to give: Motrin
Tylenol
Benadryl
Date last tetanus booster:
DIETARY NEEDS AND FOOD ALLERGIES Please list any special dietary needs or food allergies that our staff should be aware of:
PAST MEDICAL HISTORY Any history of asthma or severe allergic reaction? Previous surgery? Previous severe injuries (broken bones – major trauma)? Previous hospitalization? Any issues requiring regular medical attention?
Signature:
Date **Please fill out one medical form PER camper.
THE HUNT HILL AUDUBON SANCTUARY YOUTH CAMP PROGRAM’S INFORMED CONSENT FORM
FOR USE OF:
EPINEPHRINE* (EPI-PEN® OR EPI-PEN JR®), or DIPHENHYDRAMINE* (BENADRYL®), or ACETAMINOPHEN (CHILDREN’S TYLENOL), or IBUPROFEN (MOTRIN® or ADVIL®)
NAME OF CHILD:__________________________________________ CAMP ATTENDING:_________________________________________ NAME OF GUARDIAN: ______________________________________ EMERGENCY DAY / NIGHT PHONE: __________________________
*Allergic reaction may include anaphylactic symptoms such as labored breathing, wheezing, nausea, difficulty in swallowing, swelling of throat or tongue, dizziness, hives, or swelling around the mouth or eyes, flushing, or loss of consciousness. Epinephrine or diphenhydramine may be helpful in managing an allergic reaction. I, __________________________, give my consent to the administration to my child of epinephrine and/or diphenhydramine for the management of an allergic reaction. I understand the intent of this treatment is to improve recovery and to reduce the incidence of disability. I, __________________________, give my consent to the administration to my child of over-the-counter medications such as acetaminophen or ibuprofen for pain. I have had the risks and complications, potential benefits, and alternatives explained to me; and feel my questions and concerns have been adequately answered. I acknowledge that no guarantees have been made to me concerning the results of the treatment and/or the results likely if the condition remains untreated. GUARDIAN’S SIGNATURE: _____________________________ DATE:_________ WITNESS SIGNATURE: ________________________________ DATE:_________
Transportation and Photo Permission Form We are looking forward to having your child attend day camp at Hunt Hill. To ensure your child(ren)’s safety, we need to know whom you’ve given permission to pick up your child(ren) if you are unable to, or are carpooling. Please fill out the form below and mail it back. Also, please advise us in writing if there are particular custodial difficulties of which we should be aware. We would also appreciate permission to use photographs taken during camp to publicize our programs. If you are willing for us to use any photographs your child may be in, please sign the appropriate line at the bottom of this form. Youth are not identified by name in any publications. Thank you.
Permission for Child(ren)’s Transportion Child(ren)’s name(s): __________________________________________________________________ Camp(s) attending: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Please list the people you have given permission to pick up your child(ren) from day camp. Be sure to include spouse and grandparents if they may be transporters. ________________________________
______________________________
________________________________
_______________________________
________________________________
_______________________________
________________________________
_______________________________
Signed _________________________________
Date signed: __________________
Printed name: ____________________________
Photograph Release I give my permission to the Friends of Hunt Hill Audubon Sanctuary to use any photographs taken during camp for promotional materials (i.e. publications, web, news releases, etc.). Youth are not identified by name in publications. Child(ren)’s Name ________________________________________________________ Signature (parent/guardian) __________________________________ Date ________
Hunt Hill Teen Adventure Camp Youth Behavioral Behavioral Agreement Ages 11-15
June 22-24, 2012
To ensure the enjoyment and safety of all campers, Hunt Hill Audubon Sanctuary reserves the right to dismiss campers in the unlikely event there are discipline issues. Dependent on the incident, campers generally receive three chances to improve behavior. The first incident of misbehavior will result in a warning. The second will result in the child being taken out of an activity. The third will result in our contacting the parents. At the fourth incident, the child will be removed from the rest of the campers and parents contacted to pick up the child. There will be no refund granted to those unable to complete the camp. Please review with your youth and sign the Behavior Policy portion of this form and return it to Hunt Hill with the medical information and transportation and photo release. If you will be unavailable during the camper’s time at Hunt Hill, please include the contact information of your assigned guardian. General Policies • Hunt Hill is a sanctuary, or a safe place for all living things. We require all campers to recognize this by being respectful to the plants, animals, educators and one another at all times. o Being respectful to our plants means observing them instead of picking them o Being respectful to our animals means observing them instead of scaring them o Being respectful to our educators means being a good listener and following directions o Being respectful to one another means helping one another, not putting others down • To ensure everyone’s safety, campers MUST always stay with their group and leaders. • We also expect campers to be respectful to the facilities o Being respectful means helping clean up our own messes and ‘leaving no trace’ o Campers should bring a snack and lunch for each day of camp. However, we ask that no additional sweets, candy, gum or pop be brought along. These things are not allowed in the dorms. We can’t wait to have you join us for a very fun overnight experience. Following these simple policies allows everyone to all have a fun and safe time! Camper’s name: _________________________________________________________ Date: _____________ Camper’s Signature: __________________________________________________________ Guardian’s Signature: _________________________________________________________ Contact Information: Name: _______________________________________________ Relationship: ________________________ Phone: (C): __________________________ (H): __________________________ (W): __________________
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