CV

Bio Data

Contact Address Jhpiego Corporation Uganda Country Office Kampala Plot 36, Lower Naguru, East Road  Email:

 Name:

Patrick Dick Oloro

 Sex:

Male

 Nationality:

Ugandan

 Date of Birth: January 06 1978

[email protected]

patrick.oloro1 256782479532 256754889602 1. PERSONAL PROFILE

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Am an accomplished in finance, administration and project management functions with experience and skills in examining financial documents, cost control and budget monitoring, verification/audit, internal control systems, financial reporting, to Office mgt and project mgt. Monitoring program activities and delivery against budget, time, risks; with the inspirational leadership style that has reduced risks, and achieved goals, objectives and stakeholders’ expectations. 2. CAREER HISTORY ______ ____ ____ ___ ________________ _

(I ) May 2018 to Date Jhpiego Uganda

Jhpiego is a US International non-profit health organization affiliated with the Johns Hopkins University (JHU). For over 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high quality healthcare to their people.

Finance Officer USAID’s Malaria Action Programme for Districts (MAPD): USAID Contract number AID-617-C-1600001 Key Responsibilities  Providing financial support to Jhpiego Uganda Country Office and maintaing an onsite financial accounting and bookkeeping system required to assure the integrity and effective performance,  Handling accounts payable, receivable, expense reports, ensuring project compliant with U.S. government regulations and USAID contract terms and conditions  Monitoring project’s cash needs, budget, reviewing and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project, liaising with administration and procurement to ensure that all procurement payments are adequately supported.  Verifying, reviewing and processing Mobile Money request forms against Cost Reimbursement form (CRFs), Participant registrations and attendance forms, approved activity budget and Activity And Travel Advance Request (ARTA), post into Quick Book (QBE) system and uploading to SCB (Straight2bank) for payment  Compiling quarterly vendors receipts and invoices for VAT claims  Maintaining, monitors and disburses funds from the bank account in accordance with Jhpiego's financial policies and procedures as outlined in the Finance and Accounting policies manual, Quick Books, Banking and Procurement Policy  Posting all Jhpiego Uganda transactions into the QBE accounting to ensure proper accounting records are maintained and compatible with standard accounting practice and USAID financial management requirements  Passing journal entries for adjustments and transactions  Reviewing all transactions/bills entered in QBE to ensure expenditures are accurately represented in Quick Book, ensures correct ION are charged.  Working with Senior Finance Officer/Administration Manager in preparing end month and mid-month financial report for funds’ replenishment from Baltimore  Contributed to development of annual (year three) budgets for project activities and local office costs  Facilitated year two project annual audits by ensuring that financial records and vouchers are readily available during audits  Ensuring that all paid vouchers are stamp PAID at the end of the month closing and proper filling for easy reference  Maintains accurate records of financial transactions covering activities implemented through and their archiving and financial monitoring and reporting for all USAIDMAPD activities implemented by Jhpiego Uganda  Supervise and guide finance assistants/Interns Job Supervisor: Senior Finance Officer/ Administration Manager 1

(ii) 1st Oct 2015 to April, 2018 Plan International Uganda

Plan International is an independent development and humanitarian INGO that advances children’s rights and equality for girls. Plan believe in the power and potential of every child and strive for a just world, support children’s rights from birth until they reach adulthood. Plan has build powerful partnerships for children for over 75 years, and are now active in 70 Countries

Job Title: Project Accountant VAC & EYSLP European Union (EU ) funded Projects Location: Uganda Lira Programme Area Key Responsibilities/Dimensions: 

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Responsible for tracking overall project expenditures and financial reporting as well as strengthening the financial management capacity of implementing partners and monitoring compliance, ensures expenditures are charged to the right codes, and at Plan ensures expenditures are captured on the right Work Breakdown Structure (WBS), developing tracking tools to facilitate checking of donors (EU) compliance in respect to budget utilization. Supporting Programme Finance Manager in the management of financial risks, ensuring appropriate implementation of Financial Policies, internal controls and Standards Of Operations (SOPs) Reviewing partners fund request in line with works plan and projects budget, ensures funds are released in time and that all activities are on track and timely liquidation of all advances and interim financial reporting. Reviewing financial reports from implementing partners to ensure all advances reported, any expense that violates the clauses of agreement are disallowed, point out areas with financial risks in line with donors grants term and conditions Prepares timely quarterly and annual financial report, all consolidated financial report by the deadlines, and maintain database of final report submitted and approved by donors, follow up on the project closure procedures relating to financial aspects. Conducting regular field financial monitoring visits to partners’organisation for verification/audit, providing technical assistance, oversee the financial management of partner delivery and support to partners in implementation and management of grants budget, procurement guidelines, financial reporting, and donor compliance. Prepares quarterly verification report and share with programme area managers, Country Finance Manager, Country Director and partners’ management team for corrective action and follow-up to address issues or risks. Discuss quarterly project performance with Project manager/Coordinator, ensure regular review and learning to enhance improvements in project implementation Participates in budget performance review, budget modification/realignment for No Cost Extension (NCE) Contributes in preparation of quarterly, ad annual work plans and budgets, which identifies and sequences the activities needed to successfully complete the project activities and monitors activity ‘accountability and reporting. Providing technical input to project manager and coordinator in variance analysis and explanation, analyzing financial reports in line with Narrative report to correct errors where applicable Co-ordinated and facilitated annual projects audit of grants, analyses annual audit reports, follow-up on partners’and implement audit recommendation to ensure corrective action are taken. Maintaining proper filing of all project documents, ensures financial accounting documents for reference and are available for audit Supporting in filling withholding taxes (WHT) returns, and with end of month closing Posting transactions into ERP SAP system in accordance with Plan International transactions processing and posting procedures Participate in review meetings for effective planning and coordination of financial and program activities to aid partner capacity building initiatives Develops and maintains contact with all implementing partners/stakeholders Ensures compliance with Plan International’s global policies for Child Protection (CPP) in accordance with the principles and requirements of the policy. Achievements & Value addition: Expenditures verification/audit, budget monitoring and control, Partners’ capacity building in finance, administration and compliance management and timely financial reporting to the donors Job Supervisor: Programme Area Finance Manager

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(iii) 1st July 2014- 5th Job Title: Project Finance and Administration Manager Key Financial Management Responsibilities August 2015 

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Community Enterprises Development Organisation (CEDO), CEDO is an Agribusiness Development National NGO implementing several international donor funded Agribusiness projects in the seven (7) districts of the greater Masaka region in Uganda and other districts in western Uganda. A community where the poor and marginalized (Smallholder farmers) are empowered to overcome poverty.

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Overseeing financial and administrative functions in coordination with Lutheran World Relief policies, ensured financial records are made in accordance with GAAP and U.S legitimate cost of doing business payable under US Government contract and Cooperative agreement. Prepared timely interim/quarterly and annual financial reports to LWR Uganda Country Office for review and submission to Lutheran World Relief (LWR) East Africa Regional office in Nairobi and to Baltimore, MD. Maintained financial records for all expenses and consistently keeping these records, together with documents substantiating all expenditures and ensured all expenses meet the approved project budget. Worked with the project coordinator to ensure timely and high quality reporting (both narrative and financial) Prepared quarterly cash forecast in line with approved budget and works plan Daily posting of expenditures in Quick Books with correct expenditure codes and budget lines, and reviewed all bank transactions in Quick Book. From time to time reviewed account balance on each budget line, checking entries and reconciliations and ensured accuracy of account balances in Quick Books. Monitored and liaised with project staff and ensured advances are accurately and timely accounted for completely and any balances banked bank. Reviewed quarterly actual spending against project budget through budget variance analysis to determine reasonableness of variances and informs partner staff and donor/LWR of any variance at the end of every quarter Prepared monthly payroll and timely remittance of statutory deductions (PAYE, NSSF & LST),and ensured that project operate in accordance with the regulatory framework of Uganda in relation to taxes Prepared all taxes withheld from services providers and ensures WHT are remitted Managed bankbook, petty cash, ensures cash count and petty cash replenishment. Ensures cheques book kept under custody and review cheque register and cash book Reviewed all expenditure vouchers to ensure correct budget codes are charged and supporting documents are complete and that these meet internal control requirements, checking bank balance before approval and posting in the system. Prepared detailed monthly banks reconciliation using Quick Books Managed fund transfer to sub grantees/partners within the consortium Maintained updated and complete audit trail of all project financial transactions Coordinated with bank on issues such as fund transfers, withdraws, bank ststements. Organized finance and admin documents for quarterly monitoring activities and managed audit of the project Supervised two accountants within the consortium Key Administrative Responsibilities Responsible for all administration and HR functions, administered HR policies and manage staff annual leave calendar ensures appropriate administration of staff contracts, tracking contractual issues and holidays, managed time sheets from staff each month and prepares timely and accurate payment of salary and fringe benefits. Managed procurement process in a transparent, prudent business judgment when purchasing supplies, materials, goods and services in accordance with donor policies and procurement laws of the country and ensures timely payment of bills Managed logistics, training and workshops arrangement for program activities and ensures complete accountabilities Maintained employment documentations for project staff and ensure confidentiality of information Administered, verified and report on benefits entitlements (staff fringe benefitsProvident fund) Maintained records of all project assets in the inventory register and ensure assets are engraved and insured. Maintained signed security documents (Contracts and donor Cooperative agreement) and ensured total compliance and effective project implementation. Managed all office supplies, including ordering, storing and issuing stationery and office supplies and stock counts Supervised project staff, drivers, and review weekly movement plan 3

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Responsible for taking minutes of administrative and project management meetings Verified vehicle and motorcycles logbooks mileages from to check fuel consumption Achievements & Value addition: Managed donor funds and budget, efficiently and effectively managed finance functions, administration and programme activities; through planning, organizing, controlling and timely reporting. Job Supervisor: Project Coordinator

(iv) 4thJan 2013 to 30th June 2014

Life line Ministries Uganda; Life Line Ministries is a faith Based Christian NGO with head Quarter in Kampala

Job Title Finance and Administration Officer Key Financial Management Responsibilities  Responsible for effective and efficient financial management and administration of all programs/operations  Prepared and managed cash flows, ensured that adequate funds are available to meet administrative and programme activities of Life Line ministries Uganda  Managed programme, overheads cost against budget and provided timely advice of likely over or under spends, administered measures to realize funds and resources in question and identified crucial task areas  Reviewed and verified receipts and expenditure vouchers posted in the system to ensure all receipts, expenditures recorded, and all revenue are banked intact and prepared monthly bank reconciliations.  Prepared and managed staff payroll and statutory deductions  Managed and reviewed petty cash expenses, cash count and float replenishment.  Reviewed cash requisitions and forwarding to the head of division for final approval  Prepared timely financial reports of all LLM Centre’s (Consolidated income & Expenditure reports).  Supervised and guided accounts assistant/cashier, front desk officers and secretary in office management Key Administrative Responsibilities  Oversees office management, assets and church premises, security, staff and works, participated in disciplinary meeting, counseling and implemented decision taken by leadership team on a member(s) of staff.  Organized staff meeting and and taking minutes  Managed suppliers of business services; electricity, water, office supplies and handled financial requisitions and updated contracts.  Initiated and follow-up on repairs needed with external service provider and ensures timely payment(s)  Negotiated and secured signed agreements, coordinated organization of functions, trainings, conferences, facilitating contacts with stakeholders, logistical arrangement such as venue, hotel booking for participants.  Reviewed ministry correspondences and responded to request for information about the ministries,  Prepared timely quarterly program/operations report to the management  Maintain professional inter-team communications and positive team dynamics

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23rd Nov. 2003 to 21 December 2012 LUBAGA HOSPITAL

Lubaga Hospital is one of the oldest hospitals in Uganda. It is the second oldest hospital in the country and has offered health care to millions of people, the Hospital committed to a holistic integration and sustainable action in health, including treatment, prevention, health promotion and training of health workers.

Trainings, Skills Knowledge, Ethics and Comportment

Job Title Assistant Accountant/Cashier Key Responsibilities;  Prepared hospital bills, debtors accounts reconciliations, and maintained effective procedure for debt collections and prepared Debit note (under-charge),where necessary  Received suppliers/contractors invoices, registered and post invoices in the individual ledgers of each creditors  Prepared vouchers and ensured all documents attached in support of the payment(s) and proper filling of vouchers  Posted daily revenue income and expenditures in hospital accounting system.  Received cash/cheques payment, posts into the system and issues computer generated receipts accordingly.  Reconciled cash summary sheets with the physical cash for daily banking.  Assist in maintaining and updating hospital assets/inventory registry  Trained cashiers and billing staff in hospital accounting systems and ensured internal control procedures are followed  Prepared cheques payments for supplies  Participated in regular physical stock verification, stocks taking and in review of stock control system,  Assist in obtaining audit requirements. Achievements: Internal controls, revenue growth, managed accounts receivables/debtors& minimized incidences of bad debts Job Supervisor Finance Manager

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Grants Management., ERP SAP System USAID Contract Management, Grant Cooperative Agreement Prepare different types of financial statements Project and General Management Time management and organizational skills Unwavering Integrity & confidential, team player, fair, just and observable behaviors

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Proficient in written and Oral communication in English, and Luo, Fair in Luganda

4. EDUCATIONAL BACKGROUND University/College/School Makerere University Kampala Uganda Kyambogo University in Uganda

1999 – 2001

DEGREE/DIPLOMA/SCHOOL CERTIFICATE Master of Business Administration MBA Bachelor of Science Degree in Accounting and Finance (BSc) Diploma in Cooperative and Business Administration

1997 – 1998

Uganda Advance Certificate of Education (UACE)

Lango College Lira - Uganda

1992 – 1995

Uganda Certificate of Education (UCE)

Aduku Secondary School - Uganda

YEAR 2010-2012 2004-2007

Uganda Cooperative College Kigumba

5.PROFESSIONAL REFEREES MR. EYALU MOSES The Country Senior Grants Accountant Plan International Uganda Country Office P.O.Box 12075 Kampala Uganda Cell Phone 0772822150, 0756418848 E-mail [email protected]

MADAM RITHA FLORENCE NAMUYANJA The Project Coordinator- SENTE Project (Former Supervisor) Community Enterprises Development Organisation (CEDO) P.O.Bx 246 Kyotera Rakai District Mobile Phone 0774611966, 0702874047 Email: [email protected]

Patrick Dick Oloro

3).MR. OKELLO FRANCIS

Finance and Contract Officer, Ministry of Finance, Planning and Economic Development P.O.Box 8417 Kampala Cell phone 0772689452,

0752754411 Email [email protected] Last update August 17, 2018

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