Marshall Public Library 300 S. Alamo Blvd. Marshall, TX 75670 (903) 935-4465 www.marshallpubliclibrary.org
Board of Trustees Meeting Marshall Public Library Board Room Thursday, February 27, 2014 4:00 p.m.
1. Call to Order 2. Presentations or remarks from the public 3. Approval of minutes from the January 21, 2014 meeting 4. Friends of a Public Library Report 5. Library Director’s Report 6. Discussion Items: a. Report on 2013 Emma Walker Fund expenditures—discussion item. 7. Adjournment
POSTED
February 21, 2014 8:30 a.m. Anna Lane
THE MEETING WILL BE CONDUCTED IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE FACILITY IS WHEELCHAIR ACCESSIBLE AND HANDICAP PARKING IS AVAILABLE. REQUESTS FOR SIGN INTERPRETIVE SERVICES WILL BE AVAILABLE WITH AT LEAST 48 HOUR NOTICE PRIOR TO THE MEETING. TO MAKE ARRANGEMENTS FOR THOSE SERVICES, PLEASE CALL ANNA LANE AT (903) 935-4465.
Marshall Public Library Board of Trustees Meeting Minutes: Thursday, February 27, 2014
1. Call to Order: The monthly meeting of the Marshall Public Library Board of Trustees was called to order by Ken Poindexter at 4:00 PM with the following members present: Ken Poindexter, Steve Flohr, William Halliday, David White, Anna Lane, and Ginny Harris. Members absent: Cindy Leleko, Eva Oliver, and Darlene Dotson. 2. Presentations or remarks from the Public: William Halliday, as a representative of the Walmart company, commented on the positive experience Walmart had during the use of the Public Library Gold Room as a location for personnel recruiting on Tuesday, February 4, 2014. Walmart had 136 personnel who participated in job interviews and 25 job offers were issued. Overall, it appeared that the library facility was a good location for the Walmart personnel recruiting initiative and good marketing of library resources available to the public. 3. Approval of the Minutes from the January 21, 2014 meeting: Doc moved and Steve seconded a motion to approve the meeting minutes. The minutes were approved as presented. 4. Friends of the Public Library Report: a. Ginny Harris reported that the book presentation by the artist Anne Gallant on February 15, 2014, was well received. b. Ginny reported that the Friends Winter Book Sale was for an abbreviated period, Feb 27, 28, and Mar 1, due to the Gold Room facility use as a polling location on Tuesday, Mar 4. 5. Library Director’s Report: a. Anna Lane provided copies of the new and updated bookmarks, information pamphlet, and Board of Trustee roster to all present. The information pamphlet was updated with new library hours and services available. b. Anna reported that new library users had joined the library when the Walmart personnel recruiting initiative was conducted in February. c. The oil/gas royalty check for January was received in the amount of $543.47. d. The library is distributing tax forms again this year and has received favorable comments from library patrons for this service. e. The library is a polling location for the primary election to be conducted on Tuesday, Mar 4, 2014.
f. Weeding of the 700’s section of books was completed and Anna is ordering new materials to update this section. g. The library has been actively involved the planning for the Harrison County and a Book initiative along with ETBU and Wiley libraries. The kick-off opening program will be conducted in the Marshall Public Library on Mar 17, 2014, with guest speakers and other invitees. More information will be published locally. h. Cynthia reported on the Marshall Public Library Book Club initiative which began in January. The book club met on Feb 18-19 and now has approximately 20 persons as members. 6. Discussion Item: Report on 2013 Emma Walker Fund expenditures: The Library Director distributed copies of the Emma Walker Fund Summary financial status. 2013 Oil/Gas check revenues………..$8,353.51 2013 Tex Pool Interest revenues…….. 118.51 2013 Approved expenditures……...…18,564.90 Fund balance as of Dec 31, 2013....$215,903.60 The status of the Emma Walker fund was reviewed by the Board. The Board discussed the need for funds that will support the implementation of Strategic Plan initiatives, such as library building improvements, electronic media installation, and renovations. The need to coordinate with the City Commission to determine the status of the former Chamber of Commerce building at 213 West Austin street was also discussed. The Board Chairman directed that a letter from the Board to the City Commission be drafted for review and comment prior to the next Board meeting. Steve Flohr will draft the correspondence and forward to Trustees. 7. Adjournment: The Board of Trustees meeting was adjourned at 4:45 PM. 8. Next Meeting The next Board of Trustees meeting is scheduled for Tuesday, March 18, at 4:00PM at the library. All Board members are encouraged to respond to the meeting announcement and indicate their attendance by contacting the Library Director so that the meeting can be conducted with a quorum present.
Submitted by Steve Flohr, Vice Chair Marshall Public Library Board of Trustees
