Chief Administrative Services OFficer 7 14

Alameda Contra Costa Transit District Classification Specification Chief Administrative Services Officer Class Code 073...

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Alameda Contra Costa Transit District Classification Specification

Chief Administrative Services Officer Class Code 073

FLSA Status Exempt

EEO Category Executive/Senior Level Official Manager

Represented Status Unrepresented

Salary Grade 15

Effective Date 7-9-14

Resolution # 14-132

DEFINITION: Under policy direction; develops, organizes, and directs multiple District departments, including Human Resources, Labor Relations, and/or others, as assigned by the General Manager. REPRESENTATIVE FUNCTIONS may include, but are not limited to the following: •

Provides executive direction to multiple District departments and units; including Staffing and Classification; Labor Relations; Learning and Development; Drug and Alcohol Compliance; Leave Management, and Workers’ Compensation



Evaluates, advises, and counsels assigned staff on personnel matters consistent with personnel rules, regulations, and established procedures; and provides technical direction through subordinate Directors and Managers.



Directs assigned departments and units, and may participate in department activities, including labor union contract negotiations, the resolution of arbitrations and grievances, and related issues.



Provides expertise regarding staffing decisions in the assigned departments, including recommendations for hiring, promotion, and termination; and coordination of training.



Develops and implements personnel rules and regulations; and interprets and administers provisions of collective bargaining agreements in order to recommend labor strategies and cost effective solutions to the General Manager and Board of Directors.



Directs the implementation and administration of the District-wide Performance Management program, as well as discipline and remedial measures, as assigned by the General Manager, and in coordination with the General Counsel’s office, as needed.



Directs the development and implementation of strategic plans for process improvement for all assigned departments and programs; and for other District departments, as assigned by the General Manager.



Provides consultation, and develops and presents regularly scheduled and ad-hoc written and oral reports and analysis to the Board of Directors, Executive Staff, and other groups; on District and department projects, policies, procedures, activities, and state and federal laws and regulations.



Develops and directs the preparation and administration of the annual budget for all assigned departments, and areas of responsibility.



May serve on behalf of the General Manager, in his/her absence.



Develops, implements, and administers a variety of special projects, and provides consultation and assistance to the General Manager.



Performs other related duties, as defined and directed by the General Manager.

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Alameda Contra Costa Transit District Classification Specification

Chief Administrative Services Officer . MINIMUM QUALIFICATIONS: Knowledge of: Principles, policies, practices, and techniques of human resources, labor relations, staff development and training, and union contract administration in a public agency setting; project and policy development, management, and implementation; budget development and administration; employment and labor laws in a union setting; other applicable federal, state, and local laws, ordinances, regulations and requirements; principles of staff supervision, training, and organizational development; principles of leadership, team building, motivation and conflict resolution; business report writing; current office systems and software for project management, word processing, spreadsheets, presentation, and databases at the advanced level of proficiency. Ability To: Plan and direct the work of subordinate Directors, Managers, and other and professional staff; effectively train, motivate, and evaluate staff; prepare and administer complex budgets; develop and implement strategies for process improvement; apply collaborative work strategies and gain the cooperation of employees at all levels of the organization; analyze issues and develop alternative solutions; quickly learn and apply District policies, procedures, and collective bargaining agreements; quickly learn and effectively use new software, as adopted by the District; negotiate labor contracts and resolve issues between various District stakeholders; write, prepare, and/or analyze and evaluate comprehensive written reports with recommendations; communicate effectively and collaboratively in English, both orally and in writing, and make effective oral presentations to a variety of audiences; and establish and maintain effective working relationships with those encountered in the course of work using principles of excellent customer service. Education: Equivalent to a Bachelor’s Degree from an accredited four-year college or university in Public Administration, Human Resources Management, Industrial/Organizational Psychology, Business Administration, Public Administration, or a related field. A Juris Doctor degree from an accredited law school, and/or post-graduate degree in one of the above fields are highly desirable. Experience: Minimum of ten (10) years of recent, and verifiable senior management-level experience in Labor Relations, and/or Human Resources, in a public agency setting. Experience must have included five (5) years directly supervising personnel at various levels in a union environment. Special Requirements: (1) Must be available to work outside regular business hours pursuant to the demands of the job. Physical Requirements: (1) Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment. (2) Must possess the mobility necessary to travel expeditiously within the AC Transit District to perform the duties of the job. S:\HR\Data 12-01-01\Class-Comp\Class Specs\Chief Administrative Services OFficer 7-14.doc

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