HELENA AREA EMERGENCY RESPONSE ACTION PLAN
PHMSA Sequence Number 2997 EPA FRP ID Number 08MT00143 Owner/Operator:
Phillips 66 2331 City West Blvd. Houston, Texas 77042
24-Hour Number: (800) 231-2551 or (877) 267-2290
Page Confidentiality Notice: This document is for the sole use of the intended recipient(s) and contains information that is considered to be proprietary to Phillips 66. Any unauthorized review, use, disclosure or distribution is strictly prohibited.
Helena Area Response Zone Appendix
Appendix 7: ERAP
Appendix 7: ERAP Table of Contents 7.1
Area Information ........................................................................................................1 7.1.1
YP-05 ..............................................................Error! Bookmark not defined.
7.1.2
Great Falls Terminal........................................Error! Bookmark not defined.
7.1.3
Tank Table .....................................................................................................4
7.2
Communication Equipment ........................................................................................5
7.3
Notification Overview .................................................................................................6
7.4
Incident Reporting......................................................................................................7 7.4.1
Required Notification Information ...................................................................7
7.4.2
Duty Officer Role ............................................................................................7
7.4.3
Duty Officer Response ...................................................................................7
7.4.4
Emergency “Meet-Me” Conference Line Activation ........................................7
7.5
Notification and Support Teams .................................................................................9
7.6
Emergency Notification Responsibilities ..................................................................11
7.7
External Notifications ...............................................................................................12
7.8
Notification Contact List ...........................................................................................17
7.9
Emergency Response Equipment, Testing & Deployment ....................................... 19
7.10
Evacuation Plan .......................................................................................................20
7.11
Immediate Actions ...................................................................................................24
7.12
Maps and Diagrams.................................................................................................26
7.13
Response Forms .....................................................................................................31
Revision: October 2018 © The Response
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Appendix 7: ERAP
The purpose of this Emergency Response Action Plan (ERAP) is to provide quick access to key types of information that are often required in the initial stage of a spill response. The information provided in this ERAP is presented in greater detail in other sections of the plan.
7.1
Area Information Pipeline Area Information Counties Mile Posts WCD Telephone (day/night) Address Owner Owner Location (street) Emergency Telephone City County Qualified Individual
Alternate QI
Powell, Jefferson, Broadwater, Lewis & Clark and Gallatin YP05 MP 0 (Helena Terminal) to MP 28; YP01 MP 160 to MP 260 Tank 31: 378,000 gals (9,214 bbls) Pipeline Y-160 to Y-214: 1,207,458 gals (28,749 bbls) 406-441-4757 / 406-544-7286 3180 Hwy 12 East Helena, MT 59601 Phillips 66 2331 City West Blvd. 800-231-2551 or 877-267-2290 Houston State Texas Zip 77042 Harris Telephone 281-293-6600 Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 1 (800) 231-2551 (Duty Officer Line) Emergency Response Team Leader 2331 City West Blvd. Houston, TX 77042 (Duty Officer Line)
The geography of the land along the pipeline can be described as a high mountain plain containing mountainous regions that have significant elevation changes and consists of numerous small drainage areas, creeks, and rivers. While some use of the land is for agricultural purposes, most of the pipeline runs through sparsely populated and undeveloped land. A spill originating from this pipeline is likely to be discovered quickly and response conducted immediately upon discovery. However, this Plan is designed for a worst case scenario, which is a catastrophic tank or pipeline failure under extreme weather conditions during flood conditions. Description of Operations Yellowstone Pipe Line Company operates a refined petroleum products pipeline system that extends a total of 644 miles from Billings, Montana to Moses Lake, Washington. This plan covers the pipeline system line section YP05 from Helena, MT to MP 24.5 and line section YP01 from MP 160 to MP 260. Phillips 66 Pipe Line LLC, ExxonMobil Pipeline Company and Sunoco Logistics jointly own the Yellowstone Pipeline system. The system was constructed between 1954 and 1964. The following grades of petroleum products are shipped on the Yellowstone Pipeline: • Gasoline • No.1 Fuel Oil/Jet -A • No. 2 Fuel Oil Revision: June 2019
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Helena Area Response Zone Appendix
Facility Address: Facility Phone Number / Fax Number Facility County Latitude and Longitude: Wellhead Protection Area Owner / Operator of Facility: Owner Address Owner County Owner Phone Dun and Bradstreet Number: NAICS Code Date of Facility Start Up Largest Oil Storage Tank Capacity: Number of Aboveground Storage Tanks (AST) Number of Underground Storage Tanks Maximum Oil Storage Capacity: Worst Case Discharge Amount: Facility Distance to Navigable Waters: Description of Current Operations Date(s) and Type(s) of Substantial Expansion(s) Products Stored and/or Handled Qualified Individual
Alternate Qualified Individual
Appendix 7: ERAP
Facility Information 3180 Highway 12 East Helena, MT 59601 406-442-6395 / 406-442-7745 Lewis and Clark 46° 35’ 42” N and 111° 58’ 39” W No Phillips 66 Company 2331 City West Blvd. Houston, TX 77042 Harris 281-293-6600 Phillips 66: 07-837-8508 424710 1953 1,290,072 gallons 11 1 8,317,634 gallons 1,260,000 gallons >1 mile Onshore products terminal N/A Ethanol, gasoline, diesel and additives Allyson Purcell, Emergency Response Sr. Consultant 2331 City West Blvd. Houston, TX 77042 Jared Angelle, Emergency Response Team Leader 2331 City West Blvd. Houston, TX 77042
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Appendix 7: ERAP
Description of Operations The facility is an onshore products terminal that receives product via pipeline and truck (ethanol and additives). Tanker trucks arrive empty to take custody of refined or offload product utilizing a 2-bay truck rack. The terminal also distributes product via pipeline. Products handled include gasoline, diesel, ethanol, and additives. The facility operates 24 hours a day with a computer automated loading system with an average daily volume of 2.42 MBPD. The facility is located east of Helena on Highway 12 East. It is bounded by the highway on the south, One Way Marine & Motor Sports on the east, Burlington Northern Railroad on the north and an Exxon product terminal on the west. The surrounding vicinity is mainly industrial. The nearest body of moving navigable water that would be impacted by a spill is the Prickly Pear Creek, located approximately 2 miles northeast of the terminal. The nearest body of still water is Lake Helena located approximately 6 miles northeast of the terminal. The facility is fully fenced with a gate operated on a card/key-stop basis. Entrance gates are locked when the facility is unattended. Any valves which permit direct outward flow of a tank’s contents are locked closed when in non-operating or standby status. Starter controls on all pumps in non-operating or standby status are: • •
Locked in the off position. Located at the site accessible only to authorized personnel.
Lighting around the facility is commensurate with the type of facility. There are no out-ofuse pipelines located at the terminal. However, pipeline terminal connections are capped or blind-flanged and marked if they are not in service or in standby service for extended periods. Pipeline terminal connections will be capped or blind-flanged when such lines have been out-of-service and are expected to remain out-of-service for greater than oneyear. The area surrounding the facility which falls under the category of a High Consequence Area (HCA) is defined in Appendix 4 of this plan. This appendix includes diagrams and overview maps of the facility.
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Helena Area Response Zone Appendix 7.1.3
Appendix 7: ERAP
Tank Table
Tank #
Substance Stored
Quantity Stored (Gal.)
Max Capacity (Gal.)
20 30 31 32 33 35 36 37 8002 8004 8008
Ethanol Diesel Diesel Gasoline Gasoline Gasoline Gasoline Diesel Red Dye Additive Lubricity
217,000 820,000 1,160,000 18396 1,160,000 1,160,000 1,160,000 1,160,000 1,008 2,061 2,303
248,724 845,964 1,249,122 845,964 1,252,272 1,290,072 1,290,072 1,290,072 1,008 2,061 2,303
Tank Type
Year Installed
IFR/AIFR Cone Cone IFR/Steel IFR/AIFR EFR EFR EFR Horizontal Horizontal Vertical
2014 1953 1953 1953 1953 1959 1959 1959 2012 2012 2004
Revision: June 2019
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Federal Regulatory Jurisdiction EPA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA/PHMSA EPA EPA EPA
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7.2
Appendix 7: ERAP
Communication Equipment Primary communications for Company response activities will consist of the following: Company mobile phones, hard line phones, faxes, and Company intranet devices, VHF-FM marine radios, VHF-AM aircraft radios, UHF oil spill radios, HF Single • Sideband radios, satellite phones and paging systems. Company Response Team mobile and office telephone numbers are located in • Annex 2 of this Plan. Communications needs beyond primary communications devices will be supplied by • Company contracted OSRO's. OSRO telephone numbers are located in Annex 2 of this Plan. •
Revision: June 2019
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7.3
Appendix 7: ERAP
Notification Overview Immediate actions are required at the onset of an emergency response to limit the extent of a release, minimize the potential hazard to human health and the environment, and implement an effective response. It is also important to act decisively to create a professional working atmosphere among Company and regulatory authority personnel and public officials. This section is intended to provide guidance for determining the appropriate initial response and notification actions that should be carried out in the event of a release or other emergency incident. Company will coordinate with local and state police to establish protected land routes that minimize traffic congestion during the movement of personnel and equipment. The Coast Guard can issue Notice to Mariners and establish safety zones that prohibit boaters within those boundaries, if necessary. The Coast Guard can also coordinate maritime assets to avoid any interference. The Federal Aviation Administration (FAA) can authorize no fly zones to restrict airspace thus allowing any aerial assets full range. The internal notification procedures are essentially the same for all emergency incidents although the external notifications will vary depending on the type of incident, type and quantity of material released, and the consequences (injuries, deaths, and property damage). Company personnel have the authority and obligation to terminate any operation in response to an abnormal, threatening, or hazardous situation.
Revision: June 2019
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Helena Area Response Zone Appendix
7.4
Appendix 7: ERAP
Incident Reporting 7.4.1
Required Notification Information
The Incident Report Form found in the Core Section part IV and in the ERAP (Appendix 7) of this plan should be used to document information and to log notifications. Provide the following information regarding the incident when making internal notifications: • • •
Brief description of the incident, including the location The impact or potential impact Contact name and telephone number to obtain follow-up information
7.4.2
Duty Officer Role
The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact that can assist with internal notifications to facilitate a timely response to emergency situations. Refer to the P66 Notification & Reporting Tool for the Phillips 66 reporting requirements (internal link only, available externally upon request). NOTE: Regardless of the situation, the ultimate responsibility for making proper internal and external notification is with the Incident Commander. The Duty Officer is a support tool available to the Incident Commander to ensure that timely internal and external notifications are made in an effective and efficient manner. 7.4.3
Duty Officer Response
When notified, the Duty Officer will contact the requested company representative (SME), following the detailed requests received by the caller and by following the Notification Flowchart and Internal Contact List. The company representative (SME) will determine the applicable internal and external notifications and ensure that they are completed. The SME will also ensure that other appropriate company representatives (SME) have been notified in the notification process. 7.4.4
Emergency “Meet-Me” Conference Line Activation
The company has established a conference number that is active 24/7 to assist in the management of emergencies (refer to the List of Contacts/Emergency Notification Telephone List located in section 3.2 of this appendix for support resource contact information). Dial the number and pass code listed and instruct others involved in the incident to do the same. The line is capable of receiving up to thirty phone connections simultaneously to assist in the management of the event. Notification Sequence (reference Notification Flowcharts (P66 internal link only, available upon request externally)
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Notification Sequence Summary-All Are If needed/as Required per P66 Policy 911 (if needed) Supervisor DOT, H&S and/or Environmental Coordinator Tier 1 Response Team and OSRO (as needed) Duty Officer (800) 231-2551 (as needed) NOTE: If communications are down refer to Section II.3 of the Core Plan for detailed guidance on the required notifications.
Revision: June 2019
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Helena Area Response Zone Appendix
7.5
Appendix 7: ERAP
Notification and Support Teams Subject Matter Expert (SME) – Primary Company Representative Contacts in the following areas provide support for internal and external notifications and assist with supporting plans, assessment, and documentation: Environmental Director Environmental Team Leader Health and Safety Director HS Team Leader DOT Coordinator Emergency Response Team Leader Emergency Response Specialist Incident Support Team (IST) Consists of the personnel in the following positions: Operations Manager and/or Superintendent Area Supervisor and/or Superintendent Pipeline Supervisor Region Manager Logistics Manager Major Projects Manager Engineer Director Health, Safety & Environmental Manager Crisis Management Director Regulatory Compliance Manager Midstream Operations Tier 1 Team and/or any other support staff, as deemed necessary by the IST, or requested by the IC Company Away Team Activation of the team can be made through the Crisis Management Hotline. Follow the Notification Flowchart located in this section. A description of the Company Away Team organization is as follows: Approximately 18 ICS positions can be staffed a minimum of three personnel deep The team is made up of Company volunteers from across North America Operations division/group leaders are available One hundred plus personnel are available for activation Will assist with activation, deployment, and integration of the ICS spill response organization Resources also include dedicated communications equipment (i.e., computers, phones, radios, etc.) Typically, the team members attend two weeks of response training and/or exercises annually; additionally, specialized training in Fire & HAZMAT Response, Oil Spill Response, Incident Command System (NIMS) and Incident/Consequence Management is provided depending on the ICS position
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Appendix 7: ERAP
Tier 1 Response Any response that can be effectively managed completely within Midstream Operations services, including functional resources and contractors. Tier 2 Response Any response that requires resources beyond Midstream Operations’ ability to effectively manage (i.e., one or more away team resource(s) are deployed to assist with response management) Tier 3 Response Any response that requires the activation of the Crisis Management Support Team (CMST) to assist with the management of the response
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Helena Area Response Zone Appendix
7.6
Appendix 7: ERAP
Emergency Notification Responsibilities All Personnel The most important thing is individual personal safety 1. Always think before responding. 2. Never rush into the scene of an incident. 3. Always assess the situation first and know the hazards. 4.
Never perform any actions that may put your safety at risk
Initial Response Checklist The first employee who responds to the scene of an emergency should take the following actions For emergencies reported to or observed. Notify the California Response Zone 5. Area Supervisor Upon initial discovery, employees should notify local emergency services as needed. If anyone is seriously injured, or the emergency is beyond the 6. Response Zone’s abilities, dial 911 immediately. Be sure to give your name, phone number, nature of emergency, exact location, and the number of injuries. 7. If safe, take prompt action to eliminate any dangers. 8. If necessary, evacuate everyone from the danger area to a safe location. 9. Contact a spill response contractor if product has been released or discharged. Promptly decide: 1. Whether or not the emergency situation can be readily brought under control and if immediate action can be taken. Always use the correct 10. PPE. 2. If there is a spill, deploy necessary local equipment and absorbent material and begin mitigation procedures. Direct the initial phase of control, containment, and response until a supervisor 11. arrives. Area supervisor (or designee) notifies the following: 1. Initial company response personnel 12. 2. Response resources (if not already done so) 3. Applicable regulatory agencies
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Helena Area Response Zone Appendix
7.7
Appendix 7: ERAP
External Notifications Figure I
Overview of External Notifications for Major Incidents
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Agencies (Federal, State & Local) The Incident Commander is responsible for assuring that all required notifications/reports are completed in a timely manner for all incidents. All contacts with local, state, and federal regulatory agencies must be properly documented. The Duty Officer is a support tool designed to provide communication assistance to the Company Incident Commander. The Duty Officer is in place to provide a 24/7 contact to assist the Incident Commander with internal support team notifications to facilitate a timely response to emergency situations. Refer to the Midstream Operations Notifications Flowchart, Incident Notification and Reporting Tool and the Incident Report Form located in this section. Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications should be made to the National Response Center and state agencies to provide updated information on the incident. The internal support teams may assist the Incident Commander with follow-up information to the agencies. National Response Center (NRC) NRC If you have a spill/release to report, contact the NRC via the toll-free number (800-424-8802) or visit the NRC Web Site (http://www.nrc.uscg.mil/Default.aspx) for additional information on reporting requirements and procedures. Refer to Notifications Appendix. Reporting Requirements Type Verbal: Written:
All spills that impact or threaten navigable water or adjoining shorelines Within 1 Hour of release As requested by the agency
Environmental Protection Agency (EPA) EPA Refer to Notifications Appendix. Type Verbal: Written:
Reporting Requirements All spills that impact or threaten navigable water or adjoining shorelines As soon as possible As requested by the agency
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Department of Transportation (DOT) – Pipeline and Hazardous Materials Safety Administration (PHMSA) DOT/PHMSA Reporting Requirements In addition to the reporting of accidents to the NRC, a written/electronic accident report (DOT/PHMSA F 7000-1), must be submitted as soon as practicable but no later than 30 days after the incident for releases resulting in the following: Caused a death or a personal injury requiring hospitalization Explosion or fire not intentionally set by the operator Caused estimated property damage, including cost of cleanup and recover, value of lost product, and damage to the Company property or others or both, exceeding $50,000 Resulted in pollution of any stream, river, lake, reservoir, or other similar body of water that violated applicable water quality standards, caused a discoloration of the surface of the water or adjoining shoreline, or deposited a sludge or emulsion beneath the surface of the water or upon adjoining shorelines In the judgment of the Incident Commander/Qualified Individual that the event was significant enough even though it did not meet the criteria of any of the above incidents Notify the appropriate DOT Coordinator to complete the DOT/PHMSA F 7000-1. Instructions can be found at this link: Instructions for Form PHMSA F 7000-1 Accident Report-Hazardous Liquid Pipeline Systems Occupational Safety & Health Administration OSHA Occupational Safety & Health Administration Reporting Requirements
Basic requirement. Within eight (8) hours after the death of any employee from a workrelated incident or the in-patient hospitalization of three or more employees as a result of a work-related incident, you must orally report the fatality/multiple hospitalization by telephone or in person. In accordance with 29 CFR 1904.39 the following information is to be supplied to OSHA when reporting an incident:
Company name Location of the incident Time of incident Number of fatalities or hospitalized employees Names of any injured employees Contact person and his/her phone number A brief description of the incident
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Helena Area Response Zone Appendix
Appendix 7: ERAP
State and Local Notifications Montana Department of Military Affairs Disaster and Emergency Services 24-Hour (406) 324-4777 Reporting Requirements
Spills to state waters including surface and underground. DEQ’s guidance indicates that the following types of spills do not have to be reported, provided the spilled material does not enter or threaten to enter state waters, and it is immediately contained, removed, and properly treated or disposed of under regulations: • Ten barrels (420 gallons) or less of crude oil, produced water, injection water, or a combination thereof. • Twenty-five gallons or less of refined crude oil products, including but not limited to gasoline, diesel fuel, aviation fuel, asphalt, road oil, kerosene, fuel oil, and derivatives of mineral, animal, or vegetable oils. Montana Board of Oil and Gas Conservation Billings Office 8-5 (406) 656-0040 Helena Office 8-5 (406) 444-6675 Shelby Office 8-5 (406) 434-2422 Reporting Requirements
Report Immediately as indicated by Rule: 36.22.1103:
The spill, leak, or release of more than 50 barrels of oil or water containing more than 15,000 PPM total dissolved solids (TDS). The spill, leak, or release of any amount of oil or water containing more than 15,000 PPM TDS that enters surface water or groundwater. The spill leak, or release of any amount of produced water that degrades surface water or groundwater. The release of any amount of gas with concentrations of 100 or more PPM hydrogen sulfide that is not immediately controlled. Any fire. Any blowout. A written report must be submitted within 5 working days for the following incidents: 1. The spill, leak, or release of 10 or more barrels of oil or water containing more than 15,000 PPM TDS that is not completely contained within tank firewalls. 2. The escape or release of over 3,000 mcf of gas.
Further guidance can be found at: Notification Rule-MT Board of Oil & Gas Conservation
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Additional Federal & State of Contact Information Region 8 OSC (303) 293-1788 Dept. of Interior-Bozeman (505) 766-3565 US Fish and Wildlife-Thompson Falls (406) 657-6751 MT Hwy. Patrol-Cut Bank (800) 472-8765 MT Fire Marshall-Helena (406) 444-2050 National Weather Service https://www.weather.gov/ See Notification pages for local contact information. Follow-up Notifications Upon completion of the initial notifications and the implementation of the initial response actions, periodic follow-up notifications shall be made to the National Response Center and state agencies to provide updated information on the incident including: •
Name of facility or pipeline
•
Time of release
•
Location of discharge
•
Name of material involved
•
Reason for discharge (e.g., material failure, excavation damage, corrosion, etc.)
•
Estimated volume of oil/product discharged
•
Weather conditions on-scene
•
Actions taken or planned by persons on scene
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Helena Area Response Zone Appendix
7.8
Appendix 7: ERAP
Notification Contact List This section is intended to provide the contact information to address an incident at the facility. Phillips 66 Internal Emergency Numbers Function/Group Phone Number Other Phone Number Duty Officer (800) 231-2551 Fax: (918) 977-6119 Control Center (877) 267-2290 (800) 231-2566 Emergency Hotline Employee Hotline (866) 397-3822 (Natural Disaster) Axiom Medical (855) 480-6634 Monitoring
Company MSCR/Star Contractors
First Name Mike Ryan Charles
Last Kuntz Norwood Grose
Contractor Phone Numbers Phone 24 Hour Response: (800) 645-7745 Alternate: (703) 326-5609
Notes/Contact/Web https://www.msrc.org/
Helena Response Area Tier One Responders Title Office Phone Area Supervisor (406) 523-44161 Operator (406) 441-4752 Technical Pipeliner (406) 441-4760
Cell Phone (406) 546-0875 (406) 202-8624 (
Response time for personnel is 1-2 hours.
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Helena Area Response Zone Appendix
Agency/Company Helena Fire Department Montana State Fire Mashall Helena Police Department Helena Sheriff’s Department Lewis & ClarkCountry Sheriffs Shodair Hospital St. Peter’s Community Hospital Fort Harrison VA Hospital State Emergency Response Commission MT DES HQ LEPC: Lewis & Clark County, MT East Valley Fire District (Volunteer) York Fire DepartmentHelena, MT LEPC: Broadwater Country, MT DES/LEPC: Cascade County, MT LEPC: Jefferson Country, MO LEPC: Powell County, MT Brpadwater County DES – Townsend, MT Broadwater country Fire/Sheriff Dept/Ambulance DES/LEPC: Broadwater Co. DES/LEPC: Gallatin Co. Gallatin Co. Emergency Mgmt. – Bozeman, MT Gallatin Co. Fire/Sheriff Jefferson Co. Office of Emergency Mgmt, Boulder, MT Jefferson Co. Sheriff’s Office – Boulder, MT
Phone
Appendix 7: ERAP
Helena Area Local Contact Information Notes/Contact/Web
(406) 447-8472
http://www.helenamt.gov/fire-department.html
(406) 447-8472
https://dojmt.gov/enforcement/investigations-bureau/fireprevention/
(406) 442-3233
http://www.helenamt.gov/departments/police-department.html
(406) 442-5219 (406) 442-7883
http://www.lccountymt.gov/sheriff.html
(406) 444-7500
https://shodair.org/
(406) 442-2480
https://www.sphealth.org/
(406) 442-6410
https://www.sphealth.org/
(406) 444-6911 (406) 243-4152
http://readyandsafe.mt.gov/Emergency/SERC
(406) 447-8285
http://www.lccountymt.gov/des.html
(406) 227-1140 (406) 431-0711 (406) 266-5214
http://townsendmt.com/chd_sec4pg15.asp
(406) 454-6900
http://www.cascadecountymt.gov/departments/disaster-andemergency-services
(636) 797-9999 (636) 797-5381 (406) 846-3680
http://www.powellcountymt.gov/ez/inner.php?PageID=1537
(406) 266-9250
http://townsendmt.com/chd_sec4pg15.asp
(406) 266-3441 911
https://www.broadwatercountysheriff.org/contact
(406) 266-9250
http://townsendmt.com/chd_sec4pg15.asp
(406) 582-2350 (406) 949-3522 (406) 582-2350 (406) 582-2100 x1
https://www.readygallatin.com/ https://www.readygallatin.com/
(406) 582-2100
http://gallatincomt.virtualtownhall.net/Public_Documents/index
(406) 225-4035
http://jeffersoncounty-mt.gov/DES.html
(406) 225-4075
http://jeffersoncounty-mt.gov/sheriff.html Revision: June 2019
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7.9
Appendix 7: ERAP
Emergency Response Equipment, Testing & Deployment The facility relied on pipeline Company maintenance response equipment, local contractors, and Company approved OSRO’s for initial response.
Equipment Type Boom-50’ Acme 6x6 (20 Each) Boom-50’ Acme 3x3 (10 Each) Porta Tank-1200 gallon bladder/pillow tank for diesel only Porta Tank-1250 Gallon Skimmer-Acme Model 24 drum/brush skimmer with 2” diaphragm pump Boat-14ft. Jon Boat with 20 HP prop drive Absorbents-Marine Absorbent boom 5"x20' - 2 booms/pack (40 feet total), absorbs 32gallon/pack. Brady SPC (SPC520) Grainger p/n 42X802 Absorbents-Absorbent Sock, 3"x48" - 12/box (48' total) absorbes 12 gallon/pack, Oil-Dri p/n L90898 Grainger p/n 5TR29 Absorbents-Absorbent Pads 15"x19", 200/box, absorbs 51gallon/box, Brady SPC p/n ENV200-GRNG, Grainger p/n 1HUB1 Absorbents-Maintenance Absorbent, 20lb pail, Oil-DRI p/n IO5000G-G60 Grainger p/n 5TP99 Absorbents-Oil Drag Net, 15gal, 50'L, 30/pack, Brady SPC p/n ON030, Grainger p/n 42X768 *A complete inventory list is located at the terminal office, not for inventory purposes.
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Quantity 1000’ 500’ 1 1 1 1 30 20 20 25 10
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Appendix 7: ERAP
7.10 Evacuation Plan The terminal consists of pipeline receipt facilities, intermodal petroleum storage and a petroleum product loading rack. The facility contains no critical equipment that requires employees to continue to operate after the evacuation notification is made. Emergency Scenarios The potential emergency situations requiring facility evacuation can be summarized under two (2) categories as follows: Category 1 is Explosion and Fire: The complex receives, stores, and transfers petroleum products for distribution. The volatility of the products ranges from flammable to combustible. Thus, the potential for explosion and fire exists and requires a planned route of evacuation for company and non-company employees. Category 2 is Product Release: A product release not only creates a threat of explosion and fire as discussed in Category 1, but also may create a need for evacuation to avoid exposure to benzene and other petroleum hydrocarbons. Facility Evacuation Facility evacuation will occur if and when the supervisor/designee deems evacuation necessary, the decision to evacuate is made by utilizing information gathered as defined in the Safety and Health Plan. Personnel will proceed to the determined point of refuge via a non-threatening route. Egress would normally be through the terminal entry and exit gates. If an abnormal wind direction or the emergency presented a hazard by that route, egress could be achieved through alternate routes identified on the facility plot plan. Notification to the supervisor/designee of your whereabouts should be made as soon as practical. Evacuation validation is at the facility entry/exit gate. Names of all persons required to evacuate the property will be documented and compared to known persons to be on site to insure all persons are accounted for. Injured personnel will be taken from the site by the evacuation routes as illustrated on the diagram and transported to the nearest medical facility. The arrival routes of all response equipment will be through the entry/exit gate. Alarm Notification All evacuation directives will be communicated through voice or an audible signal, either through voice by Company Operations Personnel, or by the activation of the facility alarm system. Alarms and telephone/fax machines are located in the facility office building. The location of the ESD switch is noted on the Facility and Drainage Diagram. All non-company personnel will be instructed to immediately evacuate the facility when notified of an emergency.
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Point of Refuge The first stage point of refuge will be just outside the gate to Highway 12 East. The second stage point of refuge will be at the Hampton Inn, ½ mile west of the facility. This may also serve as a command center depending on the magnitude of the emergency. Direction of Flow Spills in the tank areas are normally contained within the tank dike area. Spills in the truck rack areas will normally be contained in the spill catchment system that is hard piped to a sump. For spills in the manifold areas and/or if an abnormal situation should occur, refer to the facility plot plan for potential direction of flow. Potential Hazards Imposed by Spilled Materials Potential hazards imposed by spilled materials include injury or illness, chemical exposure to skin, chemical in eyes, smoke, and airborne contaminants. All efforts should be made to avoid direct contact with any exposed material and PPE should remain on until completely evacuated from the facility Wind and Weather Conditions The prevailing winds for this facility are from the northwest and would allow for evacuation through the facility main exit gate. Additionally, facility evacuation can occur through gates located in the facility fences. Because prevailing wind direction varies with weather conditions consideration for evacuation routing will, in part, depend on wind direction. Additional Evacuation Route Considerations Fires, explosions, and liquid releases may occur such that wind direction is not the only criteria for determining the safest evacuation from the facility. Other considerations must be evaluated during facility evacuation. These may include potential exposure to toxics and carcinogens such as benzene and TPH (total petroleum hydrocarbons), intense heat, potential for further explosion or fire, and blockage of planned route by fire, debris, or released liquid. Lewis & Clark County has the following web page for emergency services: https://www.lccountymt.gov/des.html
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Appendix 7: ERAP
Directions to Nearest Hospital St. Peters Hospital Emergency Room (406) 457-4180
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Appendix 7: ERAP
When the alarm is sounded or a signal to evacuate is given all personnel should: Evacuation Checklist Procedures
Date/Time / / Immediately stop work activities. [00:00] / / Check the wind direction. [00:00] / / Move upwind or cross wind. [00:00] / / Check the wind again. [00:00] Person-in-Charge will conduct a head count to account for all / / personnel known to be at the facility. [00:00] Person-in-Charge will assist in alerting and escorting personnel, / / including visitors and contractors to the appropriate evacuation point. [00:00] Person-in-Charge will notify the appropriate office, and make all other / / appropriate notifications, as necessary. [00:00] / / Person-in-Charge will assist in hazard control activities as requested. [00:00] Person-in-Charge will initiate search and rescue of missing persons. / / [00:00] All other personnel will remain at the evacuation point until the "All / / Clear" signal is given. [00:00] Note: Evacuation should be carried out in an orderly manner. Personnel should WALK, not run or panic.
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Appendix 7: ERAP
7.11 Immediate Actions Spill Response Checklist The following response activities represent suggested actions during a response to a spill. Person Taking Action (Initials)
Response Action
Date / Time Action Taken
First Person To Discover Spill 1. IMMEDIATELY NOTIFY TERMINAL SUPERVISOR OR ALTERNATE Primary Response Actions (Incident Commander or Designee) 2. ENSURE PERSONNEL SAFETY - Sound alarm, evacuate if necessary, account for all personnel, explain hazards, require appropriate PPE and secure spill area 3. ELIMINATE IGNITION SOURCES - Shut off motors, electrical pumps, electrical power, open flames, etc. in spill area 4. QUICKLY ASSESS SPILL AND SAFETY HAZARD – Spill size, rate, type, cause, movements, fire/explosion hazard and health risk 5. ACTIVATE PRIMARY RESPONSE TEAM – Utilize onsite personnel to extent possible and supplement with off-duty personnel 6. IF SAFE, CONTROL SPILL SOURCE – Shut down pumps, close valves, transfer oil from leaking tank, etc. 7. INITIATE FACILITY SPILL CONTROL – Block storm drains and close separator valves (if necessary), construct containment/diversion berms, apply sorbents, etc. 8. RE-ASSESS SPILL PARAMETERS AND RESPONSE – Estimate spill volume/rate, cause, type/classification, effectiveness of source/spill control operations, spill movements, safety/environmental concerns, weather/hydrographic conditions, etc. 9. INITIATE OFF-SITE SPILL CONTROL – For spill to river, initiate aquatic spill control and Sensitive Area Protection Notification/Documentation (Incident Commander) 10. NOTIFY APPROPRIATE COMPANY PERSONNEL Primary Response Team Members, Qualified Individual, Company Management, Area Response Team Call Duty Officer 11. NOTIFY/ACTIVATE RESPONSE CONTRACTORS (As required) 12. NOTIFY APPROPRIATE REGULATORY AGENCIES – Federal NRC, State DEM, Regional Ecology office and others, such as LEPC, as necessary 13. NOTIFY THREATENED NEARBY PARTIES/SENSITIVE AREA MANAGERS (Uncontained Spills or vapor clouds only)
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Appendix 7: ERAP
Person Taking Action (Initials)
Response Action
Date / Time Action Taken
14. NOTIFY/ACTIVATE OTHER RESPONSE CONTRACTORS OR SUPPORT SERVICES (As required) 15. INITIATE DOCUMENTATION PROCEDURES – Document all response actions taken previously and all subsequent response actions including notifications, agency/media meetings, equipment/personnel deployments, recovery and disposal of oil and oily waste, extent and degree of area impacted, etc. Secondary Response Actions (Primarily for Uncontained Spills) 16. ESTABLISH COMMAND POST/COMMUNICATIONS CENTER 17. INITIATE SPILL TRACKING AND SURVEILLANCE OPERATIONS – Helicopters, fixed-wing aircraft, vehicle (if safe) 18. IDENTIFY THREATENED SENSITIVE AREAS AND PRIORITIZE – Parks, wildlife/fish habitats, marinas, etc. 19. DEVELOP OVERALL RESPONSE OBJECTIVE AND INCIDENT ACTION PLAN – Maximize utilization of available equipment, personnel and logistics to limit the area affected by the spill and the associated impacts. Prioritize actions. Plan for the effective utilization of additional equipment and supplies as they arrive 20. IDENTIFY EQUIPMENT, PERSONNEL and LOGISTICAL SUPPORT REQUIREMENTS FOR SECONDARY SPILL RESPONSE OPERATIONS – Containment, protection, recovery and cleanup 21. IMPLEMENT APPROVED INCIDENT ACTION PLAN - In order of priority 22. ESTIMATE WASTE HANDLING AND INTERIM STORAGE REQUIREMENTS - Based on quantity spilled, recovery capacity, areas affected, degree of impact, etc. 23. ARRANGE FOR INTERIM SOLID AND LIQUID WASTE HANDLING AND STORAGE – Pumps, barges, portable tanks, available tankage at facility, debris boxes, lined storage cells, heavy equipment, permits, etc. 24. INITIATE LOGISTICAL SUPPORT FOR RESPONSE OPERATIONS – Transportation, lodging, meals, supplies, portable toilets, communications equipment, additional office space, etc. 25. ARRANGE FOR TRANSPORTATION, TREATMENT and/or DISPOSAL OF RECOVERED OIL AND OILY WASTES – Determine characterization, packaging and transportation requirements for the candidate treatment/disposal facilities 26. COMPLETE CLEANUP OPERATIONS AND OBTAIN CLEARANCE FROM REGULATORY AGENCIES - Obtain written agency clearance for each section of shoreline as cleanup is completed
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Appendix 7: ERAP
7.12 Maps and Diagrams See Maps and Diagrams beginning on the next page.
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Appendix 7: ERAP
Helena Area PL.pdf
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Appendix 7: ERAP
Helena terminal overview
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Helena terminal detailed overview
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Helena Area Response Zone Appendix
Appendix 7: ERAP
Evac and drainage diagram
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Appendix 7: ERAP
7.13 Response Forms Incident Report Form ICS 201-1 – Incident Briefing Map/Sketch ICS 201-2 - Summary of Current Actions ICS 201-3 - Current Organization ICS 201-4 – Resource Summary ICS 201-5 - Site Safety and Control Analysis Weather Report ICS 202 – Incident Objectives ICS 203 – Organization Assignment List ICS 211 - Check-In List Spill Trajectory Form
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Appendix 7: ERAP
Incident Report Form
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ICS 201-1 - Incident Briefing Map/Sketch Incident Name:
Appendix 7: ERAP
Version Name: Period:
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Incident Map/Sketch
Situation Summary and Health and Safety Briefing
Approved By Incident Commander: Prepared By: ICS 201-1 – INCIDENT BRIEFING MAP/SKETCH
Date: Date: Date INCIDENT ACTION PLAN SOFTWARE
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ICS 201-2 - Summary of Current Actions Version Name: Incident Name: Period: / / Current and Planned Objectives
Date/Time
Appendix 7: ERAP
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Current and Planned Actions Action/Event/Notes
Approved By Incident Commander:
Date: Date:
Prepared By:
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ICS 201-2 – SUMMARY OF CURRENT ACTIONS
INCIDENT ACTION PLAN SOFTWARETM
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Helena Area Response Zone Appendix ICS 201-3 - Current Organization Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
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Federal OSC Safety Officer State OSC
Liaison Officer Incident Commander
Public Information
Operations Section Chief
Logistics Section Chief
Planning Section Chief
Prepared By:
At:
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ICS 201-3 – CURRENT ORGANIZATION
INCIDENT ACTION PLAN SOFTWARETM
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Finance Section Chief
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Helena Area Response Zone Appendix ICS 201-4 – Resource Summary Incident Name: Resource Type/ Quantity Supplier ID Description
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/
Appendix 7: ERAP
Version Name: Period: / /
Ordered
Prepared By:
At:
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ICS 201-4 – RESOURCE SUMMARY
INCIDENT ACTION PLAN SOFTWARETM
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Helena Area Response Zone Appendix ICS 201-5 - Site Safety and Control Analysis
Appendix 7: ERAP
Version Name:
Incident Name:
Period: / / : to / / : Site Control 1. Is Site Control set up? Yes No 2. Is there an on-scene command post? Yes No If so, where? 3. Have all personnel been accounted for? Injuries: Fatalities: Yes No Don’t Know Unaccounted: Trapped: 4. Are observers involved, or rescue attempts planned? 5. Are decon areas setup? Yes No If so, where? Observers: Yes No Rescuers: Yes No Hazard Identification 1. Electrical line(s) down or overhead? 2. Unidentified liquid or solid products visible? Yes No Yes No Remarks: Remarks: 3. Wind direction across incident: 4. Is a safe approach possible? Yes No Towards your position Away from your position Remarks: Wind Speed: 5. Odors or smells? Yes No 6. Vapors visible? Yes No Remarks: Remarks: 7. Holes, ditches, fast water, cliffs, etc. nearby? 8. Fire, sparks, sources of ignition nearby? Yes No Yes No Remarks: Remarks: 9. Is local traffic a potential problem? 10. Product placards, color codes visible? Yes No Yes No Remarks: Remarks: 11. Other Hazards? Yes No 12. As you approach the scene from the upwind Remarks: side, do you note a change in the status of any of the Yes No above? Remarks: Hazard Mitigation 1. Entry Objectives:
2. Warning sign(s), barriers, color codes in place? 3. Hazardous material being monitored? Yes 3a. Sampling Equipment: 3b. Sampling location(s): 3c. Sampling frequency: 3d. Personal exposure monitoring: 4. Protective gear / level: 4a. Gloves: 4b. Respirators: 4c. Clothing: 4d. Boots: 4e. Chemical cartridge change frequency:
Yes No
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ICS 201-5 – SITE SAFETY AND CONTROL ANALYSIS
INCIDENT ACTION PLAN SOFTWARETM
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Weather Report Incident:
Prepared By:
Period:
Version Name:
at
Present Conditions Wind Speed:
Wave Height:
Wind Direction From The:
Wave Direction:
Air Temperature:
Swell Height:
Barometric Pressure:
Swell Interval:
Humidity:
Current Speed:
Visibility:
Current Direction Toward:
Ceiling:
Water Temperature:
Next High Tide (Time):
Next Low Tide (Time): Next Low Tide (Height): Sunset:
Next High Tide (Height): Sunrise: Notes:
24 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
48 Hour Forecast Sunrise:
Sunset:
High Tide (Time):
High Tide (Time):
High Tide (Height):
High Tide (Height):
Low Tide (Time):
Low Tide (Time):
Low Tide (Height):
Low Tide (Height):
Notes:
1997-2012 TRG/dbSoft, Inc.
Weather Report
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Helena Area Response Zone Appendix ICS 202 – Incident Objectives Incident Name: Overall and Strategic Objectives
Version Name: Period: / /
Appendix 7: ERAP
:
Objective Ensure the Safety of Citizens & Response Personnel Identify hazard(s) of emitted material Establish site control (hot zone, warm zone, cold zone and security) Consider evacuations, as needed Establish vessel and/or aircraft restrictions Monitor air in impacted areas Develop site safety and health plan for response personnel Ensure safety briefings are conducted
to
/
/
:
Assigned To
Status
Control the Source Complete emergency shutdown Conduct firefighting Initiate temporary repairs Transfer and/or lighter product Conduct salvage operations, as necessary Manage Coordinated Response Effort Complete or confirm notifications and provide updates as required Establish a unified command organization and facilities (Command Post, etc.) Ensure local and tribal officials are included in response organization Initiate emergency response Incident Action Plans (IAP) Ensure mobilization and tracking of response resources & personnel Complete documentation Evaluate planned response objectives vs. actual response (debrief) Maximize Protection of Environmentally-Sensitive Areas Implement pre-designated response strategies Identify resources at risk in impacted and potential impacted areas Track pollutant movement and develop trajectories/plume modeling Conduct visual assessments (i.e., over-flights) Develop/implement appropriate protection tactics Contain and Recover Spilled Material Deploy oil containment boom at the spill source Deploy containment boom at appropriate collection areas Conduct open water skimming with vessels Evaluate time-sensitive response strategies (i.e., dispersants, in-situ burning) Develop disposal plan Prepared By: ICS 202 – INCIDENT OBJECTIVES
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INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives Incident Name:
Version Name: Period: / /
Appendix 7: ERAP
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Objective Recover and Rehabilitate Injured Wildlife Establish oiled wildlife reporting hotline Conduct injured wildlife search and rescue operations Setup primary care unit for injured wildlife Operation wildlife rehabilitation center Initiate citizen volunteer effort for oiled bird rehabilitation
/
/
Assigned To
: Status
Remove Oil from Impacted Areas Conduct appropriate shoreline cleanup efforts Clean oiled structures (piers, docks, etc.) & oiled vessels Minimize Economic Impacts Consider tourism, vessel movements, and local economic impacts throughout response Protect public and private assets, as resources permit Establish damage claims process Keep Stakeholders Informed of Response Activities Provide forum to obtain stakeholder input and concerns Provide stakeholders with details of response actions & concerns and issues, and address as practical Provide elected officials details of response actions Keep the Public Informed of Response Activities Provide timely safety announcements Establish a Joint Information Center (JIC) Conduct regular news briefings Manage news media access to spill response activities Conduct public meetings, as appropriate Minimize Business Interruption Identify business interruption and potential business interruption issues Notification of joint venture partners Assist with internal/external investigations Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
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Date: Date: Page
:
INCIDENT ACTION PLAN SOFTWARE
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ICS 202 – Incident Objectives
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Version Name:
Incident Name:
Period:
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Overall and Strategic Objectives Objective
Assigned To
Status
Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)
Incident Action Plan Components ICS 202 Response Objectives
ICS 206 Medical Plan
ICS 204 Assignment List ICS 203 Organization Assignment List / ICS 207 Organization Chart ICS 205 Communications Plan
ICS 208 Site Safety Plan Weather Report Incident Map Approved By
Prepared By: ICS 202 – INCIDENT OBJECTIVES
At:
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INCIDENT ACTION PLAN SOFTWARE
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ICS 203 – Organization Assignment List
Version Name:
Incident Name:
Period:
Incident Commander(s) and Command Staff Federal OSC State OSC Local OSC Incident Commander Deputy Incident Commander Public Information Officer Safety Officer Liaison Officer Agency/Organization Representatives
Operations Section Operations Section Chief Operations Section Deputy Staging Area Manager
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Planning Section Planning Section Chief Planning Section Deputy Resource Unit Leader Situation Unit Leader Documentation Unit Leader Environmental Unit Leader Demobilization Unit Leader Logistics Section Logistics Section Chief Logistics Section Deputy Support Branch Director Supply Unit Communications Unit Leader Facilities Unit Leader Ground Support Unit Leader Medical Unit Leader Food Unit Leader
Finance/Administration Section Finance Section Chief Finance Section Deputy Compensation/Claims Unit Leader Procurement Unit Leader Cost Unit Leader Time Unit Leader Other Sections/Positions
Section
Position
Person
Approved By Planning Section Chief: ICS 203 – Organization Assignment List INCIDENT ACTION PLAN SOFTWARETM
Prepared By: Page
At: of
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Great Falls Area Response Zone Appendix
Appendix 7: ERAP
ICS 211 - Check-In List Area:
Incident Name: Description/ Name (Last, First)
Company / Agency
Time In Leader Name
ICS 211 - Check-In List INCIDENT ACTION PLAN SOFTWARE™
Personnel/ Equipment Resource Type Equipment ID
Prepared By: Page
Demob Time
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Contact Info
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Spill Trajectory Form
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