Saint Mary’s University, 923 Robie Street Minutes Joint Occupational Health and Safety Meeting held on March 21, 2017. Kim Squires opened the meeting at 10:37 a.m. in the Human Resources Boardroom. The following were in attendance: Kim Squires Tom Strapps Kevin Kelloway Jason Butler Marie DeYoung Colin Sutton Patrick O’Neil
Human Resources Facilities Management Psychology Facilities Management Patrick Power Library ITSS Patrick Power Library
Employer (Employer) Alternate (Employer) Member (Employee) Member (Employee) Alternate (Employer) Member (Employee) Alternate (Employee)
Guests: Regrets: Roll Call Valerie Wadman recorded the names of those present at the meeting. 1.0
Approval of Minutes of Last Meeting
Gary Schmeisser moved to accept the minutes of the February 21, 2017 meeting, and Colin Sutton seconded the motion. 2.0
Outstanding Items from Previous Meeting
JOHSC Training
Kevin Kelloway
Kevin Kelloway advised he will deliver a shorter version (1.5 hours) of the “S.A.F.E.R. Leadership” training to the three safety committees at 10:30 a.m., on March 30, 2017 and April 6, 2017. The Senior Management Group will also be invited. Action: Valerie Wadman to advise safety committees. Kim Squires to invite the Senior Management Group.
1
First Aid recertification training
Valerie Wadman
Valerie Wadman advised that Chapter 6 has been updated based on recommendations from the safety committees. As a description of Violence Prevention is contained in this chapter, she recommended that the distribution of these changes wait until the Violence Prevention program has been completed. The JOHSC agreed. Action: Valerie Wadman will revise the chapter, based on the new Violence Prevention plan, when the plan has been approved. (Deferred to April, 2017 meeting). JOHSC Committee membership and Terms of Reference Review
Kevin Kelloway
Valerie Wadman has contacted Dr. Arla Day to find out if she will move from being the alternate to be the member. Kim Squires advised that Marie DeYoung will replace Dr. Vessey. Action:
Deferred to April, 2017 meeting
Annual Update – Fire Plan/Drills
Gary Schmeisser
Gary Schmeisser advised that he not received feedback from the JOHSC. Action:
No further action required.
NAOSH Week
Valerie Wadman
Valerie Wadman has advised that plans for a Threads of Life speaker to speak during NAOSH Week are in place. The CSSE (Canadian Society of Safety Engineering) will hold the annual NAOSH Symposium on May 8, 2017. Kim Squires will pay for a member of the JOHSC and the Administrative Units Sub-committee to attend the symposium. Action:
Valerie Wadman will keep the committee updated.
3.0 Other Minutes and Reports Academic Units Sub-committee
Kim Squires
The committee met on February 27, 2017. Minutes will be available for review after the next meeting on March 27, 2017 Administration Units Sub-committee
Kim Squires
The committee is scheduled to meet on February 24, 2017. The January minutes will be available after the February meeting. Aramark
Kim Squires
The February 27, 2017 minutes were posted for review. 2
SMUSA
`
Kim Squires
No new minutes have been received. Childcare Facility
Valerie Wadman
The Childcare Facility JOHSC is not scheduled to meet until April, 2017. Contractor Documentation
Valerie Wadman
No contractor documentation was posted for committee review. (From previous minutes) Valerie Wadman advised that the Contractor safety chapter has been revised based on feedback received, and in consultation with Gary Schmeisser. The JOHSC agreed that this chapter be re-issued when the Emergency Preparedness chapter is re-issued. Action:
Valerie Wadman to re-issue revised OHS program chapter at a later date.
International Travel
Kevin Vessey
Valerie Wadman confirmed she advised the Dean of Arts of the travel registry. Marie DeYoung advised that there is nothing new to report. Risk Management
Gary Schmeisser
Gary Schmeisser advised he and Valerie Wadman are continuing to meet with Athletics and Recreation staff to complete a risk assessment of various activities. Violence in the Workplace Review
Kevin Kelloway
Valerie Wadman advised that she is still working on revising the draft plan to incorporate recommendations from the JOHSC. Kevin Kelloway advised that SMUFU will make a recommendation to include the safe work practices from the Violence plan and information on the policy in new faculty orientation. 4.0
Injury and Incident Reports
Valerie Wadman
The February, 2017 incident reports and graph were posted for review. 5.0
Workplace Inspection/Hazard Identification
Valerie Wadman
Valerie Wadman advised that the annual workplace inspection forms will be sent out in April, 2017. 6.0
New Business
No new business
3
7.0
Date and Time of Next Meeting
Meetings will be held on the third Tuesday of each month, from 10:30 a.m. to 12:00 p.m. in the HR Conference Room, as follows: April 18, 2017
May 16, 2017
June 20, 2017
Adjournment The meeting was adjourned at 10:55 a.m.
________________________________ Kim Squires, Management Co-Chair
_________________________________ Colin Sutton, Employee Co-Chair
4
Calendar Action Item
Person(s) Responsible Committee Valerie Wadman on behalf of the Committee Committee/ Valerie Wadman
Target Date
Actions
February/March April
No further action required Forward in April of each year.
May
Committee
May/June
Review at May JOHSC meeting. Place announcement in SMUport in June referring employees to OH&S website. Review Terms of Reference Documents and Committee membership.
Committee
June September
Occupational Health and Safety booklet
Valerie Wadman
August
Fire Drills/Fire Warden WHMIS training Review
Gary Schmeisser
October
Committee
October
Annual Review of the Committee OH&S Policy Emergency Committee Management
October
NAOSH Week Workplace Inspections Memo to Distribution Group re heat stress guidelines Review of Terms of Reference/ Membership Terms Select JOHSC cochairs Facilities Management Work Order System
November
Review the Preventative Maintenance Report – June Review the OHS Hazard Report – September Send to CAID for new Faculty orientation day in August. Send to Cont. Ed for instructors. Email to Deans and assistants in August an electronic copy. Email to TLC. Fire Drills and Warden updates. Review compliance regarding fire alarms. Review WHMIS Training annually. (Report to JOHSC when completed or if issues arise) Review the policy at October JOHSC meeting. Review procedures.
5
