Agenda Regular Meeting Monday, March 14, 2016 6:00 p.m.
Adrian High School 785 Riverside Avenue, Room B-100 Adrian, MI 49221
A.
Call 1. 2. 3. 4. 5. 6.
to Order Pledge of Allegiance Approval of Agenda Mission Statement Prearranged Audience Participation Good News Reports Communications a. Vote YES 4 APS Committee- Mike Ballard b. Cap and Gown Update: Senior Class Officers c. Mini Maples Y Program- Sue Smith d.* Retirement of Sheri Rausch, Prairie, Administrative Assistant e.* Retirement of Judy Gurica, Prairie, Paraprofessional f.* Retirement of Anita Wynne Marsh, Michener & Alexander, Teacher g.* Retirement of Alice Chamberlain, Director of Human Resources h.* Resignation of Jennifer Centivany, AMS 7/8, Teacher i.* Resignation of Kevin Cislo, AHS, Teacher j.* Resignation of Carolyn Wyse, AMS 5/6, Paraprofessional k.* Resignation of Cassie Turner, Head Start l.* Resignation of Nicole Root, Head Start
B.
Recommended Action 1. Consent Agenda a.* Approval of Minutes from February 22, 2016, Regular Meeting b.* Treasurer’s Report- Ending February 29, 2016 c. Personnel Report1.* Approval of Hire- Spring Coaches 2.
Business Requiring Board Action a.* Approval of revisions to Board Policy IKC, Honor Points AP b.* Approval of revisions to Board Policy IKFC, College Credit c.* Acceptance of Gifts from Bob Behnke, Adrian Steel Company, Anderson Development Company, NEA Foundation, the Adrian Rotary, and Donations for the Rex Willnow Memorial
3.
Business Requiring Future Board Action a.* First Reading for WIFI AMS 7/8 Vendor b.* First Reading of Revisions to Board Policy CCA, Adrian Public Schools Organizational Chart c.* First Reading of Athletico contract
B.
Reports from Superintendent and Staff a. Graduation Rate Update b. Curriculum Department Updates c. 5th Grade Enrollment Update d. Common Calendar Update e. Sub Update
C.
Future Meetings and Business 1. Board Committee Reports- Finance, Curriculum 2. Board Member Comments 3. Meeting Dates & Upcoming Events March 16th, 2016 Kindergarten Curriculum Night, 7:00 p.m. B-100 March 17-19th, 2016, AMS 7/8 Musical, Peter Pan, 7:00 p.m. PAC March 20th, 2016, Meet the Team, 6:00 p.m. AHS gym March 23, 2016, Community Forum, 7:00 p.m. AHS cafeteria March 28th, 2016 BOE meeting, 6:00 p.m., AMS 5/6, 340 E. Church St. June 3rd, 2016 East Side Clean Up
D.
Non-arranged Audience Participation
E.
Closed Session a. AEA Negotiation Update
F.
Adjournment
*Denotes Exhibits In partnership with families and our community, Adrian Public Schools provides a quality education, challenging students to excel academically and inspiring them to become contributing citizens within our diverse, ever changing society.
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Retirement of Sheri Rausch
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Sheri has submitted her retirement with Adrian Public Schools effective June 30, 2016. Sheri has been employed with the district since 1988.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the retirement of Sheri Rausch effective June 30, 2016.
February 25, 2016
Alice Chamberlain:
Please accept this letter as my notification that I will be retiring from Adrian Public Schools effective June 30, 2016. I would like to take advantage of all retirement benefits due to me according to my contract. I have enjoyed the years I have worked with APS . Sincerely,
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 3, 20 16 Sheri Rausch 3330 Spielman Rd. Adrian, Ml 49221 Dear Sheri, My office is in receipt of your letter announcing your desire to retire as an employee of Adrian Public Schools effective June 30, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district. We wish you the best in retirement.
Sincerely,
Robert D. G. Behnke Superintendent
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Personnel File RDGB/afs
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Retirement of Judy Gurica
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Judy has submitted her retirement with Adrian Public Schools effective June 30, 2016. Judy has been employed with the district since 1996.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the retirement of Judy Gurica effective June 30, 2016.
February 29, 2016
Alice Chamberlain:
Please accept this letter as my notification that I will be retiring from Adrian Public Schools effective June 30, 2016. I would like to take advantage of all retirement benefits due to me according to my contract. I have enjoyed the years I have worked with APS. Sincerely,
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www.theadrianmaples.com
March 3, 20 16 Judy Gurica 4 32 Raisin River Dr. Adrian, Ml 49221 Dear Judy, My office is in receipt of your letter announcing your desire to retire as an employee of Adrian Public Schools effective June 30, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district. We wish you the best in retirement.
Sincerely,
Robert D. G. Behnke Superintendent
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Personnel File RDGB/afs
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Retirement of Anita Marsh
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Anita has submitted her retirement with Adrian Public Schools effective June 30, 2016. Anita has been employed with the district since 1972.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the retirement of Anita Marsh effective June 30, 2016.
March 9, 2016
Alice Chamberlain:
Please accept this letter as my notification that I will be retiring from Adrian Public Schools effective June 30, 2016. I would like to take advantage of all retirement benefits due to me according to my contract. I have enjoyed the years I have worked with APS. Sincerely,
t}j~/)n~v Anita Wynne Marsh
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 9, 20 16 Anita Marsh 984 Gettysburg Dr. Adrian, Ml 49221 Dear Anita, My office is in receipt of your letter announcing your desire to retire as an employee of Adrian Public Schools effective June 30, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your seNice to the district. We wish you the best in retirement.
Sincerely,
Robert D. G. Behnke Superintendent Personnel File RDGB/afs c:
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Retirement of Alice Chamberlain
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Alice has submitted her retirement with Adrian Public Schools effective June 30, 2016. Alice has been employed with the district since 2012.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education acknowledge the retirement of Alice Chamberlain effective June 30, 2016.
March 1, 2016
Bob Behnke, Superintendent Adrian Public Schools 785 Riverside Drive Adrian. Ml 49221 Dear Bob : It has been a pleasure serving the district over the past few years in Human Resources. This is notification that I intend to return to retirement status in July and resign from my position effective, June 30, 2016. My last official day will be June 30, 2016. I wish Adrian Schools all the best in the coming years. Sincerely,
Alice J. Chamberlain
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K. Westfall
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 3, 20 16 Alice Chamberlain 8735 Moon Road Saline, Ml 4817 6
Dear Alice, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Public Schools effective June 30, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district. Sincerely,
Robert D. G. Behnke Superintendent
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Personnel File
RDGB/afs
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Jennifer Centivany
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Jennifer has submitted her resignation with Adrian Public Schools effective March 11, 2016. Jennifer has been employed with the district since 2015.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Jennifer Centivany effective March 11, 2016.
Monday, February 22,2016 Nate Parker Principal, AMS 7/8 615 Springbrook Ave. Adrian, MI 49221
Dear Mr. Parker, Please accept this letter as my resignation from the position of Spanish Teacher from Adrian Middle School 7/8 (Springbrook). I have decided to resign from my position as I have found a teaching position that is significantly closer to my home. I will of course be very sad to say goodbye to AMS 7/8 and all the students I currently teach and the teachers and colleagues with whom I have worked for the past year. I feel that I have been given an excellent opportunity working for Adrian Public Schools. In accordance with my terms and conditions of employment, this resignation will become effective on the last day of the second trimester-March 11, 2016. I would appreciate if you could forward any correspondences and/or outstanding monies at the end of this time to the following address: Jennifer Centivany 436 Old Creek Drive Saline, MI 48176 I have questions that I would like to ask you, regarding ending my employment with Adrian Public Schools, specifically items regarding the teacher pension and my retirement account. Perhaps I could come in at some point in next couple of weeks, or correspond via email. My personal email is:
[email protected] Thank you again for the experience that you have given me; I am very grateful. My best wishes for AMS 7/8 and Adrian Public Schools in the future.
Yours sincerely,
Jennifer A. Centivany
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples. com
March 3, 20 16 Jennifer Centivany 436 Old Creek Drive Saline, Ml 48176 Dear Jennifer, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Public Schools effective March 11, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district. Sincerely,
Robert D. G. Behnke Superintendent
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Personnel File RDGB/afs
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Kevin Cislo
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Kevin has submitted his resignation with Adrian Public Schools effective March 14, 2016. Kevin has been employed with the district since 2010.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Kevin Cislo effective March 14, 2016.
Kevin Cislo 1240 Gene Drive Chelsea Ml, 48118 February 24, 2016 Adrian Public Schools 785 Riverside Avenue Adrian, Ml 49221
Dear Adrian Public Schools, I regret to inform you that I would like to submit my resignation as a teacher at Adrian High School and position as the Varsity Assistant Baseball Coach starting on March 14, 2016. I have accepted a position at Dexter High School. Thank you,
Kevin Cislo
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. rheadrianmaples .com
March 3, 20 16 Kevin Cislo 1240 Gene Drive Chelsea, Ml 48118
Dear Kevin, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Public Schools effective March 14, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district. Sincerely,
Robert D. G. Behnke Superintendent
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Personnel File RDGB/afs
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Carolyn Wyse
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Carolyn has submitted her resignation with Adrian Public Schools effective March 10, 2016. Carolyn has been employed with the district since 2013.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Carolyn Wyse effective March 10, 2016.
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 3, 20 16 Carolyn Wyse 3359 Marvin Drive Adrian, Ml 49221 Dear Carolyn, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Public Schools effective March 10, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district.
Sincerely,
Robert D. G. Behnke Superintendent Personnel File RDGB/afs c:
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Cassie Turner
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Cassie has submitted her resignation with Adrian Public Schools effective March 18,2016. Carolyn has been employed with the district since 2013.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Cassie Turner effective March 18, 2016.
Cassandra Turner 601 Brook Street Tecumseh, Ml 49286 March 3, 2016
Mr. David Bull Director APS Head Start Early Childhood Programs 239 Cross Street Adrian, Ml 48108
Dear Mr. David Bull: It is with a heavy heart that I submit my resignation. The past few years at APS Head Start EarlY Childhood Programs have been wonderful. Please allow this letter to serve as my resignation as Home Based/Mental Health Manager. Due to the birth of my son, I need to pursue part time employment. My last day will be Friday March 18, 2016. I am more than willing to do whatever is needed to provide program support during the
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replacement. I would be happy to meet with you at your convenience to discuss the transi:ion of my duties to my successor. I wish the program and all its employees much success in the coming years.
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 3, 20 J 6 Cassie Turner 60 J Brook Street Tecumseh, Ml 49286 Dear Cassie, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Public Schools effective March J8, 20 J6. By district policy, "Acceptance of Employee ResignationjRetirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district.
Sincerely,
Robert D. G. Behnke Superintendent
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EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Nicole Root
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Nicole has submitted her resignation with Adrian Public Schools effective March 18, 2016. Nicole has been employed with the district since 2016.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Nicole Root effective March 18, 2016.
319J20ttViar. 9. 2016 9: 3SA:'/.
Ac.lrian Public &hools
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No. 0739
Mwl- Notice
P. 2
Nicole Root
Notice 1 message Nicole Root To: Maria Twining
Wed, Mar9, 2016 at 6:47AM
Mana, I am writing to infonn you of my-two--week notice. After careful consideration on my part, and discussing It with my husband, I am just not where I need to be. If I was where I was six years ago, it would probably be different. Unfortunately, life is nothing like it was six years ago and I need to embrace where I am. I plan to begin my journey into starting my own business and turning The Miles Moovement in Memory of our son into a full-fledged Foundation. I also need to focus on our family and some of the academic struggles of our current Freshman.
I would like to stay and help Alysia through Conferences. The 1ath being my last day. I'm not sure how you want me to handle the CPR Training Thursday and COR training Friday; I certainly do not want the program paying for training with my leaving. I will speak \to Alysia this morning and let her know. Please know this is not something I took lightly as I certainly do not want to leave Alysia hanging by herself, however, I need to put myself and my family first. This past weekend put a lot of things in perspective for me. I do enjoy working with Alysia and the kids. I would Love to volunteer sometimes and when needed, if possible.
~ P.S. You had asked about my son last Friday; you can read tlis/our story at
hlto:l/www .carioggridge. org/visiUmilesquinnroot Or https:Uwww.facebook.com/miJesauinnrooU?ref=hl
hltps:llmail.google.com/rnaii/I)/(J(ru=2&ik"'91;1~view= pt&searctFsl.'lfl\&lh::: 1~769f&siml=1535b33ceb56'769f
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
March 9, 2016 Nicole Root 6928 Essex Dr. Tecumseh, Ml 49286 Dear Nicole, My office is in receipt of your letter announcing your desire to resign as an employee of Adrian Head Start effective March 18, 20 16. By district policy, "Acceptance of Employee Resignation/Retirement GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district.
Sincerely,
Robert D. G. Behnke Superintendent Personnel Fite RDGB/afs
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MINUTES OF THE REGULAR MEETING OF THE ADRIAN BOARD OF EDUCATION, MONDAY, FEBRUARY 22, 2016, MICHENER ELEMENTARY, 104 DAWES AVENUE, ADRIAN, Ml The meeting of the Adrian Board of Education was called to order by Vice MEETING CALLED President Sheehan at 6:00p.m. TO ORDER PRESENT: Vice President Sheehan, Trustees, Ballard, Baucher, Bott ABSENT:
President Engle, Trustees McDowell, Henagan
Pledge of Allegiance was recited.
PLEDGE RECITED
Moved by Trustee Baucher, supported by Trustee Ballard, that the Adrian AGENDA Board of Education approve the agenda. Motion carried by a 4-0 vote. APPROVED Trustee Baucher recited the district's mission statement as a reminder of MISSION the purpose and direction of the district. STATEMENT Matthew Baucher was presented a Good News Certificate for providing GOOD NEWS healthy weekend snack bags every Friday to thirty Michener students for REPORT the last six years. Mrs. Risner gave the School Improvement Update for Michener Elementary. Mrs. Risner presented the board with the demographic makeup of the building. One of the challenges Michener faces is the mobility of students in and out of the building. Due to this challenge, one area the school is working on is positive student attendance. Another data point presented were M-STEP results. Kathy Sielsky informed the board about how the community was getting involved to help students at Michener with reading. "Fluency Friends", that started with 4 adult volunteers the first year, has blossomed into 21 Rotarian volunteers. These volunteers worked with 51 students and provided 172 hours of extra reading practice last year. The Rotary purchased over 500 new books. Each of the 51 students were able to select 2 books to keep and the remainder of the books stayed at school to start a "Fluency Friends" Library. "Fluency Friends" have received positive feedback both from the students and the volunteers. Trustee Baucher commented how powerful the slide on student demographics and mobility was. He remarked about the difficulty in testing with student movement so high. Trustee Ballard asked, "Did the students have issues with the computer interface during testing", and "Do you think test scores would have been better if the test was done with paper and pencil"? Mrs. Risner said that she believed the scores would have been better. Superintendent Behnke mentioned that he felt test scores would be better this year due to improved technology and this won't be the first time the students have seen the test.
Moved by Trustee Baucher, supported by Trustee Ballard, that the Adrian Board of Education approve the consent agenda. The Consent Agenda contained the following items: 1. Minutes of the February 8, 2016 Regular Meeting 2. Personnel Report
APPROVAL OF CONSENT AGENDA
1. Approval of Hire- Lisa Acuna, Head Start Teacher, Morenci 2. Approval of Hire- Billy Leturgez, Paraprofessional, High School Motion carried by a 4-0 vote. Moved by Trustee Baucher, supported by Trustee Ballard, that the Adrian Board of Education approve revisions to the Head Start Policy Council Bylaws. David Bull told the board that the revisions were made to align the bylaws with the change in responsibilities within the management team. Each manager works with a specific committee so that committees are aligned with manager responsibilities.
APPROVAL OF HEAD START POLICY COUNCIL BYLAWS REVISIONS
Motion carried by a 4-0 vote. Moved by Trustee Baucher, supported by Trustee Bott, that the Adrian Board of Education cast their vote for Dale Wingerd as MASB Region 7 Candidate. Trustee Bott stated that he supported Mr. Wingerd because of his personal appeal to the board and his willingness to work with our board. Trustee Ballard asked if it would be possible to have the elected candidate meet with our board quarterly.
VOTE FOR MASB REGION 7 CANDIDATE
Motion carried by a 4-0 vote. Moved by Trustee Bott, supported by Trustee Ballard, that the Adrian Board of Education accept donations from Emory Patmos, First Student, the Elizabeth Ruth ruff Wilson Foundation and the Lenawee Community Foundation.
ACCEPTANCE OF GIFTS
Motion carried by a 4-0 vote. First Reading of Board Policy IKC, Honor Points AP was held. Current practice at the high school is to award students honor points for A.P. and I. B. courses. The policy does not reflect the current practice. Updating the policy will align policy and practice.
FIRST READING OF BOARD POLICY IKC FIRST READING
First Reading of Board Policy IKFC, College Credit was held. Derrick OF BOARD Richards explained that the current policy does not reflect the 2015-2016 POLICY IKFC Michigan Per Pupil Accounting Manual for Post-Secondary (Dual Enrollment) changes. The updated policy will give the Superintendent discretion for allowing students to take more than two courses in a semester/trimester which will align with the Michigan Per Pupil Accounting Manual. The policy will also address the possibility of transportation for college courses.
David Bull reported that at the end of January, Head Start was at full enrollment. He told the board that this was better than last year at this time. Mr. Bull also told the board that 37 out of their 44 goals for ongoing monitoring were met or exceeded. Trustee Baucher commented that he liked the new format Head Start was using to report to the board. Mr. Richards informed the board that the First Robotics team had to complete building the robot on February 23rd 2016, and the first competition would be held March 10th_12th, 2016. Mr. Richards stated that a survey was conducted to Elementary Teachers to gather information on Science and Social Studies curriculum. Twentysix teachers had participated in the survey. Another survey is being conducted with teachers on current instructional practices. To date, seventy-five teachers have responded. Mr. Richards has also met with English and High School representatives to discuss Math and English Language Arts curriculum. Derrick Richards told the board about realignment goals of the Department of Curriculum and Instruction. The realignment would be more focused. He presented the changes to the curriculum and finance committees. Superintendent Behnke gave security updates for Adrian High School, Central Office and AMS 7/8. Mr. Behnke provided an update regarding the Prairie Elementary parents' request for their fourth grade students to remain at Prairie next year. Items of consideration are: no construction needed at Prairie for the additional rooms, team teaching model, would not displace dedicated Art or Music Classrooms, minimum enrollment of 48 students to proceed, InDistrict Schools of Choice for 4th graders from other buildings, and AMS 5/6 option for current Prairie students if desired. Trustee Baucher questioned if 100 students wanted to go to Prairie what would the selection process look like. Mr. Behnke said that Prairie students would have first choice and then a random lottery would take place. Trustee Baucher noted, "this seems problematic to give Prairie first choice" and he would like further conversation regarding this decision. Trustee Bott asked, "What would happen to the music programs?" Mr. Behnke said that currently AMS 5/6 receives music every other day and AMS 7/8 receives it every day. The recommendation would be that 6th grade would receive it every day and 5th grade we continue to explore. Superintendent Behnke conveyed that Adrian had received IB authorization for AMS 5/6, AMS 7/8, and AHS 9/10. Superintendent Behnke informed the board about Instructional shifts and strategic planning in the future. One thing Mr. Behnke pointed out is that
REPORTS FROM SUPERINTENDENT AND STAFF
David Bull reported that at the end of January, Head Start was at full enrollment. He told the board that this was better than last year at this time. Mr. Bull also told the board that 37 out of their 44 goals for ongoing monitoring were met or exceeded. Trustee Baucher commented that he liked the new format Head Start was using to report to the board. Mr. Richards informed the board that the First Robotics team had to complete building the robot on February 23rd 2016, and the first competition would be held March 10th_12th, 2016. Mr. Richards stated that a survey was conducted to Elementary Teachers to gather information on Science and Social Studies curriculum. Twentysix teachers had participated in the survey. Another survey is being conducted with teachers on current instructional practices. To date, seventy-five teachers have responded. Mr. Richards has also met with English and High School representatives to discuss Math and English Language Arts curriculum. Derrick Richards told the board about realignment goals of the Department of Curriculum and Instruction. The realignment would be more focused. He presented the changes to the curriculum and finance committees. Superintendent Behnke gave security updates for Adrian High School, Central Office and AMS 7/8. Mr. Behnke provided an update regarding the Prairie Elementary parents' request for their fourth grade students to remain at Prairie next year. Items of consideration are: no construction needed at Prairie for the additional rooms, team teaching model, would not displace dedicated Art or Music Classrooms, minimum enrollment of 48 students to proceed, InDistrict Schools of Choice for 4th graders from other buildings, and AMS 5/6 option for current Prairie students if desired. Trustee Baucher questioned if 100 students wanted to go to Prairie what would the selection process look like. Mr. Behnke said that Prairie students would have first choice and then a random lottery would take place. Trustee Baucher noted, "this seems problematic to give Prairie first choice" and he would like further conversation regarding this decision. Trustee Batt asked, "What would happen to the music programs?" Mr. Behnke said that currently AMS 5/6 receives music every other day and AMS 7/8 receives it every day. The recommendation would be that 6th grade would receive it every other day and 5th grade would have an enrichment component. Superintendent Behnke conveyed that Adrian had received IB authorization for AMS 5/6, AMS 7/8, and AHS 9/10.
REPORTS FROM SUPERINTENDENT AND STAFF
Superintendent Behnke informed the board about Instructional shifts and strategic planning in the future. One thing Mr. Behnke pointed out is that there is a blurred line between buildings and levels. Examples were: Head Start in the elementary buildings, high school credit given in middle school, and honors courses and dual enrollment given at the high school level. Superintendent Behnke told the board that Community Conversations will start with the first one occurring at the Adrian District Library on March 1, 2016 at 11:00 a.m. Trustee Bott reported that the Personnel Committee had met and discussed staffing concerns going forward with the realigning of our buildings.
PERSONNEL COMMITIEE REPORT
Vice President Sheehan reported that the Finance Committee had met and discussed the 2016-2017 budget and looked at a model for cost reductions.
FINANCE COMMITIEE REPORT
Trustee Ballard said that he had attended the Head Start Policy Council Meeting for the month. The big discussion was attendance issues in regards to President's Day.
BOARD MEMBER COMMENTS
Trustee Baucher told the board that he had attended the Health Education Task Force. The committee is made up of a health teacher, a principal, and two students. During their discussion, the committee made a recommendation for a few changes. The next step is to have discussion with all the health teachers. Trustee Ballard congratulated the wrestling team on their progress so far. Vice President Sheehan reported that he had attended the LISD Budget meeting. Hudson schools is requesting a quarter of a million dollars for their Megatronics program. A vote was cast with the results being 84(Adrian Public Schools opposed) in favor of allocating the money from CTE funds. Mr. Sheehan also reported that Adrian Public Schools currently pays the full salary for the county Homeless Liaison. Grant funding for this position has been reduced each year over the last several years and APS is asking the LISD to cover the difference in funding from the actual cost to the amount reimbursed under the grant. Mr. Sheehan said that concerns were raised during the meeting that the risk of Special Education funding may go down from the lSD in the future. Mr. Sheehan thanked Mrs. Risner, the staff at Michener, and Rotary for their presentation at the board meeting tonight.
Lisa Wilkie- Reminded everyone in attendance that the Maple Blues Blast was Saturday. She told the audience that there were great items being auctioned and a bid could be placed without being at the event.
NON-ARRANGED AUDIENCE PARTICIPATION
She told the audience that partial proceeds from the night will come to the schools through grants awarded. There being no further business, a motion made by Trustee Bott supported by Trustee Ballard, that the meeting be adjourned. Motion carried by a 4-0 vote.
MEETING ADJOURNED
The meeting adjourned at 7:46 p.m.
Terrance Sheehan, Vice President
Michael Ballard, Pro-Tem Secretary
ADRIAN PUBLIC SCHOOLS FINANCIAL REPORT FOR THE YEAR TO DATE PERIOD FEBRUARY 29, 2016 STATEMENT OF REVENUES, EXPENDITURES AND CURRENT BUDGET POSITION
BUDGET AS ADOPTED 12/14/15
REVENUES
100 300 400 500
Local Sources State Sources Federal Sources Incoming Transfers TOTAL
CURRENT BUDGET POSITION
Y.T.D. ACTUAL
$
4,677,583 21,182,501 4,827,346 1,792,285
$
3,798,356 9,898,283 2,467,594 1,304,220
$
4,677,583 21,325,792 4,827,346 1,648,994
$
32,479,715
$
17,468,453
$
32,479,715
$
7,712,887 2,198,491 55,584
$
EXPENDITURES
INSTRUCTION 110 Basic Program 120 Added Needs 130 Adult & Continuing Education
$
14,859,596 3,979,344 116,261
14,859,599 3,979,349 116,260
SUPPORT SERVICES 210 Pupil 220 Instructional Staff 230 General Administration 240 School Administration 250 Business 260 Plant & Operations 270 Pupil Transportation 280 Central Services 290 Other 300 Community Services 400 Prior Year Adjustments 600 Outgoing Transfers TOTAL Excess Revenues over Expenditures Beginning Fund Balance Ending Fund Balance
$
2,435,929 1,820,043 601,135 1,990,317 972,119 2,992,584 1 '122,094 829,017 792,799 206,837 9,721 100,000 32,827,796
$
(348,081)
$
1,482,327 1,071,347 382,673 1,353,397 563,547 1,801,978 558,394 444,192 292,912 134,447 10,715 50,000 18,112,889
$
-644,437 2,563,190 1,918,753
$
2,435,928 1,826,140 601,135 1,983,969 972,120 2,992,834 1,122,096 829,013 792,799 206,833 9,721 100,000 32,827,796
$
{348,081}
~icSchools
2015-16 Spring Coaching Recommendations Adrian High School Baseball Head Boys Coach Baseball Assistant Varsity Boys Coach Baseball JV Coach Baseball Freshman Golf Head Boys Coach Track Head Boys Coach Track Assistant Varsity Boys Coach Track Assistant Varsity Boys Coach Tennis Head Girls Coach Tennis JV Girls Coach Softball Head Girls Coach Softball Assistant Varsity Girls Coach Softball JV Girls Coach Track Head Girls Coach Track Assistant Varsity Girls Coach Track Assistant Varsity Girls Coach Soccer Head Girls Coach Soccer JV Girls Coach
Greg Jackson TBD DanPena Robert Schwartz Marc Wallace Jim Waters Corey Hubbard Ralph Padilla/Joel Stintzi TBD TBD Danielle Benschoter John Johnston Susan Fronce Roy Gonzalez Jim Miller Andrea Jenkins TedHanosh Dennis Kendall
Adrian Middle School 7/8 Track Boys Coach Track Boys Coach Track Girls Coach Track Girls Coach
Ryan Bills Eric Emmendorfer Tammy Francis Kyle Cessna
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Derrick Richards
Superintendnet Bob Behnke PURPOSE: Approval of revised Board Policy IKC, Honor Points
EXPLANATION: Current practice of the high school is to award students honor points for A.P and I.B courses. However, the policy does not reflect the current practice. Updating this policy will align policy and practice.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education approve revisions to Board Policy IKC, Honor Points.
ADRIAN PUBLIC SCHOOLS Policies and Regulations
NEPN Code: IKC
Honor Points -Advanced Placement & International Baccalaureate 1.
High school courses designated "Advanced Placement" or International Baccalaureate by the High School Principal shall earn honor points on a five (5) point scale as opposed to a four (4) point scale for all other high school courses.
2.
The following criteria must be met to allow a course to be designated "Advanced Placement":
3.
A.
The course must meet the requirements and follow the content outline of the appropriate "Advanced Placement Syllabus" published by the College Entrance Examination Board, Princeton, New Jersey.
B.
Daily homw.vork shall normally eql:lal or e>Eeeed the time stl:ldent& attend slass.
The following criteria must be met to allow a course to be designated "International Baccalaureate Diploma Programme": A. The course must meet the requirements and follow the content outline of the appropriate "International Baccalaureate Diploma Programme" course guide published by the lBO, Bethesda, MD.
4.
Credit earned on the five (5) point scale shall apply to determine the class rank, valedictorian salutatorian.
Gf and
5.
Grade - Honor Point Scale A B
c D
ElF
= = = = =
5 honor points 4 honor points 3 honor points 2 honor points 0 honor points
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Derrick Richards Superintendent Bob Behnke
PURPOSE:
Approval of revised Board Policy IKFC, College Credit.
EXPLANATION: The current policy does not reflect the 2015-2016 Michigan Per Pupil Accounting Manual for PostSecondary (Dual Enrollment). The updated policy will give Superintendent discretion for allowing students to take more than two courses in a semester/trimester which will align with the Michigan Per Pupil Account Manual. The policy also addresses the possibility of transportation for college courses.
Please note that item 3 on first reading has been changed from: 3.
Student must be enrolled at any one time for a minimum of four (4) high school ere6its courses in addition to the college course/courses. Students may exceed the limit with approval of
the Superintendent. Now reads: 3.
Student must be enrolled at any one time for a minimum of four (4) high school ere6its courses in addition to the college course/courses. Students may request a waiver with approval of
the Superintendent.
RECOMMENDATION:
It is the recommendation of the Superintendent that the Adrian Board of Education approve the revisions to Board Policy IKFC College Credit.
ADRIAN PUBLIC SCHOOLS Policies and Regulations
NEPN Code: IKFC
Requirements for Accepting Credit from a State or Regionally Accredited College toward the High School Diploma An Adrian High School student may receive college credit toward the fulfillment of requirements for a high school diploma under the following conditions: 1.
Approval of Principal based on written application stating reasons for college enrollment.
2.
Enrollment restricted to state or regionally accredited institution of higher learning.
3.
Student must be enrolled at any one time for a minimum of four (4) high school credits courses in addition to the college course/courses. Students may request a waiver with approval of the Superintendent.
4.
Maximum of four (4) units Credits earned at college may be applied toward high school graduation. (3 hours per week per term of college work % high school unit)
5.
Grading will be on a pass/fail basis as determined by the standard of the college involved. Grades earned under this program shall not be considered in the determination of class ranking or final high school G.P.A.
6.
The Adrian Public Schools shall not assume any financial or transportation responsibility for any college matriculation. However, transportation may be provided within existing bus routes.
Adopted: Revised:
August 16, 1982
EXECUTIVE SUMMARY DATE: March 14, 2016.
CONTACT PERSON: Bob Behnke
PURPOSE: To accept donations from: Bob Behnke, Adrian Steel Company, Anderson Development Company, The NEA, the Adrian Noon Rotary, and the Rex Willnow Memorial Fund
EXPLANATION: The district is in receipt of the following: • Bob Behnke donated Clifford Books to Kindergarten students to coincide with March is Reading Month • Adrian Steel donated $1,000. This donation will be used for the Robotics Team. • Anderson Development donated $2,000. This donation will be used for the Robotics Team. • The NEA donated $4,500. This donation was a Student Achievement Grant awarded to Lindsey Parker. • Adrian Noon Rotary Club donated 500 books for "Fluency Friends". A total of $1480. was given to the Rex Willnow Memorial fund by the following: • Jan Clark, Eleanor Penney, Debra Stevenson, Mark & Lee Anne Gasche, Elaine & Robert Stevenson, Caroline & Andres Lopez, The Russell Family Trust, Gerald & Pamela Burg, Margaret Guy, Myrna Vogel & Kerin Johnson, Richard & Carol Germond, James & Linda Feeney, Joel Rodriguez, Dee Ann & Charles Redding, David & Josephine Wakefield, Mark & Julia Myers, Sarah & Joseph Clift, David & Shirley Creamer, Dennis & Marjorie Castle, Kaye & Michael Powell, James & Nancy Reynolds, John & Mary Roberts, Joan & Jennifer Durst, Dr. Maher & Wafa Mualla, Eleanor Lorentz, Linda Arnett, Janet Vallade, Carolyn & Tony Gonzelez, SLB, James & Barbara Willnow, Mary & Paul Barber, Robert & Janet Ohrman, Terrie & David Hoskins, Rex Crist
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education accept these donations and thank them for their support of district programs.
,The NEA y~
FOUNDATIONs
lklp Us Uelp Kids Know More.
February 19, 2016 Adrian Public Schools 785 Riverside Avenue, Suite 1 Adrian, Ml 49221-2066 Dear Sir/Madam: Please find enclosed a check in the amount of $4,500 for a Student Achievement Grant that has been awarded to Ms. Lindsey Parker at Adrian Public Schools by the NEA Foundation. This letter reconfirms your obligation to serve as fiscal agent for this grant award. On the original grant application, Adrian Public Schools agreed to comply with the following conditions: • • • •
To maintain separate disbursements related to this grant. To keep receipts for at least three years. To make financial records available to the NEA Foundation as requested. To disburse funds: 1. In accordance with the purpose of the grant application. 2. Solely at the direction of the grantee(s).
If you should have any questions regarding your role to serve as fiscal agent for this Student Achievement Grant, please feel free to contact me at 202.822.7839 or [email protected]. Sincerely,
Jr-5D~
Jesse Graytock Grants Manager
1201 Sixteenth Street, NW Washington, DC 20036-3207 202.822.7840 p 202.822.7779 f .~,.
www.neafoundation.org
------------····---------·------------------- - - - - - - - - - - - - - - -
January :1.5, 20:1.6 Ms. lindsey Parker 3100 S Winter Street, Apt. E12 Adrian, Ml 4922:1. Dear Ms. Parker: I am delighted to inform you that the Board of Directors of the NEA Foundation has awarded a Student Achievement Grant to you in the amount of $5,000 for the period of January 15, 2016 fhrOugttJatiuary 15, 2017. Congratulations! We commend you for your outstanding work. The grant supports the work described in your Student Achievement Grant application submitted for the October :1.5, 2015 review date. Upon receipt of the signed grant agreement, the NEA Foundation will send a check for $4,500 to Adrian f;lublic Schools, the fiscal agent you designated on your original application. The final $500 payment will be sent upon acceptance of the final report for the grant. We have enclosed two documents: a contract and general reporting guidelines. You must accurately and fully review and sign the contract and return it to the NEA Foundation in order to receive your check. By accepting this grant, you agree to comply with all of the terms specified in this letter of transmittal, the signed contract, the original application, and the published guidelines of the Student Achievement Grants program, and to carry out the activities described in your original proposal. tf you wish to modify your original proposal at any time during your grant period, you must contact Jesse Greytock, the NEA Foundation's Grants Manager (202.822. 7839; [email protected]), for approval. Thank you for your hard work and commitment to the importance of high-quality public education. Your proposal was selected from a very competitive national pool of applications and demom~trates your extraordinary effort to bring excellence to your students. We look forward to the results of your activities. Sincerely,
tA. 0--7 Dunn~:~~
liz
-
Senior Vice President of Programs
12(}1 Sixteenth Street, NW Washington, DC 20036-3207 202.822.7840 p 202,822.7779 f
www.neafoundation.org
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Kathy Westfall
PURPOSE To review the Wi-Fi bid for AMS 7/8.
EXPLANATION: The district has received approval to complete the Wi-Fi project at AMS 7/8 prior to the start of the 2016-17 fiscal year and still receive funding through eRate. The work is tentatively scheduled to be started over spring break, pending board approval. The district is using Amerinet, the vendor that has completed the Wi-Fi in all other district · buildings. The district receives approximately 85% of the funding from the USAC. The total project is $83,057, with a district cost of approximately $12,459.
RECOMMENDATION: It is the recommendation of the Chief Financial Officer that the Adrian Board of Education approve the bid from Amerinet for Wi-Fi at AMS 7/8, at the next board meeting.
Adrian Public Schools - E-rate Bid Application Number: Ui0019407 SPIN Nurnber: To:
From:
Oliver Wendt Jr.
Paul Lauria
Adrian Public Schools
AmeriNet
785 Riverside Ave
1241 S. Maple Rd.
Adrian, Ml 49221
Ann Arbor, Ml48103
517.264.6653
Phone: 734-995-1233
[email protected]
[email protected]
Summary $83,057.48
Total Amount: Shipping Method: Payment Terms:
Quote ID:
QU0-08630-X3W7
Date:
02/12/2016
Net 30
Details iProductiD
Product
AP230 HMOL~Service 1
SPIN NUMBER
Quantity
Price
SubTotal
AP230, indoor plenum rated, 2 radio 3x3:3 802.11a/b/g/n, 2 10/100/1000, USB, FCC regulatory domain, without power supply (Internal Antenna only)
49.00
$575.28
$28,188.72
hiveManager Online or hiveManager NG for one AP230 for one year, includes 24x7 phone (Select) support, software subscription, and customer portal access for EDU customers only
49.00
$66.24
$3,245.76
AmeriNet E-Rate SPIN NUMBER- 143004987
1.00
$0.00
$0.00
Post Survey
POst site survey a~AP installation is completed.
49.00
$55.00
$2,695.00
Cabling and installation
Price to include labor and m'aterial for adding 48 data locations and hanging the WAP's for the APS 5/6 building.
1.00
$27,000.00
$27,000.00
2920-48GPOE+ SWCH
Managed Switch 44x 10/100/1000, 4x Gigabit SFP, ARM 625MHz Processor, PoE+
8.00
$2,741.00
$21,928.00
$83,057.48
Thank you for the opportunity to quote these products. Please note: Prices quoted are valid for 30 days. Applicable taxes and · shipping charges are additional. Returns or cancellation of order(s) may be subject to a fee. We look forward to helping you in the future. · ·
EXECUTIVE SUMMARY DATE:
March 14, 2016
CONTACT PERSON: Bob Behnke
PURPOSE To review the recommended changes to Board Policy CCA, Adrian Public Schools Organizational Chart.
EXPLANATION: This policy has not been updated since 1999, and over the course of time, there have been many changes to the organizational structure of Adrian Public Schools. There is no longer a district employee serving as Community Resources Coordinator. The Director for Curriculum/Instruction/Assessment and Director for State/Federal Programs has evolved into one position that covers Curriculum and State and Federal Programs, and one position that is dedicated to Special Ed oversight. Several years ago, the positions of Director of Buildings/Grounds, Maintenance and Transportation were combined and represented by the Director of Operations. However, since that time, the transportation department and most of the custodial staff have been privatized. While the position of Director of Accounting/Purchasing no longer exists, ongoing federal and state compliance requirements has resulted in a Pupil Accounting Coordinator position. The organizational chart update includes a title change for the Chief Financial Officer (shown as Business Manager on the old chart) to Assistant Superintendent. This title change includes the realignment of all Administrative Services, including Human Resources, reporting to the Assistant Superintendent, resulting in a clear distinction between Administrative Services and Instructional leadership.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education review the proposed changes to board policy CCA, Adrian Public Schools Organizational Chart, for approval at the March 28, 2016 board meeting.
.... ADRIAN PUBLIC SCHOOLS Policies and Regulations
NEPN Code: CCA
ADRIAN PUBLIC SCHOOLS ORGANIZATIONAL CHART Board of Education ·
I Superintendent
I
I Business Manager
-·. ·t·
I--
Accounting t--
Director of Technology
Human Resources Manager
---..:-
I
I
Director Accountlngf Purchasing
Director 1-- Bldgs. & Grounds
[Payroll
-
High School Principal / Assistant Principals
I
r Dlractor Director Currtculuml r - State/Federal Programs lnstrucUoniAssessment
Middle School /
Prln~pal
\ Athletic Director
Community - Resources Coordinator
I
""
Elementary Principal
Head Start Director
Assistant Principal
Director Maintenance
~ I--
Director Transportation
'---
Director Food Service
I-
-
··:
:1 ·.·.~
~
ADRIAN PUBLIC SCHOOLS Policies and Regulations
NEPN Code: CCA
Adrian Public Schools Administrative Organizational Chart Board of Education
Superintendent
Assistant Superintendent
Accounting
Director of Human Resources
Payroll
Director of Operations
Pupil Accounting
Contracted Services: Custodial Transportation
Director of Special Education
Building Director of Curriculum & 1------l Principals Instruction State & Federal Programs
Director of Food Service
Director of Technology
Policy:
Board Action
Adopted: Amended:
June 21, 1999 November 15, 1999
r--
Athletic Director
Director of Head Start
EXECUTIVE SUMMARY DATE: March 14, 2016
CONTACT PERSON: Kathy Westfall
PURPOSE To review the Athletico contract.
EXPLANATION: The district contracted with Accelerated Rehabilitation Centers in August of 2013 for athletic training services. The current contract expires in July of 2016. During this contract period, Athletico acquired Accelerated Rehabilitation, operating under the existing contract for the same rate of $35,000 per year. Athletico has requested a three year contract, with the following rates, beginning with the 2016-17 school year: $35,100,$36,153 and $37,236 respectively. These rates continue to be significantly lower than the other bids received in 2013.
RECOMMENDATION: It is the recommendation of the Chief Financial Officer that the Adrian Board of Education approve the Athletico Agreement, and authorize the Chief Financial Officer to sign the agreement, at the next board meeting.
ATHLETICO PHYSICAL THERAPY
Athletico Management, LLC. Agreement to Provide Athletic Training Services This agreement to provide athletic training services (this "Agreement") is made and entered into as of this January 11, 2016 between Athletico Management, LLC. ("Athletico") and the Adrian High School ("Client"). Preliminarv Recitals 1. Athletico has established a program whereby a Certified Athletic Trainer, who is licensed under the Michigan athletic training practice act, shall provide athletic training services to "Client". 2. Client is located at: Adrian High School Kathy Westfall, CFO 785 Riverside Ave., Suite #1, Adrian, Ml 49221 517-264-6647 [email protected] 3. Client desires to engage Athletico as an independent contractor for the purpose of providing athletic training services to Client, all on the terms and subject to the conditions as set forth in this agreement. NOW, THEREFORE, the parties hereto hereby AGREE as follows: 1. Preamble: Preliminary Recitals. The preamble and preliminary recitals set forth above are hereby incorporated in and made a part of this Agreement. 2.
Engagement. Client hereby engages Athletico to provide athletic training services to Client on the terms and subject to the conditions set forth in this Agreement. a. Services hereunder shall consist of the following: See Exhibit A b. The athletic training services hereunder shall in no way be considered a substitute for the services of a physician. The athletic training services contracted for hereunder shall not involve the practice of medicine as regulated by the Michigan Department of Licensing and Regulatory Affairs. Services provided by Athletico hereunder are regulated by the Michigan Department of Licensing and Regulatory Affairs under the Michigan athletic training practice act. c. It is hereby agreed that Athletico shall perform its services solely under the direction and control of the Client and its trainers, physicians and agents. In no event shall Athletico be liable to Client for any incidental or consequential damages claimed to have arisen under or relating to the Agreement.
3.
Compensation. In compensation for Athletico's services under this Agreement, Client shall pay Athletico the sum of $35,100 for the 2016-17 school year, $36,153 for the 2017-18 school year, $37,236 for the 2018-19 school year for all services to be described in Section 2 hereof be provided from August 1, 2016 through July 31, 2019. The $1 08,489 amount shall be payable in installments as follows:
a. b. c.
2016-17:$35,100 First Installment: Second Installment: Third Installment:
Due September 1, 2016 Due December 1, 2016 Due March 1, 2017
2017-18:$36,153 First Installment: Second Installment: Third Installment:
Due September 1, 2017 Due December 1, 2017 Due March 1, 2018
2018-19: $37,236 First Installment: Second Installment: Third Installment:
Due September 1, 2018 Due December 1, 2018 Due March 1, 2019
= =
= =
=
$11,700 $11,700 $11,700
$12,051 $12,051 $12,051
$12,412 $12,412 $12,412
Summer camp hours will be billed at a rate of $25 per hour. In addition, non-contracted hours for additional certified athletic trainer assistance will be billed at $25 per hour. If an additional Athletic Trainer is requested to fulfill obligations at affiliate while primary Athletic Trainer is traveling, hours of the additional Athletic Trainer will be billed at the negotiated "non-contracted" rate.
4.
Late Payments: All payments not received within 30 days after delivery of invoice shall bear interest at the rate of 1% per month of all unpaid amounts (or the highest amount permitted by applicable law, if less) until final payment is made. Client shall be responsible for all costs of collection incurred by Athletico, including, court costs and reasonable attorneys' fees.
5.
Term of Agreement. The term of this Agreement (the "Term") shall be for August 1, 2016-July 31, 2019. Either party may terminate this Agreement: a. Immediately if the other party shall apply for or consent to the appointment of a receiver, trust or liquidator of itself or of all or a substantial part of its assets, file a voluntary petition in bankruptcy, or admits in writing its inability to pay its debts as they become due, make a general assignment for the benefit of creditors, file a petition or an answer seeking reorganization or arrangement with creditors or take advantage of any insolvency law, or if an order, judgment or decree shall be entered by a court of competent jurisdiction, on the application of a creditor, adjudicating such party a bankrupt or insolvent or approving a petition seeking reorganization of such party or appointing a receiver, trustee or liquidator of such party or of all or a substantial part of its assets, and such order, judgment or decree shall continue unstated and in effect for any period of sixty (60) consecutive days; and
b.
c.
d.
6.
Insurance. Athletico and the Client shall, during the term of this Agreement, procure and maintain the insurance coverage set forth in this section from financially responsible insurance companies duly authorized to provide such insurance in the State of Michigan. All insurance shall be in full compliance with Michigan statutory requirements. a. b.
7.
c.
B.
In the event of a material breach of this Agreement by the other party which is not timely cured within the period set forth in this clause, immediately after the expiration of the cure period. A party shall have twenty (20) days from the date of notice of a breach detailing the nature of the breach in which to cure the breach unless the breach is not capable of being cured within the twenty (20) day period, in which case the breaching shall have an additional reasonable period of time of not more than sixty (60) days in which to cure the breach as long as the breaching party timely commences and diligently pursues the cure. Before Client may enter into an agreement with a third party for physical therapy or athletic training services or sponsorship the designated category described, Client shall first off the opportunity to Athletico on the same terms and conditions as offered by the third party. Athletico shall have 30 days during which to accept said offer. If Athletico does not accept said offer within 30 days, Client shall be free to accept the third party offer. If Client does not enter into an agreement with the third party on said terms and conditions and close the transaction within 90 days, Client's right to enter into the agreement shall expire and the procedure described in this Section shall again be applicable. Either party may terminate this Agreement without cause upon no less than thirty (30) days written notice to the other party. In such an event, Athletico shall be entitled to all compensation earned for services authorized and provided up to the date of termination. Any amounts paid by Client in advance will be returned on a pro-rata basis (based on an August 1 -July 31 year) if this Agreement is terminated early by either party.
Athletico shall procure and maintain Professional Liability coverage for athletic training services with limits of not less than Three Million Dollars ($3,000,000) per occurrence and Five Million Dollars ($5,000,000) in the annual aggregate. Adrian High School shall name Athletico Management, LLC as additional insured.
Indemnification. a. Athletico. Athletico shall indemnify, defend, and hold harmless, Client, its officers, agents and employees from and against any and all liability, suits, claims, losses, damages, costs and expenses whatsoever, including, but not limited to, reasonable attorney's fees and court costs, caused by or as a result of any act or omission of Athletico, its athletic trainer, and any other of its agents or employees, in performing this Agreement. b. Client. To the extent permissible by the State of Michigan, client shall indemnify, defend and hold harmless, Athletico, its officers, agents and employees, including Athletico's athletic trainer, from and against any and all liability, suits, losses, damages, costs and expenses whatsoever, including, but not limited to, reasonable attorney's fees and court costs, caused by or as a result of any act or omission of Client, its teachers, staff, and any other of its agents or employees, in performing this Agreement. Participant Waiver of Liabilitv. Client is responsible for collection and maintenance of participant liability waivers which includes consent to have Athletico athletic trainers , physical therapists, massage therapists or other personnel to provide participant with medical assistance and/or treatment. Client shall make copies of such forms available to Athletico upon request. Notices. Any and all notices, demands, requests, and any other communication required or permitted to be served on or given by either party to the other shall be in writing and delivered personally, by nationally-recognized overnight courier or by deposit in the United States Mail, first class postage prepaid, certified or registered mail, return receipt requested, addressed to the party to whom it is to be given at the hereinafter set forth below or at such other or additional address in Illinois as the other party may designate by notice to the other: If to Client: And If to Athletico:
Copy to:
Adrian High School c/o Kathy Westfall, CFO 785 Riverside Ave., Suite #1, Adrian, Ml 49221 Athletico Management, LLC c/o Kathy Steuwe, Payten Gerjerts, Jason Bannack 625 Enterprise Drive, Oak Brook, IL 60523 Athletico Management, LLC c/o Joel Dalinka 625 Enterprise Drive, Oak Brook, IL 60523
Each party will promptly notify the other party in writing within five (5) business days of any changes of its business address; any legal or governmental action initiated against it which could materially affect this Agreement; and any other known occurrence that could materially impair the party's ability to carry out its duties and obligations under this Agreement. 9.
Miscellaneous. a. Governing Law/Jurisdiction. This Agreement is made in and shall be construed and enforced in accordance with the laws of the State of Michigan. The Client consents to the non-exclusive jurisdiction of any court located in DuPage County, Illinois, (Athletico Corporate Office location) or Lenawee County, Michigan, (Client location) regarding any dispute arising from this Agreement. b. Severabilitv. If any provision of this Agreement is held to be invalid as applied to any fact or circumstance, it shall not affect the remaining provisions or the same provision as applied to any other fact or circumstance. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an c. original and all of which together shall constitute one and the same agreement. Attorney's Fees. In the event any action or proceeding is brought by either party against the other party under this d. Agreement, the prevailing party shall be entitled to recover from the losing party its reasonable costs and attorney's fees incurred in such action or proceeding, including any such fees ar'ld costs of appeal. e. Entire Agreement. This Agreement contains the entire agreement between the parties and supersedes any and all other agreements between parties, either oral or in writing, with respect to the subject matter of this Agreement. f. Change in Law. In the event of any change in any applicable statute, rule, regulation, or other law, or of any order or directive of any applicable governmental authority or regulatory body, which invalidates or is otherwise inconsistent with the terms of this Agreement or which would cause one or both of the parties to be in violation of the law, the parties shall negotiate in good faith in an effort to agree on appropriate revisions to this Agreement. If the parties have been unable to do so within thirty (30) days of commencing such negotiation, either party may elect to terminate this Agreement on ten (1 0) days' prior written notice to the other party.
g.
h.
i. j.
k. I. m.
Inability to Perform. Each party's obligations under the Agreement shall immediately cease if the party is unable to perform its obligations by reason of physical disaster, governmental acts, labor difficulties or strikes, or other circumstances beyond the control of such party, but shall resume when such party is no longer unable to perform. Assignment/Change of Control. Notwithstanding anything to the contrary contained herein, Athletico may, without Client's consent and without being subject to any fee of any kind, assign this Agreement to any entity with whom Athletico merges, consolidates or engages in any reorganization, or any entity succeeding to all or a substantial portion (a substantial portion meaning at a minimum, a controlling interest) of the business and assets of Athletico or of any business unit of Athletico (each a "Permitted Transfer''). Client shall be notified of such assignment and be given a copy of such assignment promptly after the Permitted Transfer. As used in this Agreement, the term "Affiliate" means any corporation, partnership, limited liability company or other business entity which controls, is controlled by, or is under common control with the party in question. Notwithstanding anything to the contrary contained herein, Athletico granting of membership interests in Athletico to managers and employees of Athletico, or to permitted transferees of such persons (i.e., a spouse or a trust for the benefit of such person or their family members) shall not be deemed an assignment or transfer for purposes of this Agreement and shall not require Client's consent. Non-Solicitation. During the Term and for a one (1)-year period thereafter, Client shall not solicit for hire, nor hire any employees of Athletico or its affiliates, without the written approval of Athletico or its affiliates. No Discrimination. Neither party shall discriminate against any person on the grounds of race, color, national origin, religion, age, or handicap in discharging their duties and responsibilities under this Agreement. It is the policy of Athletico to provide equal employment opportunities for all qualified applicants and employees, without regard to race, color, creed, religion, sex, national origin, nationality, ancestry, citizenship status, age, pregnancy, childbirth, marital status, sexual orientation (including gender-related identity), physical or mental disability, genetic information, H.I.V. status, status as a victim of domestic violence, order of protection status, military status, unfavorable discharge from military service, veteran status, liability for service in the Armed Forces of the United States, or any other classification protected by applicable federal, state or local law. Waiver of Breach. No assent or waiver, express or implied, of any breach of any one or more of the provisions of this Agreement shall be deemed a waiver of any other provision or a waiver of any subsequent breach of the same provision. Captions. The captions used in this Agreement as headings of the various sections are for convenience only and are not and shall not be used to construe any part of this Agreement. Authority to Execute. Each person executing this Agreement hereby represents and warrants that he or she has full authority to execute this document on behalf of the parties to this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year of the first above written. No portion of this Agreement may be reproduced, duplicated or revealed in any manner without the prior written consent of Athletic Management, LLC. or as required by law. Athletico Management, LLC By:-----------,Jason Bannack, Vice President of Outreach Services
Date
Adrian High School By: -:-:--:-:--:-:-:--,-,:-:-:--::-:::-=----Kathy Westfall, CFO
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EXHIBIT A ATHLETICO TO PROVIDE: Athletico will be the official provider of athletic training coverage for Adrian High School and will provide the following services: a. One (1) licensed, certified athletic trainer will be available after school Monday-Friday for pre-event taping, home event coverage for MHSAA sanctioned events and away football contests, injury assessment, post-game follow-up and rehabilitation for the Fall, Winter, and Spring Seasons for the 2016-17, 2017-18, and 2018-19 school years. Coverage will also be made available on Saturdays per practice and home event schedule. Athletic Trainer will be assigned for coverage at approximately 35 hours per week per season. b. Upon request, and if available, an Athletic Trainer will be provided for both home and away State competitions. Request for coverage should be made within twenty-four (24) hours of notification of contest date and site to Athletico Manager of Athletic Training Services. Parameters of travel include: a. Travel days will count toward 7.5 hours of Client's weekly contracted hour allotment. b. If overnight stay is required, coverage will be provided based on availability. c. Travel accommodation including transportation, lodging and food will be paid for by Client. If an additional Athletic Trainer is requested to fulfill obligations at affiliate while primary Athletic Trainer is traveling, hours d. of the additional Athletic Trainer will be billed at the negotiated "additional hours" rate. c. One (1) licensed, certified athletic trainer will be available for summer camp coverage, pursuant to the needs and request of the Client. Summer hours will be mutually agreed upon between Athletico and Client by May 151 each year at the additional cost of $25/hr. d. As needed and upon reasonable advance notice, Athletico shall use reasonable efforts to make an athletic trainer available at times other than those listed below in response to the special needs of the Client as needed and shall provide those services as outlined above. Such instances could include unscheduled events, acute injury circumstances, school affiliated functions, training sessions for coaches and staff and other situations, which may arise. Athletico shall be compensated for such additional services as provided by Section 3 hereof. In all instances, the Client agrees to use reasonable efforts to provide Athletico with advance notice of all such additional requirements, as well as any schedule changes. e. On-site injury care and evaluation as well as assistance on all matters pertaining to the health and well-being of the athletes. f. Provision for on-site injury care and evaluation as well as follow-up treatment and rehabilitation as necessary for all injuries sustained by athletes g. The use of modalities as indicated by the Michigan athletic training practice act. h. Maintenance of complete and accurate records of all athletic injuries and treatment rendered. i. Athletico will educate the owners, board members, coaches, players, and parents of Client on the importance of medical care and follow-up necessity with an Athletico facility after injury. j. Student-Athletes, Parents, and Administration of Client will have access to all Athletico centers for complimentary injury assessments. These players will be referred, if needed, to the appropriate physician based upon location, insurance, and specialty. k. Athletico will provide a 10-15 minute lecture introducing services available to Client at the Client Athletics introduction meeting. I. Athletico will provide CPRIAED training for up to 30 coaches. CLIENT TO PROVIDE: a. Client must submit schedule changes within fourteen (14) business days prior to event in question. Failure to do so will mean possible forfeiture of coverage, depending on available personnel. b. Name Athletico as 'The Official Provider of Physical Therapy and Athletic Training for the SCHOOL", athletic and department related, in all press releases, newsletters, related materials and website. Athletico will be designated as the exclusive provider in the Physical Therapy, Occupational Therapy, Athletic Training, Work Rehab, and Sports Medicine category. c. Client will grant opportunity for Athletico to provide content for PA Announcements during the halftimes of each applicable home contest as well as all hosted MHSAA playoff events as approved by the MHSAA. Script for announcement: An athlete is defined by the desire to be active and continue doing the things you love. Let Athletico Physical Therapy help you define your pain-free, inner athlete. Visit athletico.comlappointments to request your complimentary injury screening or physical therapy appointment at any of our 80+ facilities and start moving today.
d. e. f. g. h.
Athletico is the Official Provider of Physical Therapy and Athletic Training for Adrian High School. Athletico Physical Therapy. Better for Every Body. Establish a link, logo, and information pertaining to Athletico's assigned certified athletic trainer and all Athletico services to Client website. Coaches and Administration of Client will educate the players and parents of their team on the importance of medical care and follow-up if necessary with an Athletico facility after injury. Client to provide school link and logo to Athletico for usage within www.athletico.com website affiliation section. Client will place one Athletico Banner in main gymansium and football field for term of the contract. All terms of this agreement are confidential.
