LLCC Board of Trustees Regular Meeting July 22, 2015
Craig Findley, Chair Jerry Wesley, Vice Chair Dennis Shackelford, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Justin Reichert Madison Baker, Student Trustee Charlotte Warren, President
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
AGENDA REGULAR MEETING Wednesday, July 22, 2015 6:15 P.M. Lincoln Land Community College 800 South Spresser Street Taylorville IL
I.
Preliminary Matters A. B. C. D.
Roll Call Pledge of Allegiance Adoption of Agenda of the July 22, 2015 Meeting Introductions and Recognitions 1. LLCC - Taylorville Presentation ....................................................... 5 E. Hearing of Citizens
II.
Consent Agenda A. Approval of Minutes of the Regular Meeting of June 24, 2015 ............. 7 B. Approval of Minutes of the Budget Workshop of June 24, 2015 ......... 21 C. Ratify Payment of All Cash Disbursements for June and the June Treasurer’s Report ............................................................................ 26 D. Out-of-State Travel 1. Ratification of Out-of-State Travel 2. Approval of Out-of-State Travel ..................................................... 27 E. Budget/Financial Items F. Purchasing G. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report........ 29 2. CDW-G Microsoft Server and Campus Agreement ....................... 31 H. Monthly Grant Status Report .............................................................. 33 I. Facility Leases J. Construction Items 1. Exposed Aggregate Concrete Replacement – Bid Proposals ....... 35 K. Other Items
III.
Action Agenda A. Policies B. Academic Services Division Items 1. Naming of Faculty Emeritus .......................................................... 38 C. Student Services Division Items D. Administrative Services Division Items 1. Tentative Fiscal Year 2016 Budget ............................................... 39 E. Information Technology Systems Items F. Workforce Development and Community Education Items G. Executive Division Items
IV.
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 41 b. Construction Progress Update ................................................. 42 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 45 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports
V.
Strategic Discussion
VI.
Executive Session
VII.
Actions from Open/Executive Session
VIII.
Adjournment
I. Preliminary Matters
AGENDA ITEM I.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
LLCC - Taylorville Presentation
DATE:
July 22, 2015
Scott Stallman, Associate Vice President, LLCC Outreach, will welcome the Board and provide a brief introduction of the newly renovated LLCC-Taylorville campus highlighting logistic information, opportunities, and what it means to the students attending there.
Tepatti
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II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, June 24, 2015 at 5:20 p.m. in the Robert H. Stephens Room of the main campus with Chairman Findley presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker, Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. Mr. Gray was absent. B. Pledge of Allegiance Chairman Findley asked Mr. Rosenthal to lead the audience in the pledge of allegiance. C. Adoption of Agenda of the June 24, 2015 Meeting MOTION NO. 06-24-15-1: Mr. Reichert moved to adopt the agenda of the June 24, 2015 meeting. Mr. Fulgenzi seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED D. Introductions and Recognitions - None E. Hearing of Citizens - None
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AGENDA ITEM II.A
II.
Consent Agenda
MOTION NO. 06-24-15-2: Mr. Reichert moved to: approve the minutes of the Regular Meeting of May 27, 2015; ratify disbursements of the bi-monthly checks, E-Commerce Refunds, ACH and Wire transactions checks issued during May 2015 and ratify, subject to audit, the May 31, 2015 Treasurer's Report; approve ratification of out-of-state travel for the attached list of individuals; approve out-of-state travel for the attached list of employees; approve the resolution establishing the prevailing rate of wages for construction work completed at Lincoln Land Community College; approve the resolution authorizing a transfer of up to $3,500,000 from the Working Cash Fund to the Education and Operations and Maintenance Funds; approve the resolution transferring interest income from the Working Cash Fund to the Operating Funds; approve the specific stop-loss policy for FY2016 proposed by Sun Life at an annual cost of $490,093; approve the establishment of blanket purchase orders for the purchase of textbooks, supplies, shipping, and software maintenance agreements from the previously listed vendors; approve the purchase of storeroom envelopes and paper from the lowest responsible bidders at the prices indicated as specified in Invitation to Bid #FY2016-4, at total estimated cost of $36,503.10; approve the Fiscal Year 2016 Professional Service Contract for Eric Grenzebach – Legal Services, not to exceed $175,000; approve the Intergovernmental Agreement authorizing abatement of taxes as requested; ratify the grant agreement with the Illinois Community College Board in the amount of $581,240; ratify the application with the United States Department of Agriculture in the amount of $100,000; ratify the listed change order in the aggregate amount of $10,443.95 for the Taylorville Code Compliance & Renovation as presented; approve the base bid from Harold O’Shea Builders, Inc. in the total amount of $411,897, to complete the Truck Driver Training Lot Replacement Project at LLCC’s Main Campus; ratify the listed change order in the amount of $3,431.69 for the Boulevard Lighting Replacement project as presented;
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AGENDA ITEM II.A
approve the Base Bid from P. H. Broughton & Sons, Inc. in the total amount of $28,974.56, to complete the Parking Lot Rehabilitation Project at LLCC’s Capital City Training Center and to establish a project contingency in the amount of $2,900, for an aggregate amount of $31,874.56; and approve the Base Bid from Halverson Construction Co., Inc. in the total amount of $148,000, to complete the Sangamon Hall Exterior Stair Replacement project at LLCC’s Main Campus and to establish a project contingency in the amount of $14,800, for an aggregate amount of $162,800.
Mr. Shackelford seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED III.
Action Agenda A. Policies 1. Proposed Language Change to Board Policy 8.16 – Employee Life, Medical, and Dental Insurance
The Policy change is submitted for approval, following the original submittal of a first reading at the May 2015 Board meeting. No changes or updates have been made since its original submittal. The requested change will allow flexibility in the College’s selection of life insurance coverage. MOTION NO. 06-24-15-3: Mr. Reichert moved to approve language change to Board Policy 8.16 – Employee Life, Medical, and Dental Insurance. Mr. Findley seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None
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AGENDA ITEM II.A
D. Administrative Services Division Items 1. FY 2017 Capital Budget Request Request is made to submit a prioritized project listing for State funding, which reflects the updated LLCC Facilities Master Plan approved by the Board of Trustees in May 2014. MOTION NO. 06-24-15-4: Mr. Rosenthal moved to authorize the request for State funding for Fiscal Year 2017 of the projects defined herein. Mr. Reichert seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED E. Information Technology Systems Items - None F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services – None 3. Administrative Services - None a. Position Vacancies and Hires
This item has been updated to reflect current vacancies, hires and resignations. b. Construction Progress Update They FY’11 and FY’14 PHS projects are substantially complete. The FY’13 Masonry Repair project will continue through the summer and several of the FY’15 PHS projects are underway. 10
AGENDA ITEM II.A
c. Monthly Financial Report - None 4. Information Technology Systems – None 5. Workforce Development and Community Education - None 6. Executive Division - None a. Review of Agenda Master Calendar A Budget Workshop will be conducted immediately following tonight’s Board meeting. Dr. Warren reminded those present the July 22, 2015 Board of Trustees meeting will be held at LLCC-Taylorville. B. President’s Report The summer semester began on June 8, and College for Kids will begin in July. Campus Visit Day was held the evening of June 16, with more than 200 attendees, which included 83 prospective students. The College is preparing for the July 1, 2015 implementation of the Illinois Smoke-Free Campus act. Current smoking stations will be removed and new signage will welcome everyone to LLCC’s “smoke free campus”. Campus-wide communication of this impending legislation has been on-going throughout the academic year. Dr. Warren was part of the city of Springfield delegation traveling to Washington DC to lobby for Springfield. Dr. Warren had several opportunities to speak and promote LLCC when meeting with our Congressman and Senators. The Illinois Community College Trustees Association and Illinois Council of Community College Presidents met the first week of June in Schaumburg, IL. Discussion centered on the State legislature and the State’s budget process. The first two recipients of the LLCC Dick Dhabalt Athlete of the Year Award were presented to Colby Griggs, (baseball) and Hayley Long (softball). Six LLCC student athletes were named NJCAA Academic All-Americans and 21 received Academic All-Mid-West Conference honors.
11
AGENDA ITEM II.A
As a soccer update, the LLCC Soccer Coach has resigned and without an Assistant Coach the College will reach out to the community supporters for assistance in communicating and filling this vacancy. LLCC’s Value-Added Local Foods program offered a one-week class to Food Service Managers from Springfield District 186, teaching them how to incorporate healthy, local foods into their menus. LLCC hosted the Illinois State Fair Wine Competition on July 24 for Commercial Illinois Wineries and Regional, Amateur Wine Producers. During the spring bird banding season the LLCC Bird Banding Station banded 1,064 birds from 75 species. The fall bird banding season begins on August 24. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports - None V.
Strategic Discussion - None
VI.
Executive Session
MOTION NO. 06-24-15-5: Mr. Findley moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Reichert seconded.
12
AGENDA ITEM II.A
Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED MOTION NO. 06-24-15-6: Mr. Reichert moved to return to open session. Mr. Shackelford seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED VII.
Actions from Executive Session
MOTION NO. 06-24-15-7: Mr. Reichert moved to approve the attached employment recommendations. Fulgenzi seconded.
Mr.
Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED VIII.
Adjournment
MOTION NO. 06-24-15-8: Mr. Shackelford moved to adjourn the meeting. Mr. Wesley seconded. Those members voting aye were Mr. Fulgenzi, Mr. Shackelford, Ms. Baker (advisory), Mr. Reichert, Mr. Rosenthal, Mr. Wesley, and Mr. Findley. PASSED
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AGENDA ITEM II.A
The meeting adjourned at 5:52 p.m., with Chairman Findley indicating that the Board would reconvene shortly for the Annual Budget Workshop.
__________________________ Chairman Findley
__________________________ Secretary Shackelford
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AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
June 24, 2015
Name Eades, Barbara
Till, Theresa
Meeting Council for Resource Development Summer Institute 2015 Quality and Safety Education for Nurses National Nursing Safety Meeting
Location Dallas, TX
Date June 24-26, 2015
Account Professional Development
Amount $1,520
San Diego, CA
May 25-29, 2015
Faculty Development
$2,111
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AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
June 24, 2015
Name Dockter, Jason
Meeting Accessibility in Digital Publishing
Location Morgantown, WV
Account Leadership Development & West Virginia University
Amount $887
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AGENDA ITEM II.A
MEMORANDUM TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
June 24, 2015
We recommend the following personnel actions: ADMINISTRATIVE A.
Approve the employment, pending the successful outcome of a criminal background check and drug screen, of Mr. Don Kallembach as Program Director, Occupational Therapy Assistant Program. Mr. Kallembach has a Doctorate of Occupational Therapy from Chatham University and a Master of Arts in Healthcare Ethics from Saint Louis University. He is presently an Occupational Therapist at the Bridge Care Suites and has several years of teaching experience in Occupational Therapy programs. His employment will be effective July 3, 2015 and placement will be on salary grade K. A copy of Mr. Kallembach’s resume is attached.
FACULTY A.
Approve the one-semester, non-tenure track employment of Ms. Phyllis Biever as Surgical Technology Instructor. Ms. Biever is a Certified Surgical Technologist with over thirty years of experience in the field. She is presently a Clinical Instructor for Surgical Technology at Illinois Central College. Her employment will be effective August 21, 2015, and placement will be on Column
