ADRIAN PUBLIC SCHOOLS AGENDA AND PROCEDURE FOR THE ANNUAL ORGANIZATIONAL MEETING January 2016 1.
Meeting called to order by Secretary of the Board of Education
2.
Pledge of Allegiance
3.
Ask for a motion and support for the nomination of a Temporary Chairperson
4.
NOMINATIONS FOR PRESIDENT _ _ _ _ _ _ by (No support required) _ _ _ _ _ _ by (No support required) If only one nomination: It is the recommendation that nominations be closed and that a unanimous ballot for Trustee - - - - - - to act as President of the Board for 2016 be approved. (Ask for motion and support after reading) If more than one nomination: It is the recommendation that nominations be closed. (Ask for a motion and support after reading and Roll call vote is taken on the candidates in the order they were nominated). (Board majority required) President ______ assumes the Chair at this point.
5.
NOMINATIONS FOR VICE PRESIDENT_ _ _ _ _ _ by (No support required) _ _ _ _ _ _ by (No support required) If only one nomination: It is the recommendation that nominations be closed and that a unanimous ballot for Trustee _____ , to act as Vice President of the Board for 2016 be approved . (Ask for a motion and support after reading)
If more than one nomination: It is the recommendation that nominations be closed. (Ask for a motion and support after reading and Roll call vote is taken on the candidates in the order they were nominated). (Board majority required)
Trustee 2016. 6.
appointed Vice President for
NOMINATIONS FOR SECRETARY _ _ _ _ _ by (No support required) _ _ _ _ _ by (No support required) If only one nomination: It is the recommendation that nominations be closed and a unanimous ballot for Trustee _ _ _ _ _ _ to act as Secretary of the Board for 2016 be approved. (Ask for a motion and support after reading) If more than one nomination: Recommendation that nominations be closed. (Ask for a motion and support after reading and Roll call vote is taken on the candidates in the order they were nominated). (Board majority required). Trustee _ _ _ _ _ _ _ _ appointed Secretary for 2016.
7.
Ask for a motion and support to name a Trustee to act as Temporary Secretary in the absence of the secretary for 2016.
8.
It is the recommendation of the Chief Financial Officer that the Board of Education adopt the following resolution : "WHEREAS, school boards are required by Sections 1221, 1222 and 1223 of the School Code of 1976, as amended, the School Board of the School District of the City of Adrian , Lenawee County, Michigan, does hereby designate Huntington Bank, First Federal Bank, The Michigan Class Pool, and US Bank, as the depositories for all public monies, including taxes collected, subject to the provisions of law. The Board of Education directs its Treasurer to deposit all public monies as determined at the Annual Organizational Meeting or as modified at a subsequent meeting. (Ask for a motion and support after reading)
9.
It is the recommendation of the Chief Financial Officer that the Board of Education approve the attached listed accounts to be established for the 2015-2016 fiscal year, and that those named be authorized to sign the checks for the accounts indicated, and that The Michigan Class Pool, Huntington Bank, First Federal
Bank, and US Bank, be named depositories for all district money. (Ask for a motion and support after reading) 10.
It is the recommendation of Administration that the State and Federal Program Director and/or the Superintendent be authorized to apply for grants on behalf of the district. (Ask for a motion and support after reading)
11.
It is the recommendation that Robert Behnke, Superintendent, and/or the Director of State and Federal Programs be authorized to sign Federal Project Applications and reports. (Ask for a motion and support after reading)
12.
It is the recommendation of Administration that the Thrun Law Firm, of East Lansing, Michigan, be retained as legal counsel for the 2015-2016 school year and that a retainer fee be paid. (Ask for a motion and support after reading)
13.
It is the recommendation that the regular meetings of the Board of Education of the School District of the City of Adrian, Lenawee County, Michigan, be held on the second and fourth Monday of each month with dates for 2016 as attached. No further formal notice of such meetings shall be required to be given to the members of said Board. Regular meetings shall be held at 785 Riverside Avenue, Room B-1 00, Adrian Michigan, at 6:00 p.m. or such time or place as designated by the President of the Board of Education. CAsk for a motion and support after reading)
14.
President made the following appointments to Standing Board Committees in accordance with Board Policy BCEB: Finance Committee
Trustee - - - - - - Trustee - - - - - - Curriculum Committee
Trustee - - - - - - Trustee - - - - - - -
Personnel Committee
Trustee - - - - - - Trustee - - - - - - Lenawee County Association of School Boards
Trustee - - - - - - It is the recommendation of the Board President that the Board of Education approve the Standing Board Committees as recommended. (Ask for a motion and support after reading) 15. It is the recommendation that the Board of Education direct its secretary to publish the resolution establishing the date, time, and place of regular monthly Board meetings and the Board of Education telephone number. (Ask for a motion and support after reading) 16.
Adjournment (Ask for a motion and support)
First Federal
Adrian Public Schools Funds AccountChecking
Kathy Westfall, Robert Behnke
Payroll- Checking
Kathy Westfall, Robert Behnke
High School Activity AccountChecking and Savings
Kathy Westfall, Robert Behnke
Michigan Class Pool Withdrawals, Transfers (paper & wire) Commercial Paper and Checks
Robert Behnke, Kathy Westfall
US Bank Withdrawals, Transfers (paper & wire) Commercial Paper and Checks
Robert Behnke, Kathy Westfall
Huntington Bank Withdrawals, Transfers (paper & wire) Commercial Paper and Checks
Robert Behnke, Kathy Westfall
First Federal Bank Withdrawals, Transfers (paper & wire) Commercial Paper and Checks
Robert Behnke, Kathy Westfall
k;f;Jic Schools 2016 Board of Education Meeting Dates Meetings are proposed to be held in Room 8100 at Adrian High School at 6:00 p.m. unless otherwise indicated. Meetings would be the second and fourth Monday's of the month. January 11, 2016- 8-100 January 25, 2016- AMS 7/8 February 8, 2016 -AHS 8-100 February 22, 2016- Michener March 14, 2016- AHS 8-100 March 28, 2016- AMS 5/6 Apri111, 2016- AHS 8-100 April 25, 2016- Lincoln May 09, 2016- AHS 8-100 (McKinley Presentation) June 13, 2016- AHS 8-100 June 27, 2016- AHS 8-100 July 11, 2016-AHS 8-100 August 8, 2016- AHS 8-100 August 22, 2016- AHS 8-100 September 12, 2016- AHS 8-100 September 26, 2016- AHS 8-100 October 10, 2016- AHS 8-100 October 24, 2016- AMS 7/8 November 14, 2016- AHS 8-100 November 28, 2016- Lincoln December 12, 2016- AHS 8-100
k:;f;ic
Schoolr
Agenda Regular Meeting Monday, January 11, 2016 6:00p.m.
A.
B.
Adrian High School, B-1 00 785 Riverside Ave. Adrian, MI 49221
Call to Order 1. 2. 3. 4. 5.
Pledge of Allegiance Approval of Agenda Mission Statement Prearranged Audience Participation Good News Reports a.* Presentation by IB Film Students
6.
Communications a.* Acknowledgement of Resignation, Dorothy McQueen, Head Start Assistant b.* Acknowledgement of Resignation, Anne Graham, Teacher at Head Start c.* Acknowledgement of Resignation, Barb Francoeur, Food Services
Recommended Action 1.
Consent Agenda a.* Approval of Minutes from December 14, 2015 Approval of Closed Session Minutes from December 14, 2015 (Hand Out) b.* Approval of Minutes from December 16, 2015 c.* Treasurer's Report- Ending December 31, 2015 d. Personnel Report 1.* Approval of Hire- Mora Rutledge, H.S. English Teacher
2.
Business Requiring Board Action a.* Acceptance of Gifts from Kellie & Michael Zwolinski, Randall & Theresa Faust, Adrian Breakfast Lions Club, Adrian Steel, The Elizabeth Ruthruff Wilson Foundation, Pest Patrol, Wesley and Theresa Powers and Brazeway b.* Approval of Resolution for High School Voice Communication System to be paid out of bond proceeds if bond passes
3.
Business Requiring Future Board Action a.
C.
Reports from Superintendent and Staff School Safety Update Mrs. Brown's class project Garfield/McKinley Public Meeting Feedback Robotics Team Update
D.
Future Meetings and Business 1. 2. 3.
Board Committee Reports- Finance, Personnel Board Member Comments Meeting Dates a. January 19, 2016, 6:00p.m., Alice Training, Adrian High School, Cafeteria, 785 Riverside Avenue, Adrian, MI b. January 25, 2016, 6:00p.m., Adrian Middle School 7/8, 615 Springbrook Avenue, Adrian, MI
E.
Non-arranged Audience Participation
F.
Closed Session
G.
Adjournment
*Denotes Exhibits
In partnership with families and our community, Adrian Public Schools provides a quality education, challenging students to excel academically and inspiring them to become contributing citizens within our diverse, ever changing society.
EXECUTIVE SUMMARY DATE: January 11, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Dorothy McQueen
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Dorothy has submitted her resignation with Adrian Head Start effective January 7, 2016. Dorothy has been employed with the district since 2011.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Dorothy McQueen effective January 7, 2016.
J, drian Public Schools
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www.theadrianmaples.com
December 2 1, 20 15 Ms. Dorothy McQueen 10816 Beecher Rd. Clayton, Ml 49235 Dear Dorothy, My office is in receipt of your letter announcing your desire to resign as an Assistant for Adrian Head Start, effective January 7, 2016. By district policy, "Acceptance of Employee Resignation - GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district and we wish you the best. Sincerely,
Robert D. G. Behnke Superintendent
c
Personnel File RDGB/afs
Amy Brenner
notice to leave 1 message
Dorthy McQueen To: Amy Brenner
know=~ir ~~will
Tue, Nov 10, 2015 at 8:48AM
Good Morning, lm letting you be my last day of work with Head Start lm going into Parapro at Addison and Hudson. lm letting you know ahead of time and I will miss our program, its been fun I wish nothing but the best for ewryone and I will miss you aiL Thank You
EXECUTIVE SUMMARY DATE: January 11, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Anne Graham
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Anne has submitted her resignation with Adrian Head Start effective December 11, 2015. Anne has been employed with the district since 2015.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Anne Graham effective December 11, 2015.
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, drian Public Schools
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 517 I 265-5381 www. theadrianmaples.com
December 1 1, 20 15 Ms. Anne Graham 927 College Ave. Adrian, Ml 49221 Dear Anne, My office is in receipt of your letter announcing your desire to resign as a Teacher for Adrian Head Start, effective December 11, 20 15. By district policy, "Acceptance of Employee Resignation - GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district and we wish you the best. Sincerely,
Robert D. G. Behnke Superintendent
c: Personnel File RDGB/afs
EXECUTIVE SUMMARY DATE: January 11, 2016
CONTACT PERSON: Alice Chamberlain
PURPOSE Resignation of Barbara Francoeur
EXPLANATION: In accordance with Board Policy GCPD, the Superintendent is authorized to accept employee resignations or retirements on behalf of the Board of Education. Barbara has submitted her resignation with Adrian Public Schools effective January 8, 2016. Barbara has been employed with the district since 2010.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that the Adrian Board of Education acknowledge the resignation of Barbara Francoeur effective January 8, 2016.
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Robert Behnke Superintendent 785 Riverside Avenue, Suite 1 • Adrian, Michigan 49221 Phone: 517 I 264-6642 517 I 264-6640 Fax: 51 7 I 265-5381 www.theadrianmaples.com
January 8, 20 16 Ms. Barbara Francoeur 12725 Burton Rd. Manitou Beach, Ml 49253 Dear Barbara, My office is in receipt of your Jetter announcing your desire to resign as an employee of Adrian Food Services, effective January 8, 20 16. By district policy, "Acceptance of Employee Resignation - GCPD", your request is granted and authorized on behalf of the Board of Education. Thank you for your service to the district and we wish you the best. Sincerely,
Robert D. G. Behnke Superintendent c: Personnel File RDGB/afs
MINUTES OF THE REGULAR MEETING OF THE ADRIAN BOARD OF EDUCATION, MONDAY, DECEMBER 14, 2015, ADRIAN HIGH SCHOOL, ROOM B-100, 785 RIVERSIDE AVENUE, ADRIAN, Ml The meeting of the Adrian Board of Education was called to order by President Engle at 6:01 p.m. PRESENT:
President Engle, Trustees, Ballard, Baucher, Batt, Henagan, McDowell
ABSENT:
Vice President Sheehan
MEETING CALLED TO ORDER
Pledge of Allegiance was recited.
PLEDGE RECITED
Moved by Trustee Baucher, supported by Trustee Henagan, that the Adrian Board of Education approve the agenda. Motion carried by a 6-0 vote.
AGENDA APPROVED
Trustee McDowell recited the district's mission statement as a reminder of the purpose and direction of the district.
MISSION STATEMENT
Dan Kesterke and Sheri Powers gave an update to the board about the High GOOD NEWS School Marching Band season. Mr. Kesterke told the board that the band has REPORT been involved this year with the Michigan Competing Band Association. Dan reported that the band had spent approximately 70 hours rehearsing before band camp, 18 hours rehearsing during band camp, and 32 hours after school rehearsing. This does not include class time. Our students' rehearsing paid off as the band was fifth in the state. Ms. Powers thanked numerous volunteers for the help during the season. Trustee Baucher commented that the growth in our band from the first Friday home football game until their performance on October 31st was outstanding. The progress that they made, their ability to move on the field, and their quality of sound really changed. Athletic Director, John Roberts, recognized many athletes for their accomplishment of earning All-State, All-Conference, and All- County Honors. Only seniors qualify for All-SEC academic team and they must maintain a GPA of 3.25. Mr. Roberts also reported the number of high school students that participated in a fall sport. There were a total of 257 students involved in Cross Country, Football, Golf, Soccer, Sideline Cheer, Swim & Dive, Tennis and Volleyball. David Bull, Director of Head Start, informed the board that the program goals had been submitted and approved by the Office of Head Start. He also told the board that attendance had been reached and surpassed its required goal of 85%.
COMMUNICATIONS
The board acknowledged the retirement of Kirk Potter, AMS 7/8 teacher and the resignations of Kristine Cox and Christina Clark. The board had the opportunity to read an email from Dr. Wollett from Siena Heights University admiring the Writing Workshop that took place in Mrs. Robert's classroom at Lincoln Elementary. Moved by Trustee McDowell, supported by Trustee Baucher that the Adrian Board of Education approve the consent agenda.
APPROVAL OF CONSENT AGENDA
The Consent Agenda contained the following items: 1. Minutes of the November 23, 2015 Regular Meeting 2. Treasurer's Report Ending November 30, 2015. Check register totaling $1 ,049,348.60. 3. Alexander Focus Report 4. Personnel Report
1. Approval of Hire- Winter Coaches Motion carried by a 6-0 vote. Moved by Trustee Baucher, supported by Trustee Henagan, that the Adrian Board of Education accept donations for the Memorial Garden. Motion carried by a 6-0 vote.
APPROVAL OF GIFTS
Moved by Trustee Batt, supported by Trustee Ballard that the Adrian Board of Education accept a donation from Patrick and Sarah Van Staveren for Lincoln Library and a donation from Danny and Linda Hooker for 2 treadmills at AMS 5/6. Motion carried by a 6-0 vote. Moved by Trustee Ballard supported by Trustee Bott that the Adrian Board of Education approve the 2015-2016 budget amendments. Kathy Westfall told the board the target goal of 10% in the fund balance is trending below that number. Kathy said the downward trend in enrollment over the next couple years will continue to be a concern for schools. Adrian has seen a 20% decrease in student population and the county has seen a 16% decrease in student population. The unpredictability of the declining enrollment continues to be an issue. Kathy informed the board that we have added 7 new paraprofessionals for high needs students this year that has also had an impact on our budget. Trustee Baucher asked, "What is driving the increased need for paraprofessionals"? Superintendent Behnke responded it is two-fold. First, the demographics are changing in the autistic population, not only for us but across the county. Second, it is driven by the IEP if they are a special education student or by the school assistance team if the student is not a special education student. Trustee Baucher asked how many paraprofessionals the district has employed. Ms. Westfall said around 30 or an increase of about 33%. Motion carried by a 6-0 vote. First Reading to review bids for the voice communications system replacement was held. Kathy Westfall said the bids were better than expected and that the cost to replace the High School and the Board of Education system would be paid out of the capital projects and technology fund at a cost of $65,601.05. John Foster from Wright & Hunter said that this new system would meet the e911 requirements. He also said that there were many enhanced features that the district could take advantage of such as initiating a lock down from any room. John also told the board that BSB's pricing is good for five years. Kathy Westfall reminded the board that AMS 5/6 and AMS 7/8 are at risk of failure also. The hope is that systems will not fail and we will be able to fund as much of the project out of potential future bond dollars.
FIRST READING TO REVIEW BIDS
Trustee Ballard pointed out that if there is a problem at either middle school there is a potential to be able to use some of the high school equipment as a temporary fix. Superintendent Behnke provided some clarification on the fundraising for the Fall Into Fitness Race and donations for the Ralphie McDaid Scholarship Fund.
REPORTS FROM SUPERINTENDENT AND STAFF
Mr. Behnke told the board that he had met with different parent groups in regards to the scope of the bond. He will meet with parents from Prairie on Wednesday and parents from Michener and Lincoln on Thursday. Superintendent Behnke has met with county and city officials to discuss possibilities to revitalize the Garfield and McKinley sites if they are torn down. He would like to leave more than an empty space. Mr. Behnke reported that Derrick Richards and a team of teachers visited Owosso Schools and looked at their 7 period semester schedule. Trustee Ballard reported that the Finance Committee had met and reviewed the budget amendments, the Voice Communications System replacement and the status of the project at Alexander Elementary with the centralized printing hubs.
FINANCE COMMIITEE REPORT CURRICULUM COMMIITEE REPORT
Trustee Henagan reported that the Curriculum Committee had met and discussed the Alexander Focus Report with Mr. Petterson, the potential high school scheduling changes, Title 1 and 31a programming and the implementation of Read 180 and Math 180. Trustee Baucher reminded the board that the area of concern for Alexander was not that the school was under performing academically but it was about the gap between the highest learners and the lowest learners. He was surprised to learn that intervention was happening for kindergarten students that were already behind. Trustee McDowell reported that the Personnel Committee had met and discussed the need to adjust the salary for Nutrition and Teacher Assistants at Head Start. Ms. McDowell informed the board that these full time positions were making less than a person that would come in to substitute. Trustee McDowell said that the committee also discussed Title IX and the need to make sure that there is equality with the donations to both boys and girls sports.
PERSONNEL COMMIITEE REPORT
BOARD MEMBER COMMENTS
Trustee Ballard said that he felt well informed and that timely communications were sent in regards to the challenges teachers and administration faced last week. Trustee Henagan reported that she had attended the LCSB breakfast and the two topics of discussion were: the erosion of school aide funding and firearms in schools. The speaker credited the erosion of the moral fiber of society as reasons for both of these issues. Moved by Trustee Baucher, supported by Trustee Ballard, that the Adrian Board of Education adjourn to closed session at 7:33 p.m. for the purpose of AESPA update and the Superintendent's Quarterly Evaluation review. ROLL CALL VOTE:
ADJOURNED TO ClOSED SESSION
YEAS:
President Engle, Trustees, Ballard, Baucher, Bott, Henagan and McDowell NAYS: none Motion carried by a 6-0 vote.
Moved by Trustee Baucher, supported by Trustee Ballard, that the Adrian Board of Education return to regular session at 9:23 p.m. YEAS: NAYS:
President Engle, Trustees, Ballard, Baucher, Bott, Henagan and McDowell none
Motion carried by a 6-0 vote.
APPROVAL OF LEITER OF AGREEMENT
Moved by Trustee Ballard, supported by Trustee McDowell, that the Adrian Board of Education approve the Letter of Agreement between the Board of Education for the District of the City of Adrian and the Adrian Educational Support Personnel Association, MEA/NEA for wage adjustments for Nutrition and Teacher Assistants. Alice Chamberlain informed the board that these raises were reflected in the grant request. Motion carried by a 6-0 vote. There being no further business, a motion made by Trustee Ballard supported by Trustee Henagan, that the meeting be adjourned. Motion carried by a 6-0 vote. The meeting adjourned at 9:24 p.m.
Edward J. Engle, Ill, President
Deanne Henagan, Secretary
MEETING ADJOURNED
MINUTES OF THE SPECIAL MEETING OF THE ADRIAN BOARD OF EDUCATION, WEDNESDAY DECEMBER 16, 2015, ADRIAN HIGH SCHOOL, B100, 785 RIVERSIDE AVENUE, ADRIAN, Ml49221 The special meeting of the Adrian Board of Education was called to order by Vice President Sheehan at 6:00p.m.
MEETING CALLED TO ORDER
PRESENT: Vice President Sheehan, Trustees: Ballard, Baucher Bott, Henagan, and McDowell ABSENT:
President Engle
Pledge of Allegiance was recited.
PLEDGE RECITED
Moved by Trustee Bott, supported by Trustee Ballard that the Adrian Board of AGENDA Education approve the agenda. Motion carried by a 6-0 vote. APPROVED Trustee Ballard recited the district's mission statement as a reminder of the purpose and direction of the district.
MISSION STATEMENT
Moved by Trustee Baucher, supported by Trustee McDowell that the Adrian Board of Education approve the Michigan Department of Treasury's Initial Qualification for the School Bond Loan Fund and Bond Pre-Qualification.
APPROVAL OF THE MICHIGAN
Superintendent Behnke told the board that a few minor wording changes had occurred. He informed the board the next step in the process is to submit the application to the Department of Treasury. A possible site visit could happen in the next 30 days. Trustee McDowell inquired about what the bond loan fund enables us to do. Superintendent Behnke said it allows us to borrow above the 7 mils while maintaining a flat 7 mil fix for the tax payers.
DEPARTMENT OF TREASURY'S INITIAL QUALIFICATION FOR THE SCHOOL BOND LOAN FUND
Trustee Baucher asked, "If we approve the voice communications system to be started before the potential passing of the bond and we use the capital projects and technology fund to pay for it, can we reimburse the fund with bond proceeds? Kathy Westfall said that she was uncertain and would have to consult with Thrun. Trustee Ballard asked if this was a 2 ballot proposal. Superintendent Behnke said it is a 2 ballot proposal with 11 projects. Motion carried by a unanimous vote. Moved by Trustee Bott, supported by Trustee Ballard, that the Adrian Board of APPROVAL OF BSB Education approve BSB as the vendor for the voice communications system. AS THE VENODR
Trustee Ballard congratulated the technology department and the finance committee for getting the proposal ready so quickly.
FOR THE VOICE COMMUNICATIONS SYSTEM
Motion carried by a 6-0 vote. Trustee Bott told the board that the high school band and orchestra concert on Tuesday night was fantastic. He said it was thrilling to see that there is not BOARD MEMBER enough room for all the students on the stage. COMMENTS
There being no further business, a motion was made by Trustee Baucher, supported by Trustee Henagan that the meeting be adjourned. Motion carried by a 6-0 vote. The meeting adjourned at 6:15p.m.
Terence R. Sheehan, Vice President
Deanne Henagan, Secretary
MEETING ADJOURNED
ADRIAN PUBLIC SCHOOLS FINANCIAL REPORT FOR THE YEAR TO DATE PERIOD DECEMBER 31, 2015 STATEMENT OF REVENUES, EXPENDITURES AND CURRENT BUDGET POSITION
BUDGET AS ADOPTED 12/14/15
REVENUES 100 300 400 500
Local Sources State Sources Federal Sources Incoming Transfers
TOTAL
CURRENT BUDGET POSITION
Y.T.D. ACTUAL
$
4,677,583 21,182.501 4,827.346 1,792,285
$
2,370,611 5,940,408 1,214,684 586,662
$
4,677,583 21,325,792 4,827,346 1,648,994
$
32,479,715
$
10,112,365
$
32,479,715
$
14,859,596 3,979,344 116,261
$
5,362,429 1,471,411 40,202
$
EXPENDITURES INSTRUCTION 110 Basic Program 120 Added Needs 130 Adult & Continuing Education
14,859,599 3,979,349 116,260
SUPPORT SERVICES 210 220 230 240 250 260 270 280 290 300 400 600
Pupil Instructional Staff General Administration School Administration Business Plant & Operations Pupil Transportation Central Services Other Community Services Prior Year Adjustments Outgoing Transfers TOTAL Excess Revenues over Expenditures Beginning Fund Balance Ending Fund Balance
$
2,435,929 1,820,043 601,135 1,990,317 972,119 2,992,584 1,122,094 829,017 792,799 206,837 9,721 100,000 32,827,796
$
(348,081)
$
1,116,781 782,515 302,889 1,024,508 484,255 1,361,100 343,377 403,491 221,421 100,835 9,721 50,000 13,074,935
$
-2,962,570 2,563,190 -399,380
$
2,435,928 1,826,140 601,135 1,983,969 972,120 2,992,834 1,122,096 829,013 792,799 206,833 9,721 100,000 32,827,796
$
(348,081~
EXECUTIVE SUMMARY DATE: January 11,2016 CONTACT PERSON: Alice Chamberlain
PURPOSE To recommend the hiring of a full-time English Teacher for Adrian High School.
EXPLANATION: Kevin Ohrman and his interview team recommend Mora Rutledge as an English Teacher. Ms. Rutledge earned her Bachelor Degree from the University of Michigan and has two+ years' experience.
RECOMMENDATION: It is the recommendation of the Director of Human Resources that Mora Rutledge be hired as a full-time English Teacher at BA, Step 3 of the teacher's salary schedule effective January 11, 2016.
EXECUTIVE SUMMARY DATE: January 11, 2016
CONTACT PERSON: Bob Behnke
PURPOSE: To accept donations from: Kellie & Michael Zwolinski, Randall & Theresa Faust, Adrian Breakfast Lions Club, Adrian Steel, The Elizabeth Ruth ruff Wilson Foundation, Pest Patrol and Brazeway
EXPLANATION: The district is in receipt of donations from: • Kellie & Michael Zwolinski donated $250. • Randall & Theresa Faust donated $200. • Adrian Breakfast Lions Club donated $200. • Adrian Steel donated $500. All these donations benefited the AMS 7/8 Turkey Drive. •
• • •
The Elizabeth Ruth ruff Wilson Foundation donated $500. This donation will be used to help with expenses for the Adrian Middle School 5th grade students to attend a performance of the Lansing Concert Band. Pest Patrol donated $1 ,000.00. This donation was deposited in the Kelly Antalek Memorial Account. Wesley and Theresa Powers donated $500. This donation was deposited into the 7/8 Band Activity Account. Brazeway donated $250. The donation was to help cover costs of Maker Space Activities.
RECOMMENDATION: It is the recommendation of the Superintendent that the Adrian Board of Education accept these donations and thank them for their support of district programs.
EXECUTIVE SUMMARY DATE: January 11, 2016
CONTACT PERSON: Kathy Westfall
PURPOSE To approve the resolution to reimburse the district for telephone system expenses with bond proceeds in the event the bond passes in May of 2016.
EXPLANATION: Trustee Baucher requested that administration check with the district's attorney to see if the high school phone system expenses could be reimbursed from bond proceeds if the election is successful on May 3, 2016. Beverly Banning from Thrun Law Firm drafted the attached resolution to approve this at the board level. She also addressed the issue with the Michigan Department of Treasury to ensure that we are compliant. Citing on-going safety should satisfy the Department of Treasury's requirements.
RECOMMENDATION: It is the recommendation of the Chief Financial Officer that the Adrian Board of Education approve the resolution authorizing reimbursement to the district of payment of advance expenses for the telephone system from bond proceeds in the event the May 3, 2016 bond election is successful.
School District of the City of Adrian, Lenawee County, Michigan (the "District"). A regular meeting of the board of education of the Issuer (the "Board") was held in the - - - - - - - - - - - - - - - - - - - ' within the boundaries of the Issuer, on the 11th day of January, 2016, at __ o'clock in the _.m. The meeting was called to order by _ _ _ _ _ _ _ _ _, President. Present: Members Absent: Members The following preamble and resolution were offered by Member _ _ _ _ _ _ _ __ and supported by Member _ _ _ _ _ _ _ __ WHEREAS:
1. The District has called a special election to be held in the District on May 3, 2016, for the purpose of obtaining authority for the District to incur tax-exempt debt by borrowing not to exceed Thirty Million Seven Hundred Seventy-Five Thousand Dollars ($30, 775,000) for partially remodeling, furnishing and refurnishing, equipping and re-equipping school facilities; acquiring, installing and equipping instructional technology for K-12 school facilities; erecting, furnishing and equipping additions for two elementary schools; and developing and improving sites; and constructing, equipping and improving athletic facilities at Maple Stadium, including a new concession stand, ticket and public restroom building; and developing and improving the site (the "Project"); and 2. The Internal Revenue Service authorizes, by regulation, the allocation of bond proceeds to reimburse expenditures previously made by an issuer of bonds, being Section 1.1502; and 3. The District will incur certain expenses in advance of receipt of bond proceeds for a new telephone system; and 4. Payments of such expenses made by the Board are an advance from the General Fund to be repaid upon the approval and receipt of bond proceeds. NOW, THEREFORE, BE IT RESOLVED THAT:
1. All of the payments of expenses for the new telephone system in the approximate sum of$70,000 initially to be made with funds other than proceeds ofthe 2016 School Building and Site Bonds (the "Bonds") and then to be reimbursed by the District from proceeds of the Bonds will be for costs of a type properly chargeable to the capital account of the project under general income tax principles, non-recurring working capital expenditures (of a type not customarily payable from current revenues), or costs of issuing the Bonds. Other than any preliminary expenditures for architectural, engineering, surveying, soil testing, costs of issuing the Bonds, or similar purposes that may have been paid more than sixty (60) days prior to the date of this resolution, all such expenditures have been paid not more than sixty (60) days earlier than the date of this resolution or will be paid on or after the date of this resolution.
2. The payments of expenses and the purposes of said payments in an amount not to exceed $70,000 are hereby approved, and the monies are authorized to be advanced from monies on hand in the General Fund, which monies will be repaid to the General Fund from the Bond proceeds when received. The debt service for the Bonds will be paid from unlimited tax revenues. 3. The District shall reimburse the General Fund not earlier than the date on which the expenses are paid and not later than the latter of: (a)
the date that is eighteen (18) months after the expenses are paid, or
(b)
the date the Project is placed in service or abandoned, but in no event more than three (3) years after the expenses are paid.
4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded. Ayes: Members Nays: Members Resolution declared adopted.
Secretary, Board of Education The undersigned duly qualified and acting Secretary of the Board of Education of School District of the City of Adrian, Lenawee County, Michigan, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by the Board at a regular meeting held on January 11, 2016, the original of which is part of the Board's minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the "Open Meetings Act" (Act 267, Public Acts of Michigan, 1976, as amended).
Secretary, Board of Education BJB/kmh
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