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AC TRANSIT DISTRICT Board of Directors GM Memo No. 10-050 Meeting Date: February 24, 2010 Committees: Operations Commi...

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AC TRANSIT DISTRICT Board of Directors

GM Memo No. 10-050 Meeting Date: February 24, 2010

Committees: Operations Committee External Affairs Committee Board of Directors

Planning Committee Finance and Audit Committee Financing Corporation

SUBJECT: FY 2009-10 Second Quarter Report on Employee and Non-Employee Out-ofState Travel RECOMMENDED ACTION: Information Only

Briefing Item

Recommended Motion

Receive the FY 2009-10 Second Quarter Report on Employee and Non-Employee OutState Travel

Fiscal Impact: $28,570.63: $4,477.03 in grant funds and $24,093.60 in operating funds Background/Discussion: The actual cost of employee out-of-state travel for the second quarter of FY 2009-10 totaled $28,570.63 of which $4,477.03 is grant funded expenditures and $24,093.60 was funded by the District Operating Program. There are no non-employee travel costs to report for Second Quarter of FY 2009-10.

Prior Relevant Board Actions/Policies: GM Memo 09-261 First Quarter Report on Employee and Non-Employee Out-of-State Travel, November 18, 2009 Attachments: 1. Employee and Non-Employee Out-of-State Travel Summary, Second Quarter FY 2009-10 2. Long-term Assignments(s) Summary of Expenses, Second Quarter Approved by: Prepared by:

Date Prepared:

Rev. 1/10

Mary V. King, Interim General Manager Lewis G. Clinton, Jr., Chief Financial Officer Frank Haywood Jr., Controller Sue Lee, Senior Financial Analyst February 11, 2010

AC Transit OUT OF STATE TRAVEL SUMMARY (EMPLOYEES) 2ND QUARTER (OCT. - DEC.) FY 2009/2010 NAME Gleich,Jim Thompson,Stuart Byrne,Doug De Stigter,Kurt Ellison,Don Landau,Jonathan Dawkins,Timothy Tating,Joseph Levin,Jaimie Bithell,Bob DeProspero,Joe Morris,William Perea,Larry

Travel Dates 10/3/2009-10/8/09 10/7/09-10/11/09 10/7/09-10/09/09 10/24/09-10/28/09 10/24/09-10/28/09 11/3/09-11/6/09 11/15/09-11/18/09 11/15/09-11/17/09 11/15/09-11/24/09 12/7/09-12/13/09 12/7/09-12/13/09 12/7/09-12/10/09 12/7/09-12/10/09

Purpose APTA Annual Conference Travel to UTC - Fuel Cell Travel to UTC - Fuel Cell Transit Labor Exchange Annual Transit Labor Exchange Annual CNU Portland Conference APTA IBR Planning Meeting APTA IBR Planning Meeting HyFleet: CUTE Conference Van Hool visit - Dist. Business Van Hool visit - Dist. Business Security & Safety Roundtable Security & Safety Roundtable

City Tampa Bay Hartford Hartford Charleston Charleston Portland Cleveland Cleveland Antwerp Antwerp Antwerp Phoenix Phoenix

State/Coun Grant? FL CT Yes CT Yes SC SC OR OH OH Belgium Belgium Belgium AZ AZ

TOTAL

Sorted by start date

Estimated cost 2,424.00 3,037.00 1,219.00 1,807.00 1,557.00 1,454.00 738.00 803.00 2,644.00 5,818.00 5,698.00 386.00 386.00

Actual Cost 2,719.20 3,037.42 1,439.61 1,817.63 1,553.87 1,454.84 1,045.85 785.78 2,490.94 5,585.62 5,619.43 287.44 236.00

27,971.00

28,073.63

Notes: 1 Travel from Antwerp, Belgium. 2 Trip to be funded by two sponsors: 800 Euros from the conference organizers and $750 USD from the Energy Foundation in S.F. 3 The US Department of Homeland Security and TSA annually provide complimentary airfare and lodging

GM Memo No. 10-050 Attachment 1

GM Memo No. 10-050 Attachment 2

Long Term Assignment Summary of Expenses* 2ND QUARTER (OCT. - DEC.) FY 2009/2010 Stuart Thompson - Bus Procurement and Fuel Cell Cus Project - Belgium October 2,339.61 Business Expenses: cell phone $936.98; Bank charges $14.41; Autolease 638.47 3,191.67 Housing Allowance from USDOS Website 5,531.28 November 1,456.68 Business Expenses: cell phone $484.79; Bank charges $14.43; Autolease 957.45 3,333.33 Housing Allowance from USDOS Website 4,790.01 December 1,073.70 Business Expenses: cell phone $145.75; Bank charges $13.95; Autolease 914.00 3,333.33 Housing Allowance from USDOS Website 4,407.03 2nd Quarter Total 14,728.32

*Does not include 'Cost of Living Adj.'