HELENA AREA EMERGENCY RESPONSE ACTION PLAN
PHMSA Sequence Number 2997 EPA FRP ID Number 08MT00143 Owner/Operator:
Phillips 66 2331 City West Blvd. Houston, Texas 77042
24-Hour Number: (800) 231-2551 or (877) 267-2290
Page A7-1 Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.
Helena Area Response Zone Appendix
Appendix 7: ERAP
Appendix 7: ERAP Table of Contents 7.1
Area Information ........................................................................................................ 1 7.1.1
YP01 & YP05 ................................................................................................. 1
7.1.2
Helena Product Terminal................................................................................ 3
7.1.3
Tank Table ..................................................................................................... 5
7.2
Communication Equipment ........................................................................................ 6
7.3
Notification Sequence ................................................................................................ 7
7.4
Emergency Notification Contact List ........................................................................ 10
7.5
Emergency Response Equipment, Testing & Deployment ....................................... 13
7.6
Evacuation Plan ....................................................................................................... 13
7.7
Immediate Actions ................................................................................................... 16
7.8
Maps and Diagrams................................................................................................. 18
7.9
Response Forms ..................................................................................................... 23 Incident Report Form ............................................................................................... 24 ICS 201-1 - Incident Briefing Map/Sketch ................................................................ 27 ICS 201-2 - Summary of Current Actions ................................................................. 28 ICS 201-3 - Current Organization ............................................................................ 29 ICS 201-4 – Resource Summary ............................................................................. 30 ICS 201-5 - Site Safety and Control Analysis ........................................................... 31 Weather Report ....................................................................................................... 32 ICS 202 – Incident Objectives .................................................................................. 33 ICS 203 – Organization Assignment List .................................................................. 36 ICS 211 - Check-In List ............................................................................................ 37 Spill Trajectory Form................................................................................................ 38
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Helena Area Response Zone Appendix
Appendix 7: ERAP
The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.
7.1
Area Information 7.1.1
YP01 & YP05 Area Information
Counties Mile Posts WCD Telephone (day/night) Address Owner Owner Location (street) Emergency Telephone City County Qualified Individual
Alternate QI
Powell, Jefferson, Broadwater, Lewis & Clark and Gallatin YP05 MP 0 (Helena Terminal) to MP 28; YP01 MP 160 to MP 260 Tank 31: 378,000 gals (9,000 bbls) Pipeline Y-160 to Y-214: 1,207,458 gals (28,749 bbls) 406-441-4757 / 406-544-7286 3180 Hwy 12 East Helena, MT 59601 Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip 77042 Harris Telephone 281-293-6600 Mike Kuntz 406-523-4161 Office 406-546-0875 Cell Brian Buckley 406-441-4747 Office 406-544-7286 Cell
The geography of the land along the pipeline can be described as a high mountain plain containing mountainous regions that have significant elevation changes and consists of numerous small drainage areas, creeks, and rivers. While some use of the land is for agricultural purposes, most of the pipeline runs through sparsely populated and undeveloped land. A spill originating from this pipeline is likely to be discovered quickly and response conducted immediately upon discovery. However, this Plan is designed for a worst case scenario, which is a catastrophic tank or pipeline failure under extreme weather conditions during flood conditions.
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Description of Operations Yellowstone Pipe Line Company operates a refined petroleum products pipeline system that extends a total of 644 miles from Billings, Montana to Moses Lake, Washington. This plan covers the pipeline system line section YP05 from Helena, MT to MP 24.5 and line section YP01 from MP 160 to MP 260. Phillips66 Pipe Line LLC, ExxonMobil Pipeline Company and Sunoco Logistics jointly own the Yellowstone Pipeline system. The system was constructed between 1954 and 1964. The following grades of petroleum products are shipped on the Yellowstone Pipeline: Gasoline No.1 Fuel Oil/Jet -A No. 2 Fuel Oil
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Helena Area Response Zone Appendix 7.1.2
Appendix 7: ERAP
Helena Product Terminal
Facility Address: Facility Phone Number / Fax Number Facility County Latitude and Longitude: Wellhead Protection Area Owner / Operator of Facility: Owner Address Owner County Owner Phone Dun and Bradstreet Number: NAICS Code Date of Facility Start Up Largest Oil Storage Tank Capacity: Number of Aboveground Storage Tanks (AST) Number of Underground Storage Tanks Maximum Oil Storage Capacity: Worst Case Discharge Amount: Facility Distance to Navigable Waters: Description of Current Operations Date(s) and Type(s) of Substantial Expansion(s) Products Stored and/or Handled Qualified Individual
Alternate Qualified Individual
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Facility Information 3180 Highway 12 East Helena, MT 59601 406-442-6395 / 406-442-7745 Lewis and Clark 46° 35’ 42” N and 111° 58’ 39” W No Phillips 66 Company 3010 Briarpark Drive Houston, TX 77042 Harris 281-293-3891 Phillips 66: 07-837-8508 424710 1953 1,260,000 gallons 11 1 8,246,300 gallons 1,260,000 gallons >1 mile Onshore products terminal N/A Ethanol, gasoline, diesel and additives Brian Buckley, Terminal Supervisor 406-441-4747 – Office 406-544-7286 - Mobile Mike Kuntz, Area Supervisor 406-523-4161 – Office 406-546-0875 – Mobile
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Description of Operations The facility is an onshore products terminal that receives product via pipeline and truck (ethanol and additives). Tanker trucks arrive empty to take custody of refined or offload product utilizing a 2-bay truck rack. The terminal also distributes product via pipeline. Products handled include gasoline, diesel, ethanol, and additives. The facility operates 24 hours a day with a computer automated loading system with an average daily volume of 2.42 MBPD. The facility is located east of Helena on Highway 12 East. It is bounded by the highway on the south, One Way Marine & Motor Sports on the east, Burlington Northern Railroad on the north and an Exxon product terminal on the west. The surrounding vicinity is mainly industrial. The nearest body of moving navigable water that would be impacted by a spill is the Prickly Pear Creek, located approximately 2 miles northeast of the terminal. The nearest body of still water is Lake Helena located approximately 6 miles northeast of the terminal. The facility is fully fenced with a gate operated on a card/key-stop basis. Entrance gates are locked when the facility is unattended. Any valves which permit direct outward flow of a tank’s contents are locked closed when in non-operating or standby status. Starter controls on all pumps in non-operating or standby status are:
Locked in the off position. Located at the site accessible only to authorized personnel.
Lighting around the facility is commensurate with the type of facility. There are no out-ofuse pipelines located at the terminal. However, pipeline terminal connections are capped or blind-flanged and marked if they are not in service or in standby service for extended periods. Pipeline terminal connections will be capped or blind-flanged when such lines have been out-of-service and are expected to remain out-of-service for greater than oneyear. The area surrounding the facility which falls under the category of a High Consequence Area (HCA) is defined in Appendix 4 of this plan. This appendix includes diagrams and overview maps of the facility.
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Helena Area Response Zone Appendix 7.1.3
Appendix 7: ERAP
Tank Table
Tank #
Substance Stored
Quantity Stored (Gal.)
Max Capacity (Gal.)
20 30 31 32 33 35 36 37 8002 8004 8008
Ethanol Diesel Diesel Gasoline Gasoline Gasoline Gasoline Diesel Red Dye Additive Lubricity
217,000 820,000 1,160,000 18396 1,160,000 1,160,000 1,160,000 1,160,000 2100 2100 2100
260,000 840,000 1,260,000 840,000 1,260,000 1,260,000 1,260,000 1,260,000 2100 2100 2100
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Secondary Tank Containment Type (Gal.) Helena Terminal Aluminum 1,594,581 Cone Cone IFR/Steel 1,685,919 IFR/AIFR 1,536,659 EFR 2,414,039 EFR 2,973,159 EFR 2,300 Horizontal 2,683 Horizontal 2,932 Vertical
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Year Installed
Federal Regulatory Jurisdiction
2014 1953 1953 1953 1953 1959 1959 1959 2012 2012 2004
EPA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA EPA EPA
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Helena Area Response Zone Appendix
7.2
Appendix 7: ERAP
Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single Sideband radios, satellite phones and paging systems. Company Response Team mobile and office telephone numbers are located in Appendix 2 of this Plan. Communications needs beyond primary communications devices will be supplied by Company contracted OSRO's. OSRO telephone numbers are located in Appendix 2 of this Plan.
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Helena Area Response Zone Appendix
7.3
Appendix 7: ERAP
Notification Sequence Facility, Corporate & Regulatory Notifications In the event of an emergency, it is the responsibility of the Incident Commander (IC) to ensure that the required and applicable notifications are made. However, if the Incident Commander elects to do so, he may choose to delegate these notifications to the appropriate support resources. (Refer to Emergency Notification - Telephone List, located in this plan for support resource contact information.) NOTE: Use the Incident Report Form, Notification Information to document notifications completed and follow-up requests.
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Midstream Operations Notifications Flowchart 3rd Party Reports an Incident
Call 9-1-1, Fire, Injury, Police?
as needed. Yes
Local Supervisor, Division Manager Or Project Management
No
Need to shut pipeline Down?
Yes
Control Center
Control Center Console
No
Emergency Response
Duty Officer
*Project Management notifies
Security Environmental
All Call into the Meet-Me Line for Initial Notification Briefing, as invited.
Local Supervisor if working at an exsiting asset.
Review Midstream Operations Incident Reporting Guidance Document
Health & Safety
D.O.T. Managers
Notifications, as appropriate: No; IST Briefing, as needed.
Agency Notification?
EMERGENCY TELEPHONE NUMBERS: Duty Officer 24/7 …………………………..……(800) 231-2551 – Fax: 918-977-6119 Control Center ………..……….….…. (877) 267-2290 Meet Me Conference Line .….…..(888) 337-0215; Code: 7554123# Axiom Medical Consulting ……………….……. (281) 419-7063 Employee Hotline (Evacuation & Natural Disaster)….. (866) 397-3822 Crisis Management Hotline ……………………..(855) 699-8701 or (832) 765-3500
Crisis Management Notification by Manager?
Yes
No
1. Agencies, as needed. 2. Incident Support Team 3. Crisis Management Hotline, as needed.
Yes
Revision: 20160308
*Updates in Green
Incident Reporting Guidance Document Midstream Operations Incident Notification & Reporting Tool Rev. Date-Sept. 1, 2015 All of the following incidents should be reported to the applicable MLT member as soon as possible. Incidents should also be reported to the Duty Officer (DO) as indicated on the table below. The blue shaded OLT column notifications should be completed by the applicable TLT member. Midstream Operations HSE is responsible for reporting incidents to the Crisis Management (CM) Hotline. Duty Officer Number: 1-800-231-2551 Crisis Management Hotline: 1-855-699-8701
Incidents requiring applicable OLT member notification INJURY: Incident resulting in an on-the-job employee, contractor or public fatality, multiple injuries/illnesses, or serious individual injury/illness requiring immediate hospitalization for observation, transport via ambulance to a hospital or trauma center and/or medical treatment. Any recordable injury; any injury or incident that has reasonable potential to result in harm to the injured party or become a recordable injury; or any injury requiring clinic visitation requires a DO call and Support Team Discussion. Examples include loss of consciousness, inhalation of chemicals, exposure to toxics, head injury, heat stress, burn, impact & serious vehicle incident. Excluded from this requirement are minor first aids. Serious non work related illnesses which become symptomatic at work
DO
OLT/HSE to OLT CM
X
X
X
X
2 or More
X
Any serious motor vehicle accidents SPILLS/RELEASES: Any spill or release affecting residences or businesses (beyond nuisance odors)
X
X
X
X
Any product release greater than 5 gallons, or potential to exceed 5 gallons. This includes suspected, but not yet confirmed potential leaks.
X
Sudden and/or significant loss of pressure on a pipeline system (PLM Alarm), 3rd Party report of odor, visible product, vapor, release resulting in either a fire or explosion, sheen/stain on or near Phillips 66 asset of Right of Way. Any spill/release to environmentally sensitive areas, such as national parks or wildlife habitats and refuges, tribal land etc. to any water of the United States.
X
X
X
X
HVL (propane, ethane-propane) release greater than 5 gallons or potential to exceed 5 gallons.
X
X
Greater than 100 bbls to public land/property (not contained in a tank dike)
X
X
X
That causes closure, stoppage or re-routing of traffic on public road or waterway.
X
X
X
Any Notice of Violation or Notice of Potential Violation PROPERTY DAMAGE/BUSINESS INTERRUPTION Property damage events exceeding or likely to exceed $50,000 ($25,000 Washington) in estimated damages (example fire, pipeline repairs, cleanup, value of lost product, collision, act of nature, vandalism, theft, etc.)
X
If >1 BBL
X If >$500M gross
X
X
Business interruption (potential): systems down/not operating as normal EVACUATION/SHELTER IN PLACE Evacuation beyond facilities of employees or contractor personnel (includes evacuation as a result of storms or threat of storms).
X
X
X
X
X
Shelter-In-Place or mandatory evacuation of the public. PUBLIC RELATIONS/ACUTAL OR POTENTIAL COMPANY IMPACT Any situation that should be brought to the attention of corporate management due to the actual or potential impact on company such as:
X
X
X
X
X
X
Incident with media on-site at the incident location. Transportation incidents such as derailments or truck/trailer accidents, involving our products resulting in a closure of a public road and/or re-routing or stoppage of traffic.
X
X
X
X X
X X
X X
Complaints of acute illness by third parties allegedly caused by our operations or products (i.e. calls by more than one individual) SECURITY
X
X
X
Theft or Vandalism of Company property, equipment and/or facility
X
Security Breach (trespassing)
X
Suspicious activity (Picture taking, parking near facility, etc.)
X
Serious security incidents (i.e. acts of terrorism, bomb threats, sabotage, kidnapping, employee violence, etc.)
X
X
X
Threats by telephone or warnings from local enforcement. OTHER All Resignations/Terminations
X
Confrontations with anti-industry groups that could attract media attention.
Potential legal action
X X
* Includes Partner/ JV operated incidents. Non-operated JV incidents should be reported directly to the Duty Officer. Official Document Location: Livelink Retention: ADM 220/2Y Page 13 of 50
Helena Area Response Zone Appendix
7.4
Appendix 7: ERAP
Emergency Notification Contact List See Emergency Notification Contact List on the next page.
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Helena Response Area (Helena Terminal & Yellowstone PL) Emergency Notification Contact List Emergency Response Numbers Group / Function Duty Officer Control Center Emergency Hotline Company "Meet Me" Number Employee Hotline (Natural Disaster) Axiom Medical Monitoring
Telephone (800) 231-2551 (877) 267-2290 (888) 337-0215 (866) 397-3822
Other Telephone Fax: (918) 977-6119 (800) 231-2566 Access Code: 7554123# (855) 480-6634
Qualified Individual / Incident Commander (QI / IC) Contact List Name
Office Phone
Brian T. Buckley, Terminal (406) 441-4747 Supervisor Office: Helena, MT Michael Kuntz, Area (406) 523-4161 Supervisor Office: 3330 Raser Dr Missoula, MT 59808
Home Phone
Cell Phone
Resp. Time
(406) 860-1992
(406) 544-7286
1 hr
Home: Helena, MT 59601 (406) 546-0875
1 hr
Home: Missoula, MT 59808
Alt Qualified Individual / Incident Commander (Alt QI / IC) Contact List Name Jeb C. Pedrazzi, Operator Office: Helena, MT
Office Phone
Home Phone
(406) 441-4752
Cell Phone
Resp. Time
(406) 437-4564
1 hr
Home:
Incident Support Team Position
Name
Alt. DOT Contact Manager, Engineering & Projects Manager, Logistics Director, Crisis Management Manager, HSE Manager, Division Operations Superintendent Manager, Division HSE Team Leader – West Coast/Billings
Todd Tullio Dave Barney Doug B. Sauer Steve Pepper Burt Bure Eli Kliewer Morgan Remus Mike S. Miller Valerie J. Uyeda
Office Phone (832) 765-1636 (832) 765-1530 (918) 977-4080 (832) 765-1775 (832) 765-1362 (406) 255-5710 (406) 255-5736 (406) 255-5727 (510) 412-7637
Home Phone (281) 746-7588 (918) 213-0481 (281) 812-0605
(406) 252-3912
Mobile Phone (281) 685-3646 (281) 467-4732 (832) 274-8478 (281) 235-6176 (337) 356-1473 (405) 664-8757 (918) 841-3936 (580) 401-5001 (562) 253-4889
Midstream Operations Tier 1 Responders Name Jeb C. Pedrazzi, Operator Larry Ostwald, Advisor (PTRRC) Ryan Norwood, Operator Scott G. Parker, Operator Larry Ferguson, Corrosion Specialist Randy Dayley, Senior Technician Dustin W. Rogers, Pipeliner Bruce G. Sandy, Pipeliner Mike Sharpe, Pipeliner Orwan Smith, Maintenance Coordinator Theodore J. Hagemo, Maintenance Coordinator Chase Keith, Operator Dane T. Whittaker, Technician Keith Bast, Pipeliner Tim Binstock, Terminal Supervisor Cliff Pearce, Technician Charles Grose, Pipeliner
3/17/2016
Office Phone (406) 441-4752 (406) 441-4746 (406) 441-4752 (406) 452-0801 (406) 441-4748 (406) 523-4141 (406) 523-4160 (509) 536-8421 (509) 536-8428 (406) 441-4750 (406) 523-4133 (406) 587-7060 (406) 441-4757 (406) 587-7060 (406) 523-4130 (406) 441-5741 (406) 441-4760
Home Phone
(406) 457-1988 (406) 273-3816
(406) 626-5269 (406) 570-9716 (360) 927-3150 (406) 581-1914
Mobile Phone
Resp. Time
(406) 437-4564 (406) 431-3311 (406) 202-8642 (406) 244-0746 (406) 431-0138 (406) 544-3777 (406) 544-7870 (509) 742-0774 (509) 939-1600 (406) 591-1778 (406) 203-8972
1 hr 1 hr 1 hr 2 hrs 1 hr 2 hrs 2 hrs 5 hrs 5 hrs 1 hr 2 hrs
(406) 223-9892 (406) 351-3958 (406) 224-8941 (406) 396-6198 (406) 431-0294
2 hrs 1 hr 2 hrs 2 hrs 1 hr 1 hr
Emergency Response Resources Name Contract
Phone
Alt. Phone
Resp. Time
MSRC & STAR Contractors Other
(800) 645-7745
(800) 259-6772
8 hrs
Olympus Tech. Services, Inc.; Helena, MT NRC Environmental Services Co.
(406) 245-3554 (800) 337-7455
(406) 443-3087 (800) 899-4672
1 hr 8 hrs
Agency / Other Telephone Numbers Agency / Group Federal National Response Center Army Corps of Engineers-Seattle District EPA - Region 8 (Colorado) FBI - Helena, MT National Forest Service, Helena National Forest Service, Northern Region (R1) U.S. Coast Guard District 13 Watch Center U.S. Dept. of Energy U.S. Dept. of Agriculture, Forest Service U.S. Dept. of Defense U.S. Dept. of Interior USCG (MT) USDA Forest Service, Northern Region 1 USDA Natural Resource Conservation State Board of Oil & Gas Conservation, MT Dept. of Transportation, MT DEQ - MT DEQ: Montana DEQ: Montana - Duty Officer Disaster & Emergency Services (DES), MT Fish Wildlife & Parks-Endangered Species Coord., MT Fish Wildlife & Parks-Wetlands Coord., MT Fort Harrison Army National Guard Highway Patrol Headquarters - Helena, MT MT Dept. Health and Env. Sciences Air Quality Bureau MT Highway Department MT Highway Patrol MT State Highway DPS MT State Trooper WY DEQ (WDEQ) WY Game & Fish Dept. (WGFD) Local Helena Fire Department MT State Fire Marshal Helena Ambulance Helena Police Department Helena Sheriff's Department Lewis & Clark County Sheriffs KBLI Radio KCAP Radio KMTF TV Shodair Hospital St. Peter's Community Hospital Broadwater Power Project (Toston Dam) Capital High School Deep Creek School ExxonMobil Products Terminal - Helena, MT Fort Benton City Hall
3/17/2016
Telephone
Other Telephone
(800) 424-8802 (206) 764-6958 (800) 227-8917 (406) 443-3617 (406) 449-5201 (406) 329-3511 (206) 220-7001 (208) 526-5190 (303) 275-5091 (402) 697-2541 (303) 445-2500 (206) 442-5850 (406) 329-3511 (406) 251-4826
(202) 267-2675 (206) 764-3406 (303) 312-6312
(406) 656-0040 (406) 252-4138 (406) 444-3948 Leak Line: (800) 457-0568 (406) 431-0014 (406) 841-3911 (406) 994-6433 (406) 444-2612 (406) 324-4777 (406) 444-3780 (406) 444-3545 (406) 444-8200 (406) 442-4610 (800) 525-5555 (406) 525-5555 (801) 536-4402 (307) 777-4501 (406) 447-8472 (406) 447-8472 (406) 442-3123 (406) 442-3233 (406) 442-8219 (406) 442-7883 (406) 442-6620 (406) 442-4490 (406) 447-1010 (406) 444-7500 (406) 442-2480 (406) 266-3869 (406) 447-8800 (406) 866-3381 (406) 442-4190 (406) 622-5494
Natural Resource Trustee Natural Resource Trustee Natural Resource Trustee Natural Resource Trustee
(406) 431-0014
(800) 832-8224 Natural Resource Trustee Natural Resource Trustee
Fort Harrison VA Hospital Four Georgians School Gates of the Mountains Hastings Hauser Dam Power Helena, MT. Disaster & Emergency Services Helena Power Company Helena Regional Airport Public Safety Helena Valley Irrigation District Helena Water Dept. Intermountain Lumber Jim Darcy Elementary School LEPC: Lewis & Clark County, MT. Missouri River Treatment Plan Power Townsend Private Property Owners-Bill Clawson Private Property Owners-Don & Nancy Burnham Railroad: Burlington Northern & Sante Fe (BNSF) Shopko Toston Irrigation District Weather Service: Great Falls, MT East Valley Fire District (Volunteer) York Fire Department-Helena MT LEPC: Broadwater County MT LEPC: Cascade County MT LEPC: Jefferson County, MO LEPC: Powell County, MT Broadwater County Disaster & Emergency Svcs.Townsend, MT Broadwater County Fire / Sheriff Dept. / Ambulance DES/LEPC: Broadwater Co. DES/LEPC: Gallatin Co. Fire Dept, Bozeman (Gallatin) Gallatin Co. Emergency Mgmt.-Bozeman, MT Gallatin County Fire / Sheriff Jefferson Co. Office of Emergency Mgmt.-Boulder, MT Jefferson Co. Sheriff Office-Boulder, MT Powell County Sheriff Dept. Neighbors
(406) 442-6410 (406) 447-8821 (406) 458-5241 (406) 443-1505 (406) 723-5421 (406) 444-6911 (406) 454-7176 (406) 442-2842 (406) 442-3292 (406) 447-1567 (406) 449-6924 (406) 447-8847 (406) 447-8285 (406) 447-1560 (406) 442-2770 (406) 288-3815 (406) 442-4702 (800) 832-5452 (406) 443-4600 (406) 266-3503 (406) 453-2081 (406) 227-1104 (406) 431-0711 (406) 266-5214 (406) 454-6900 (636) 797-9999 (406) 846-3680 (406) 266-9250
Bill Roberts Golf Course BK Ranch Broadwater Health Club Canyon Ferry Dam Canyon Ferry Yacht Basin Fat Boy Charlies Montana Rail Link (Headquarters) County Market ExxonMobil Products Terminal - Helena, MT Fly Fishers Inn Hauser Dam Hudson Furniture McDonalds McKamy Ranch Private Property Owners-Bill Clawson Private Property Owners-Don & Nancy Burnham River Grille Riverfront RV Park Silos Campground Valley Farms Nursery Valley View Lutheran Church
(406) 442-2191 (406) 468-2393 (406) 443-5777 (406) 457-3310 (406) 475-3125 (406) 442-4088 (406) 523-1500 (406) 443-0635 (406) 442-4190 (406) 468-2529 (406) 723-5454 (406) 442-1122 (406) 442-2600 (406) 866-3326 (406) 288-3815 (406) 442-4702 (406) 442-1075 (406) 846-2282 (406) 266-3100 (406) 458-5520 (406) 443-6326
3/17/2016
(406) 266-3441 (406) 266-9250 (406) 582-2350 (406) 582-2350 (406) 582-2350 (406) 582-2100 (406) 225-4035 (406) 225-4075 (406) 846-2711
(406) 791-3335
(636) 797-5381
911 (406-949-3522 (406) 582-2350 (406) 582-2100 x1 911 (406) 225-4075
(800) 338-4750
Helena Area Response Zone Appendix
7.5
Appendix 7: ERAP
Emergency Response Equipment, Testing & Deployment The facility relies on pipeline Company maintenance response equipment, local contractors, and Company approved OSRO and/or cooperative response equipment to meet the requirement to deploy 1,000 feet of boom within one hour and to have oil recovery devices available within two hours. Helena has 19,000 barrels of storage capacity for recovered product. Additional response trailers are available at Great Falls, Bozeman, Cut Bank, Thompson Falls and Missoula. The Company maintenance response equipment located on site is listed below. A certification regarding resources has been provided per 40 CFR 112.2. This certification is located in the Appendix 1. Refer to Appendix 3 for contact information. Equipment Type Boom-50’ Acme 6x6 (20 Each) Boom-50’ Acme 3x3 (10 Each) Porta Tank-1200 gallon bladder/pillow tank for diesel only Skimmer-Acme Model 24 drum/brush skimmer with 2” diaphragm pump Boat-14ft. Jon Boat with 20 HP prop drive Absorbents-Marine Absorbent boom 5"x20' - 2 booms/pack (40 feet total), absorbs 32gallon/pack. Brady SPC (SPC520) Grainger p/n 42X802 Absorbents-Absorbent Sock, 3"x48" - 12/box (48' total) absorbes 12 gallon/pack, Oil-Dri p/n L90898 Grainger p/n 5TR29 Absorbents-Absorbent Pads 15"x19", 200/box, absorbs 51gallon/box, Brady SPC p/n ENV200-GRNG, Grainger p/n 1HUB1 Absorbents-Maintenance Absorbent, 20lb pail, Oil-DRI p/n IO5000G-G60 Grainger p/n 5TP99 Absorbents-Oil Drag Net, 15gal, 50'L, 30/pack, Brady SPC p/n ON030, Grainger p/n 42X768
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Helena Area Response Zone Appendix
7.6
Appendix 7: ERAP
Evacuation Plan The terminal consists of pipeline receipt facilities, intermodal petroleum storage and a petroleum product loading rack. The facility contains no critical equipment that requires employees to continue to operate after the evacuation notification is made. Emergency Scenarios The potential emergency situations requiring facility evacuation can be summarized under two (2) categories as follows: Category 1 is Explosion and Fire: The complex receives, stores, and transfers petroleum products for distribution. The volatility of the products ranges from flammable to combustible. Thus, the potential for explosion and fire exists and requires a planned route of evacuation for company and non-company employees. Category 2 is Product Release: A product release not only creates a threat of explosion and fire as discussed in Category 1, but also may create a need for evacuation to avoid exposure to benzene and other petroleum hydrocarbons. Facility Evacuation Facility evacuation will occur if and when the supervisor/designee deems evacuation necessary, the decision to evacuate is made by utilizing information gathered as defined in the Safety and Health Plan. Personnel will proceed to the determined point of refuge via a non-threatening route. Egress would normally be through the terminal entry and exit gates. If an abnormal wind direction or the emergency presented a hazard by that route, egress could be achieved through alternate routes identified on the facility plot plan. Notification to the supervisor/designee of your whereabouts should be made as soon as practical. Evacuation validation is at the facility entry/exit gate. Names of all persons required to evacuate the property will be documented and compared to known persons to be on site to insure all persons are accounted for. Injured personnel will be taken from the site by the evacuation routes as illustrated on the diagram and transported to the nearest medical facility. The arrival routes of all response equipment will be through the entry/exit gate. Alarm Notification All evacuation directives will be communicated through voice or an audible signal, either through voice by Company Operations Personnel, or by the activation of the facility alarm system. Alarms and telephone/fax machines are located in the facility office building. The location of the ESD switch is noted on the Facility and Drainage Diagram. All non-company personnel will be instructed to immediately evacuate the facility when notified of an emergency.
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Point of Refuge The first stage point of refuge will be just outside the gate to Highway 12 East. The second stage point of refuge will be at the Hampton Inn, ½ mile west of the facility. This may also serve as a command center depending on the magnitude of the emergency. Direction of Flow Spills in the tank areas are normally contained within the tank dike area. Spills in the truck rack areas will normally be contained in the spill catchment system that is hard piped to a sump. For spills in the manifold areas and/or if an abnormal situation should occur, refer to the facility plot plan for potential direction of flow. Wind and Weather Conditions The prevailing winds for this facility are from the northwest and would allow for evacuation through the facility main exit gate. Additionally, facility evacuation can occur through gates located in the facility fences. Because prevailing wind direction varies with weather conditions consideration for evacuation routing will, in part, depend on wind direction. Additional Evacuation Route Considerations Fires, explosions, and liquid releases may occur such that wind direction is not the only criteria for determining the safest evacuation from the facility. Other considerations must be evaluated during facility evacuation. These may include potential exposure to toxics and carcinogens such as benzene and TPH (total petroleum hydrocarbons), intense heat, potential for further explosion or fire, and blockage of planned route by fire, debris, or released liquid. Municipal Evacuation The facility is located in an area with light industrial facilities interspersed with residential areas. The average most probable and maximum most probable spills would be contained within the facility boundaries, as well as most fires, outside of storage tank fires, and would not create a need for evacuation outside the facility boundaries. In the event an evacuation of neighbors from these light industrial and residential areas is required, because of a release, explosion or fire with potential effect on health and/or safety, the evacuation would be accomplished utilizing the county sheriff and fire departments in unified command with the facility ERT.
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© The Response Group Group
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Helena Area Response Zone Appendix
7.7
Appendix 7: ERAP
Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill. Person Taking Action (Initials)
Response Action
Date / Time Action Taken
First Person To Discover Spill 1. IMMEDIATELY NOTIFY TERMINAL SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY - Sound alarm, evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL - Primary Response Team Members, Qualified Individual, Company Management, Area Response Team Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only) 14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required)
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Person Taking Action (Initials)
Response Action
Date / Time Action Taken
15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed
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Helena Area Response Zone Appendix
7.8
Appendix 7: ERAP
Maps and Diagrams See Maps and Diagrams beginning on the next page.
HSE025/DIS
Revision: June 2016 © The Response
© The Response Group Group
A7-18 PaPa gege 1818
Cascade
GF-24.5
AM 20
E. YP-05, HELENA TO GREAT FALLS
Cascade
E. A
§§
GF-11.2 CV GF-11.2A GF-11.0
Lewis and Clark
YELLOWSTONE PIPELINE SYSTEM YP-01, YP-05 HELENA AREA ICP
AM 10
William St. CV William St.
Y-241.0
Y-252.0
AM 260.0
AM 240.0
E. Y-232.54 CV Y-232.54
Meagher
§
Y-225.0
AM 230.0
§
§
§
A
Powell
A
AM 220.00
E. E. Y-225.0 CV
§
AM 250.0
§ § §
YP01, YPL EAST
A HELENA " ) T U
Y-214.5 Y-214.1B Y-214.1 Y-214.0
AM 210.00
YPL EAST YP01
AM 200.00
Montana AM 190.0
E.
§
Broadwater
Y-184.0 UH Y-184.0A
AM 180.0
Legend Marker
Jefferson
Valves
AM 170.0
Gallatin
Y-160.2 UH Y-160.2A CV Y-160.2A Y-160.0
A E A.
§§
Silver Bow
AM 160.00
MANUAL, BLOCK
§
§
Deer Lodge
A
MOV, BLOCK
E.
CHECK
" )
Pump Station
U T
Terminals
PIPELINES YP-01, YP-05
Document Name: YPL_SystemMap_HelenaArea
Park
B
C
D
E
F
G
H
I
J
K
N
A
1
1
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X
X
X
VAPOR RECOVERY
372.00'
Prickly Pear Creek 2-miles
Dike Drain
X
SPILL
X
RESPONSE TRAILERS X
Dike Drain
(4) O.O.S. TANKS
GATE
2 X
*
*
750 GAL MOBILE PROVER (STORED EMPTY)
X
SALVAGE DRUM
* * YPL GARAGE/ X
*
*
X
284.00'
0
50
X
X
X
X
* MANIFOLD
100
YPL Manifold Area
*
X
OFFICE
*
*
E
*
*
*
SCALE
X
X
SEPTIC TANK
*
4
*
Gate
X
X
X
MCC BREAKERS
4
X
Out-of-Service
X
X
*
X
*
X
*
X
PUM P STATI ON
X
OIL STORAGE
*
X
4, 000 gal .
X
Sum p
X
X
*
X
For moving Rail Cars
RAIL LOADING RACK
X X
M CC
Winch
X
ASSOCIATED TANK FARM APPROX. 400' WEST OF TERMINAL
SAMPLE ROOM
Rail Rack
Gate
X
T
SUBSTATION
STORAGE
E
TRANSFORMER
T
173.10'
OFFICE* *
X
X
195.90'
T
CDR SKID TRAILER
X
SEPTIC TANK
X
STORAGE
173.10'
CONTROL BUI LDI NG
*
*
X X
X
GATE
STORAGE BUILDING
Dike 2
Dike 1
3
(2)TRANSFORMERS
TRANSFORMER
T-0020 ETHANOL 42'DIA. 4500 BL. WK. CAP.
X
ETHANOL BLENDING SKID
3
X
X
FIRE EXTINGUISHER SHED
HW Y 12
*
SEPTIC TANK
E
1st
*
WALK THRU GATE
P- O- R
*
*
#1 DIESEL
9,728 GAL
*
GASOLINE
*
TRUCK RACK SUMP
*
X
Tank 30
*
* *
X
**
SP9000 VCU KNOCK OUT
Tank 33
*
*RACK *
P66 Facility
OFFI CE
*
*
*
TRUCK
X
*
*
35 4. 51 '
*
GARAGE/ STORAGE
*
**
*
*
Office
*
* *
Out-of-Service
X
TEST ROOM
Truck Rack
VAPOR COMBUSTOR
*
#2 DIESEL
X
GASOLINE
X
Tank 31
Tank 32
X
X
DI TC H X
2
X
Dike Drain
X
SATELLITE DISH (ON ROOF)
Tank 35 12.00'
30M BBL
(TYP) GASOLINE
Additive Area Detail ASSOCIATED TANK FARM APPROX. 400' WEST OF TERMINAL
*
Concrete Curb
* GAS ADDITIVE 8004
STEEL CONTAINMENT
5
5 Containment C
South Tank Farm
30M BBL GASOLINE
2nd P-O-R
1. Evacuation arrows also indicate emergency
2 Blocks West at Hampton Inn.
responce personnel ingress/egress and
GAS ADDITIVE
LEGEND
transportation of injured personnel.
8008
551. 00'
Tank 36
Concrete Curb
Notes:
REV DYE
2. Points of refuge or regrouping areas
8002
are 1 Front gate, &
2 Ruby's Reserve St Inn.
EVACUATION DIRECTION (See note below)
3. Refer to container and potantial spill sources
10
Containment D
WATER DRAIN FLOW
10
table in section 2 of the SPCC plan for
Containment B
contents and volume of storage tanks and
TRAFFIC FLOW
containers shown on this diagram. 4. calculations and capacities of diked and
Dike 3
*
8
5. More detailed drawings showing aboveground
7
150lb. & 300 lb. WHEELED FIRE EXTINGUISHERS
8
EMERGENCY SHUTDOWN (ESD)
available at the terminal offices.
SATELLITE ACCUMULATION AREA
6
*
and underground piping and valving are
8001 (005)
7 P-O-R
POINTS OF REFUGE (See note below)
6. Spills at the rail and truck racks would flow by gravity into a drain system to
Containment A
E
6
EYE WASH STATION
containment sumps.
Tank 37
7. The truck loading bays have rollover berms 30M BBL
5
9
HAND HELD FIRE EXTINGUISHERS
curbed areas are detailed in the SPCC plan.
*
*
*
Concrete Curb
*
9
MONITOR WELL LOCATIONS (SEE MAXIM CORP. DRAWING 9853537)
5
at each end to contain leaks or spills.
#2 DIESEL
SCALE (FT)
4
4
*
0' 25' 50'
*
100'
200'
3
3
Sec. 28, T-10-N, R-3-W
2
2
1
1
A
B NO.
0 1 2
BY
DATE
CHKD
APP'D
REVISION
for SPCC & OPA Plans for SPCC & OPA Plans UPDATED FOR PHA PACKAGE A
JFJ
7/98
JFJ
5/99
JLF JPD
MSB 10/03
3 4
UPDATED FOR JEN NEDENS
5
REVISED PER MARK-UPS
6
MSB
6/05
MSB
9/05
UPDATED FOR DON BRISTOL
REVISED PER MARKUPS
B
REFERENCE ONLY - OFFICIAL DOCUMENT STORED ELECTRONICALLY helt-ev-0002.dwgFOR 5/20/2015 9:49:04 AM
AKA
2/08
7 8
REVISED PER MARK-UPS
9
UPDATED NEW LOGO
LEJ
11/12
FOR BIDS
CWC
BTB 2/13
FOR APPR
SS SS
5/15
LEJ
PROJECT
DRAWN
11/11
CHECKED APP'D
D PLOTTED BY : $PLOTUSER$
E FILE NAME : $FILES$
SCALE
HELENA TERMINAL
FOR CONST
ACP
C PLOT DATE = $DATE$
ADDED NEW ETHANOL TANK
F
G
H
TITLEVACUATION & DRAINAGE DIAGRAME J.F.J.
SEC. 28, T-10-N, R-3-W
NO
FILE NAME (aka) DOCUMENT NUMBER
HELT-EV-0002
AP.
LEWIS & CLARK COUNTY, MONTANA I
J
K
Helena Area Response Zone Appendix
7.9
Appendix 7: ERAP
Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211 - Check-In List Spill Trajectory Form
HSE025/DIS
Revision: June 2016 © The Response
© The Response Group Group
A7-23 PaPa gege 2323
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP – COMPANY INCIDENT REPORT FORM Company, Agency and environmental notifications must be made quickly. Do NOT wait for all incident information before calling the National Response Center at 800-424-8802. Use this form to record as much incident information as possible. Communicate within 30 to 60 minutes of discovery time. Use the Emergency Notifications Log to document all communication, any additional information and distribution.
I. INCIDENT TYPE A. Check all that apply: Release B. REPORTING PARTY Name/Title: Company: Address:
Security
Fire
City, State Zip:
Other (Specify) C. SUSPECTED RESPONSIBLE PARTY Name/Title: Company: Address: City, State Zip:
Call Back #: Call Back #: D. Calling for the Responsible Party? Yes No II. INCIDENT LOCATION INFORMATION Incident Location: Terminal Pump Station Vessel Pipeline Truck Rail Owner Name: Operator Name: Address: 3010 Briarpark Dr; PWC 07-7330-34 Address: City, State, Zip: Houston, TX 77042 City, State, Zip: County/Parish: Hwy or River Mile Marker: Section-Township-Range: Latitude Longitude Dist./Dir. to Nearest City: Facility Storage Capacity: (bbls) Container Type ( AST/ UST) Container Capacity (bbls) Site Supervisor/Contact: Call Back #: III. INCIDENT DESCRIPTION & IMPACTS Date/Time Discovered: Discovered by: Material Released: Quantity Released: (bbls/lbs) Duration of the Release: Weather Conditions: F Quantity to Surface Water: Temperature: Humidity: Off Company Property? Yes No Wind Speed: Direction: Evacuations: Yes No # Evacuated: Name of Surface Water Fire: Yes No Distance to Water: (ft/mi) # Hospitalized: Explosion: Yes No # of Injuries: Media coverage expected? Yes No # of Fatalities If Operator error, has Drug and Alcohol program been initiated? DOT jurisdiction event? Yes No Yes No If DOT event, list those completing Drug and Alcohol testing? Incident description (Including Source and or Cause of the Incident)
Impacted area description
Damage description and estimate ($, days down, etc.)
Actions taken to correct, control or mitigate (Change in Security Level, FSP and/or ERP Implemented, etc.)
Blank Form Retention: Completed Form Retention:
ADM090/ MAX 12Y HSE975/5Y
Blank Form Location: Completed Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF Livelink; Facility files
Effective Date: MAR-2012 PREP-IRF Page 1 of 3
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP - INCIDENT REPORT FORM Agency/Person Contacted
Notified By
Office Phone
Cell Phone
Other Phone
Date & Time Notified
Log #
Comments
IV. EMERGENCY NOTIFICATIONS - LOG Follow-Up: Yes No
800-231-2551
Duty Officer/
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Blank Form Retention:
ADM090/ MAX 12Y
Blank Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF
Completed Form Retention:
HSE975/5Y
Completed Form Location:
Livelink; Facility files
Effective Date: Jan.31,2012 PREP-IRF
Page 2 of 3
MIDSTREAM OPERATIONS – HEALTH & SAFETY EMERGENCY RESPONSE PREP - INCIDENT REPORT FORM Agency/Person Contacted
Notified By
Office Phone
Cell Phone
Other Phone
Date & Time Notified
Log #
Comments Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
Follow-Up: Yes No
V. ADDITIONAL INFORMATION
** Alternate NRC contact information: Fax: 202-267-2165, TDD: 202-267-4477, or e-mail:
[email protected]
VI. PREPARED BY AND DISTRIBUTION Prepared by:
Date:
IMPACT Entry Complete:
Yes No
* Notify the appropriate Company DOT Coordinator to complete the PHMSA FORM F 7000-1, as applicable.
Blank Form Retention:
ADM090/ MAX 12Y
Blank Form Location:
Livelink; TPTN-H/S-LibPolProc-Frm/Temp-EPR/PREP-IRF
Completed Form Retention:
HSE975/5Y
Completed Form Location:
Livelink; Facility files
Effective Date: Jan.31,2012 PREP-IRF
Page 3 of 3
Helena Area Response Zone Appendix
ICS 201-1 - Incident Briefing Map/Sketch Incident Name:
Appendix 7: ERAP
Version Name: Period:
/
/
:
to
/
/
:
Incident Map/Sketch
Situation Summary and Health and Safety Briefing
Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH
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Revision: June 2016 © The Response
© The Response Group Group
Page TM
of © 1997-2016
A7-27 PaPa gege 2727
Helena Area Response Zone Appendix
ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives
Date/Time
Appendix 7: ERAP
:
to
/
/
:
Current and Planned Actions Action/Event/Notes
Approved By Incident Commander:
Date: Date:
Prepared By:
At:
ICS 201-2 – SUMMARY OF CURRENT ACTIONS
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
/
/
:
Revision: June 2016 © The Response
© The Response Group Group
Page
of © 1997-2016
A7-28 PaPa gege 2828
Helena Area Response Zone Appendix ICS 201-3 - Current Organization Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
/
/
:
Federal OSC Safety Officer State OSC
Liaison Officer Incident Commander
Public Information Officer
Operations Section Chief
Logistics Section Chief
Planning Section Chief
Prepared By:
At:
ICS 201-3 – CURRENT ORGANIZATION
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
/
/
:
Revision: June 2016 © The Response
© The Response Group Group
Finance Section Chief
Page
of © 1997-2016
A7-29 PaPa gege 2929
Helena Area Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description
/
Version Name: Period: / /
Ordered
Prepared By:
At:
ICS 201-4 – RESOURCE SUMMARY
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
/
Appendix 7: ERAP
:
Revision: June 2016 © The Response
© The Response Group Group
ETA
Page
:
to
/
Arrived
/
:
Area Of Operation
of © 1997-2016
A7-30 PaPa gege 3030
Helena Area Response Zone Appendix ICS 201-5 - Site Safety and Control Analysis
Appendix 7: ERAP
Version Name:
Incident Name:
Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the above? Yes No Remarks: Hazard Mitigation 1. Entry Objectives:
2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:
Yes No
Prepared By:
At:
ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS
INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
/
No
/
:
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© The Response Group Group
Page
of © 1997-2016
A7-31 PaPa gege 3131
Helena Area Response Zone Appendix
Appendix 7: ERAP
Weather Report Incident:
Prepared By:
Period:
Version Name:
at
Present Conditions Wind Speed:
Wave Height:
Wind Direction From The:
Wave Direction:
Air Temperature:
Swell Height:
Barometric Pressure:
Swell Interval:
Humidity:
Current Speed:
Visibility:
Current Direction Toward:
Ceiling:
Water Temperature:
Next High Tide (Time):
Next Low Tide (Time): Next Low Tide (Height): Sunset:
Next High Tide (Height): Sunrise: Notes:
24 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
48 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
1997-2012 TRG/dbSoft, Inc.
Weather Report
HSE025/DIS
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© The Response Group Group
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Helena Area Response Zone Appendix ICS 202 – Incident Objectives Incident Name: Overall and Strategic Objectives
Version Name: Period: / /
Appendix 7: ERAP
:
Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted
to
/
/
:
Assigned To
Status
Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016 © The Response
© The Response Group Group
Page TM
of © 1997-2016
A7-33 PaPa gege 3333
Helena Area Response Zone Appendix
ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
:
to
Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation
/
/
Assigned To
: Status
Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016 © The Response
© The Response Group Group
TM
of © 1997-2016
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Helena Area Response Zone Appendix
ICS 202 – Incident Objectives
Appendix 7: ERAP
Version Name:
Incident Name:
Period:
/
/
:
to
/
/
:
Overall and Strategic Objectives Objective
Assigned To
Status
Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Incident Action Plan Components ICS 202 Response Objectives
ICS 206 Medical Plan
ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan
ICS 208 Site Safety Plan Weather Report Incident Map Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
HSE025/DIS
At:
/
/
Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
Revision: June 2016 © The Response
© The Response Group Group
TM
of © 1997-2016
A7-35 PaPa gege 3535
Helena Area Response Zone Appendix
ICS 203 – Organization Assignment List
Appendix 7: ERAP
Version Name:
Incident Name:
Period:
/
/
:
to
/
/
Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives
Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager
:
Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader Section
Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions Position
Person
Approved By Planning Section Chief: ICS 203 – Organization Assignment List INCIDENT ACTION PLAN SOFTWARETM
HSE025/DIS
Prepared By: Page
At: of
Revision: June 2016 © The Response
© The Response Group Group
/
Date: Date: / : © 1997-2016
A7-36 PaPa gege 3636
Helena Area Response Zone Appendix
Appendix 7: ERAP
ICS 211 - Check-In List Area:
Incident Name: Description/ Name (Last, First)
Company / Agency
Time In Leader Name
ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™
HSE025/DIS
Personnel/ Equipment Resource Type Equipment ID
Prepared By: :Page of
© The Response Revision: March 2016 Group
Contact Info
Demob Time
at / / © 1997-2016
Pa ge 37
A7-37 Pa ge 37
Helena Area Response Zone Appendix
Appendix 7: ERAP
Spill Trajectory Form
HSE025/DIS
Revision: March 2016 © The Response
© The Response Group Group
A7-38 PaPa gege 3838