AC TRANSIT DISTRICT Board of Directors Executive Summary
GM Memo No. 09-086a Meeting Date: May 27, 2009
Committees: Planning Committee External Affairs Committee Rider Complaint Committee Board of Directors
Finance and Audit Committee Operations Committee Paratransit Committee Financing Corporation
SUBJECT: Final Report on the Division Planning Study RECOMMENDED ACTION: Information Only
Briefing Item
Recommended Motion
Consider Receiving Report
Fiscal Impact: None. The results of the Division Planning Study conclude the conceptual exercise required to begin more formal consideration of the potential relocation of Division 3. Background/Discussion: On October 29, 2008, the AC Transit Board of Directors received a report on the preparation and execution of a District-wide Division Planning Study (GM Memo 08-212). Two goals were satisfied by the completion of this exercise: 1. Division Bus Parking Review and Optimization – the goal of this element was to plot out different scenarios for parking at each Division to present the District future parking strategies based on future capacity needs. Of particular interest was Division 4 – East Oakland due to the recent purchase of land adjacent to the Division. 2. Preliminary Space Needs and Conceptual Master Planning Exercise – Division 3 (Richmond) has capacity issues because of the geometry of the site. The goal of the study was to identify space needs requirements and complete a conceptual master planning exercise for the re-location of this Division. In late 2008, staff began working with the Maintenance Design Group (MDG) to assist with the implementation of the study. MDG is a consulting firm that specializes in the design of bus maintenance facilities that have proven to be effective and efficient for transit systems. BOARD ACTION:
Approved as Recommended [ ] Approved with Modification(s) [ ]
Other
[ ]
The above order was passed on: . Linda A. Nemeroff, District Secretary By
GM Memo No. 09-086a Meeting Date: May 27, 2009 Page 2 of 2 The results of this work are contained within the Final Report, and are presented as Attachment A to this memo for Board consideration and discussion. Next Steps and Future Considerations: The re-development of the Richmond Division is an identified project in the Regional Transportation Plan (RTP). The following table presents the RTP project number and relevant project description information. Project # 230505
Description Expand and Enhance AC Transit Facilities in Western Contra Costa County, including environmentally sustainable projects, zero emission improvements and a new operating facility.
Funding $25M Discretionary
The next steps for the project include: 1. Negotiate for the Purchase/Lease of Required Land 2. Begin Exploration of Partnerships with Private Enterprise for Project Implementation 3. Begin Identification of Funding Sources 4. Conduct Preliminary Master Plan/Cost Estimating Exercise Committee Comments/Actions: This matter was heard by the AC Transit Planning Committee on May 13, 2009. Page six (6) of the Final Report details a field review of four (4) potential land sites on Chevron property. Director Harper suggested that language referring to the requirement for potential remediation in connection to land acquisition be adjusted to include the potential need for environmental remediation, pending the completion of an environmental review of the sites. The report was adjusted accordingly and the change appears in bold text. Prior Relevant Board Actions/Policies: GM Memo 08-212: Report on the District-Wide Division Planning Study Attachments: Attachment A: District-Wide Division Planning Study – Final Report Approved by: Prepared by: Date Prepared:
Rick Fernandez, General Manager Nancy Skowbo, DGM, Service Development Cory LaVigne, Service and Operations Planning Manager March 31, 2009
GM Memo No. 09-086a Attachment A
AC Transit District‐Wide Division Planning Study March 31, 2009 AC Transit Service Development Department Background
AC Transit initiated the District‐Wide Division Planning Study research solutions to future potential capacity issues as well as to perform an assessment of the future viability for re‐location of Division 3 (Richmond). The goals for this study include were:
1. Division Bus Parking Review and Optimization – the goal of this element was to plot out different scenarios for parking at each Division to present the District future parking strategies based on future capacity needs. Of particular interest was Division 4 (East Oakland) due to the recent purchase of land adjacent to the Division. 2. Preliminary Space Needs and Conceptual Master Planning Exercise – Division 3 (Richmond) has capacity issues because of the geometry of the site. The goal of this study was to identify space needs requirements and complete a conceptual master planning exercise for the re‐location of this Division. In fall 2008, the District contracted with Jacobs‐Carter Burgess (JCB) to facilitate the 2008 Division Planning Study. JCB subcontracted to the Maintenance Design Group (MDG), a firm that specializes in the development of transit system maintenance and operations facilities. The City of Richmond contributed a portion of the revenues required to complete the project. This report consists of two sections: 1. Division Bus Parking Study 2. Division Three (Richmond) Re‐Development Each section has its own set of recommendations and next steps for continued work.
Bus Parking Study
Introduction
Bus Parking Study
AC Transit is evaluating all of their operating division sites to improve the operational safety and maximize the capacity of buses operated and maintained at each facility. Each Division is parked in a different manner based on the specific configuration of the site. There is not a standard parking configuration for all of the Divisions. Most facilities have buses parked in an angle configuration with all of the buses backed into the parking stalls. The following divisions were evaluated for this study:
• • • •
Emeryville (Division 2) Richmond (Division 3) East Oakland (Division 4) Hayward (Division 6)
Several parking diagrams were developed for each Division. The parking configurations included angled parking, 90 degree tandem parking, and stacked parking. MDG met with AC Transit Transportation, Maintenance and Service Development staff on November 3, to review the parking configuration concepts for each Division. MDG incorporated the comments from the meeting and finalized concepts for each of the Divisions. AC Transit can utilize the site parking concepts for future consideration at each Division. The following concept diagrams were developed for the Divisions. • Emeryville (Division 2) – Concepts A through C • Richmond (Division 3) – Concepts A through B • East Oakland (Division 4) – Concepts A through G • Hayward (Division 6) – Concepts A through D Conclusions
The scenarios developed by MDG provide the District information regarding potential parking scenario development depending on capacity requirements.
Of particular interest is how parking scenarios will impact the development and implementation of the additional land purchased at Division 4 (East Oakland). For this site alone, seven (7) different concepts for parking were generated.
Division Planning Study ‐ Final Report 3‐31‐09
2
These scenarios provide different strategies for parking buses and maximizing available space; however, if the District intends to implement a different parking scenario at a Division, this effort should be closely coordinated by a multi‐departmental task force to ensure that all variables are considered prior to implementation. Suggested Next Steps
There are no recommended next steps to this effort. The District now has the information needed to help best ascertain the future capacity constraints as the AC Transit system continues to grow.
Exhibits: Electronic PDF files of the concepts are available for reference but not attached to this report due to the volume of material.
Division Planning Study ‐ Final Report 3‐31‐09
3
Division Three (Richmond) Re‐Development Background/History
Division Three (D3) is located in Richmond at 21st and MacDonald at 2016 MacDonald Avenue. This site houses approximately 100 to 105 coaches, depending on current vehicle size needs and is currently at full capacity. The site is land‐locked and has no capability for future expansion and in January 2009 D3 had the dubious distinction of having the most In‐Division accidents.
Additionally, D3 is adjacent to the Richmond BART station and has been identified as being within the City of Richmond Transit Village, Transit Oriented Development Area. Due to its proximity to BART, the City is interested in this particular piece of property to continue the re‐development of the MacDonald Avenue/Civic Center corridor. Conceptual Master Planning Exercise Details
Given the uncertainty of a specific parcel of land, and the apparent availability of larger parcels, staff directed MDG that the charrette process should focus on the development of an optimal transit facility that would be based on the following assumptions:
•
•
•
• •
Future facility capacity of 175 vehicles, to include all types of coaches as well as the requisite number of employees for a successful operation. The following mix of vehicles (based on current fleet deployment) was used for the exercise: o 100 Standard Buses – 40 foot o 50 Commuter Coach Buses – 45 foot o 25 Articulated Buses – 60 foot The site plan should include a Transportation Facility, Maintenance Facility, Fuel and Wash Facility, and the ability to park all employees on‐site. Sufficient space needs given the lack of a defined parcel of land. Two space‐needs alternatives were developed: o 75% Circulation/Landscaping/Setbacks/Detention – if the site is flat, rectangular shaped and has good access; o 100% Circulation/Landscaping/Setbacks/Detention – if the site is sloped, irregularly shaped and has minimal access points. Future expansion capability that could be used for ancillary purposes until needed. Design the site based on a suburban (one level) configuration.
Division Planning Study ‐ Final Report 3‐31‐09
4
On November 12th and 13th District staff participated in the charrette process with the ultimate goal of developing a state‐of‐ the‐art facility that would be an asset to the District for the next generation. Departmental Representatives included: • Kathleen Kelly – Transportation • Maxine Thompson – Transportation • Nancy Skowbo – Service Development • Cory LaVigne – Service Development • Roland Fecteau – Maintenance • Craig Michaels – Engineering • Bill Morris – Safety The results of the charrette process are shown in attachments to this memo (Attachment A – Space Needs Summary, and Attachment B – Master Plan Concept). Based on the assumptions above, the parcel of land required ranges from 17 to 24 acres in size, which includes the provision of 3.5 acres of ancillary space that can be used for storage, the development of a satellite training facility, or other needs. Conceptual cost estimates range from $50 ‐ $70 Million, not including land purchase. Some highlights of the design include: • Unique drive‐in maintenance facility that minimizes backing maneuvers • Unique “U” configuration for fuel/wash designed to minimize backups due to issues in lanes • Serial (2 bus nose‐to‐tail) parking that allows for flexibility in fleet assignment as service needs change Land Acquisition
The District’s Service Development department has been in discussions with the Chevron Corporation regarding the concept of finding adequate Chevron‐owned, industrial‐use land for a complimentary transit yard use. At the time, four parcels (Attachment C – Chevron Potential Locations) were identified as having strong potential for a transit facility. Each parcel is unique and is ideally situated to take advantage of access to both Richmond Parkway and Interstate 580 for efficient deadheading. There are certain challenges associated with each parcel: • A – This site has adequate space for development; however, Chevron does not currently own all of the land. There are existing uses that have potential hazardous
Division Planning Study ‐ Final Report 3‐31‐09
5
•
•
•
waste implications (junk yard). There may be an easement issue with Caltrans regarding access directly from Richmond Parkway. B – This irregularly shaped parcel has been partially committed to the Richmond Fire Dept for use as a training center. It is not sufficient in size based on the needs assessment study, and additionally, there may be some water detention issues associated with this site. C – This irregularly shaped parcel does not meet the requirements as identified in the site needs study. Additionally, it is adjacent to an existing railroad easement that Chevron has indicated they would like to retain for future flexibility. D – This is a very large, developed site that would meet the needs of the project. As discussed in the field notes, there may be some “hot spots” on the site that require remediation.
Additionally, staff has been approached on a few occasions by local developers and real estate professionals who have either land to sell or lease. Conclusions
The re‐development of this site provides the District several opportunities:
•
• •
•
Suggested Next Steps
Immediate additional capacity for vehicles and other ancillary uses at D3, side benefit of potential in‐division accident reductions Future growth potential for the sub‐region Continued development of the Districts “green” environmental program and incorporation of alternative facility‐powering strategies, including hydrogen and solar power and potential long term partnerships with private industry Relocation from a site in Richmond that is a likely candidate for re‐development as a Transit Village and transit supportive land‐use decisions
In order to continue development of this project, the following steps should be initiated:
1. Negotiate for the Purchase/Lease of Required Land 2. Begin Exploration of Partnerships with Private Enterprise 3. Begin Seeking Funding Sources Division Planning Study ‐ Final Report 3‐31‐09
6
4. Conduct Preliminary Master Plan/Cost Estimating Exercise Attachments: • A – Conceptual Space Needs Results • B – Richmond Division Site Master Plan Concept • C – Chevron Property Potential Locations
Division Planning Study ‐ Final Report 3‐31‐09
7
Attachment A - Space Needs Summary
Program Summary
GM Memo 09-086 Attachment A
Replacement of AC Transit Richmond Operations and Maintenance Facility November 12, 2008 Program PROGRAM SUMMARY Building Areas TRANSPORTATION MAINTENANCE FUEL AND WASH FACILITIES MAINTENANCE DRIVER TRAINING Subtotal Building Areas PARKING AND EXTERIOR AREAS Subtotal Building and Parking/Exterior Areas Site Circulation/Landscaping/Setbacks/Detention Site Circulation/Landscaping/Setbacks/Detention TOTAL SITE REQUIREMENTS @ 75% Site Factor TOTAL SITE REQUIREMENTS @ 100% Site Factor
Staff
367 74 23 5 6 475
75% 100% SF Acres SF Acres
Area
9,468 60,108 15,168 2,106 4,301 91,150 423,740 514,890 386,168 514,890 901,058 20.7 1,029,781 23.6
Produced on: 3/31/2009, 2:30 PM
Facility Master Plan Replacement of AC Transit Richmond Operations and Maintenance Facility November 12, 2008 Area Description TRANSPORTATION Office Area Lobby Division Superintendent Assistant Division Superintendent Assistant Division Superintendent Office Manager Timekeeper Clerk Conference/Training Room Copy/Work/File/Storage Records/Payroll Storage Secure Storage Area Dispatch Area Chief Dispatcher Dispatch Dispatch Counter General/Dispatch Storage Break Room Unisex Toilet Uniform Storage Drivers Area Drivers Room (Gillie Room) Vending/Kitchenette TV Room Game Room Exercise Room Locker Area Report Room Union Representative Room Men's Restroom/Shower Women's Restroom/Shower Custodial Room Support Areas Telephone Alcove Electrical Room Data/Communications Room Subtotal Net:Gross (CMES) TOTAL - TRANSPORTATION
Space Standard
Program Staff Space Area
1 250 180 180 150 100 100
150
1 1 1 1 1 1
1 10
1 1 1
350
367 25% 367
Page 2 of 5
Remarks
250 250 180 180 150 100 100 500 200 150 100
Private Office Private Office Private Office Private Office Open Workstation Open Workstation 20 to 25 people Shelving Vault
150 300 120 150 150 64 150 1,500 200 300 300 400 300 50 100 400 400 120 60 incl. 200 7,574 1,894 9,468
Produced on: 3/31/2009, 2:30 PM
Facility Master Plan
MAINTENANCE Office Area Lobby/Waiting/Clerk Superintendent Senior Supervisor Senior Clerk Conference/Training Room Table/Chair Storage Employee Amenity Areas Lunch/Break/Vending Room Exercise Room Men's Restroom/Locker/Shower Women's Restroom/Locker/Shower Uniform Lockers Custodial Room Shop Areas Shop Mechanics Passenger Lift Mechanic Shift Supervisors Supervisor Counter Manuals Library Running Repair Bay - Standard Bus Running Repair Bay - Articulated Bus PM Inspection Bay - Standard Bus PM Inspection Bay - Articulated Bus
250 180 100
200 250 180 200 400 100
1 1 2
20 people, counter w/sink, fridge, 500 microwave 400 600 400 250 120
80 40 2 6
60
20 20 20 20
x x x x
60 75 60 75
10 3 3 1
Brake Inspection Pit Chassis Wash Brake Shop
20 x 75
Staging Room for Brake Kits Upholstery Shop
1
120 25 x 80 25 x 75
2 6
Page 3 of 5
360 Shared Office 150 150 12,000 4,500 3,600 1,500 See Fuel Nightly Undercarriage Safety Inspection Parallelogram Lift. Could be in Wash 1,500 Facility
600 Store - brake drums, shoes, brake parts 800
2
Common Work Area Battery Room Portable Equipment Storage Toolbox Storage (Shop Mechanics) Body Shop Body Shop Office Paint Booth Body Bays Body Shop Tool Crib Toolbox Storage
Copier, files, fax Private Office Private Office Workstation
2
600 Drill Press, grinder, press, workbench 150 Rated enclosure if indoors 600 Near vehicle bays
3
1,200 Secure Store Room - 3 separate cages
1 2
120 2,000 Traveling work platform 3,750 600 120 200
Produced on: 3/31/2009, 2:30 PM
Facility Master Plan MAINTENANCE (continued) Parts Room Parts Supervisor Office Parts Storeroom/Shipping/Receiving Secure Storage Tool Crib Archive Record Storage Support Areas Unisex Toilets Custodial Room Lube/Compressor Room Mechanical Room Electrical Room Data/Communications Room Tire Shop Tire Bay - Standard Bus Tire Bay - Articulated Bus Tire Shop/Storage Tire Shop Restroom Subtotal Net:Gross (CMES) TOTAL - MAINTENANCE
FUEL/WASH Fuel Facility Foreman's Office Service Employees Fueling Positions Fare Retrieval Postitions Mobile Receiver Secure Storage Room Computer Room Storage Room Locker Alcove Men's Restroom Women's Restroom Custodial Closet Lube/Compressor Room Wash Facility Drive-Thru Bus Wash Brake Inspection Pit Reclaim/Support Equipment Subtotal Net:Gross (CMES) TOTAL - FUEL/WASH
150
1 5
80 100
150 6,000 Near vehicle bays 120 120 400
3
120
20 x 25
20 x 60 20 x 75
3
1 1
74 20% 74
1
500 Acoustically separated from work areas incl. incl. Includes transfer switch for generator 200 Separate area for Contract Service 1,200 Adjacent To Tire Shop/Storage 1,500 1,600 80 50,090 10,018 60,108
120
23 20 x 20 x
70 20
3 3
20 x 20 x
80 70
2 1 1 23
20% 23
Page 4 of 5
4,200 1,200 Mobile receivers at each position 400 120 400 Cleaning supplies 50 200 150 100 300 3,200 1,400 800 Adjacent To Vehicle Washer 12,640 2,528 15,168
Produced on: 3/31/2009, 2:30 PM
Facility Master Plan FACILITIES MAINTENANCE Supervisor Electrical Shop Mechanical Shop Storage Subtotal Net:Gross (CMES) TOTAL - FACILITIES MAINTENANCE DRIVER TRAINING Trainers Office Training Room Men's Restroom Women's Restroom Storage Subtotal Net:Gross (CMES) TOTAL - DRIVER TRAINING
PARKING & EXTERIOR AREAS Bus Parking Standard Transit Bus Commuter Bus (Transbay) Articulated Transit Bus AC Transit Support Vehicle Parking Operations Supervisor Cars Maintenance Vehicles Forklift/Tug (Covered) Employee/Visitor Parking Employee Driver Training Visitor Disability Auto Parking Disability Van Parking Equipment/Storage Areas
120
1 2 2
120 600 400 500 1,620 486 2,106
5 30% 5
64 500
6
4
384 2,000 300 300 600 3,584 717 4,301
4
150 6 20% 6
12 x 12 x 12 x
45 50 65
100 50 25
54,000 30,000 19,500
10 x 10 x 8 x
20 20 10
12 4 2
2,400 800 160
9 9 10 13 17
18 18 20 18 18
250 50 10 6 1
40,500 8,100 2,000 1,404 306
x x x x x
Bus Detail Cleaning Area (Covered) Guard Station at Site Entrance Emergency Generator Trash/Recycling Dumpsters Tire Storage (Covered) Hazmat Storage (Covered) Employee Patio (Transportation) Driver Training Course Subtotal Net:Gross - Site Circulation TOTAL - PARKING & EXTERIOR AREAS
1 10 x
10
4
1
100%
Page 5 of 5
Room for 10 buses - could use Fuel Lanes Common Entry - Bus & Employee 100 Vehicles 600 Secure 400 600 600 Provide containment area 400 Smoking & smoke free areas Gross-up provedes a 3.5 acre Training 50,000 Course 211,870 211,870 423,740
Produced on: 3/31/2009, 2:30 PM
Attachment B - Master Plan Concept
Attachment C – Relocation Sites on Chevron Corporation Property
