Minutes of Regular Council Meeting May 25, 2015 6:30 PM Stanley Tourangeau Fire/Police Services Centre, Arnprior Present: Mayor David Reid Reeve Walter Stack Councillor Ted Strike Councillor Dan Lynch Councillor Lynn Grinstead Councillor Tom Burnette
Also Present: Michael Wildman, CAO Maureen Spratt, Town Clerk Jennifer Morawiec, Dir. Corp. Services/Treasurer Glenn Arthur, Director of Recreation Services Robin Smith, Town Planner Kaila Zamojski, Secretariat Services Coordinator
Absent: Councillor Frank Dugal 1.
Call to Order Mayor David Reid called the Council meeting to order at 6:30 PM and welcomed those present.
2.
Roll Call The roll was called, with all Members of Council being present except Councillor Frank Dugal.
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Adoption of Agenda Resolution No. 140-15 Moved by Walter Stack Seconded by Dan Lynch BE IT RESOLVED THAT the agenda for the Regular Meeting of Council dated Monday, May 25, 2015 be adopted, with an amendment to Item 14 (a) to change the Correspondence Package title to “I-15-MAY-10” and Item 15 (a) (ii) By-law No. 6475-15. Resolution CARRIED as Amended
4.
Disclosures of Pecuniary Interest None
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Question Period None
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Adoption of Minutes of Previous Meetings Resolution No. 141-15 Moved by Lynn Grinstead Seconded by Ted Strike THAT the Minutes of the Regular Meeting of Council listed under Item #6 a on the Agenda, be adopted (Regular Meeting of Council - Monday, May 11, 2015). Resolution CARRIED Page 1 of 7
Minutes of Regular Council Meeting
7.
Awards/ Delegations/ Presentations Presentations: a) Cemetery Trust – Director of Corporate Services/Treasurer The Director of Corporate Services/Treasurer provided a Power Point Presentation regarding the Town’s Cemetery Trust, attached as Appendix A and forming part of these minutes. b) By-law 6475-15 Amendment to By-law No. 6357-14 Traffic/Parking By-law – Town Clerk The Town Clerk provided a Power Point Presentation outlining the proposed amendment to By-law No. 6357-14 Traffic/Parking By-law, attached as Appendix B and forming part of these minutes. c) By-law 6476-15 Appoint CDAC to act as Municipal Heritage Committee – Town Clerk The Town Clerk provided a Power Point Presentation outlining the proposed By-law No. 6476-15 to Appoint CDAC to act as the Municipal Heritage Committee, attached as Appendix C and forming part of these minutes.
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Public Meetings a) William Street Rezoning Resolution No. 142-15 Moved by Dan Lynch Seconded by Walter Stack THAT Council move into a public meeting regarding a Zoning By-law amendment, for the vacant lands described as Part Lot 62 and Part Lot 63, Plan 32, on William Street (at Norma Street). Resolution CARRIED Mayor Reid called the meeting to order at 6:48 p.m. and welcomed those present. The Planner noted requirements for oral or written submissions prior to adoption of the amending by-law for the purposes of the Ontario Municipal Board requirements. Staff confirmed that notice of this Public Meeting was mailed to all properties within 120 metres of the subject land, as well as posted on site, in accordance with the Ontario Planning Act and Ont. Regulation 545/06. No written comments were received prior to the meeting. The Town Planner, explained that the site is designated Residential by the Town’s Official Plan and is currently zoned Residential One (R1) by By-law 4990-01, as amended. A single detached dwelling is a permitted use. The proposed zoning amendment would rezone the lands from R1 to Residential Three – Exception Nineteen – holding (R3-E19-h) to permit multiple residential development of the site, while the exception would limit the density to a maximum of five (5) rowhouse units. The lands will be subject to a holding (h) symbol, recognizing the need for a site plan control agreement to be entered into prior to any development proceeding on the subject lands.
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Minutes of Regular Council Meeting
The floor was opened to the public for comments, with the following being a summary of comments received:
Ted Brown – 5 Ida Street, Arnprior: o Traffic on William Street is a concern. o The resident inquired as to the height restriction of the homes, and the Town Planner indicated this would be the regulated height restriction for a home in Arnprior. o The resident stated he felt drainage for this residential area could be a problem, due to the large ditch there currently. The Town Planner explained that drainage would be approved through Site Plan Control. o Lack of amenity space. Charles Prowse – 5 Norma Street, Arnprior: o Concern with privacy between development and 5 Norma Street. Arnold Smith – 30 Charlotte Street, Arnprior: o Resident had questions regarding the rail line behind this proposed development.
The Town Planner explained that the by-law will be included on the next Council Meeting agenda for consideration. The public meeting was declared closed at 7:03 PM. Resolution No. 143-15 (7:03 PM) Moved by Lynn Grinstead Seconded by Ted Strike THAT Council resume to the Regular Meeting of Council. Resolution CARRIED 9.
Matters Tabled/Deferred/Unfinished Business None
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Staff Reports a) White Pine Festival + Agricultural Society Stampede Funding – Director of Recreation Services Resolution No. 144-15 Moved by Dan Lynch Seconded by Tom Burnette THAT Council authorize funding from the Recreation Department Special Events Program account in the amount of $5,000 towards the White Pine Festival and $5,000 towards the Agricultural Society Stampede. Report and Resolution CARRIED The Director of Recreation Services provided an overview of the report. b) Brownie Revel - Eastern Ontario – Director of Recreation Services Page 3
Minutes of Regular Council Meeting Resolution No. 145-15 Moved by Dan Lynch Seconded by Walter THAT Council authorize the Brownie Revel – Eastern Ontario to Camp Overnight at Arnprior & District High school on Friday, June 27, 2015 and have a Camp Fire on Friday, June 27, 2015 at Robert Simpson Park. Report and Resolution CARRIED The Director of Recreation Services provided an overview of the report. 11.
Committee Reports and Minutes None
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Notice of Motions None
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Reeve’s Report From County Council Information from the following County of Renfrew meetings will be available in the Clerk’s Office: County Council – April 29, 2015 Finance and Administration Committee – May 19, 2015
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Correspondence & Petitions a) Correspondence Package No. I-15-MAY-10 Resolution No. 146-15 Moved by Dan Lynch Seconded by Tom Burnette THAT the Correspondence Package No. I-15-MAY-10 be received as information and filed accordingly. Resolution CARRIED Councillor Dan Lynch noted the following: Item #11, Page 72-73 – Ottawa Valley Business – May 5, 2015 o The following local businesses were awarded contracts: The purchase of a Tanker Pumper Fire Truck for the Township of McNab/Braeside was awarded to the Arnprior Fire Trucks Corporation in the amount of $349,170.00. The Allan Side Road rehabilitation in Tay Valley Township was awarded to Smith’s Construction in the amount of $82, 417 as well as the contract for the Town of Arnprior’s 2015 Road Rehabilitation in the amount of $474,665.46.
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Bylaws/ Resolutions Page 4
Minutes of Regular Council Meeting a) By-laws Resolution No. 147-15 Moved by Lynn Grinstead Seconded by Ted Strike THAT the following by-laws be and are hereby enacted and passed: i) By-law No. 6474-15 – Allocate Surplus Funds ii) By-law No. 6475-15 – Amendment to By-law 6357-14 Regulation of Traffic and Parking iii) By-law No. 6476-15 – Appoint CDAC to act as Municipal Heritage Committee iv) By-law No. 6477-15 – Exemption to Noise By-law 5974-11 (Arnprior Stampede) Resolution CARRIED b) Resolutions Long Range Capital Forecast/ Funding Downtown Revitalization Resolution No. 148-15 Moved by Lynn Grinstead Seconded by Walter Stack THAT the CAO is directed to proceed with the preparation of the 2016 draft budget to include a two year implementation strategy for the Down Town Revitalization Capital Project pursuant to Option 2 of the CAO’s report to Council of May 11, 2015, entitled ‘Tabling Draft 2015 LRCF & Down Town Funding;. THAT Council approve the 2016-2025 Long Range Capital Forecast, attached hereto, as Appendix A, as a financial planning tool; and THAT the 2016-2025 Long Range Capital Forecast be used to inform the annual budget process, as well as, other financial planning processes and documents; and THAT Council review and update the 10 Year Long Range Capital Forecast annually, following the approval of the annual Operating and Capital Budgets. Resolution CARRIED
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Minutes of Regular Council Meeting
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Announcements Councillor Dan Lynch made the following announcements: Thank you to the Recreation Department, specifically Rick Gwalchmai and his team, for their outstanding performance in running the Renfrew County Senior Games - Carpet Bowling Competition. The Competition was first class, however unfortunately no team from Arnprior will be advancing to the Provincial Competition. The Arnprior Legion will be holding a breakfast on Saturday, May 30, 2015 from 8:00AM – 10:00AM. Mayor David Reid made the following announcement/ statements: He noted that with the Town investing in the Downtown, it is important for businesses and residential properties as well as the Town to be on top of their properties, when it comes to spring clean-up and on-going maintenance. There are many properties lacking in care, and need to be looked at. o The CAO noted the Town is currently in the process of completing the spring clean-up of Town properties, and the Clerk’s Office is coordinating a blitz of property standards for both local business and residential properties. The CAO announced that the Town of Arnprior is looking at applying for a newly introduced Federal Government Grant, which could assist the Town in various avenues, such as Accessibility, Downtown Revitalization, Museum, and Town Hall Project. This application period closes on June 9, 2015.
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Media Questions None
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Closed Session None
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Confirmatory By-Law Resolution No. 149-15 Moved by Lynn Grinstead Seconded by Ted Strike THAT By-law No. 6478-15 being a By-law to confirm the proceedings of the Regular Meeting of Council held on May 25, 2015 and it is hereby enacted and passed. Resolution CARRIED
20. Adjournment Resolution No. 150-15 Moved by Lynn Grinstead Seconded by Ted Strike THAT this meeting of Council be adjourned at 7:43 PM. Page 6
Minutes of Regular Council Meeting Resolution CARRIED
~~ Jrl David Reid, Mayor
Maureen Spratt, Town Clerk
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Appendix A
Cemetery Trust Jennifer Morawiec Director of Corporate Services/ Treasurer Council Meeting - Monday, May 25, 2015
Care and Maintenance Trust • Under section 53 of the Funeral, Burial and Cremation Services Act, 2002 – “..every cemetery operator who sells, assigns or transfers interment rights or scattering rights or who permits the interment of human remains or the scattering of cremated human remains in the cemetery shall have a care and maintenance fund..”
• Follow general trust fund rules (Loan and Trust Corporations Act) 2
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Care and Maintenance Trust • The Town acts as Trustee for the care and maintenance trust fund. • The purpose of the care and maintenance trust is to generate income to support the maintenance cost of the cemetery in perpetuity.
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Ministry Sets Minimums • Ontario Regulation 30/11, section 168 outlines minimum amounts to be paid into the care and maintenance fund as follows: – Grave Plot - …shall be the greater of 40 per cent of the price of the interment rights as set out on the price list and $250. – Cremation Plot - …shall be the greater of 40 per cent of the price of the interment rights as set out in the price list and $150. 4
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Goal: Self-Sustaining • Currently, the investment income from the care and maintenance trust fund is insufficient to cover the annual cemetery maintenance fees. • In 2014, $18,266 of investment income was earned while cemetery maintenance costs were $70,329 – 26% of costs covered 5
Goal: Self-Sustaining • Plot sales are currently funding the balance of the cemetery maintenance costs. • Once the plots are all sold, if the trust is not generating investment income of a sufficient value to be self-sustaining, the cemetery will be a liability and dependent on Town funds. 6
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Goal: Self-Sustaining • The cemetery trust amounts are still not at a level that allows the cemetery to be self sustaining and self sufficient through interest income earned. • Therefore the investments in the cemetery trust still needs to increase and grow to keep the burden of perpetual care from impacting Town rate payers. 7
Questions?
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Appendix B
By-law No. 6475-15 Amendment to Parking and Traffic Control Maureen Spratt, Clerk Council Meeting Monday, May 25, 2015
Background • Overview of traffic/parking concerns presented to Corporate Services Advisory Committee (CSAC) on April 20, 2015 • Schools – Three schools in the vicinity of John and Ottawa Streets
• Mode of Travel Secondary Students – Walk, Cycle, Bus, Dropped Off, Drive Elementary Students – Walk, Cycle, Bus, Dropped Off
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Background • Safety – Our number one priority • Signage • Crossing Guards • By-law Enforcement
• 2012 Changes – Ottawa, Bell, Harriet and Harrington Street Area 3
Background • Parking Restrictions – No Stopping
8am to 4pm (Mon-Fri)
• Ottawa Street from John St. to Harriet St. (South Side)
– No Parking
8am to 4pm (Mon-Fri)
• Ottawa Street from Harriet St. to Harrington St. (North Side) • Ottawa Street between Harriet St. and Harrington Street (South Side)
– Restricted Parking (2 hours)
8am to 4pm (Mon-Fri)
• Ottawa Street from Harriet St. to Harrington St. (North Side)
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Background
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Background No Stopping Zones • There are signs that indicate no stopping. Do not stop in a “No Stopping Zone” for any reason. Stopping can reduce the visibility of other drivers and pedestrians and increase the likelihood of an accident.
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Background No Parking Zones • You can stop briefly to drop off or pick up passengers in these zones, but waiting in a vehicle or leaving your vehicle unattended is not allowed. Parking in a “No Parking Zone” can also contribute to traffic congestion and collisions, and reduce the visibility of drivers and pedestrians.
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Background Other Parking Regulations
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Discussions • ADHS Students approached the Town with a request to extend 2 hour parking on Bell Street • Limited Parking in the Area • Ongoing safety concerns continue in the vicinity of ADHS and WZPS
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Discussion Options
Pros
Cons
Increased Enforcement
Educating Parents
Short term solution
Increase Parking Restrictions on Ottawa Street
Reduces Volume of Vehicle Traffic
•
•
Increase Parking Restrictions Reduces Volume of Vehicle Traffic on Bell Street and Harriet Street
• •
special exceptions for parents with young children Inconvenient Parking Options (Parking limited within reasonable walking distance) Adds to the limited parking in the area Inconvenient Parking Options (Parking limited within reasonable walking distance)
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Discussion Options Extending 2 hour parking on Bell Street to 3 hours Round table discussion with Stakeholders (Schools, Parents, Town, By-law Enforcement, School Bus Companies, Local Residents)
Pros
Cons
• •
Interim Measure
Satisfy Students Request Align the parking restrictions with those in the downtown core Analyzing the problem with all stakeholders will help staff design a more effective parking /traffic
Requires time and coordination with Stakeholders (not an immediate solution)
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CSAC Feedback Recommendations
Status
That the 2 hour parking on Ottawa Street from Harriet Street (North Side) to Bell Street, be extended to 3 hour parking
By‐law for consideration of Council on May 25, 2015
Consideration of a four‐way stop at the corner of Ottawa In Progress Street and Harriet Street That the no parking restriction be extended on Harriet In Progress Street for increased visibility and room for the maneuver of vehicles
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CSAC Feedback Recommendations That Staff organize a meeting with stakeholders (Schools In Progress – WZPS, St. Joes, ADHS, Parent Council, Neighbours, Transportation Consortium, By‐law Enforcement) prior to the end of June to discuss options and receive feedback Creation of a survey for distribution to involved parties and local residents to gain further feedback and options on various options proposed by staff and CSAC
In Progress
Approach ADHS and St. Joes regarding on‐site parking options for staff and students
In Progress
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By-law 6475-15 • By-law 6475-15, being a by-law of the Corporation of the Town of Arnprior to amend By-law 6357-15, Parking and Traffic Control (3 hour parking restriction) – Bell Street (West Side) from Ottawa Street to Madawaska Street – Ottawa Street (North Side) from Harriet Street to Harrington Street
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Questions?
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Appendix C
By-law 6476-15 Municipal Heritage Committee Maureen Spratt, Town Clerk
Meeting – Monday, May 25, 2015
Background • The Ontario Heritage Act provides a framework within which municipalities can act to ensure the conservation of properties of historical and/or architectural significance.
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Background • Under section 28 of the Act, the council of a municipality is authorized to establish, by bylaw, a Municipal Heritage Committee, a local advisory committee made up of five or more people. • The function of the committee is to advise council on local heritage matters and to assist the council in carrying out its heritage conservation program. 3
Background • When the Ontario Heritage Act was first enacted in 1974, these committees were called LACAC's (Local Architectural Conservation Advisory Committees). • In 2001, Council adopted By-law 4986-01 establishing a LACAC and providing for the appointment of members.
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Background • Since the work of these committees was expanded to include built, cultural and natural heritage, the original name no longer seemed appropriate. • In 2002, the Act was amended and authorized any local architectural conservation advisory committee established by the council of a municipality, before 2002, be continued as the municipal heritage committee of the municipality.
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Background • Individuals were appointed to Arnprior’s Municipal Heritage Committee from 2001 until November 2010. • In 2011, Committees were restructured and heritage matters fell under the Community Improvement & Tourism Advisory Committee and/or the Economic Development & Planning Advisory Committee 6
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Community Development Advisory Committee (CDAC) • In 2012, Council adopted Terms of Reference for the Advisory Committees of Council • The CDAC mandate is to serve in an advisory capacity to Council in regards to matters related to: community improvement; economic development; marketing; planning and land use; growth management; heritage; leisure and recreational services; and tourism activities… 7
By-law 6476-15 • By-law 6476-15, being a by-law of the Corporation of the Town of Arnprior to appoint the Community Development Advisory Committee to act as the Municipal Heritage Committee.
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Questions?
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