LLCC Board of Trustees Regular Meeting January 22, 2014
Justin Reichert, Chair Craig Findley, Vice Chair Jerry Wesley, Secretary Jeff Fulgenzi Kent Gray Wayne Rosenthal Dennis Shackelford Garrett Belville, Student Trustee Charlotte Warren, President
BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526 AGENDA REGULAR MEETING Wednesday, January 22, 2014 5:00 P.M. Lincoln Land Community College Robert H. Stephens Room
I.
Preliminary Matters A. B. C. D. E.
II.
Roll Call Pledge of Allegiance Adoption of Agenda of the January 22, 2014 Meeting Introductions and Recognitions Hearing of Citizens
Consent Agenda A. Approval of Minutes of the Regular Meeting of December 18, 2013..... 6 B. Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report ........................................................................... 17 C. Out-of-State Travel 1. Ratification of Out-of-State Travel ................................................. 18 2. Approval of Out-of-State Travel ..................................................... 19 D. Budget/Financial Items 1. Quarterly Budget Transfer Report .................................................. 21 E. Purchasing 1. 2014-2015 Summer /Fall and Spring Schedules ........................... 23 F. Contracts/Agreements 1. Monthly Training Contract/Clinical Agreement Status Report G. Monthly Grant Status Report .............................................................. 25 H. Facility Leases I. Construction Items J. Other Items
III.
Action Agenda A. B. C. D. E. F. G.
IV.
Policies Academic Services Division Items Student Services Division Items Administrative Services Division Items Information Technology Systems Items Workforce Development and Community Education Items Executive Division Items
Information Items A. Staff Reports 1. Academic Services 2. Student Services 3. Administrative Services a. Position Vacancies and Hires .................................................. 29 b. Construction Progress Update ................................................. 31 c. Monthly Financial Report 4. Information Technology Systems 5. Workforce Development and Community Education 6. Executive Division a. Review of Agenda Master Calendar......................................... 34 B. President’s Report C. Report from Faculty Senate D. Report from Faculty Association E. Report from Classified Staff F. Report from Professional Staff G. Report from Facilities Services Council H. Chairman’s Report I. Secretary’s Report J. Foundation Report K. Other Board Members’ Reports
V.
Strategic Discussion A. LLCC Police Department Presentation............................................. 36
VI.
Executive Session
VII.
Actions from Open/Executive Session
VIII.
Adjournment
I. Preliminary Matters
II. Consent Agenda
AGENDA ITEM II.A
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES LINCOLN LAND COMMUNITY COLLEGE ILLINOIS COMMUNITY COLLEGE DISTRICT #526
The regular meeting of the Board of Trustees of Lincoln Land Community College, Illinois Community College District #526 was held on Wednesday, December 18, 2013 at 5:07 p.m. in the Robert H. Stephens Room of the main campus with Chairman Reichert presiding. I.
Preliminary Matters A. Roll Call
Members present were Mr. Findley, Mr. Belville, Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. Mr. Gray and Mr. Fulgenzi joined the meeting in progress. B. Pledge of Allegiance Chairman Reichert led the audience in the pledge of allegiance. C. Adoption of Agenda of the December 18, 2013 Meeting
MOTION NO. 12-18-13-1: Mr. Findley moved to adopt the agenda of the December 18, 2013 meeting. Shackelford seconded.
Mr.
Those members voting aye were Mr. Findley, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. PASSED
6
AGENDA ITEM II.A
D. Regular Board Meeting Dates from January 2014 through December 2014 In accordance with Section 2.02 of the Open Meetings Act the LLCC Board of Trustees is required to adopt a schedule of regular meeting dates at the beginning of each calendar year.
MOTION NO. 12-18-12-2: Mr. Wesley moved to approve the schedule of meetings from January 2014 through December 2014 as the fourth Wednesday of each month, with the exception of November and December 2014, which will be held on Wednesday, November 19 and Wednesday, December 17, respectively. With the exception of out-of-town meetings, all regular meetings of the Board shall commence at 5:00 p.m. in the Robert H. Stephens Room of Menard Hall, 5250 Shepherd Road, Springfield, Illinois. Mr. Belville seconded.
Those members voting aye were Mr. Findley, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Shackelford, and Mr. Reichert. Mr. Gray joined the meeting at 5:15 pm and Mr. Fulgenzi joined the meeting at 5:16 pm. E. Introductions and Recognitions 1. Presentation of StormReady Designation Mr. Ed Shimon, Lead Forecaster and Mr. Chris Miller, Warning Coordination Meteorologist, with the National Weather Service in Lincoln, Illinois, presented Chairman Reichert and LLCC Police Chief Gentry with a plaque recognizing Lincoln Land Community College as a certified StormReady site. Mr. Shimon stated LLCC is the first downstate college to earn this recognition, noting key components of the designation are advanced planning and awareness. F. Hearing of Citizens – None
7
AGENDA ITEM II.A
II.
Consent Agenda
MOTION NO. 12-18-13-3: Mr. Rosenthal moved to: • • • • •
• •
approve the minutes of the Regular Meeting of November 20, 2013; ratify payments of bi-monthly checks issued during November 2013 and ratify, subject to audit, the November 30, 2013 Treasurer's Report; approve out-of-state travel for the attached list of employees; approve a purchase order with Cavallo Bus Services to provide transportation for in-state and out-of-state Spring Athletic Travel in accordance with the terms, conditions, and specifications of Invitation to Bid FY2014-6; approve an agreement with the Hilton Springfield for lodging and meal accommodations for the Elderhostel 2014 Program Year, with the option to continue through the 2015 Program Year as per the terms, conditions, and specifications of Request for Proposal #FY2014-4; ratify the agreement with Ameren Energy Resources in the amount of $15,000 and; approve General Revenue Corporations (GRC) as the Collection Services agency for Lincoln Land Community College for the period beginning February 1, 2014 to January 31, 2017.
Mr. Gray seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED III.
Action Agenda A. Policies 1. New Board Policy – Prohibition of Concealed Carry on Campus
This new Board policy was introduced in November 2013 for a first reading. The policy addresses conceal and carry issues on all LLCC campuses and is aligned with the State of Illinois Concealed Carry Law (Public Act 98-0063). Dr. Warren stated there have been no changes in this proposed policy since its first submission and is submitted at this time for adoption.
8
AGENDA ITEM II.A
MOTION NO. 12-18-13-4: Mr. Shackelford moved to approve Board Policy 1.24 – Prohibition of Concealed Carry on Campus. Mr. Findley seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED B. Academic Services Division Items - None C. Student Services Division Items – None D. Administrative Services Division Items 1. Establishment of 2013 Tax Levy Mr. Vertrees provided remarks on the Establishment of the 2013 Tax Levy, stating the total estimated 2013 Tax Levy of $27,807,204 including debt service, represents a 4.5% increase over the 2012 extension of $26,604,417. He explained the State of Illinois “Truth in Taxation” statue requires taxing bodies to publish a “Public Notice of Proposed Tax Increase” if the “aggregate levy” exceeds the prior year extension by 105%, excluding election and debt costs. As stated earlier by Mr. Vertrees, LLCC’s estimated 2013 Tax Levy represents a 4.5% increase over last year and therefore requires no published Truth in Taxation notice or hearing.
MOTION NO. 12-18-13-5: Mr. Gray moved to approve the establishment of a 2013 Tax Levy of $16,148,094 for Educational purposes; $4,186,543 for Operations and Maintenance purposes; $3,197,642 for Liability, Protection and Settlement purposes; $525,000 for Social Security and Medicare insurance purposes; $67,000 for Audit purposes; $1,200,000 for Protection, Health and Safety purposes; and $2,482,925 for Bond and Interest purposes; for a total of $27,807,204. Mr. Wesley seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED E. Information Technology Systems Items - None
9
AGENDA ITEM II.A
F. Workforce Development and Community Education Items – None G. Executive Division Items - None IV.
Information Items A. Staff Reports 1. Academic Services - None 2. Student Services - None 3. Administrative Services a. Position Vacancies and Hires
Dr. Warren noted a couple position vacancies have been added to this agenda item. b. Construction Progress Update Dr. Warren reported the wooden poles at the front entrance have been removed and the new traffic lights are operating, indicating the Front Entry Improvements Project is near completion. Other projects on the list are underway as stated in the agenda item. 4. Information Technology Systems - None 5. Workforce Development and Community Education – None 6. Executive Division a. Review of Agenda Master Calendar This item stands as presented. B. President’s Report Dr. Warren and Vice President Frederick, along with representatives from Richland Community College and Lewis and Clark Community College, met recently with Senator Manar to discuss Illinois education issues. Dr. Warren and Vice President Frederick will attend the first meeting of Congressman Davis’ Higher Education Advisory Board in January. This is a large group of educators assembled to discuss national education issues.
10
AGENDA ITEM II.A
Dr. Warren was asked by the Illinois Community College Presidents’ Council to serve on the search/interview committee for the new Director of the Illinois Board of Higher Education. She reported they recently hired Dr. Applegate, who will assume this position in January. Dr. Warren is working with the Illinois Military Affairs Council to preserve a military presence at the 183rd and has also been asked to sit on the National Illinois Policy Academy for the National Governor’s Association Licensing Team. This committee is charged with reviewing licensing and educational opportunities for veteran’s prior military experience.
Students in Dr. Pam Bradley’s Associate Degree Nursing hybrid class were recognized as the first nursing class in central Illinois to complete the Red Cross Disaster Health and Sheltering Training. The students each received an American Red Cross Student Nursing pin in recognition of 10 or more hours of community service and specialized training, which included a mock airline disaster, a tabletop disaster exercise, and volunteering at the Red Cross First Aid Station at the Illinois Sate Fair. LLCC’s annual United Way campaign raised over $15,000. Student organizations throughout the college district have held numerous fundraisers and food drives during the holiday season in support of their local communities. LLCC Culinary Students recently hosted a lunch and dinner in the Bistro Verde to raise funds for student scholarships. The LLCC Music department has had a busy holiday season; the Madrigals performed at the Old State Capitol on December 11, and the Dana Thomas House on December 14. The LLCC Big Band held a concert entitled “The Best is Yet to Come” on December 2, and performed with the Stolen Moments Jazz Ensemble at White Oaks Mall on December 16. The LLCC Music department is currently featured on the cover of the Illinois Times. The snowy weather last week caused cancellations of the Women’s Basketball game and the Friday evening Theater production. The LLCC Theatre held other scheduled presentations of “The Importance of Being Earnest” on December 6, 7, and 14. Instructor Ken Bradbury’s Jacksonville Traveling Theatre class completed a four-day performance marathon of the play “Make a Wish” at area elementary schools. LLCC hosted a Chinese Writing and Calligraphy exhibit in the A. Lincoln Commons from December 2-19, which was presented by the Midwest Institute for International and
11
AGENDA ITEM II.A
Intercultural Education, to promote interest and understanding of the culture and arts of China. LLCC Volleyball Setter, Taylor Harper was named as All-American 2nd Team. The LLCC Women’s Basketball Team’s current record is 8-2, and the Men’s Basketball Team’s record is 7-6. LLCC will once again hold winter Basketball Camps on December 27, 28, and 29, with professional instruction provided by LLCC Baseball Alumni. C. Report from Faculty Senate - None D. Report from Faculty Association - None E. Report from Classified Staff - None F. Report from Professional Staff - None G. Report from Facilities Services Council - None H. Chairman’s Report - None I. Secretary’s Report - None J. Foundation Report - None K. Other Board Members’ Reports Trustee Gray reported he received information that Congressman Davis, who led the recent Aviation Hearings in Washington, DC, mentioned Lincoln Land Community College’s Aviation Program. V.
Strategic Discussion A. Informational Presentation Regarding Goal 1 – Student Access and Success
Ms. Frederick, Vice President of Student Services provided a PowerPoint presentation on Goal 1 – Student Access and Success, of LLCC’s Strategic Plan for Fiscal Year 2013. Ms. Frederick utilized the dials, gauges, and charts of LLCC’s Dashboard as she discussed the following Goal 1 Performance Indicators: • • •
Enrollment Student College Readiness Student Satisfaction and Engagement
12
AGENDA ITEM II.A
• • VI.
Persistence Completion and Employment
Executive Session
MOTION NO. 12-18-13-6: Mr. Gray moved to hold an executive session for the purposes of discussing personnel issues, collective bargaining, real estate, student discipline, pending or imminent legal issues. Mr. Fulgenzi seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED
MOTION NO. 12-18-13-7: Mr. Gray moved to return to open session. Mr. Findley seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED VII.
Actions from Open/Executive Session
MOTION NO. 12-18-13-8: Mr. Gray moved to approve the attached employment recommendations. Mr. Wesley seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED
13
AGENDA ITEM II.A
VIII.
Adjournment
MOTION NO. 12-18-13-9: Mr. Gray moved to adjourn the meeting. Mr. Findley seconded.
Those members voting aye Mr. Findley, Mr. Gray, Mr. Belville, (advisory) Mr. Rosenthal, Mr. Wesley, Mr. Fulgenzi, Mr. Shackelford, and Mr. Reichert. PASSED The meeting adjourned at 6:31p.m.
__________________________ Chairman Reichert
__________________________ Secretary Wesley
14
AGENDA ITEM II.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
December 18, 2013
Name Alexander, Jean; Wagenblast, Judy; Alexander, John and CEW 120 (Approx. 40
Meeting Civil War and More: Tennessee Travelin’
Location Nashville, TN; Chattanooga, TN; Chickamauga, GA
Account Community Education Class Trip
Amount $22,900*
Association of Collegiate Educators in Radiologic Technology Atlanta Society of Radiologic Technologists
Las Vegas, NV
$0
National Conference on Education of the Ceramic Arts
Milwaukee, WI
Paid by Association of Collegiate Educators in Radiologic Technology Paid by Atlanta Society of Radiologic Technologists Faculty Allocation and Club Trip
National Academic Quiz Tournaments Community College Sectionals
Louisville, KY
Club Trip
$425**
American Board of Registration of Electroencephalographic and Evoked Potential Technologists Board Meeting Softball Trip to Mississippi
Phoenix, AZ
Paid by American Board $0 of Registration of Electroencephalographic and Evoked Potential Technologists
Booneville, MS
Team Travel
$3,508
Maskey, Cynthia
National Organization for Associate Degree Nursing
Little Rock, AR
$0
Reese, Cynthia
International Meeting on Simulation in Healthcare
San Francisco, CA
Paid by National Organization for Associate Degree Nursing Restricted
Students)
Callaway, William
Callaway, William
Coakes, Michelle and Ceramics Club (Approx. 6
Atlanta, GA
$0
$1,025**
Students)
Fischberg, Eve and LLCC Quiz Bowl Team (Approx. 10 Students)
Howerter, Wendy
Marsaglia, John & Women’s Softball Team (Approx.19 Students)
$2,276
*Student Fees **Club Funds
15
AGENDA ITEM II.A
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Employment Recommendations
DATE:
December 18, 2013
We recommend the following personnel actions:
FACULTY A. NAME John Ratliff
Resignations POSITION Instructor, Surgical Technology Program
DEPARTMENT Health Professions
EFFECTIVE DATE 01/05/14
16
AGENDA ITEM II.B
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratify Payment of Bi-Monthly Checks and the December Treasurer’s Report
DATE:
January 22, 2014
In accordance with Lincoln Land Community College Board of Trustees Policy 6.1, the following items are available in the President’s Office and Vice President, Administrative Services Office for your review and subsequent action: A. The Check Register of bi-monthly accounts payable checks issued during December 2013 (payments for purchase order payments, equipment, supplies, lease payments, maintenance agreements, travel, employee reimbursements, membership dues, subscriptions, club vouchers, pre-paid purchase orders, and time sensitive payment due dates – generally, items included under Board Policy 6.6). B. The Treasurer’s Report for the month ending December 31, 2013.
MOTION:
Vertrees/Longhta
Ratify payments of bi-monthly checks issued during December 2013 and ratify, subject to audit, the December 31, 2013 Treasurer’s Report.
17
AGENDA ITEM II.C.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Ratification of Out-of-State Travel
DATE:
January 22, 2014
Name Beckmier, Craig and ABM 125
Meeting Location National Western Denver, CO Stock Show
Date January 1318, 2014
Account Class Trip
Amount $900
American Board Phoenix, AZ of Registration of Electroencephalo graphic and Evoked Potential Technologists Board Meeting and Oral Exams
January 1519, 2014
Paid by American $0 Board of Registration of Electroencephalogr aphic and Evoked Potential Technologists
(Approx. 8 Students)
Liesen, Diane
Vertrees/Curry/Patarozzi
18
AGENDA ITEM II.C.2
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Approval of Out-of-State Travel
DATE:
January 22, 2014
Name Beckmier, Craig and Animal Evaluation Club
Meeting Meat Animal Evaluation
Location Madison, WI
Account Club Trip
Amount $624*
Houston Stock Show And Rodeo
Houston, TX
Class Trip
$900
American Society of Radiologic Technologists House of Delegates Meeting and Educational Symposium Association of Community College Trustees National Legislative Summit American Association of Community Colleges Workforce Development Institute Accreditation Commission for Nursing ERP
Orlando, FL
Faculty Allocation
$280
Washington, DC
Trustee
$2,048
St. Petersburg, FL
Administrative
$2,240
Atlanta, GA
$0
Maskey, Cynthia
Accreditation Commission for Nursing Site Visit
Huntington, CA
Ralph, Nicole
Society of Human Resource Management Annual Conference
Orlando, FL
Paid by Accreditation Commission for Education in Nursing Paid by Accreditation Commission for Education in Nursing Administrative
(Approx. 10 Students)
Beckmier, Craig and ABM 125 (Approx. 8 Students)
Cheek, Sharon
Findley, Craig
Jozaitis, Judy
Maskey, Cynthia
Vertrees/Patarozzi/Curry
$0
$2,019
19
AGENDA ITEM II.C.2
Ransdell, Junell
Society of Human Resource Management Annual Conference
Orlando, FL
Administrative
$2,774
Strubhart, Lawrence Warren, Charlotte
2014 Landscape Show
Schaumburg, IL
Staff Development
$502
American Association of Community Colleges Annual Convention
Washington, DC
Administrative
$2,995
*Institutional Funds
Vertrees/Patarozzi/Curry
20
AGENDA ITEM II.D.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Quarterly Budget Transfer Report
DATE:
January 22, 2014
Attached is the Quarterly Budget Transfer Report reflecting transfers at the end of the second quarter of this fiscal year. We continue to be well within statutory requirements limiting the amount of transfers to 10% or less in any fund.
Vertrees/Longhta
21
AGENDA ITEM II.D.1
QUARTERLY BUDGET TRANSFER REPORT December 31, 2013
EDUCATIONAL FUND Budget Transfers Percentage
O&M FUND Budget Transfers Percentage
OTHER FUNDS Budget Transfers Percentage
$36,898,322 $74,889 .20%
$5,498,390 $22,995 .42%
$19,361,544 $6,000 .03%
TOTAL OPERATING BUDGET
Revenue Original Budget Adjusted Revenues Additional Funds Available
$42,396,712 $42,396,712 $0
Expenditures Original Budget Adjusted Expenditures Additional Expenditures
$42,396,712 $42,396,712 $0
Net Change
Vertrees/Longhta
$0
22
AGENDA ITEM II.E.1
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
2014-2015 Summer/Fall & Spring Schedules
DATE:
January 22, 2014
Each year the College seeks invitations to bid for the printing, mailing, and delivering of class schedules. We plan to print 160,000 2014 Summer/Fall and 2015 Spring Class Schedules. Recycled paper and environmentally friendly inks will be used in the printing of this publication. The following is a tabulation of the bid responses.
Bidder
Breese Journal & Publishing Co Breese, IL KK Stevens Publishing Astoria, IL Premier Print Group Champaign, IL RR Donnelley Grand Island, NY * Deviation from Specs
Vertrees/Whalen/Curry
Total Delivered Cost for 160,000 Schedules (88 pages)
1,000 extra copies (add to base bid)
Option1: Add 4 B/W pages (with bleeds) to Base Bid
Option 2: Subtract 20 B/W pages (with bleeds) to Base Bid
2014 Summer/Fall Schedule
2014 Summer/Fall Schedule
2014 Summer/Fall Schedule
2014 Summer/Fall Schedule
$43,279.00
$195.00
$3,215.00
($4,456.00)
$40,033.77
$230.07
$1,683.61
($5,392.38)
$54,288.00
$312.00
$1,820.00
($5,119.00)
$54,414.00
$309.43
$4,650.06*
($7,689.21)*
23
AGENDA ITEM II.E.1
Bidder
Breese Journal & Publishing Co Breese, IL KK Stevens Publishing Astoria, IL Premier Print Group Champaign, IL RR Donnelley Grand Island, NY * Deviation from Specs
Total Delivered Cost for 160,000 Schedules (80 pages)
1,000 extra copies (add to base bid)
Option 1: Add 4 B/W Pages (with bleeds) to Base Bid
Option 2: Subtract 20 B/W Pages (with bleeds) to Base Bid
2015 Spring Schedule
2015 Spring Schedule
2015 Spring Schedule
2015 Spring Schedule
$41,295.00
$187.00
$969.00
($5,438.00)
$37,862.38
$217.62
$1,543.15
($5,317.58)
$51,016.00
$293.00
$1,827.00
($3,250.00)
$52,113.00
$296.11
$3,104.32*
($8,069.93)
The following companies were mailed an Invitation to Bid, but chose not to respond: BFM Marketing, Lake St. Louis, MO; Dyna Graphics/Fast Impressions, Decatur, IL; PrintNinja, Evanston, IL; Systemax, Springfield, IL. A proposal was received from Castle Printech, Dekalb, IL; but was not opened as it was received after the submission deadline. I recommend the lowest responsible bidder, K.K. Stevens, Astoria, IL for the printing of the 2014-2015 Summer/Fall & Spring Schedules. Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
$77,896.15 FY’14 Budget n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? n/a How will proposed agenda item be measured? n/a
MOTION: Move to approve a purchase order to K.K. Stevens for the printing, mailing, and delivering of the 2014-2015 Summer/Fall & Spring Class Schedules at the total estimated cost of $77,896.15 in accordance with the terms, conditions, and specifications of Invitation to Bid #FY2014-8. Vertrees/Whalen/Curry
24
AGENDA ITEM II.G
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Monthly Grant Status Report
DATE:
January 22, 2014
Attached is the current Grant Status Report for LLCC. It includes all grant requests submitted and accepted during the month of January. It also includes a brief description of the purpose for which the funding is, or has been, solicited. The Child Development Center has submitted an application to the Illinois Department of Human Services Community Childcare Connection for the Quality Counts Child Care Grant. The requested funds will be used to purchase dramatic play clothing and age and size appropriate play equipment and furniture for the center. The Small Business Development Center seeks ratification for the grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2014 – December 31, 2014. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986.
MOTION:
Move to ratify the agreement with the Illinois Department of Commerce and Economic Opportunity in the amount of $130,000.
Vertrees/Patarozzi
25
26
Brief Description
Grants as Informational: Under $10,000 Quality Counts The Child Development Center has Child Care Grant submitted an application to the Illinois Department of Human Services Community Childcare Connection for the Quality Counts Child Care Grant. The requested funds will be used to purchase dramatic play clothing and age and size appropriate play equipment and furniture for the center. Grants in Excess of $10,000 Small Business The Small Business Development Development Center seeks ratification for the Center Grant grant submission to the Illinois Department of Commerce and Economic Opportunity to continue operating a Small Business Development Center from January 1, 2014 – December 31, 2014. The SBDC is dedicated to providing business counseling, training, information, and technical assistance to Illinois companies and entrepreneurs within the LLCC district. LLCC has been a recipient of this grant since 1986. Total Submitted
Grant Title
Child Development Center
Small Business Development Center
DHS/ Community Child Care Connection
DCEO
Grantor
LLCC Department / Program
GRANT SUMMARY January 2014
$97,500
$97,500
$134,777.59
$0
LLCC Match
$130,000
$4,777.59
LLCC Total Monetary Request
Yes
Yes
Submitted
January 1, 2014 – December 31, 2014
March 7, 2014 - April 30, 2014
Term
III. Action Agenda
IV. Information Items
AGENDA ITEM IV.A.3.a
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Position Vacancies and Hires
DATE:
January 22, 2014
POSITION VACANCIES Classified Information Technology Specialist (FT) Public Safety Assistant (PT) Specialty Merchandise Technician (FT) Professional Academic Success Professional (FT)
Faculty Biology Instructor (FT) English Instructor (2) (FT) Journalism/Humanities Instructor (FT)
HIRES Classified Sean Edmondson John Turley
Bookstore Stockroom Technician (FT) Service Desk Coordinator (FT)
02/01/14 01/13/14
29
AGENDA ITEM IV.A.3.a
Salary Grade Changes (Effective January 1, 2014) Name Colleen Pittman Rose Raikes
Position Public Relations and Marketing Assistant (FT) Marketing and Communications Coordinator (FT)
Salary Grade C G
30
AGENDA ITEM IV.A.3.b
MEMORANDUM
TO:
Members, LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
Construction Progress Update
DATE:
January 22, 2014
Attached is the current Construction Project Status Report for LLCC. It includes all projects that are currently underway, projects that have formal plans and available funding but are not yet underway, and projects that have been requested for state funding but have no formal plans or available funding. The following information is intended to provide a brief overview of the progress of each of the projects since the previous board meeting: Front Entry Improvements The project is substantially complete. improvements to be completed in the Spring.
There are some landscaping
PHS Projects – FY’11 Campus Boulevard Lighting Replacement Contract documents are being prepared. Variable Frequency Drive Units Replacement Contract documents are being prepared. PHS Projects – FY’12 Generator Project The project is substantially complete. PHS Projects – FY’13 Menard Remediation The project is underway. Masonry Repairs to Sangamon, Menard and Cass The contract documents are complete. We will hold a pre-bid meeting on the 20th of February.
Vertrees/Garvey
31
AGENDA ITEM IV.A.3.b
Budget Impact: Total Funds Requested: Source of Funds: Projected Revenue: Projected Savings:
n/a n/a n/a n/a
Student Learning Impact: How will proposed agenda item impact student learning? By improving the physical environment in which instructional, study and leisure activities take place. How will proposed agenda item be measured? Each of these projects is measured first by completion within the predetermined budget and time allotted for completion, and then by the satisfaction of the users and stakeholders.
Vertrees/Garvey
32
33
77902 77903 77905 S,L S,L S,L S,L S,L
L L L
S,L L L
L L
L
L L L
L L L
Funding Source
Sum of Original Contract Amount 460,335.00 54,385.00 238,200.00 752,920.00 10,465.00 21,017.00 153,083.00 184,565.00 831,688.00 831,688.00 244,100.00 292,000.00 536,100.00 20,000.00 67,500.00 100,000.00 187,500.00 646,674.00 532,627.00 362,676.00 1,541,977.00 4,034,750.00
Sum of Adjusted Contract Sum of Amount Retainage 466,129.00 55,085.00 303,411.48 824,625.48 10,465.00 21,017.00 153,083.00 184,565.00 650,585.80 650,585.80 248,927.22 292,000.00 4,827.22 540,927.22 20,000.00 67,500.00 100,000.00 187,500.00 15,228.00 661,902.00 8,000.00 540,627.00 6,159.05 368,835.05 29,387.05 1,571,364.05 (75,182.45) 3,959,567.55 Sum of Change Orders 5,794.00 700.00 65,211.48 71,705.48 (181,102.20) (181,102.20) 4,827.22
This summary page provides information pertaining to the contract payouts and balances. The back-up sheets may differ since the back-up sheets contain the contract amounts, payouts, as well as any interest that may have been earned.
Notations: + Indicates that the project is being monitored by an outside agency. In some cases, the outside agency has not provided the college with the necessary payout or final close out forms. As the information is received, the above information will be adjusted.
Education Service Area Expansion Logan Hall Millennium Center ITS Student Services/Testing Center WDRC-Adult Ed/Comm Educ
Athletic Field Drainage Improvements Front Entry Improvements Parking Lot Striping & Resurfacing
Theatre Renovations Infrastructure Metal Building Menard Hall Carpet Replacement
Cass Gym Bleacher Replacement Menard Hall Subsurface Settlement
70928 70929
73905 73906 73907
Generation Plant
Campus Boulevard Lighting Replacement Variable Frequency Drive Units Sangamon Hall Air Handler Replacement
Project Name CCTC HVAC Cass Gym Lighting Replacement Main Campus Parking Lot Lighting Replacement
70925
70921 70923 70924
Colleague Dept # 70918 70919 70920
Funding Bonds Total ICCB Capital Budget Request NEW NEW NEW NEW NEW ICCB Capital Budget Request Total Grand Total
Infrastructure Fee Total Funding Bonds
FY2013 PHS Total Infrastructure Fee
FY2011 PHS Total FY2012 PHS FY2012 PHS Total FY2013 PHS
FY2010 PHS Total FY2011 PHS
Type / Year FY2010 PHS
Sum of Original LLCC Budget Approved / Estimated 523,520.00 121,302.00 355,051.00 999,873.00 100,876.00 204,571.00 186,682.00 492,129.00 728,354.00 728,354.00 339,000.00 435,520.00 774,520.00 20,000.00 67,500.00 100,000.00 187,500.00 662,000.00 720,000.00 402,000.00 1,784,000.00 4,235,000.00 3,404,000.00 635,000.00 2,740,000.00 1,445,000.00 12,459,000.00 17,425,376.00
The following information is a reflection of information that has been provided to the Business Office as of December 31, 2013
All Capital Projects
Sum of Payments To Date 470,505.42 55,085.00 304,639.32 830,229.74 917.00 10,776.52 143,970.17 155,663.69 621,451.97 621,451.97 223,928.23 68,514.37 292,442.60 13,423.53 15,933.04 2,280.00 31,636.57 659,869.60 512,070.49 344,822.20 1,516,762.29 3,448,186.86
Sum of Contract Sum of Balance Contract % Remaining Remaining (4,376.42) -0.94% 0.00% (1,227.84) -0.40% (5,604.26) -0.68% 9,548.00 91.24% 10,240.48 48.72% 9,112.83 5.95% 28,901.31 15.66% 29,133.83 4.48% 29,133.83 4.48% 24,998.99 10.04% 223,485.63 76.54% 248,484.62 45.94% 6,576.47 32.88% 51,566.96 76.40% 97,720.00 97.72% 155,863.43 83.13% 2,032.40 0.31% 28,556.51 5.28% 24,012.85 6.51% 54,601.76 3.47% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 511,380.69 12.92%
AGENDA ITEM IV.A.6.a
AGENDA MASTER CALENDAR FEBRUARY 2014
MARCH 2014
APRIL 2014
MAY 2014
•
Sabbatical Leaves
•
Administrative Contracts
•
FY’15 Preliminary Revenue Estimate
•
Employee Recognition Ceremony
•
Faculty Contracts and Position Listing
•
Board Meeting 3/26/14
•
Seating of New Student Trustee
•
LLCC Foundation Gala 5/03/14
•
Student Recognition Ceremony
•
Adult Ed Recognition Ceremony
•
Board Meeting 4/23/14
•
Commencement 5/16/14
•
Board Meeting 5/28/14
•
Tenure Listing
•
Catalog Review and Adoption
•
Board Meeting 2/26/14
JUNE 2014
JULY 2014 •
FY’15 Tentative Budget
•
Board Meeting 7/23/14
AUGUST 2014 •
SEPTEMBER 2014
•
Summer Adjunct Faculty Listing
•
Budget Workshop
• Mid-Year Tenure Listing
•
Board Meeting 6/25/14
• Annual Board Evaluation
Board Meeting 8/27/14
•
Budget Adoption/Public Hearing
• Board Meeting 9/24/14
OCTOBER 2014 •
Financial Audit Review
•
PHS Projects
•
Board Meeting 10/22/14
NOVEMBER 2014 •
Board Meeting 11/19/14
DECEMBER 2014 • Adopt CY’14 Property Tax Levy
JANUARY 2015 • Board Meeting 6/28/15
• Board Meeting 12/17/14
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V. Strategic Discussion
AGENDA ITEM V.A.
MEMORANDUM
TO:
LLCC Board of Trustees
FROM:
Charlotte J. Warren President
SUBJECT:
LLCC Police Department Presentation
DATE:
January 22, 2014
As part of our ongoing commitment to provide the Board with valuable information about college services, Brad Gentry, LLCC Police Chief, will present information about the LLCC Police Department for our January Strategic Discussion.
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