WELLFIELD BUSINESS AND ENTERPRISE COLLEGE
EXAMINATIONS AND ASSESSMENT OFFICER JOB DESCRIPTION GRADE 6 SCP 21 – 26 (£19,376 - £22,221 pro rata) 37 hours per week term time plus 5 days to oversee notification and distribution of examination results LINE MANAGER The Examinations and Assessment Officer will be formally responsible to the Deputy Headteacher (Curriculum) JOB PURPOSE: The Examinations Officer is responsible for the administration and organisation of all aspects of internal and external examinations in accordance with the regulations laid down by the awarding bodies. The post holder will also assume responsibilities as Assessment Officer. Key responsibilities:
Liaising with staff, eg heads of department regarding entries. Disseminating information, answering enquiries and dealing with complaints regarding external examinations with staff, students and parents/carers. Submitting entries for external examinations to awarding bodies in advance of deadlines. Organising SEN provision, including liaising with the SEN coordinator regarding candidates with SEN; applying to awarding bodies for special arrangements for such candidates. Managing the daily running of external examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and arrangements for candidates with special educational needs are in place. Organising exam materials, providing safe custody of and organising examination stationery and materials, including question papers, in accordance with regulations. Organising the examination rooms, in accordance with regulations. Produce and publish an examinations timetable to include dates, times, venues and number of candidates. Resolving examination clashes in accordance with regulations. Briefing candidates on examination regulations and producing written guidelines for staff and students; ensuring candidates are aware of their own examination timetables.
Collecting and despatching worked scripts in accordance with the regulations. Arranging invigilation, including briefing and training invigilators in college procedures. Being present and available in school on the days when results are notified, and overseeing the distribution of results to candidates. Producing analyses of examination results as soon as practicable. Providing statistics on examination entries and results for the Headteacher/Senior Leadership Team, Governors, Local Authority, DfE, etc. Checking DfE and other examination statistics before publication. Overseeing the checking and distribution of certificates. Processing enquiries about results and requests for return of scripts. Ensuring that costs of retakes etc are reimbursed by candidates, as appropriate. Encouraging a positive examination culture in the school to which all staff and students subscribe. Liaising with the National Assessment Agency and Examinations Officer Association as appropriate. Keeping up to date with the requirements of the role. Ensuring attendance at appropriate training meetings and to be aware of the latest procedures and regulations for external examinations. To show evidence of continued professional development. Making arrangements for internal examinations and assessments, including the production of the timetable, rooming and invigilation. To produce statistical analyses for internal monitoring purposes. To organise and manage “value-added” testing eg to input/manipulate the data and to produce reports for the designated member of the Senior Leadership Team. To maintain and develop the assessment system, utilising SIMS.net, Assessment Manager 7 and other software applications/technologies. Create and maintain a system for internal assessment, including the creating of mark sheets, templates and aspects from Assessment Manager 7 for staff. To further develop reporting procedures to parents/carers on student progress for interim and annual reports. Responsible for the production and distribution of all reporting information to parents. To be familiar with Child Protection policies and procedures. To be aware of the confidential nature of the work and follow school procedures. To be aware of their own and other people’s health and safety. Other reasonable duties as commensurate with the grading of the post.
Person Specification Must be ICT literate and able to use the internet, eg consult websites, access information, download material/make entries electronically, operate the college database, produce and operate spreadsheet packages, produce analyses, use email. Have good written and verbal communication skills and be able to relate well to school staff, candidates of all abilities, parents and carers. Be able to prioritise and manage workload. Be able to work in an organised and methodical way and have sound organisational and coordination skills. Be able to work accurately and to deadlines. Be able to work effectively under pressure. Be able to maintain confidentiality. Demonstrate knowledge and understanding of SIMS.net/Assessment Manager 7 and Examinations Organiser. Please return completed application forms to Wellfield for the attention of Mrs M Turner (School Manager) by post: Wellfield Business & Enterprise College, Yewlands Drive, Leyland, Lancs PR25 2TP or email to
[email protected]
OCTOBER 2011
