BOS 021816 Retreat

SAN BENITO COUNTY BOARD OF SUPERVISORS Margie Barrios District No. 1 Anthony Botelho District No. 2 Robert Rivas Distr...

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SAN BENITO COUNTY BOARD OF SUPERVISORS Margie Barrios District No. 1

Anthony Botelho District No. 2

Robert Rivas District No. 3 Chair

Jerry Muenzer District No. 4

Jamie De La Cruz District No. 5 Vice-Chair

County Administration Building - Board of Supervisors Chambers, 481 Fourth Street, Hollister, California

SPECIAL MEETING AGENDA BOARD RETREAT February 18, 2016

9:00 AM SAN BENITO COUNTY Behavioral Health Conference Room, 1131 San Felipe Road, Hollister, California Mission Statement The County Board of Supervisors will recognize the public trust it holds, will on all occasions conduct business with honesty, integrity, and respect for the individual, and will hold the organization of County government to that same standard.

CALL TO ORDER a.

Pledge of Allegiance

b.

Acknowledge of Certificate of Posting Acknowledge Certificate of Posting

REGULAR AGENDA

For each agenda item, the following schedule shall occur: 1.

Discussion of infrastructure needs, including: Importance of Investing in Information Technology Infrastructure and Security. Premise vs. Hosted. Use of internal systems by Board of Supervisors including e-mail and calender. Building and Badge Security. ERP, NOVUS and Laserfiche. General infrastructure needs throughout county.

2.

Planning 101 - Discussion topics will include: Affordable Housing. How to plan for Smart Growth 1

Encourage development that is fiscally neutral and beneficial to San Benito County. 3.

Discuss and provide direction as it relates to the preparation of the FY16/17 BOS budget on the following issues: Community Service Funds, Economic Development Funds, General Budget direction Departmental pages in the Recommended Budget, Condensed Easy to Read/Budget at a Glance handout.

4.

Discussion of County Policies, including the status of the planned update of the County's Personnel Policies.

5.

County Organizational Structure, Departmental Reorganization and/or Consolidation and Legislative Update to include discussion of options to streamline elected county departmental offices and to provide direction to staff, if applicable.

In compliance with the Americans with Disabilities Act (ADA) the Board of Supervisors meeting facility is accessible to persons with disabilities. If you need special assistance to participate in this meeting, please contact the Clerk of the Board's office at (831) 636-4000 at least 48 hours before the meeting to enable the County to make reasonable arrangements to ensure accessibility.

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Item Number: MEETING DATE: 2/18/2016 DEPARTMENT: CLERK OF THE BOARD OF SUPERVISORS DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Acknowledge Certificate of Posting AGENDA SECTION: Acknowledge of Certificate of Posting BACKGROUND/SUMMARY:

BUDGETED:

SBC BUDGET LINE ITEM NUMBER:

CURRENT FY COST:

STAFF RECOMMENDATION:

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ADDITIONAL PERSONNEL: ATTACHMENTS: Description

Upload Date Type

Certificate of Posting-Meeting

2/17/2016

Cover Memo

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Item Number: 1. MEETING DATE: 2/18/2016 DEPARTMENT: COUNTY ADMINISTRATION OFFICE DEPT HEAD/DIRECTOR: Ray Espinosa AGENDA ITEM PREPARER: Barbara Thompson SBC DEPT FILE NUMBER: SUBJECT: Discussion of infrastructure needs, including: Importance of Investing in Information Technology Infrastructure and Security. Premise vs. Hosted. Use of internal systems by Board of Supervisors including e-mail and calender. Building and Badge Security. ERP, NOVUS and Laserfiche. General infrastructure needs throughout county. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY: Discussion of infrastructure needs, including Information technology, security, ERP system, and general infrastructure needs throughout county BUDGETED:

SBC BUDGET LINE ITEM NUMBER:

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n/a CURRENT FY COST: n/a STAFF RECOMMENDATION: Hold discussion and provide direction to staff. ADDITIONAL PERSONNEL:

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Item Number: 2. MEETING DATE: 2/18/2016 DEPARTMENT: COUNTY ADMINISTRATION OFFICE DEPT HEAD/DIRECTOR: Ray Espinosa AGENDA ITEM PREPARER: Barbara Thompson SBC DEPT FILE NUMBER: SUBJECT: Planning 101 - Discussion topics will include: Affordable Housing. How to plan for Smart Growth Encourage development that is fiscally neutral and beneficial to San Benito County. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY:

BUDGETED:

SBC BUDGET LINE ITEM NUMBER: n/a CURRENT FY COST: 8

CURRENT FY COST: n/a STAFF RECOMMENDATION: Hold Discussion and provide direction to staff. ADDITIONAL PERSONNEL:

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Item Number: 3. MEETING DATE: 2/18/2016 DEPARTMENT: COUNTY ADMINISTRATION OFFICE DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Discuss and provide direction as it relates to the preparation of the FY16/17 BOS budget on the following issues: Community Service Funds, Economic Development Funds, General Budget direction Departmental pages in the Recommended Budget, Condensed Easy to Read/Budget at a Glance handout. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY: Discuss and provide direction as it relates to the preparation of the FY16/17 BOS budget on the following issues: Provide Direction for FY 16-17 on the following issues: 1) Community Service Funds 2) Economic Development Funds 3) General Budget direction

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Recommended Budget Presentations 1) Departmental pages in the Recommended Budget 2) Condensed Easy to Read/Budget at a Glance handout BUDGETED:

SBC BUDGET LINE ITEM NUMBER:

CURRENT FY COST:

STAFF RECOMMENDATION: Hold Discussion and provide direction to staff. ADDITIONAL PERSONNEL:

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Item Number: 4. MEETING DATE: 2/18/2016 DEPARTMENT: COUNTY ADMINISTRATION OFFICE DEPT HEAD/DIRECTOR: Ray Espinosa AGENDA ITEM PREPARER: Barbara Thompson SBC DEPT FILE NUMBER: SUBJECT: Discussion of County Policies, including the status of the planned update of the County's Personnel Policies. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY: Discussion of County Policies, including the status of the planned update of the County's Personnel Policies. BUDGETED:

SBC BUDGET LINE ITEM NUMBER: n/a CURRENT FY COST: n/a

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STAFF RECOMMENDATION: Hold discussion and provide direction to staff. ADDITIONAL PERSONNEL:

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Item Number: 5. MEETING DATE: 2/18/2016 DEPARTMENT: COUNTY ADMINISTRATION OFFICE DEPT HEAD/DIRECTOR: Ray Espinosa AGENDA ITEM PREPARER: Barbara Thompson SBC DEPT FILE NUMBER: SUBJECT: County Organizational Structure, Departmental Reorganization and/or Consolidation and Legislative Update to include discussion of options to streamline elected county departmental offices and to provide direction to staff, if applicable. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY:

BUDGETED:

SBC BUDGET LINE ITEM NUMBER:

CURRENT FY COST:

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STAFF RECOMMENDATION: Hold discussion and provide direction to staff, if desired. ADDITIONAL PERSONNEL:

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