MILLENNIUM CHALLENGE NAMIBIA CONSULTING SERVICES PROCUREMENTS IMPLEMENTATION OF THE COMMUNAL LAND SUPPORT SUB-ACTIVITY PRE-PROPOSAL MEETING OCTOBER 10, 2012
Agenda Procurement Process: Timeline Who does what? What rules apply? MCA-N Standard Bidding Document Instructions to Consultants Evaluation and Qualification Criteria Contract Form
Contract Timeline Bidding deadline: October 26, 2012 Est. opening of financial proposals: mid-November Est. notification of tender outcome: 1st week of
December Consultant mobilization: January 2013 Contract timeline: 18 months
Who Does What? MCA-N: MCA-N Procurement – tendering and contract administration MCA-N Agriculture – currently direct project management, after January 2013 contract management MCA-N “Core Team” – during Phase 1 GIZ Project Team, during Bridging Phase team of MCA-N consultants, during Phase 2 Consultant’s Project Team
Beneficiaries: Ministry of Lands and Resettlement Communal Land Boards Traditional Authorities and Village Heads
What Rules Apply? MCA-N Procurement Rules MCC Standard Bidding Document (Request for
Proposals or RFP) Evaluation criteria and process fully described in the RFP Award to the consultant, who is eligible and qualified to perform the assignment and whose proposal has reached the highest technical score
Standard Bidding Document in Detail Bidding Documents:
Section I: Instructions for Consultants Section II: Proposal Data Sheet Section III: Evaluation and Qualification Criteria Section IV: Technical and Financial Proposal Forms Section V: Contract Form Section VI: Terms of Teference
Additional documentation:
Documents references in the TOR Minutes of the Pre-Proposal Meeting and Q&A Any amendments
ITC/PDS (I/II) Points to Remember 1 Method of selection: Fixed Budget Selection Project budget: US$3.2 million The deadline to request clarifications is today
Questions & answers, clarifications and amendments
to be distributed to all registered consultants within 7 days
ITC/PDS (I/II) Points to Remember 2 Proposal submission deadline: 13:00 on October 26,
2012 MCA-N will not be held responsible for mishandling bids, which are not sealed and marked appropriately Proposal validity 90 days after the proposal submission deadline Bid opening ceremony is public, at 14:00 on October 26, 2012
Evaluation (III) Points to Remember Only the evaluation and qualification criteria and
methods listed in Section III apply No margins of preference apply Award to the consultant with the highest-scored technical proposal, above the minimum of 75 points No points for financial proposals below the budget
Contract (IV) Points to Remember Core Team and Auto/Office Equipment provided by
MCA-N MCA-N approval required for changes of Key Personnel
Thank you MCA Namibia Procurement: Johann Botha, Procurement Director Victor Paereli, Procurement Manager MCA-N Agriculture: Dr. Helmke Sartorius von Bach, Agriculture Director Panduleni Hamukwaya, Contract Manager
CLS ToR Support the mandate of the MLR to implement the
provisions of the Communal Land Reform Act 2002: 1. improve use of communal lands for economic growth; 2. support TA, CLB, MLR and local residents in their ability to protect and manage commonage; and 3. increase landholders’ tenure security over their individually allocated properties and communities’ tenure security over the commonage in the NCAs.
Take note NCAs - regions 16 TAs & 7 CLBs 2 Operational areas
Implementing Targets 5 Components Tasks and Deliverables Payment schedule Takeover of “going concern”
Questions Received so Far Does the term “core staff” refer to all the posts
mentioned in Appendix 2? Can the winning bidder after a thorough review of “core staff” and discussion with the MCA, at its own discretion refuse to pursue contracts with these core staff in particular the non – key personnel, instead employing staff of its own selection? If the above is the case does the MCA need to approve such appointments in advance?”
