Industry Meeting - MRO and JanSan Second Generation • Check your audio to ensure you can hear us • Please mute your phones • We’ll open the line throughout the meeting for your input
• Chat your questions or comments any time • Meeting will begin 11:00 am Eastern time
U.S. General Services Administration
Maintenance, Repair and Operations and
Janitorial and Sanitation Best In Class (BIC) Strategic Sourcing Solutions
Industry Meeting Oct 11, 2017
Agenda
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RFI Feedback ○
MRO
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JanSan
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Super / Enhanced SIN methodology/goals
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Ability One Overview
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Next Steps
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Q&A
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MRO RFI Feedback RFI Issued 4/3/2016 to 5/5/2017 • 19 responses Positive Response to SIN vs BPA – Vendors liked streamlining the award and mod process - one CO vs. two (MAS and BPA) – Optimistic that allowing agencies to create their own BPAs can increase volume to awarded vendors – Potential for Quantity Discounts encouraged – More manufacturers a greater opportunity to participate (sell direct vs. through distributors) Other comments: – To keep costs low: Allow for consolidation of orders; minimum order thresholds and/or convenience fee – Further technical work needed to accommodate legacy BPAs •
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MRO RFI Feedback Cont. Concerns: ● Cost drivers ○ Reporting ○ Administration (modifications) ○ FOB Destination pricing, shipping costs ○ Government requirements that don’t match commercial practices - marking/labeling for some orders; use of market baskets ○ MAS onboarding times
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JanSan RFI Feedback • RFI Issued 6/28/17 to 8/14/17 • 21 responses
Benefits of SIN vs BPA • Will allow agencies to create their own BPAs and give companies a better forecast of demand • Eliminates duplicate reviews at MAS contract level and BPA level • Ability to provide more products which will create more volume and enhance competition (better pricing) • Will allow manufacturers to participate (better pricing directly from manufacturer) Other comments: • Some feel that zonal pricing would be beneficial • Like the idea of 72 hours vs 24 hours for fill or kill • Need firm, annual commitments from agencies 6
JanSan RFI Feedback Cont. Concerns: ● Cost drivers ○ Reporting ○ Administration (modifications) ○ FOB Destination pricing, shipping costs ○ Government requirements that don’t match commercial practices (i.e. mandated delivery times, marking/labeling, market basket, regulations such as Trade Agreements, Barry Amendment etc.) ○ Low minimum orders ● Need legacy SINs for other BPAs ● Duplicate pricing is confusing for customers; FSSI not always lowest ● Being an AbilityOne Authorized Distributor
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MRO and JanSan Super SIN Strategy
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Super SIN – Second Generation
Shipping
-5 to 7 business days with options for expedited or next day shipping for a fee -FOB Destination
Data Collection
-Contractors must still provide monthly line-item-level usage reports -This will be uploaded to dashboards so that no agency reports will be sent out monthly – line item level
Pricing
-Focus on savings against newly mandated OMB threshold of ‘lowest quartile’; all pricing must be equal or less than a vendor’s same regular MAS offering; no market basket
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Super SIN – Second Generation
Categories/Scope
Vendors required to offer all in-scope items, would not allow same items on regular MAS
Small Business
Customer agencies can establish their own BPAs against the enhanced SIN. For example, VA can establish an SDVOSB set aside BPA. Allows for agencies to request customized equipment.
Period of Performance
-Mirror their current MAS award; modify their MAS and award new enhanced SIN -Only create new contracts for new MAS contractors
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Super SIN – Second Generation Minimum Order ($)
MRO: $25; Below $25, vendors can charge a fair and reasonable quoted fee Jansan: $100, vendors can offer less (no fee)
Sustainability
Mirror current generation solution’s sustainability features
Terms and Conditions
TAA, Berry Amendment Compliant above $150K for DoD customers (MRO only); MAS terms w/ enhanced SIN requirements
Catalog breadth & depth
Whole MAS of MRO or JanSan scope needs to be offered on enhanced
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Super SIN – Second Generation
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Existing Schedule holders will apply for the new SIN under their existing Schedule. If approved, the new SIN and its products will be added via modification
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Vendors without a Schedule will need to obtain a Schedule contract under the new SIN
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Next Steps MRO and JanSan combined Industry Meeting
10/11/2017
Issue RFQ for Super SIN
Fall & Winter 2017-18
Build internal docs for approval
Spring 2018
Summer 2018
Launch new Super MRO and JanSan SINs
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AbilityOne For more information on AbilityOne Distribution: www.abilityone.gov/distributors/ NIB POC: Jason C. Endicott Channel Sales Representative National Industries for the Blind
[email protected] 703-310-0451 – Office 571-643-9557 - Mobile
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Questions/Comments?
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MRO Contacts • MRO Team Email:
[email protected] • MRO Program Lead: Brandon Kettler •
[email protected] • MRO Project Manager: Emma Hall
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[email protected] • MRO Contracting Officer: Stephen Kinsella •
[email protected]
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JanSan Contacts – JanSan Team Email:
[email protected] – JanSan Program Manager: Donna Peck •
[email protected]
– JanSan Lead: Dana Weaver •
[email protected] – JanSan Contracting Officer: Jamila Buchanan •
[email protected]
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