DISASTER MANAGEMENT PLAN
A1:
INTRODUCTION
1.1
This disaster management plan is a result of the directives from HVPN pertaining to the meeting of State Level Committee constituted to administer the Haryana Calamity Relief held on 12.09.2007 at 11.00 A.M. in the Chief Secretary Committee Room, 4th Floor, Haryana Civil Secretariat, Chandigarh.
1.2
It is pertinent to mention that a comprehensive disaster management module for UHBVN is under preparation and this document is a preliminary disaster management plan.
1.3
The real capability of any public utility organization is invariably tested by the quality of its response to any crisis/disaster. Success of a power distribution utility’s disaster management, in case of calamities, depends upon the following:
1.4
(a)
Firstly it depends upon the spontaneous reaction of the people available and effected at the disaster site.
(b)
Secondly it depends upon contributions made in rescue and relief work by men and material available locally in nearby areas of the disaster site.
(c)
Thirdly it depends upon availability of adequate resources with the disaster management team, both in terms of men and materials.
(d)
Lastly it depends upon extensive teamwork and co-ordinated efforts of various departments within the Discom. The extent to which these various agencies interact, co-operate and co-ordinate with one another ultimately determines the level of success in all such cases.
The disaster management plan articulated in this documents aims to: (a)
Prevent all avoidable losses of lives
(b)
Expedite rescue operations and ensure timely relief to effected consumers
(c)
Protect UHBVN’s property and that of its consumers
(d)
Preserve clues and evidences for future diagnosis to plan preventive actions
(e)
Pre-identification/mapping of all critical consumers within the utility’s operational boundaries, such as railways, major hospitals etc. and ensuring immediate relief to them during disasters
(f)
Providing assistance in disaster management to neighbouring utilities in case of disasters in neighbouring areas.
A2:
DISASTER MANAGEMENT PLAN
Proposed organisation structure for Disaster Management (DM) 2.1
The operational area of UHBVN has been broadly divided into Rohtak Zone and Panchkula Zone. The Disaster Management team shall be posted at the respective zonal headquarters for ensuring prompt action during disasters. Following diagram represents the organization structure of the team: CGM/CE Zone (Operations)
DGM/XEN (DM)
AGM/SDO (DM)
Support staff & Field teams
2.2
XEN/Operation, Rohtak will be office incharge under CE (OP) Rohtak and XEN/ (OP) Panchkula will be the office incharge for area under CE (OP) UHBVN, Panchkula to tackle the situation.
2.3
The disaster management team shall be supported by the concerned sub divisional team, headed by the respective SDO during situations of disaster in a given subdivision. In a scenario where the disaster/calamity has struck an area across more than one sub division but within a single division then the concerned XEN/ Operation of that division shall nominate suitable manpower from the effected teams to assist the zonal disaster management team.
2.4
Similarly when the disaster stretches across more than one division then the nomination of the operational team for assistance of the zonal management team shall be done by the concerned zonal manager.
2.5
The nominating authority shall be the concerned operational head of the area in which the disaster has struck. The Managing Director, UHBVN, shall be the nominating authority when the disaster stretches across the entire operational area of UHBVN.
Classification of Disasters 2.6
Different natural calamities can be distinguished from each other in terms of their nature and extent of their impact. Calamities like earthquakes, hailstorms, avalanches, landslides, etc. occur quite suddenly but they are restricted in their impact in terms of time and space. Similarly, though floods and cyclones occur with some element of warning yet their occurrence is confined in duration. The measures required to meet the threats posed by different calamities, therefore, differ considerably in terms of disaster preparedness and amelioration of the economic and social life of the affected people. As such the calamities have been grouped into the following two types:
2.7
Major calamities: This includes calamities with high potential to cause damage to human life and property and shall include calamities like earth-quakes, droughts, floods and cyclones.
2.8
Minor calamities: This includes calamities whose impact is localised and intensity of the damage is much less like hailstorms, avalanches, landslides and fire. It is pertinent to mention that calamities under both the categories occur without any appreciable degree of forewarning and cause damage to properties and lives. The following table categorises the various calamities into the above mentioned categories: Sr. No. Major calamities Minor calamities
2.9
1
Earth-quakes
Fire
2
Cyclones
Wind storms
3
Floods
Structure collapse
It may be clarified that the above mentioned classification is more academic in nature and the real classification of any calamity shall be made only after a first hand report of the damages post its occurrence. As such the concerned XEN (DM) shall be the deciding authority on the category of the calamity after a first hand inspection of the disaster caused by it. The decision shall be made after considering a series of parameters such as: (a)
People/life effected from the calamity
(b)
Extent of loss to UHBVN’s property
(c)
Geographical stretch in which the calamity has impacted
Preparatory Actions 2.10
The concerned disaster management department shall, post appointment, need to take a series of preparatory actions for prompt response to any calamity/disaster: (a)
Identify areas prone to such disasters and ascertain precautionary measures taken in the context of potential threat requiring general awareness and an ability to relate to a predefined system of appropriate responses on the part of the local administration.
(b)
Mass publication of the list of contact numbers of the concerned UHBVN officials for information regarding accidents/calamities.
(c)
Following information needs to be collected by the respective sub divisions and a copy to be forwarded to the concerned disaster management office: (i)
Identification of critical consumers such as hospitals and other public places where supply need to be restored at the earliest during the occurrence of any disaster. The existing captive generation capacity for such consumers, if any, may also be recorded.
(ii)
Contact details of social, of social, voluntary, industrial and other NGOs present in vicinity
(iii)
Details of establishments having heavy machineries such as bulldozers, cranes etc.
(iv)
Details of the medical facilities available in the area and its operation timings
(v)
Information on the nearest defence establishment and the contact person in situations of calamity
(vi)
Details of the civil authority in the area
(vii)
Details of the fire stations
(viii)
Information on tent providers in case a situation arises where temporary shifting of consumers is required
(ix)
Details of the police head quarter of the area and other police stations.
(x)
Information on local AIR, TV and press media.
(d)
The above details from various subdivisions shall be collated in a single document which shall be part of the comprehensive disaster management plan.
Materials Management 2.11
Necessary equipment to be maintained during the adverse weather conditions (June, July and August) and normal period (remaining period) has been included in Annexure A and B.
2.12
The following disaster management kit shall be available round the clock at both the Zones I & II offices for round the clock disposal of the XEN (DM): S. No.
Name of item
Quantity (nos.)
Rate per item Total cost (Rs) (Rs)
1
Trucks
2
15,00,000/-
30,00,000/-
2
Jeeps
2
6,00,000/-
12,00,000/-
3
Trailer
2
25,00,000/-
50,00,000/-
4
Crane
2
16,00,000/-
32,00,000/-
5
Generator sets (63 kVA)
2
2,50,000/-
5,00,000/-
6
Fire extinguishers at all S/S stores/workshops
300
5000/-
15,00,000/-
Training and Capacity Building 2.13
Training programs have been proposed to be given at HPTI, HVPNL, Pinjore, Training Institute, UHBVN, Rohtak and Training Institute, Gurgaon, DHBVN. It may be examined by the department whether any grant can be given to UHBVN with respect to revised guidelines by Ministry of Home Affairs vide No.35/4/2004. NDM.III for the operation for faculty of disaster management in the Training Institutes. Permission of Rs. 20 lacks as a grant assistance is to be taken per year for the Institutes. A copy of the letter is attached in Annexure C.
2.14
The following procedures shall be adopted for the abovementioned training institute: (a)
Regular courses will be conducted on disaster management
(b)
JE and above levels shall be given regular training
(c)
Periodic exams shall be conducted properly for all officials to maintain their knowledge base and skill set required for disaster management.
(d)
Regular safety drills shall be conducted at the UHBVN substations.
A3:
ANNEXURE
Annexure A List of material to be kept as reserve in various central Stores, D/Stores & TRW's to meet with emergency /Disaster Management during the adverse weather conditions (WindStorms, Flood situation) for specific period of three months I.e. June, July& August Sr. No.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32
Description
T/Former 25 KVA T/Former 63 KVA T/Former 100 KVA T/Former 200 KVA T/Former 400 KVA 6.3 MVA Power T/Former PCC Poles 8 Mtrs long PCC Poles 9 Mtrs long PCC Poles 11 Mtrs long ACSR Conductor 6 SWG ACSR Conductor 3 SWG 11 KV Pin Insulators with pin 11 KV Disc. Insulators L.T. Insulators. Egg Type Insulators. PVC 2/Core 10mm2 PVC 2/C 6mm2 L.T. PVC 4/Core 6mm2 L.T. PVC 4/Core 10mm2 L.T. PVC 4/Core 16mm2 L.T. PVC 4/Core 25mm2 L.T. PVC 4/Core 50mm2 L.T. PVC S/C 50mm2 L.T. PVC S/C 95mm2 L.T. PVC S/C 185 mm2 L.T. PVC 3.5/C 95mm2 L.T. PVC 3.5/C 185mm2 M.S. Channel 100X50mm M.S. Channel 75X40mm M.S. Angle 50X50mm M.S. Flat 50X6mm G.S.L. No. 8 SWG
Qty.to be reserved at C/ Store DHULKOTE & its related D/Stores. 20Nos 20Nos 20Nos 5 Nos 4 Nos 1 No 150 200 7 Nos 14KM 3KM 400 Nos 150Nos 350 Nos 75 Nos 2 KM 1.5 KM 0.4KM 0.3KM 6 KM 6 KM 0.7KM 1.5KM 2 KM 2 KM 0.3KM 0.3 KM 2000Kg 1500 Kg 500 Kg 800Kg 600 Kg
Qty.to be reserved at C/ Store PANIPAT & its related D/Stores. 10Nos 10Nos 10Nos 5 Nos 2 Nos 0 No 100 200 6 Nos 12KM 2KM 300 Nos 150 Nos 300 Nos 50 Nos 2 KM 1 KM 0.4KM 0.2KM 6 KM 6 KM 0.6KM 1KM 2 KM 2 KM 0.3KM 0.3 KM 2000Kg 1500 Kg 400 Kg 800Kg 600 Kg
Qty. to be reserved at C/ Store ROHTAK & its related D/Stores. 20 Nos 20 Nos 20 Nos 5 Nos 4 Nos 0 Nos 150 200 7 Nos 14 KM 3KM 400 Nos 200 Nos 400 Nos 75 Nos 3 KM 1.5 KM 0.4KM 0.3KM 6 KM 6 KM 0.7KM 1.5KM 2 KM 2 KM 0.4KM 0.4KM 2000 Kg 2000 Kg 500 Kg 900Kg 600 Kg
Total quantity to be reserved at various central stores /D/Stores & TRW's under UHBVNL. 50Nos. 50Nos. 50Nos. 15Nos. 10Nos. 1Nos. 400Nos. 600Nos. 20Nos. 40KM 8KM 1100Nos 500Nos 1050Nos 200Nos 7KM 4KM 1.2KM 0.8KM 18KM 18KM. 2KM. 4KM. 6KM. 6KM. 1KM. 1KM. 6000Kg 5000Kg 1400Kg. 2500Kg. 1800Kg
Total Amount 3648768 4955808.5 6799308.5 2637601.2 2820000 3351475 471172 813960 83000 880000 232000 81400 86000 5880 2834 114380 49240 20388 31416 978480 1226880 173340 99640 336180 621660 138000 271760 198000 165000 43400 74350 66600
Sr. No.
33 34 35 36 37 38 39 40
Description
Stay Wire 7/8 SWG G.O. Switch M.S. Stay Rod T/Former Plate form set M.S. Nuts & Bolts off sizes Meters 3/Phase V-shape X- Arm 11 KV L.A.
Qty.to be reserved at C/ Store DHULKOTE & its related D/Stores. 700 Kg 10Nos 90Nos 5Nos 300Nos 20Nos 20Nos 20 Nos
Qty.to be reserved at C/ Store PANIPAT & its related D/Stores. 600 Kg 10Nos 90Nos 5Nos 200Nos 20Nos 20Nos 20 Nos
Qty. to be reserved at C/ Store ROHTAK & its related D/Stores. 700 Kg 15Nos 90 Nos 5 Nos 300 Nos 30Nos 20 Nos 20 Nos
Total quantity to be reserved at various central stores /D/Stores & TRW's under UHBVNL. 2000Kg. 35Nos 270Nos 15Nos. 800Nos 70Nos 60Nos 60Nos
Total Amount 82000 145985 102667.5 33640.65 35200 72450 16941 24900 31991705.35
Annexure B List of material to be kept as reserved in various central Stores, d/Stores & TRW's to meet with any emergency during the whole year under normal weather conditions.
Sr. No 1 2 3 4 5
6
7 8 9
10
11
12 13
14
15
16 17
Item 25 KVA T/Former 63 KVA T/Former 100 KVA T/Former 200 KVA T/former 400 KVA T/Former
C/Store DTK
C/Store PNP
C/Store RTK
D/Store Each 13
TRW each 6
Grand Total
Total Amount
5
4
4
4
4 No.
89No.
6494811.00
5
4
4
4
4 No.
89No.
8821342
10
8
10
5
4 No.
117No.
15910362
5
5
5
1
40No.
7033600
-
-
4No.
1128000
-
-
2 No. 2 No. each at TRW Dhulkote & TRW Panipat 1 No. at TRW Panipat only
1No.
3351475
6.3 MVA Power T/F
PCC Poles 8Mtr. Long PCC Poles 9Mtr. Long PCC Poles 11 Mtr. long ACSR Conductor 6 SWG ACSR Conductor 3 SWG ACSR Conductor 100mm2 PVC 2/Core 10mm2 LT PVC 4/Core 16 mm2 LT PVC 4/Core 25 mm2 LT PVC S/C 95 mm2 LT PVC 3.5 /C 95mm2
20
15
20 No.
5 No
-
120No
141351.6
7
6
7 No.
0
-
20No.
27132.2
7
6
7 No.
0
-
20No.
83000
8
7
8 KM
5 KM
-
88KM.
1936000
8
7
8 KM
5 Km
-
88KM.
2552000
6
5
5 KM
0
-
16KM.
864000
2 KM
1.5 KM
2 KM
0
-
5.5KM.
89870
1
1
1.5 KM
1KM
-
16.5KM.
896940
1
1
1.5 KM
1 KM
-
16.5KM.
1124640
300 Mtr.
250 Mtr.
300 Mtr
150 Mtr
-
2.8KM.
156884
300 Mtr.
250 Mtr.
300 Mtr
150 Mtr
-
2.8KM.
386400
Sr. No
Item
C/Store DTK
18
LT PVC 3.5 /C 185mm2
300 Mtr.
C/Store PNP
C/Store RTK
D/Store Each 13
250 Mtr.
300 Mtr
300 Mtr.
250 Mtr.
400 Mtr.
TRW each 6
Grand Total
Total Amount
150 Mtr
2.8KM.
760928
300 Mtr
150 Mtr
2.8KM.
1183420
300 Mtr.
300 Mtr.
0
-
1KM.
729410
400 Mtr.
300 Mtr.
300 Mtr.
0
-
1KM.
1003170
300 Kg.
250 Kg.
300 Kg.
150 Kg
-
2800Kg
92400
22
LT PVC 3.5 /C 300mm2 3 /Core U/G 185 mm2 3 /Core U/G 300 mm2 M.S. Chanel 100x50x6mm
23
M.S. Flat
300 Kg.
250 Kg.
300 Kg.
150 Kg
-
2800Kg
83272
24
M.S. Angle 11 KV Disc Insulator 11 KV Pin Insulator with Pin T/Former Plate form set Stay Rod Stay Wire G.O. Switch GSL Nuts & Bolt( off sizes) Energy metres S/Phase Energy metres 3/Phase
300 Kg.
250 Kg.
300 Kg.
150 Kg
-
2800Kg
86800
20
15
20 No.
5 No
-
120No
20640
20
15
20 No.
5 No
-
120
8880
1 Set 15 75 5 No 75
0 15 75 4 No 75
1 set 15 No. 75 Kg 5 No 75 Kg
0 5 Nos 25 Kg 2 Nos 25 kg
-
2 Sets 110No. 550Kg 40No. 550Kg
4485.42 41827.5 22550 166840 20350
150
150
150 Kg
50 Kg
-
1100Kg
48400
20
20
20No.
10 No
-
190No.
116850
25
20
20 No
5 Nos
-
130No.
134550
2
1
1
-
-
4 Sets
34338
2 1 Set
1 0
1 1 Set
-
-
4 Sets 2 Sets
2000 14312 55573230.72
19 20 21
25
26 27 28 29 30 31 32
33
34
35
36 37
11 KV CTs (off sizes) LT Cts (off Sizes) 75/5, 100/5, 150/5 11 KV PT
