KANSAS CITY AREA EMERGENCY RESPONSE ACTION PLAN
EPA FRP ID Number 07AA0045 Kansas City Response Area PHMSA Seq. #: 3020
Owner/Operator: Phillips 66 2331 City West Blvd. Houston, Texas 77042 24-Hour Number: (800) 231-2551 or (877) 267-2290 Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.
Kansas City Area Response Zone Appendix
Appendix 7: ERAP
Appendix 7: ERAP Table of Contents 7.1
Area Information ........................................................................................................1 7.1.1
Kansas City Pipeline Area – Breakout Tanks Only .........................................1
7.1.2
Kansas City Terminal .....................................................................................2
7.1.3
Historical Discharge Information.....................................................................4
7.1.4
Tank Table .....................................................................................................5
7.2
Communication Equipment ........................................................................................6
7.3
Notification Overview .................................................................................................7
7.4
Incident Reporting......................................................................................................8 7.4.1
Required Notification Information ...................................................................8
7.4.2
Duty Officer Role ............................................................................................8
7.4.3
Duty Officer Response ...................................................................................8
7.4.4
Emergency “Meet-Me” Conference Line Activation ........................................8
7.5
Notification and Support Teams ...............................................................................10
7.6
Emergency Notification Responsibilities ..................................................................12
7.7
External Notifications ...............................................................................................13
7.8
Emergency Notification Contact List ........................................................................17
7.9
Emergency Response Equipment, Testing & Deployment ....................................... 19
7.10
Evacuation Plan .......................................................................................................20
7.11
Immediate Actions ...................................................................................................25
7.12
Maps and Diagrams.................................................................................................27
7.13
Response Forms .....................................................................................................34
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Appendix 7: ERAP
The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.
7.1
Area Information 7.1.1
Kansas City Pipeline Area – Breakout Tanks Only
Response Area Location Line Section Mile Posts Counties WCD Telephone (day/night) Address Owner Owner Location Emergency Telephone City County Qualified Individual
Alternate QI
Area Information Kansas City N/A - Break Out Tanks only at the Kansas City Terminal. Pipeline sections are included in the Paola Pipeline Area Response Plan. N/A Wyandotte PHMSA: Tank 1505: 5,988,150 gallons (142,575 bbls) 913-342-0510/816-805-9937 2029 Fairfax Trafficway Kansas City, KS 66115 Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip 77042 Harris Telephone 281-293-6600 Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Emergency Response Team Lead 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Office Line)
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Kansas City Area Response Zone Appendix 7.1.2
Appendix 7: ERAP
Kansas City Terminal
Facility Address: Facility Phone Number Facility County Latitude and Longitude: Wellhead Protection Area Owner/Operator of Facility: Owner Address Owner County Owner Phone Dun and Bradstreet Number: NAICS Code Date of Facility Start Up Largest Oil Storage Tank Capacity: Number of Aboveground Storage Tanks (AST) Number of Underground Storage Tanks (UST) Maximum Oil Storage Capacity: Worst Case Discharge Amount: Facility Distance to Navigable Waters: Description of Current Operations
Date(s) and Type(s) of Substantial Expansion(s) Products Stored and/or Handled Qualified Individual (QI)
Alternate Qualified Individual (AQI)
Facility Information 2029 Fairfax Trafficway Kansas City, KS 66115 913-342-0510 / 816-805-9937 Wyandotte 39° 07’ 50” North and 94° 43’ 30” West N/A Phillips 66 Company 2331 City West Blvd. Houston, TX 77042 Harris 281-293-6600 Phillips 66: 07-837-8508 424710 1933 EPA: Tank 1505: 5,988,150 gallons (142,575 bbls) 27 0 52,030,759 gallons (1,238,828 bbls) EPA: Tank 1505: 5,988,150 gallons (142,575 bbls) 1/10 mile A bulk storage tank facility that receives product via pipeline, rail, and truck and loads product into transports via a truck loading rack. This facility also transports product via pipeline to a 3rd party. Truck Loading Rack was constructed in 1998. Refer to Tank Table Data within this section for tank & year of substantial expansions of tank additions. Gasoline, diesel, ethanol, additives, jet fuel, av gas, and butane Jason Rosebecke, Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Jared Angelle, Emergency Response Team Lead 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line)
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Description of Operations The facility is fully enclosed with a six feet high chain link fence topped with three strands of barbed wire. The fence is maintained so that no shrubs or excess vegetation is allowed to grow around or near it, allowing easy visibility for inspection of fencing integrity. Access points through the fence are limited. Entrance gates are locked when the facility is unattended. The gates are electronically operated and remain closed. Entrance is available only to authorized personnel via a pass card system or by contacting the office. During normal operations, the facility does not use security guards. Operators conduct operational rounds and this includes security checks for open gates, lighting, etc. The company maintains contracts with security guard companies. During an emergency event, security guards would be requested. Guards will be provided with written “post orders” that describe in detail the activities such as: • •
Manning a fixed post Roving patrols and access control
In addition, local law enforcement would be used as needed for road blocks or exaction off site. Facility lighting is commensurate with the operation and the type and location of the facility to assist in the discovery of discharges and to prevent discharges occurring through acts of vandalism. Lighting at the facility is adequate to discover any leaks that might occur. Lights at each tank pump and at the top of each tank stairway are operated by a photocell for night operations. Mercury vapor and high pressure sodium pole lights with photo cells are strategically located along terminal roads for night operations. In addition to shipment of products, butane blending is also conducted at this facility. The butane vessel T-5301 contains a maximum quantity of 24,263 gallons and the location can be found on the general plot plan. This is a non-OPA 90 regulated vessel; therefore, this vessel is listed separate from the tank table in this Appendix. Reference site specific emergency procedures. Tankage and pumps are in a secured area with controlled access; therefore, valves and pump controls are not locked. The facility is manned 24-hours/day. Any valves, which permit direct outward flow of a tank’s contents, have adequate security measures so that they remain closed when in non-operating or stand-by status. Valves are closed when not required for operation. Manifold and piping valves are controlled and monitored from the control center. The valves are accessible only to facility personnel, due to lack of access to the facility by outside personnel. Valves are observed for leaks, drips or other potential problems as part of routine facility maintenance and operation. Starter controls on all oil pumps in non-operating or standby status are not locked in the off position. Both manual and automated pumps are in operation at the facility. The access to starter controls on all pumps is limited to facility personnel or facility agents because of the limitations on facility access. In addition, the control center monitors the automated pump settings and can shut down these pumps remotely. Revision: June 2019
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When facility piping is not in service or in standby service for an extended time, the loading/unloading connections are securely capped or blank flanged. This applies to piping that is emptied of its liquid content either by draining or by inert gas pressure. When piping is permanently taken out of service, the pipe is drained and blind-flanged. The pipe then may be left empty, filled with water, filled with inert gas or otherwise plugged or otherwise sealed. 7.1.3
Historical Discharge Information
Reportable oil spills are those that: (a) violate applicable water quality standards, or (b) cause a film or sheen upon or discoloration of the surface of the water or adjoining shorelines or cause a sludge or emulsion to be deposited beneath the surface of the water or upon adjoining shorelines, as described in 40 CFR part 110. Facility oil spill data is reviewed annually and there has been no reportable oil spill at this facility. This section summarizes the history of releases that have occurred at the site from 1988 – current date. Spill data for the facility prior to 1989 is not available. Date 10/18/89 04/14/06
Material Gasoline Gasoline
8/18/2012 Gasoline
Volume 75 BBLS 3,529 BBLS
.4 GAL
Description Overfill of Tank 181. The KDHE was notified. Tank 1505 - Microbiologically Influenced Corrosion (MIC) resulted in a hole located on the tank bottom. Pump seal failure
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Appendix 7: ERAP
Tank Table
Tank #
Substance Stored
Quantity Stored (Gal.)
101 3001 8009 3003 3004 1504 1505 2001 5803 8010 5001 8001 8002 8003 8007 8004 8005 8006 8008 298 9002 1002 501 1001 202 1003
OOS Transmix Gasoline Biodiesel Biodiesel Gasoline Gasoline Ethanol OOS Jet AvGas Gasoline Gasoline Gasoline Gasoline Diesel Diesel Gasoline Gasoline OOS Additive Lubricity Additive Additive Additive OOS
OOS 1,377,558 3,364,410 121,464 224,154 5,937,330 5,952,702 811,398 OOS 3,735,984 2,173,080 3,458,406 3,397,716 3,383,940 3,400,572 3,192,882 2,955,456 3,386,124 3,392,760 OOS 8,000 8,000 17 8,000 1,700 OOS
Max Secondary Capacity Containment (Gal.) (Gal.) Kansas City Terminal OOS OOS 1,267,602 4,270,000 3,747,030 127,008 1,890,000 230,160 5,960,934 7,360,000 5,988,150 907,578 8,660,000 3,460,716 3,750,348 2,412,018 5,900,000 3,746,316 3,743,712 4,800,000 3,740,058 4,700,000 3,748,416 3,235,218 3,561,000 3,113,754 5,680,000 3,714,438 4,050,000 3,742,368 5,900,000 800,000 N/A 9,996 9,996 714 30,000 9,996 2,100 10,416
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Tank Type
Year Installed
Federal Regulatory Jurisdiction
OOS IFR/Steel IFR/Steel Cone Cone EFR EFR IFR Sphere IFR/Steel IFR IFR/Steel IFR/Steel IFR/Steel IFR Cone EFR/Dome IFR IFR EFR Fixed Fixed Fixed Fixed Fixed Fixed
1991 1991 1991 2012 2015 1976 1979 1991 1937 1992 1991 1991 1991 1991 1991 1976 1979 1991 1991 1959 1999 1998 N/A 1998 1998 1998
EPA PHMSA/EPA PHMSA/EPA EPA EPA PHMSA/EPA PHMSA/EPA EPA PHMSA PHMSA EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA PHMSA/EPA EPA EPA EPA EPA EPA EPA EPA
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7.2
Appendix 7: ERAP
Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single Sideband radios, satellite phones and paging systems. Company Response Team mobile and office telephone numbers are located in Appendix 3 of this Plan. Communications needs beyond primary communications devices will be supplied by Company contracted OSRO's. OSRO telephone numbers are located in Appendix 3 of this Plan.
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7.3
Appendix 7: ERAP
Notification Overview Immediate actions are required at the onset of an emergency response to limit the extent of a release, minimize the potential hazard to human health and the environment, and implement an effective response. It is also important to act decisively to create a professional working atmosphere among Company and regulatory authority personnel and public officials. This section is intended to provide guidance for determining the appropriate initial response and notification actions that should be carried out in the event of a release or other emergency incident. Company will coordinate with local and state police to establish protected land routes that minimize traffic congestion during the movement of personnel and equipment. The Coast Guard can issue Notice to Mariners and establish safety zones that prohibit boaters within those boundaries, if necessary. The Coast Guard can also coordinate maritime assets to avoid any interference. The Federal Aviation Administration (FAA) can authorize no fly zones to restrict airspace thus allowing any aerial assets full range. The internal notification procedures are essentially the same for all emergency incidents although the external notifications will vary depending on the type of incident, type and quantity of material released, and the consequences (injuries, deaths, and property damage). Company personnel have the authority and obligation to terminate any operation in response to an abnormal, threatening, or hazardous situation.
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7.4
Appendix 7: ERAP
Incident Reporting 7.4.1
Required Notification Information
The Incident Report Form found in the Core Section part IV and in the ERAP (Appendix 7) of this plan should be used to document information and to log notifications. Provide the following information regarding the incident when making internal notifications: • • •
Brief description of the incident, including the location The impact or potential impact Contact name and telephone number to obtain follow-up information
7.4.2
Duty Officer Role
The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact that can assist with internal notifications to facilitate a timely response to emergency situations. Refer to the P66 Notification & Reporting Tool for the Phillips 66 reporting requirements (internal link only, available externally upon request). NOTE: Regardless of the situation, the ultimate responsibility for making proper internal and external notification is with the Incident Commander. The Duty Officer is a support tool available to the Incident Commander to ensure that timely internal and external notifications are made in an effective and efficient manner 7.4.3
Duty Officer Response
When notified, the Duty Officer will contact the requested company representative (SME), following the detailed requests received by the caller and by following the Notification Flowchart and Internal Contact List. The company representative (SME) will determine the applicable internal and external notifications and ensure that they are completed. The SME will also ensure that other appropriate company representatives (SME) have been notified in the notification process. 7.4.4
Emergency “Meet-Me” Conference Line Activation
The company has established a conference number that is active 24/7 to assist in the management of emergencies (refer to the List of Contacts/Emergency Notification Telephone List located in section 3.2 of this appendix for support resource contact information). Dial the number and pass code listed and instruct others involved in the incident to do the same. The line is capable of receiving up to thirty phone connections simultaneously to assist in the management of the event. Notification Sequence (reference Notifications Flow Chart (P66 internal link only, available upon request externally)
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Appendix 7: ERAP
Notification Sequence Summary-All Are If needed/as Required per P66 Policy 911 (if needed) Supervisor DOT, H&S and/or Environmental Coordinator Duty Officer 800- 231-2551 Note: If communications are down refer to Section II.3 of the Core Plan for detailed guidance on the required notifications.
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7.5
Appendix 7: ERAP
Notification and Support Teams Subject Matter Expert (SME) – Primary Company Representative Contacts in the following areas provide support for internal and external notifications and assist with supporting plans, assessment, and documentation: Environmental Director Environmental Team Leader Health and Safety Director HS Team Leader DOT Coordinator Emergency Response Team Leader Emergency Response Specialist Incident Support Team (IST) Consists of the personnel in the following positions: Operations Manager and/or Superintendent Area Supervisor and/or Superintendent Pipeline Supervisor Region Manager Logistics Manager Major Projects Manager Engineer Director Health, Safety & Environmental Manager Crisis Management Director Regulatory Compliance Manager Midstream Operations Tier 1 Team and/or any other support staff, as deemed necessary by the IST, or requested by the IC Company Away Team Activation of the team can be made through the Crisis Management Hotline. Follow the Notification Flowchart located in this section. A description of the Company Away Team organization is as follows: Approximately 18 ICS positions can be staffed a minimum of three personnel deep The team is made up of Company volunteers from across North America Operations division/group leaders are available One hundred plus personnel are available for activation Will assist with activation, deployment, and integration of the ICS spill response organization Resources also include dedicated communications equipment (i.e., computers, phones, radios, etc.) Typically, the team members attend two weeks of response training and/or exercises annually; additionally, specialized training in Fire & HAZMAT Response, Oil Spill Response, Incident Command System (NIMS) and Incident/Consequence Management is provided depending on the ICS position
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Tier 1 Response Any response that can be effectively managed completely within Midstream Operations services, including functional resources and contractors. Tier 2 Response Any response that requires resources beyond Midstream Operations’ ability to effectively manage (i.e., one or more away team resource(s) are deployed to assist with response management) Tier 3 Response Any response that requires the activation of the Crisis Management Support Team (CMST) to assist with the management of the response
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7.6
Appendix 7: ERAP
Emergency Notification Responsibilities All Personnel The most important thing is individual personal safety Always think before responding. • Never rush into the scene of an incident. • Always assess the situation first and know the hazards. • •
Never perform any actions that may put your safety at risk
Initial Response Checklist The first employee who responds to the scene of an emergency should take the following actions For emergencies reported to or observed. Notify the California Response Zone • Area Supervisor Upon initial discovery, employees should notify local emergency services as needed. If anyone is seriously injured, or the emergency is beyond the • Response Zone’s abilities, dial 911 immediately. Be sure to give your name, phone number, nature of emergency, exact location, and the number of injuries. If safe, take prompt action to eliminate any dangers. • If necessary, evacuate everyone from the danger area to a safe location. • Contact a spill response contractor if product has been released or discharged. • Promptly decide: • Whether or not the emergency situation can be readily brought under control and if immediate action can be taken. Always use the correct • PPE. • If there is a spill, deploy necessary local equipment and absorbent material and begin mitigation procedures. Direct the initial phase of control, containment, and response until a supervisor • arrives. Area supervisor (or designee) notifies the following: • Initial company response personnel • • Response resources (if not already done so) • Applicable regulatory agencies
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7.7
Appendix 7: ERAP
External Notifications Figure I-1
Overview of External Notifications for Major Incidents
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Appendix 7: ERAP
Agencies (Federal, State & Local) The Incident Commander is responsible for assuring that all required notifications/reports are completed in a timely manner for all incidents. All contacts with local, state, and federal regulatory agencies must be properly documented. The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact to assist the Incident Commander with internal support team notifications to facilitate a timely response to emergency situations. Refer to the Midstream Operations Notifications Flowchart, Incident Notification and Reporting Tool and the Incident Report Form located in this section. Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications should be made to the National Response Center and state agencies to provide updated information on the incident. The internal support teams may assist the Incident Commander with follow-up information to the agencies. National Response Center (NRC) NRC If you have a spill/release to report, contact the NRC via the toll-free number (800-424-8802) or visit the NRC Web Site (http://www.nrc.uscg.mil/Default.aspx) for additional information on reporting requirements and procedures. Reporting Requirements
Type Verbal: Written:
All spills that impact or threaten navigable water or adjoining shorelines Within 1 Hour of release As requested by the agency
Environmental Protection Agency (EPA)
Type Verbal: Written:
EPA Reporting Requirements All spills that impact or threaten navigable water or adjoining shorelines As soon as possible As requested by the agency
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Appendix 7: ERAP
Department of Transportation (DOT) – Pipeline and Hazardous Materials Safety Administration (PHMSA) DOT/PHMSA Reporting Requirements In addition to the reporting of accidents to the NRC, a written/electronic accident report (DOT/PHMSA F 7000-1), must be submitted as soon as practicable but no later than 30 days after the incident for releases resulting in the following: Caused a death or a personal injury requiring hospitalization Explosion or fire not intentionally set by the operator Caused estimated property damage, including cost of cleanup and recover, value of lost product, and damage to the Company property or others or both, exceeding $50,000 Resulted in pollution of any stream, river, lake, reservoir, or other similar body of water that violated applicable water quality standards, caused a discoloration of the surface of the water or adjoining shoreline, or deposited a sludge or emulsion beneath the surface of the water or upon adjoining shorelines In the judgment of the Incident Commander/Qualified Individual that the event was significant enough even though it did not meet the criteria of any of the above incidents The electronic form can be found at https://opsweb.phmsa.dot.gov. Notify the appropriate DOT Coordinator to complete the DOT/PHMSA F 7000-1. Occupational Safety & Health Administration OSHA Occupational Safety & Health Administration Reporting Requirements
Basic requirement. Within eight (8) hours after the death of any employee from a work-related incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person. In accordance with 29 CFR 1904.39 the following information is to be supplied to OSHA when reporting an incident:
Company name Location of the incident Time of incident Number of fatalities or hospitalized employees Names of any injured employees Contact person and his/her phone number A brief description of the incident
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Appendix 7: ERAP
State and Local Notifications
Report spills to KDHE 24/7 at (785) 291-3333 This number is to be used for reporting all spills and hazards. Depending on the nature of the spill or hazard, the call will automatically be forwarded to the appropriate state agency. The Kansas Department of Health and Environment (KDHE) and the Kansas Division of Emergency Management (KDEM) are two of several state agencies that address spills. See Notification pages for local contact information. Follow-up Notifications Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications shall be made to the National Response Center and state agencies to provide updated information on the incident including (if needed): •
Name of facility or pipeline
•
Time of release
•
Location of discharge
•
Name of material involved
•
Reason for discharge (e.g., material failure, excavation damage, corrosion, etc.)
•
Estimated volume of oil/product discharged
•
Weather conditions on-scene
•
Actions taken or planned by persons on scene
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7.8
Appendix 7: ERAP
Emergency Notification Contact List This section is intended to provide the contact information to address an incident at the facility. Phillips 66 Internal Emergency Numbers Function/Group Phone Number Other Phone Number Duty Officer (SME, IST and away team (800) 231-2551 Fax: (918) 977-6119 assistance and/or activation) Control Center (877) 267-2290 (800) 231-2566 Emergency Hotline Employee Hotline (866) 397-3822 (Natural Disaster) Axiom Medical (855) 480-6634 Monitoring Contractor Phone Numbers Phone
Company MSCR/Star Contractors Haz-Mat Response, Inc. Environmental Specialist, Inc.
First Name Russell Rex Art Anthony Steve Brad Kyle Sean
24 Hour Response: (800) 645-7745 Alternate: (703) 326-5609 24 Hour Response: (800) 229-5252 Alternate: (918) 782-5151 24 Hour Response: (816) 523-6878
Last Lee Foley Reynolds Royster McGee Royster Spencer Witthar
Notes/Contact/Web https://www.msrc.org/ http://haz-matresponse.com/wp/ https://www.esicontractingcorp.co m/
Kansas Cityl Response Area Tier One Responders Title Office Phone Area Supervisor (913) 342-0510 Gauger Operator (913) 342-0510 Gauger Operator (913) 557-2046 Utility Operator (913) 342-0510 Gauger Operator (913) 342-0510 Gauger Operator (913) 342-0510 Utility Operator (913) 342-0510 Utility Operator (913) 342-0510
Cell Phone (316) 619-8478 (785) 231-7116 (816) 813-6732 (816) 769-2235 (816) 805-9937 (816) 805-9937 (913)594-2459 (816) 805-9937
QI Information located in Appendix 2 summary tables. Response time for personnel is 1-2 hours.
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Appendix 7: ERAP
Kansas City Area Local Contact Information Agency/Company
Fire Dept: Kansas City Police: Kansas City Sheriff: Wyandotte Co, KS Hospital: North Kansas City Kansas City Emergency Planning Committee LEPC: Wyandotte Co, KS Sunoco Butane Control Center
Phone
Notes/Contact/Web
(913) 573-5500
http://www.kckfd.org/
(913) 573-8680
http://www.kckpd.org/
(913) 334-1300
https://www.wycokck.org/Sheriff.aspx
(816) 691-2000
https://www.nkch.org/
(913) 573-6300
(913) 573-6300
http://www.marc.org/Emergency-Services-9-11/LEPC/Activities/Tier-II-Reporting
(713) 989-4409
1300 Main St. Houston, Tx
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7.9
Appendix 7: ERAP
Emergency Response Equipment, Testing & Deployment The facility does not have spill response equipment. Emergency Response contractors and their equipment will be utilized during a release, if necessary. Refer to Appendix 3 for the OSRO Information section of this plan which has the list of contractor emergency response equipment.
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Appendix 7: ERAP
7.10 Evacuation Plan Evacuation may be required for several reasons, e.g., fires, explosions, spills, flooding, etc. The cause of the problem could originate on or off site. If evacuation is required, all personnel on site must be notified that they need to evacuate, and they must know where they should assemble. After an evacuation, all personnel must be accounted for. The facility contains no critical equipment that requires employees to continue to operate after the evacuation notification is made. Beacon lights, alarm horns and verbal communications will be used as the evacuation signal. Terminal operations personnel, when present, are responsible for notifying everyone else on site of the need to evacuate. The following procedure is to be used for evacuating the terminal: • • •
•
• • •
•
The terminal supervisor or other operations personnel will notify all personnel in the office and on the terminal property by activating the alarm system. The terminal supervisor or other operations personnel will engage appropriate emergency shut-down switches. Refer to the Safety Diagram located in this section for the locations. Operations personnel should first try to contact field personnel via two-way radio and/or telephone if appropriate. If personnel cannot be contacted via telephone or twoway radio, operations personnel should attempt to locate field personnel by taking a quick tour through the terminal, if it can be done safely. All personnel should assemble at the terminal office, if it can be done safely. If conditions do not allow assembly at the terminal office, all personnel are to assemble at the pre-determined alternate assembly point, which for this terminal is the entrance gate at the firehouse. Refer to the evacuation diagram for the evacuation routes for the terminal and overland flow. Most of the terminal ground is level and the secondary containment berms are shared, therefore spill flow direction would be determined by containment integrity. The average prevailing wind speed is 10 pmh and direction is from the South to North based on Kansas City Airport data. If time permits during the evacuation, the Incident Commander should notify the fire department via telephone. In addition, if time permits, the Environmental Coordinator should be notified. If time does not permit the use of the telephone in the office, the Incident Commander will call the fire department from the nearest available telephone. The Incident Commander or his/her designees will conduct a head count at the assembly area. Terminal operations personnel are responsible for knowing which operations personnel, visitors and contractors are on site. Matching crews to trucks on site will account for truck drivers. The trucks on site will be determined visually from the assembly area. The fire department must be notified immediately if there are personnel not accounted for All personnel will remain at the assembly area until instructed otherwise by the Incident Commander. Response personnel and equipment will be routed through the main entrance of the facility
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Appendix 7: ERAP
After an evacuation, no Company personnel are to re-enter the terminal until the Incident Commander verbally gives the All Clear/Re-entry signal. Company personnel may be authorized to re-enter the terminal prior to the all clear by the responding agency in order to provide site-specific information to the responders. Under no circumstances are Company personnel allowed to enter hazardous areas unless they have the proper personal protective equipment and they have been trained in the proper use of the equipment. ConocoPhillips has several hotel chains on the company’s preferred vendor lists; one of these will be requested and secured as a mitigation command center, as needed. The Incident Commander or his/her designee will verbally issue the All Clear signal after thoroughly discussing the situation with the appropriate response agency (fire department, HAZMAT teams, etc.) and with Company management. After returning to the site, a thorough inspection of the terminal must be made to determine: • • • •
The extent of any damage The status of all systems and equipment This inspection must cover the entire terminal, even if only a small part of the terminal was affected, in order to check for hidden damage. Depending upon the extent of the damage, terminal personnel may conduct the inspection, or additional resources may need to be utilized including the Environmental Coordinator and/or a representative from the Insurance Department, etc.
7.10.1 Alarm System The Kansas City Terminal is equipped with four beacon lights and four alarm horns. The four lights are located on the East side of the office building. The horns are located throughout the terminal. The lights and horns are activated as follows: • •
If the red or blue lights flash and the associated horns blow then evacuation is not required. If the yellow light begins to flash and a high-low horn going from 760 Hz to 560 Hz (British Police Siren) blows then evacuation should begin.
If a white light begins to flash and a slow-whoop horn (going from 500 Hz to 1200 Hz) blows at about a four-second interval then evacuation should begin. 7.10.2 Community Plan The Wyandotte County Emergency Planning Office has been contacted for a copy of the Community Evacuation Plan. The Company was advised the plan is being rewritten and a copy would be provided upon completion of the revision.
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Hospital Route Transportation of injured personnel to the nearest hospital will be via ambulance. The following is a suggested route of injured personnel to nearest hospital from the Kansas City Terminal, 2029 Fairfax Trafficway, Kansas City, KS 66115-1300 (A); start out going South on Fairfax Trafficway towards the Public Levee. Take the I-70 E / US-24 E ramp toward St. Louis. Merge onto Old US24. Old US-24 becomes US-24 E (Crossing into MISSOURI). US-24 E becomes I-35 N. Take the MO-210 E / Armour Road exit, exit 6A. Turn right onto Armour Road / MO-210 E. Turn left onto Walker Road. Turn left onto Clay Edwards Drive. North Kansas City Hospital, 2800 Clay Edwards Drive; Kansas City, MO 64116-3220 (B) is on the right.
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When the alarm is sounded or a signal to evacuate is given all personnel should: Evacuation Checklist
Procedures
Date/Time / / Immediately stop work activities. [00:00] / / Check the wind direction. [00:00] / / Move upwind or cross wind. [00:00] / / Check the wind again. [00:00] Person-in-Charge will conduct a head count to account for all / / personnel known to be at the facility. [00:00] Person-in-Charge will assist in alerting and escorting personnel, / / including visitors and contractors to the appropriate evacuation point. [00:00] Person-in-Charge will notify the appropriate office, and make all / / other appropriate notifications, as necessary. [00:00] Person-in-Charge will assist in hazard control activities as / / requested. [00:00] Person-in-Charge will initiate search and rescue of missing persons. / / [00:00] All other personnel will remain at the evacuation point until the "All / / Clear" signal is given. [00:00] Note: Evacuation should be carried out in an orderly manner. Personnel should WALK, not run or panic.
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Insert evac diagram
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7.11 Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill. Person Taking Action (Initials)
Response Action
Date / Time Action Taken
First Person To Discover Spill 1. IMMEDIATELY NOTIFY TERMINAL SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY - Sound alarm, evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL - Primary Response Team Members, Qualified Individual, Company Management, Area Response Team Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only) 14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required)
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Person Taking Action (Initials)
Response Action
Date / Time Action Taken
15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed
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7.12 Maps and Diagrams Mapping begins on the next page.
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7.13 Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211p - Check-In List - Personnel ICS 211e - Check-In List - Equipment Spill Trajectory Form
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Incident Report Form
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ICS 201-1 - Incident Briefing Map/Sketch Incident Name:
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Version Name: Period:
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Incident Map/Sketch
Situation Summary and Health and Safety Briefing
Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH
Date: Date: Date INCIDENT ACTION PLAN SOFTWARE
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ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives
Date/Time
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Current and Planned Actions Action/Event/Notes
Approved By Incident Commander:
Date: Date:
Prepared By:
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ICS 201-2 – SUMMARY OF CURRENT ACTIONS
INCIDENT ACTION PLAN SOFTWARETM
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Kansas City Area Response Zone Appendix ICS 201-3 - Current Organization Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
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Federal OSC Safety Officer State OSC
Liaison Officer Incident Commander
Public Information
Operations Section Chief
Logistics Section Chief
Planning Section Chief
Prepared By:
At:
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ICS 201-3 – CURRENT ORGANIZATION
INCIDENT ACTION PLAN SOFTWARETM
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Kansas City Area Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description
/
/
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Version Name: Period: / /
Ordered
Prepared By:
At:
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ICS 201-4 – RESOURCE SUMMARY
INCIDENT ACTION PLAN SOFTWARETM
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Version Name:
Incident Name:
Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the Yes No above? Remarks: Hazard Mitigation 1. Entry Objectives:
2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:
Yes No
/
No
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ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS
INCIDENT ACTION PLAN SOFTWARETM
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Weather Report Incident:
Prepared By:
Period:
Version Name:
at
Present Conditions Wind Speed:
Wave Height:
Wind Direction From The:
Wave Direction:
Air Temperature:
Swell Height:
Barometric Pressure:
Swell Interval:
Humidity:
Current Speed:
Visibility:
Current Direction Toward:
Ceiling:
Water Temperature:
Next High Tide (Time):
Next Low Tide (Time): Next Low Tide (Height): Sunset:
Next High Tide (Height): Sunrise: Notes:
24 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
48 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
1997-2012 TRG/dbSoft, Inc.
Weather Report
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Version Name: Period: / /
Appendix 7: ERAP
:
Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted
to
/
/
:
Assigned To
Status
Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
/
/
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INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
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:
to
Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation
/
/
Assigned To
: Status
Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
/
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Date: Date: Page
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INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives
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Version Name:
Incident Name:
Period:
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/
:
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:
Overall and Strategic Objectives Objective
Assigned To
Status
Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Incident Action Plan Components ICS 202 Response Objectives
ICS 206 Medical Plan
ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan
ICS 208 Site Safety Plan Weather Report Incident Map Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
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Date: Date: Page
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INCIDENT ACTION PLAN SOFTWARE
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ICS 203 – Organization Assignment List
Version Name:
Incident Name:
Period:
Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives
Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager
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Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader
Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions
Section
Position
Person
Approved By Planning Section Chief: ICS 203 – Organization Assignment List INCIDENT ACTION PLAN SOFTWARETM
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At: of
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ICS 211 - Check-In List Area:
Incident Name: Description/ Name (Last, First)
Company / Agency
Time In Leader Name
ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™
Personnel/ Equipment Resource Type Equipment ID
Prepared By: Page
Demob Time
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Spill Trajectory Form
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