Connecting Research, Policy and Practice
IES FY 2017 Funding OpportuniBes: ApplicaBon Submission Process Emily Dooli)le, Ph.D.
Na#onal Center for Educa#on Research
Sarah Brasiel, Ph.D.
Na#onal Center for Special Educa#on Research
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Today you’ll learn… …how to find applica#on materials …how to use Grants.gov …what goes in an applica#on …how to format your applica#on …program-‐specific informa#on
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Two Research Centers at IES • The Na#onal Center for Educa#on Research (NCER) – CFDA 84.305
• The Na#onal Center for Special Educa#on Research (NCSER) – CFDA 84.324
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FY 2017 NCER Research Grant Programs • Educa#on Research Grants (84.305A) • Sta#s#cal & Research Methodology in Educa#on (84.305D) • Partnerships & Collabora#ons Focused on Problems of Prac#ce or Policy (84.305H) – Researcher-‐Prac##oner Partnerships in Educa#on Research – Evalua#on of State and Local Educa#on Programs and Policies
• Low Cost Short Dura#on Evalua#on of Educa#on Interven#ons (84.305L)
• Research Networks Focused on Cri#cal Problems of Educa#on Policy & Prac#ce (84.305N) – Exploring Science Teaching in Elementary School Classrooms – Scalable Strategies to Support College Comple#on
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Educa#on Research (CFDA 84.305A) § Cogni#on and Student Learning § Early Learning Programs and Policies § Educa#on Leadership § Educa#on Technology § Effec#ve Teachers and Effec#ve Teaching § English Learners § Improving Educa#on Systems § Mathema#cs and Science Educa#on § Postsecondary and Adult Educa#on § Reading and Wri#ng § Social and Behavioral Context for Academic Learning § Special Topics: Arts in Educa#on, Career and Technical Educa#on, Systemic Approaches to Educa#ng Highly Mobile Students
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FY 2017 NCSER Research Grant Programs • Special Educa#on Research Grants (84.324A) • Low Cost Short Dura#on Evalua#on of Special Educa#on Interven#ons (84.324L)
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Special Educa#on Research (CFDA 84.324A) Special Note for FY 2017: NCSER is restric-ng the focus of the FY 2017 RFA to research on teachers and other instruc-onal personnel. § Au#sm Spectrum Disorders § Cogni#on and Student Learning in Special Educa#on § Early Interven#on and Early Learning in Special Educa#on § Families of Children with Disabili#es § Mathema#cs and Science Educa#on § Professional Development for Teachers and Other Instruc#onal Personnel § Reading, Wri#ng, and Language Development § Social and Behavioral Outcomes to Support Learning § Special Educa#on Policy, Finance, and Systems § Technology for Special Educa#on § Transi#on Outcomes for Secondary Students with Disabili#es
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FY 2017 Research Training Grant Programs
• Research Training Programs in the Educa#on Sciences (84.305B) – Pathways to the Educa#on Sciences Research Training Program – Postdoctoral Research Training in the Educa#on Sciences – Methods Training for Educa#on Researchers
• Research Training Programs in Special Educa#on (84.324B) – Early Career Development and Mentoring
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On the IES Website Sign up for the IES Newsflash: hbp://ies.ed.gov/newsflash/
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Connecting Research, Policy and Practice
Finding ApplicaBon Materials
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How to Start • Find the Request for ApplicaBons for the compe##on you want to apply to: •
Requirements and recommenda#ons for a strong applica#on
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Informa#on about submieng your applica#on through Grants.gov
• Find the ApplicaBon Package for the compe##on you want to apply to ies.ed.gov
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Finding Applica#on Packages and Applica#on Instruc#ons
• FY 2017 applica#on packages and instruc#ons available now on hbp://www.grants.gov/
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Downloading the Correct Applica#on Package • Search by CFDA number – All Educa#on Research (NCER) compe##ons: 84.305 – All Special Educa#on Research (NCSER) compe##ons: 84.324
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• Grants.gov search yields more than one applica#on package • Download the applica#on package designated for your compe--on – Look at the Opportunity Title and the CFDA number
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Applica#on Packages • Title of program – e.g., Educa#on Research
• CFDA number – e.g., 84.305A
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Connecting Research, Policy and Practice
More on Grants.gov
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Grants.gov Registra#on • START EARLY! • Ini#al registra#on may take 5 or more business days to complete – Grants.gov recommends allowing 4 weeks
• Annual update may take more than 3 days to complete
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Grants.gov Sofware Requirements • Adobe sofware – To read and complete the applica#on forms – To convert Word, Excel, or other documents to PDF documents – Grants.gov can help with checking sofware and downloading the version you need • hbp://www.grants.gov/web/grants/applicants/ adobe-‐sofware-‐compa#bility.html
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Applica#on Submission • Must be submibed electronically using hbp://www.grants.gov/ • Do NOT e-‐mail an electronic copy to Program Officers – This is NOT an official applica#on, and it will NOT be sent forward for peer review
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Grants.gov Submission • Applica#ons received by Grants.gov are date-‐ and #me-‐stamped • Your applica#on must be… – Fully uploaded and submibed – Date-‐ and #me-‐stamped by the Grants.gov system – Submibed no later than 4:30:00 p.m. Washington, DC #me on the applica#on deadline date
• Late applica-ons will not be considered!
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Grants.gov Submission • Your applica#on will be rejected if you submit it in paper format unless you qualify for one of the following excep#ons: – You do not have access to the Internet – You do not have the capacity to upload large documents to the Grants.gov system
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If You Qualify for a Grants.gov Submission Excep#on You MUST… • Submit a wri)en statement that you qualify no later than 2 weeks before the applicaBon deadline
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Grants.gov Submission Problems If you experience technical problems submieng an applica#on through Grants.gov – Contact Grants.gov Support Desk • 1-‐800-‐518-‐4726 or
[email protected] • hbp://www.grants.gov/web/grants/support.html
– Obtain a Grants.gov Support Desk Case Number and keep a record of it
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Late Applica#ons
• If Grants.gov decides it was a technical problem with their system, and that the problem caused the applica#on to be late, you may email the program officer to pe##on your case • However, IES will not accept an applicaBon that was late due to failure to follow submission guidelines .
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Track your applica#on on Grants.gov • Use the Grants.gov “Track My Applica#on” link to verify on-‐#me, valid submissions • Use your assigned Grants.gov Tracking Number (e.g.,GRANT00234567)
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Grants.gov Submission Confirma#on • Comes by e-‐mail – 3 e-‐mails from Grants.gov – Followed by a 4th e-‐mail from the U.S. Department of Educa#on
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From Grants.gov 1. First e-‐mail confirms that you have abempted to upload an applica#on into the Grants.gov system – Applica#on tracking number assigned (e.g.,GRANT00234567)
2. Second e-‐mail indicates… – EITHER applica#on successfully validated by Grants.gov – OR applica#on has been rejected due to errors
3. Third e-‐mail indicates… ‒
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U.S. Department of Educa#on has retrieved applica#on from Grants.gov. 47
Department of Educa#on Confirma#on • You will receive a 4th e-‐mail from the U.S. Department of Educa#on with a PR/Award number unique to your applica#on (e.g., R305X17XXXX or R324X17XXXX). • Use this number to track your applicaBon from this point forward. • If your applica#on is late (as determined by Grants.gov), this e-‐mail will state that it was late and your applica#on will not be given further considera#on. ies.ed.gov
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IES Peer Review Website • PRIMO: Peer Review Informa#on Management Online • A few weeks afer the applica#on deadline, look for an email – From ieshelp@srahos#ng.com – Subject line “IES – PRIMO Applicant No#fica#on System (ANS) – Status of Applica#on (Part 1 of 2) or (2 of 2)”
• Contact the relevant program officer if you do not receive this email ies.ed.gov
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PRIMO
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Connecting Research, Policy and Practice
What’s included in an applicaBon?
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Applica#on Contents • Forms – Research & Related (R&R) Forms (SF 424 form family) – Assurances
• PDF File Abachments – – – – – – –
Project Summary/Abstract Project Narra#ve Appendices A, B, C, D, and/or E Bibliography & References Cited Human Subjects Narra#ve Narra#ve Budget Jus#fica#on Biographical Sketches of Key Personnel (including Current and Pending Funding)
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Research and Related (R&R) Forms • Required fields are highlighted in yellow and outlined in red • Use the “Check Package for Errors” bubon • Complete SF 424 Cover Sheet first – Pre-‐populates other forms
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SF 424 (Cover Sheet)
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Item 4b “Agency Rou#ng Iden#fier” • This item is used to… – Screen applica#ons for responsiveness to the compe##on requirements – Assign applica#ons to the appropriate scien#fic peer review panel
• Your applica#on may be rejected as nonresponsive or assigned inaccurately for scien#fic review of merit if this field is not completed using the correct topic and goal codes (see Request for Applica#ons for codes)
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NCER Agency Rou#ng Iden#fiers Topics for 84.305A
Codes
Cogni#on and Student Learning
NCER-‐CASL
Early Learning Programs and Policies
NCER-‐ELPP
Educa#on Leadership
NCER-‐Lead
Educa#on Technology
NCER-‐EdTech
Effec#ve Teachers and Effec#ve Teaching
NCER-‐Teach
English Learners
NCER-‐EL
Improving Educa#on Systems
NCER-‐SYS
Mathema#cs and Science Educa#on
NCER-‐MS
Postsecondary and Adult Educa#on
NCER-‐PostsecAdult
Reading and Wri#ng
NCER-‐RW
Social and Behavioral Context for Academic Learning
NCER-‐SocBeh
Arts in Educa#on
NCER-‐Arts
Career and Technical Educa#on
NCER-‐CTE
Systemic Approaches to Educa#ng Highly Mobile Students
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NCER-‐HighlyMobile
NCER Agency Rou#ng Iden#fiers Goals for 84.305A
Codes
Goal 1: Explora#on Projects
Explora#on
Goal 2: Development and Innova#on Projects
Development
Goal 3: Efficacy and Replica#on Projects
Efficacy
Goal 4: Effec#veness Projects
Effec#veness
Goal 5: Measurement Projects
Measurement
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NCER Agency Rou#ng Iden#fiers CompeBBon
Code
84.305B: Research Training Programs in the EducaBon Sciences Pathways to the Educa#on Sciences Research Training Program Postdoctoral Research Training Program in the Educa#on Sciences Methods Training for Educa#on Researchers
NCER-‐Pathways NCER-‐Postdoc NCER-‐Methods Training
84.305D: StaBsBcal and Research Methodology in EducaBon Regular Grants
NCER-‐Regular
Early Career
NCER-‐Early Career
84.305H: Research-‐PracBBoner Partnerships Researcher-‐Prac##oner Partnerships in Educa#on Research Evalua#on of State and Local Educa#on Programs and Policies 84.305L: Low Cost, Short-‐DuraBon EvaluaBon of EducaBon IntervenBons
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NCER-‐RPP NCER-‐State/Local NCER-‐LCE
NCER Agency Rou#ng Iden#fiers 84.305N: Networks
Code
Exploring Science Teaching in Elementary School Classrooms – Research
NCER-‐STR
Exploring Science Teaching in Elementary School Classrooms– Network Lead
NCER-‐STNL
Scalable Strategies to Encourage College Comple#on – Research Team
NCER-‐CCR
Scalable Strategies to Encourage College Comple#on – Network Lead
NCER-‐CCNL
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NCSER Agency Rou#ng Iden#fiers Topics for 84.324A
Codes
Au#sm Spectrum Disorders
NCSER-‐ASD
Cogni#on and Student Learning in Special Educa#on
NCSER-‐CASL
Early Interven#on and Early Learning in Special Educa#on
NCSER-‐EIEL
Families of Children with Disabili#es
NCSER-‐Fam
Mathema#cs and Science Educa#on
NCSER-‐MS
Professional Development for Teachers and Other Instruc#onal Personnel Reading, Wri#ng, and Language Development Social and Behavioral Outcomes to Support Learning Special Educa#on Policy, Finance, and Systems Technology for Special Educa#on Transi#on Outcomes for Secondary Students with Disabili#es Goals for 84.324A
Explora#on
Goal 2: Development and Innova#on Projects Goal 3: Efficacy and Replica#on Projects
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Goal 5: Measurement Projects
NCSER-‐Trans Codes
Goal 1: Explora#on Projects
Goal 4: Effec#veness Projects
NCSER-‐PD NCSER-‐RWL NCSER-‐SocBeh NCSER-‐SYS NCSER-‐EdTech
Development Efficacy 61
Effec#veness Measurement
NCSER Agency Rou#ng Iden#fiers 84.324B CompeBBon
Code
Early Career Development and Mentoring
NCSER-‐Early Career
84.324L CompeBBon
Code
Low-‐Cost, Short Dura#on
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NCSER-‐LCE
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Other Project Informa#on Form
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Important Tips for PDF Files • Read-only, non-modifiable format • Individual files (attachments that contain files within a file, such as PDF Portfolio files, or an interactive or fillable PDF file will not be read) • Not password protected • Uniquely named - Grants.gov cannot process an application that includes two or more file attachments that have the same name. – No more than 50 characters – No special characters (e.g., &,–,*,%,/,#), blank spaces, periods, or accent marks in the file name (an underscore to indicate word separation in file names is ok e.g., “my_Attached_File.pdf”)
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Formaeng Requirements • All PDF files must adhere to margin, format, and font size requirements (discussed later) • All PDF files must be abached to the appropriate form in the Applica#on Package
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Project Summary/Abstract • Page limit: 1 page, single-‐spaced • Abach at #7 on the “Other Project Informa#on” form ***Include the research topic (and goal for 305A and 324A) in the Abstract and make sure this informa#on agrees with Item 4b of SF 424 (R&R) Applica#on for Federal Assistance.
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Project Narra#ve • Page limit: see the relevant RFA • Abach at #8 on the “Other Project Informa#on” form
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Project Narra#ve Four (or five) sec#ons (see relevant RFA): 1. Significance 2. Research Plan 3. Personnel 4. Resources • Informa#on for each sec#on is detailed in the RFA: – Part II: Topic Requirements – Part III: Goal Requirements (for 305A and 324A) ies.ed.gov
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Project Narra#ve
• • • •
Concise Easy to read Pages are numbered consecu#vely Use footnotes only sparingly, or not at all
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Appendix A • Page limit: 3 pages, single-‐spaced • Include at end of the Project Narra#ve and submit as part of the same PDF file abachment • This is Required for Resubmissions only – Describe how revised proposal is responsive to prior reviewer feedback – Indicate prior applica#on number ies.ed.gov
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Appendix B • Page limit: 15 pages, single-‐spaced • Include at the end of Appendix A and submit as part of the same PDF file abachment
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Appendix B Include… • Figures, charts, or tables that supplement research text • Examples of measures to be used in the project
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Appendix C • Page limit: 10 pages, single-‐spaced • Include afer Appendix B and submit as part of same PDF file abachment
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Appendix C Include… • Curriculum materials • Computer screenshots • Test items you will develop • Other materials used in the interven#on or assessment
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Appendix D • Page limit: None • Include at end of Appendix C and submit as part of same PDF file abachment
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Appendix D Include leFers of agreement from research partners • E.g., schools, districts, consultants • Lebers should clearly indicate understanding of #me, space, and resources that will be required if the applica#on is funded
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Appendix D • Do not reduce the size of the lebers • But, scanned documents can increase the size of your applica#on, which may take longer to upload – make sure you don’t miss the 4:30:00pm Washington DC Bme deadline!
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Appendix E • Required only for Efficacy & Replica#on and Effec#veness Goal applica#ons • Page limit: 5 pages, single-‐spaced • Include at end of Appendix D and submit as part of same PDF file abachment
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Appendix E • Required only for Efficacy & Replica#on and Effec#veness Goal applica#ons • Include data management plan
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Bibliography & References Cited • • • •
Page limit: None Use APA style Abach at #9 on the “Other Project Informa#on” form Include complete cita#ons
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Human Subjects Narra#ve • Page limit: None • Abach at #12 (“Other Abachments”) on the “Other Project Informa#on” form • Submit exempt research narra#ve or nonexempt research narra#ve
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Human Subjects Narra#ve: Exempt • 6 exemp#ons (see Department’s website hbp://www2.ed.gov/policy/fund/guid/humansub/ overview.html) • Include informa#on on involvement of human subjects to determine whether exemp#ons are appropriate
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Human Subjects Narra#ve: Nonexempt • Include… – Human subjects involvement and characteris#cs – Sources of materials – Recruitment and informed consent – Poten#al risks – Protec#on against risk – Importance of the knowledge to be gained – Collabora#ng sites
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Research & Related Budget (Total Fed+Non-‐Fed) Form
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Connecting Research, Policy and Practice
Common Mistakes Applicants Make When Filling Out the Budget Form
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Par#cipant/Trainee Support Costs
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Par#cipant/Trainee Support Costs • Only use the Par#cipant/Trainee Support Costs category on a training grant applica#on: 84.305B or 84.324B
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Time Commitment of Senior/Key Personnel • Fill in the Calendar months or the Academic and Summer Months that each key person will be working in each project year. – IES wants to know level of effort over the calendar year (include percentage of 12-‐month period for each key person in narra#ve budget jus#fica#on)
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Time Commitment of Senior/Key Personnel
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Budget Maximums • IES sets maximum budgets for grants • Budget maximums vary by RFAs, Topics, and Research Goals • ApplicaIons that request an amount greater than the budget maximum are nonresponsive and will not be forwarded for peer review
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Narra#ve Budget Jus#fica#on • Page limit: None • Create a single document with budget jus#fica#on for all years of the en#re project • Abach to the R&R Budget (Total Federal + Non-‐ Federal) form at Sec#on K of the first budget period
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Research & Related Budget (Total Fed+Non-‐Fed) Form
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Narra#ve Budget Jus#fica#on • Provide sufficient detail to allow reviewers and IES to judge whether costs are reasonable • Make sure narra#ve jus#fica#on aligns with budget • To allow for easy cross-‐checking, organize narra#ve jus#fica#on – EITHER within year by category – OR within category by year
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More on the Narra#ve Budget Jus#fica#on • Subawards should not duplicate costs in main award • Include #me commitments (calendar year % effort) and descrip#ons of responsibili#es of PI and other key personnel • Clearly indicate cost-‐shares – Dona#on of personnel #me, lab space, etc.
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The Indirect Cost Rate • Use ins#tu#on’s nego#ated federal indirect cost rate • Use off-‐campus indirect cost rate when appropriate following the terms of your ins#tu#on’s nego#ated agreement • Don't include as direct costs things that are really indirect costs (as defined by your nego#ated agreement) • Indirect cost rate agreement must be in place at the #me of the award to claim indirect costs
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Subaward Budget • Use R&R Subaward Budget (Fed/Non-‐Fed) Abachment(s) Form – Listed under Op#onal Documents
• Extract and abach a budget form (PDF document) for each ins#tu#on that will hold a subaward on the grant • Separate budgets are required only for subawardee/collabora#ng organiza#ons that perform a substan#al por#on of the project ies.ed.gov
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R&R Subaward Budget (Fed/Non-‐Fed) Abachment(s) Form
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Biographical Sketches of Key Personnel • Abach as a single PDF file for each key person • Page limit: Each biographical sketch is limited to 5 pages (i.e., a 4-‐page abbreviated c.v. and a 5th page lis#ng grant support) • Abach this PDF at “Abach Biographical Sketch” field of Research & Related Senior Key/Person Profile (Expanded) • The Ins#tute encourages you to use the IES Biosketch available through SciENcv or you may develop your own biosketch format. ies.ed.gov
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IES Biosketch
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Other Mandatory Forms • Project/Performance Site Loca#on(s) Form – Allows for 8 sites
• Assurances -‐ Non-‐Construc#on Programs (SF 424B) • Grants.gov Lobbying Form
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Connecting Research, Policy and Practice
ApplicaBon Format Requirements
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Format Requirements for PDF Files
Page • 8.5-‐inch X 11-‐inch • On one side only • 1-‐inch margins at top, bobom, and both sides
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Format Requirements for PDF Files
Type size/font size • Height of lebers must not be smaller than 12-‐point • Type density, including characters and spaces, must be no more than 15 characters per inch (cpi) • No more than 6 lines of type within a ver#cal inch Spacing • Text must be single-‐spaced
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Format Requirements for PDF Files
Graphs, Diagrams, Tables, and Charts • Graphs, diagrams, tables, and charts must reproduce well in black and white • Conform to same type size requirements • Figures, charts, tables, and figure legends may be smaller in size but must be readily legible
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Reminders about Page Limits • • • • • • •
Project summary/abstract: 1 page Project narra#ve: See relevant RFA Appendix A: 3 pages Appendix B: 15 pages Appendix C: 10 pages Appendix E: 5 pages Each biographical sketch (including list of current and pending funding): 5 pages
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No page limits for… • • • •
Appendix D Bibliography & References Cited Human Subjects Narra#ve Narra#ve Budget Jus#fica#on
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Connecting Research, Policy and Practice
General Program InformaBon
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Eligibility Informa#on • Applicants must have the ability and capacity to conduct scien#fically valid research • Cost sharing or matching is not required
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Award Informa#on
• Awards depend on – availability of funds – quality of applica#ons received (peer review) – scope of project proposed (i.e., Goal in 305A or 324A, Topic in other RFAs)
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Award Informa#on • Maximum dollar amount for total funding • See relevant request for applica#ons • IMPORTANT: – NCER (84.305 RFAs) and NCSER (84.324 RFAs) -‐ lower budget maximums this year!! – Applica#ons that ask for a budget over the maximum will not be reviewed ies.ed.gov
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Connecting Research, Policy and Practice
Final Reminders
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Applica#on Checklist • Use Applica#on Checklist provided in the relevant Request for Applica#ons to determine that you have… – Provided required informa#on for each mandatory form in Grants.gov electronic applica#on package – Abached correct PDF files to proper form – Completed cer#fica#ons and assurances
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Applica#on Checklist • Use “Check Package for Errors” bubon on applica#on package • Upload applica#on and confirm valida#on by Grants.gov before 4:30:00 p.m., Washington, DC #me on 8/4/2016 • Use “Track My Applica#on” on Grants.gov – Pay aben#on to e-‐mail (4 in total) – look for PR/Award number and date/#me stamp
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Remember • Register for Grants.gov early • Review applica#on submission informa#on at the end of the RFA for the relevant compe##on for informa#on on filling out forms and uploading applica#ons – hbp://ies.ed.gov/funding/
• Download the applica#on package designated for your compe##on and deadline
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Remember • Submit your applica#on early – Three or four days in advance
• Verify submission is OK using “Track My Applica#on” – hbp://www.grants.gov/web/grants/applicants/track-‐my-‐ applica#on.html
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And last but not least… • Contact relevant Program Officer – To learn more about substan#ve requirements for an applica#on – For help with comple#ng forms in applica#on package
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hbp://ies.ed.gov/funding/ hbp://www.grants.gov/
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