ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE January 25, 2016 CALL TO ORDER: The meeting was called to order at 3:10 p.m. by Chairman Curtis W. Crandall LEGISLATORS PRESENT: Chairman C. Crandall, S. Burt, P. Curran, D. Decker, D. Fanton, K. Graves, M. Healy, J. Hopkins, C. Jessup, K. LaForge, A. McGraw, T. O’Grady, D. Pullen, D. Root, N. Ungermann OTHERS PRESENT: H. Budinger, C. Clark, K. Dirlam, C. Knapp, J. Margeson, B. Riehle, J. Wood SPECIAL GUESTS: Belmont Betterment Association Members – President Wendy Skinner, Treasurer Michael Doody, Secretary Donna Dawson DiGirolamo, Board Directors Sharon Canfield and Donald Skinner. Mission Commercial Realty – Licensed Real Estate Salesperson Mercedes Brien
EXECUTIVE SESSION: A motion was made by Legislator Pullen, seconded by Legislator Fanton, and carried to enter into executive session at 3:10 p.m. to discuss the proposed sale or acquisition of County property (Voting No: Burt, Curran, Decker, Healy, O’Grady, Ungermann). Following discussion at 5:11 p.m., a motion was made by Legislator Graves, seconded by Legislator Healy, and carried to end the executive session and return to the regular meeting.
ADJOURNMENT: There being no further business to come before the committee, the meeting was adjourned at 5:11 p.m. following a motion by Legislator Graves, seconded by Legislator Pullen, and carried.
Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE February 8, 2016 CALL TO ORDER: The meeting was called to order at 9:40 a.m. by Chairman Curtis W. Crandall LEGISLATORS PRESENT: Chairman C. Crandall, P. Curran, D. Decker, D. Fanton, K. Graves (Arrived @ 10:30 am.), M. Healy, J. Hopkins, C. Jessup, K. LaForge, D. Pullen, D. Root (Absent: S. Burt, A. McGraw, T. O’Grady, and N. Ungermann) OTHERS PRESENT: C. Knapp, J. Margeson, N. Mazza (Bonadio), T. Miner, B. Riehle
Attorney/Client Session: A motion was made by Legislator Decker, seconded by Legislator Root, and carried to enter into executive session at 9:40 a.m. Following discussion at 11:20 a.m., a motion was made by Legislator Fanton, seconded by Legislator Healy, and carried to end the attorney/client session and return to the regular meeting.
Advertise for County Administrator Position A motion was made by Legislator Fanton, seconded by Legislator Pullen, and carried to direct the Interim County Administrator John Margeson to work with Nick Mazza, Consultant with the Bonadio Group, to finalize the advertisement for the position of County Administrator and to move forward with publishing said advertisement. Refer to Interim County Administrator Local Law Establishing Office of County Administrator A motion was made by Legislator Decker, seconded by Legislator Curran, and carried to direct County Attorney Thomas Miner to review the proposed changes to the position of County Administrator, and present an updated local law to the Ways & Means Committee. It was noted that the new local law may either repeal and replace or amend the existing local law. Refer to County Attorney and Ways & Means Committee Future Meetings Committee members agreed that it would not be necessary to hold the Committee of the Whole meeting scheduled for Wednesday, February 17, and Clerk of the Board Brenda Rigby Riehle was requested to cancel that meeting.
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ADJOURNMENT: There being no further business to come before the committee, the meeting was adjourned at 11:21 a.m. following a motion by Legislator Graves, seconded by Legislator Curran, and carried.
Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE March 14, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, S. Burt, P. Curran, D. Decker, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, T. O’Grady, D. Pullen, N. Ungermann (Absent: D. Fanton, A. McGraw, D. Root) OTHERS PRESENT: H. Budinger, K. Dirlam, L. Edwards, M. Gasdik, V. Grant, R. Hollis, K. Hooker, C. Knapp, J. Luckey, J. Margeson, T. Miner, K. Monroe, B. Riehle, T. Ross, R. Scott, R. Sobeck-Lynch, R. Whitney (Newcastle Communications Guests: Gioia Ambrette, Mark Fogel, and Brianna Gallowe) CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 3:50 p.m. Newcastle Communications Information Technology Director Keith Hooker introduced representatives from Newcastle Communications: President Gioia Ambrette, Account Manager Mark Fogel, and Customer Support Brianna Gallowe. Mr. Hooker stated the current phone system is old, and at the end of service. He noted it is more expensive to upgrade the old system than to purchase a new system. Mr. Hooker stated he recommends the Newcastle Communications phone system. He said the difference between the current phone system and the Newcastle system is outstanding. President of Newcastle Communications Gioia Ambrette stated she has been with the company for 37 years. Ms. Ambrette stated Mr. Hooker did his due diligence, and asked for a request for proposal (RFP). She gave a PowerPoint presentation about the Newcastle Communications telephone system, and the benefits of the system. Ms. Ambrette noted the County’s current phone system is considered from the Stone Age. She said if there is a problem with one of the cards in the system, the phones are out of commission for over 24 hours. With the new system, that would no longer be an issue. She stated the phone system option they have is a software based system. It can run on any standard server. It is a virtual system, where the phone system is an application on the computer. Annual software assurance is part of the package. Each year, the County will receive an upgrade to the system. There is an annual cost of ownership and this upgrade is included. She stated the cost of ownership is the lowest in the industry. Ms. Ambrette noted a crash kit is left on site for emergencies. It does not cost the County anything, unless the crash kit is lost. Disaster Recovery Software is also included. Once it is purchased, the County can make as many copies as they want for free. If there is a failure at one place, the system will keep on going. Mass notification is also built into the product. She stated it is an important component, and the County doesn’t have to pay for it. Legislator Decker stated they have been discussing building security, and this system would fit in with what they are doing. Ms. Ambrette stated the system requires simple administration, and the Information Technology Department should be able to manage it. Training is included in the installation, and part of the annual package is training including new staff. Ms. Ambrette stated the phone system is Department of Defense JITC certified. There was much discussion about connecting cell phones with the desk phones. Employees would download an app on their Smartphones, and would be able to receive calls from their desk phones. Employees can also make calls using their cell phones, and the office number will shield the private cell phone number. Legislator Ungermann asked if a citizen calls a County Office number, will the employee be able to answer if they are out in the field. Ms. Ambrette stated it can simultaneously ring the cell phone and desk phone. Legislator Ungermann asked if it will eliminate a receptionist. Ms. Ambrette stated they don’t want to replace any jobs. Legislator Graves asked if cell phones came with the system. Ms. Ambrette said no, but they can download the app to their
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own cell phones. She noted it will not work with a Blackberry. Legislator Hopkins asked if the employee has to have a Smartphone. Ms. Ambrette said yes. Legislator LaForge asked if the system is hard wired. Ms. Ambrette said you use a network or standard T1 line from a phone company. Legislator Graves asked if the system is internet based. Ms. Ambrette said yes. Legislator Graves asked if the range is unlimited. Ms. Ambrette said yes as long as they have a phone and Wi-Fi. Mr. Hooker stated there are currently about 500 County phones. Ms. Ambrette stated the phone system is scalable so they can have as many as 3,500 phones if they want to expand. Legislator Graves asked if the County would have to run new wires for the phone system. Mr. Hooker said some floors would need some rewiring, and others would use the same wires. Legislator Graves asked about onsite service and the cost. Ms. Ambrette stated they have a technician in Walton, New York, but reiterated there will be a crash kit onsite. She also said that there is no additional cost for onsite service. Legislator Graves asked about the timeline once it has been approved. Ms. Ambrette stated they replace the phones, test, and then switch them over. Ms. Ambrette stated they have been working with Ulster County. She suggested the County talk to them about the phone system, and their experiences. She noted Ulster County switched their phones over one department at a time. Mr. Hooker stated he has spoken with Ulster County Information Services Director Sylvia Wohlfahrt, and they are happy with the system. Social Services Commissioner Vicki Grant asked if the system had paging capability. Ms. Ambrette said it does have the capability for mass notification. Youth Bureau Director Linda Edwards asked about faxes. Ms. Ambrette stated that would be another product that would need to be added on to the package. Mr. Hooker believes it was in the package. Legislator Graves asked if it has voice recognition. Ms. Ambrette stated in the future there may be facial recognition, and it is another component that would be an additional cost. Chairman Crandall asked about the cost of the system. Ms. Ambrette stated it is the lowest cost system they have proposed to anyone. She said there are two components in the cost of ownership. That is what the dealer (Newcastle) will charge you and the cost of the software assurance from the manufacturer. Ms. Ambrette said they are fixed costs. Chairman Crandall asked if Mr. Hooker was going to talk about cost at this time. Mr. Hooker said no, they are still working on it. Chairman Crandall stated Mr. Hooker should bring his recommendation, and the specific cost of the system with options to Committee. Finally, the representatives from Newcastle Communications gave a brief demonstration of the phone system. ADJOURNMENT: There being no further business to come before the committee, the meeting was adjourned at 4:37 p.m. following a motion made by Legislator Graves, seconded by Legislator Decker, and carried. Respectfully submitted, Rebecca Scott, Secretary to the Clerk of the Board
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE MARCH 28, 2016 CALL TO ORDER: The meeting was called to order at 3:20 p.m. by Chairman Curtis W. Crandall LEGISLATORS PRESENT: Chairman C. Crandall, S. Burt, P. Curran, D. Decker, D. Fanton, K. Graves, M. Healy, J. Hopkins, C. Jessup, K. LaForge, A. McGraw, T. O’Grady, D. Pullen, D. Root, N. Ungermann OTHERS PRESENT: H. Budinger, C. Clark, S. Decker, K. Dirlam, J. Margeson, T. Miner, B. Riehle, T. Ross, J. Wood ATTORNEY/CLIENT SESSION: The Committee entered attorney/client session at 3:20 p.m. on a motion by Legislator Decker, seconded by Legislator Graves, and carried. The Committee exited attorney/client session at 4:54 p.m. on a motion by Legislator Graves, seconded by Legislator Root, and carried. AGREEMENT WITH IOC SERVICES, LLC: A motion was made by Legislator Burt, seconded by Legislator Graves, and carried to enter into an agreement with IOC Services, LLC for economic development services with a term of April 1, 2016, through December 31, 2017. This resolution will be pre-filed for the April 11 Board meeting and will be sponsored by the Planning & Development Committee. Prepare Resolution ADJOURNMENT: There being no further business to come before the committee, the meeting was adjourned at 4:56 p.m. following a motion by Legislator Graves, seconded by Legislator Pullen, and carried. Respectfully Submitted, Sarah M. Decker, Deputy Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE April 11, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, P. Curran, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, T. O’Grady, D. Pullen, D. Root, N. Ungermann (Absent: S. Burt, D. Decker, A. McGraw) OTHERS PRESENT: J. Margeson, N. Mazza, T. Miner (11:08 a.m.), B. Riehle, D. Scholes (11:16 a.m.) CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 9:07 a.m. Executive Session A motion was made by Legislator Root, seconded by Legislator Graves, and carried to enter into executive session at 9:07 a.m. to discuss the medical, financial, credit, or employment history of a particular person. Immediately following discussion at 11:40 a.m., a motion was made by Legislator Graves, seconded by Legislator Healy, and carried to end the executive session and return to the regular meeting. Adjournment There being no further business to come before the committee, the meeting was adjourned at 11:40 a.m. following a motion made by Legislator Graves, seconded by Legislator Root, and carried. Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE April 12, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, P. Curran, D. Decker, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, T. O’Grady, D. Pullen, D. Root, N. Ungermann (Absent: S. Burt, A. McGraw) OTHERS PRESENT: J. Margeson, N. Mazza, B. Riehle CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 9:25 a.m. Executive Session A motion was made by Legislator Curran, seconded by Legislator Graves, and carried to enter into executive session at 9:25 a.m. to discuss the medical, financial, credit, or employment history of a particular person. Immediately following discussion at 11:55 a.m., a motion was made by Legislator Decker, seconded by Legislator Fanton, and carried to end the executive session and return to the regular meeting. Adjournment There being no further business to come before the committee, the meeting was adjourned at 11:55 a.m. following a motion made by Legislator Graves, seconded by Legislator Decker, and carried. Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE (after Ways & Means) April 25, 2016 LEGISLATORS PRESENT: C. Crandall, S. Burt, D. Decker, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, T. O’Grady, D. Pullen, D. Root, N. Ungermann (Absent: P. Curran, A. McGraw) OTHERS PRESENT: L. Ballengee, H. Budinger, S. Decker, L. Gridley, M. Hennessy, R. Hollis, G. James, C. Knapp, J. Margeson, T. Miner, B. Riehle, T. Ross, D. Scholes CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 1:10 p.m. SEQR Review Chairman Crandall explained the purpose of the meeting was to review and approve the Short Environmental Assessment Form in regards to the amendment of the Flow Control Law. He then turned the meeting over to County Attorney Tom Miner to go through the form with the Board. After reviewing Part 1 of the form, Mr. Miner read through each question in Part 2 and the Board determined that there was no impact for each item in question. Following the review, a motion was made by Legislator Pullen, seconded by Legislator Fanton, and carried to direct the Deputy Superintendent of Public Works Dean Scholes to sign the form stating that there is no significant adverse environmental impact. Adjournment There being no further business to come before the committee, the meeting was adjourned at 1:16 p.m. following a motion made by Legislator Graves, seconded by Legislator Root, and carried. Respectfully submitted, Sarah M. Decker, Journal Clerk/Deputy Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE (After the Board Meeting) April 25, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, S. Burt, D. Decker, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, T. O’Grady, D. Pullen, D. Root, N. Ungermann (Absent: P. Curran , A. McGraw) OTHERS PRESENT: C. Knapp, J. Margeson, T. Miner, B. Riehle, T. Ross CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 3:34 p.m. Attorney/Client Session A motion was made by Legislator Decker, seconded by Legislator Healy, and carried to enter into attorney/client at 3:35 p.m. Immediately following discussion at 4:30 p.m., a motion was made by Legislator Graves, seconded by Legislator Root, and carried to end the attorney/client session and return to the regular meeting.
Adjournment There being no further business to come before the committee, the meeting was adjourned at 4:30 p.m. following a motion made by Legislator Graves, seconded by Legislator Root, and carried. Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE May 9, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, S. Burt, P. Curran, D. Decker, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, A. McGraw, T. O’Grady, D. Pullen, D. Root, N. Ungermann OTHERS PRESENT: C. Knapp, J. Margeson, T. Miner, B. Riehle, T. Ross CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 3:18 p.m. Attorney/Client Session A motion was made by Legislator Graves, seconded by Legislator Fanton, and carried to enter into attorney/client at 3:18 p.m. Immediately following discussion at 4:39 p.m., a motion was made by Legislator Curran, seconded by Legislator Pullen, and carried to end the attorney/client session and return to the regular meeting.
Adjournment There being no further business to come before the committee, the meeting was adjourned at 4:39 p.m. following a motion made by Legislator Graves, seconded by Legislator Healy, and carried. Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
ALLEGANY COUNTY BOARD OF LEGISLATORS COMMITTEE OF THE WHOLE May 10, 2016 LEGISLATORS PRESENT: Chairman C. Crandall, D. Decker, D. Fanton, K. Graves, D. Healy, J. Hopkins, C. Jessup, K. LaForge, D. Pullen, D. Root, N. Ungermann (Absent: S. Burt, P. Curran, A. McGraw, T. O’Grady) OTHERS PRESENT: J. Margeson, B. Riehle CALL TO ORDER: Chairman Curtis Crandall called the meeting to order at 1:08 p.m. Executive Session A motion was made by Legislator Ungermann, seconded by Legislator Decker, and carried to enter into executive session to discuss matters leading to the appointment or employment of a particular person at 1:08 p.m. Immediately following discussion at 4:15 p.m., a motion was made by Legislator Graves, seconded by Legislator Root, and carried to end the executive session and return to the regular meeting.
Adjournment There being no further business to come before the committee, the meeting was adjourned at 4:15 p.m. following a motion made by Legislator Graves, seconded by Legislator Decker, and carried. Respectfully submitted, Brenda Rigby Riehle, Clerk of the Board Allegany County Board of Legislators
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