ALTAIR SKI & SPORTS CLUB Trip/Event Reconciliation Form Name of Event: ____________________________________
Date of Event: _______________
Captains of Event: _________________________________________________________________ INCOME: Fees for Members Fees for Non-Members Fees for Fees for Fees for Fees for TOTAL DEPOSITS (INCOME)
$ $ $ $ $ $
X # of Members X # of Non-Members X # of
# # # # # #
= = = = = =
$ $ $ $ $ $ $
SUMMARY OF EXPENSES OR ADVANCES: from check requests (receipts, invoices, all backup paperwork should be attached to check requests)
SUB TOTAL EXPENSES OR ADVANCES (attach additional pages if needed)
$ $ $ $ $ $ $ $
TRIP CAPTAIN REWARDS REQUESTED – for overnight events only (gift certificates or logo apparel) Number of rewards requested:
#
TOTAL EXPENSES
X
$60.00 each
Expenses and Trip Captain Rewards
= $ $
TRIP CAPTAIN REWARDS ISSUED TO: (print name & confirm spelling) (print name & confirm spelling)
DEPOSITS MADE: Dates:
Totals $ $ $ $
Dates
TOTAL DEPOSITS INCOME)
Totals $ $ $ $ $
NET PROFIT FOR TRIP/EVENT: Income (payments received and deposited) (minus) Expenses/Advances and Trip Captain Rewards TOTAL NET PROFITS *
$ -$ $
ADVANCED PLANNING GUIDE: (please assist with as much information as possible) Do you intend to “captain” this event the next time?: When is the event to be held?: When do reservations or deposits need to be made (or have they been made)?: Has Board approval been obtained?: Please provide the Event Director and the specific sport Director with scheduling and planning deadlines. Rev. 6-01-13