Board of Education Muscatine Community School District Monday, September 18, 2017 Meeting Location: City Hall Council Chambers Time: 7:00 p.m. AGENDA Regular Meeting – Retiring Board
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I. Roll Call and Determination of Quorum II. Recite Pledge of Allegiance III. Welcome to Visitors and Media Representatives and Introduction IV. Public Hearing for the proposed plans, specifications, proposed form of contract and the estimated cost of said improvements for the MHS Physical Education Facility – action (p. 3) A. Motion to Open Public Hearing – roll call B. Receive Written or Oral Comments C. Motion to Close Public Hearing – roll call V. Citizens Speak VI. Student Council Update VII. Consent Agenda** The following items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Director so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence from the agenda. A. Approval of Minutes of August 10, 2017 Work Session and August 14, 2017 Regular Meeting – action (p. 5) B. Approval of Bills and Claims against the district – action (p. 50) VIII. Action/Possible Action A. Board Target: Students will graduate prepared for post-secondary options. 1. Approve the Minutes of the August 10, 2017 Work Session and the August 14, 2017 Regular Meeting – action* (p. 5) 2. Review and approve acceptance of the Official Report of Votes from the Muscatine County Auditor – action (p. 12) 3. Third and final reading on policies: 600.2 School Calendar (p. 13) 600.3 School Year (p. 14) 600.4 Scheduling Activities (p. 15) 600.5 Conditions of Instruction (p. 16) 600.6 Class Sizes (DELETE) (p. 17) <<1>>
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601.2 Curriculum Adoption and Evaluation (p. 18) 601.3 Basic Instructional Program (Kindergarten) (DELETE) (p. 21) 601.4 Elementary Curriculum (DELETE) (p. 22) 601.5 Middle School Curriculum (DELETE) (p. 23) 601.6 High School Curriculum (DELETE) (p. 24) 601.7 Talented and Gifted (p. 25) 601.8 Summer School (p. 26) 601.9 Health Education (p. 27) 601.10 Physical Education (p. 28) 601.13 Career Education (p. 29) 601.18 Teaching About Religion (p. 32) 601.21 Alternative Programs (DELETE) (p. 33) 601.23 Special Education Programs and Services (p. 34) 601.26 Student Health Services (p. 35) 601.30 Virtual On-Line Courses (DELETE) (p. 36) 601.32 School Ceremonies and Observances (NEW) (p. 37) 601.33 Animals in the Classroom (NEW) (p. 38) 601.34 Student Production of Materials and Services (NEW) (p. 39) 602.1 Selection of Instructional Materials (DELETE) (p. 40) 603.1 Student Testing Program (p. 41) 603.2 Progress Report to Students (DELETE) (p. 44) 603.3 Permanent Records (DELETE) (p. 45) 603.4 Accountability Test Integrity/Test Preparation (DELETE) (p. 48) B. Board Target: Muscatine Schools will utilize resources effectively and equitably. 1. Approve Bills and Claims against the district dated September 18, 2017 – action** (p. 50) IX. Discussion and Information A. Board Target: Muscatine Schools will utilize resources effectively and equitably. 1. Review of June 30, 2017 Financials (p. 53) X. Adjournment of the Retiring Board – action
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NOTICE OF HEARING HEARING:
Monday, September 18, 2017, @ 7:00 p.m. local time.
PROJECT: Muscatine Physical Education Building Muscatine, Iowa For the Muscatine Community School District Muscatine, IA 52761
NOTICE OF PUBLIC HEARING: At 7:00 p.m. local time, on Monday, September 18, 2017, at the City Hall Council Chambers, 215 Sycamore Street, Muscatine, IA 52761 the Board of Education for the Muscatine Community School District shall hold a public hearing on the proposed plans, specifications, proposed form of contract and the estimated cost of said improvements. At said hearing any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of said improvements. Published upon order of the Muscatine Community School District, Muscatine, Iowa. Secretary, Board of Education Muscatine Community School District Muscatine, IA
Muscatine Physical Education Building FEH Project No. 2017215
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NOTICE OF HEARING Section 00 11 14 - Page 1 of 1
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ACTION/ POSSIBLE ACTION
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Target 1: Students will graduate prepared for postsecondary options
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UNOFFICIAL MINUTES MUSCATINE SCHOOL BOARD OF EDUCATION WORK SESSION August 10, 2017 The Board of Education of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in work session on Thursday, August 10, 2017 at 6 p.m. at City Hall. President Tammi Drawbaugh called the meeting to order. Directors Tim Bower, John Dabeet, Aaron Finn, Nathan Mather, and Mary Wildermuth were present. Also present were Superintendent Jerry Riibe, Assistant Superintendent Mike McGrory, Director of Teaching and Learning Becky Wichers, and Director of Finance Tom Anderson. The purpose of the meeting was to discuss upcoming legislative priorities as they pertain to education. The board invited local and surrounding area legislators to participate in the meeting. Invitations were extended to the district’s local state legislators: Representative Gary Carlson and Senator Mark Lofgren as well as area legislators Bobby Kaufman, Tom Greene, David Kerr, and Bob Dvorsky. Representative Carlson was the only representative in attendance. No one spoke during Citizens Speak. Discussion topics included: State Sales Tax for Infrastructure, Concurrent Classes between MHS and MCC, Consolidation of Schools/Government Agencies, and IPERS. The board thanked Representative Carlson for taking the time to meet and discuss these important educational topics. A motion was made by Director Dabeet and seconded by Director Mather to adjourn the meeting. All ayes; motion carried. Time: 7:33 p.m. Tammi Drawbaugh, President Lisa Mosier Bunn, Secretary
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UNOFFICIAL MINUTES MUSCATINE SCHOOL BOARD OF EDUCATION REGULAR SESSION August 14, 2017 The Board of Education of the Muscatine Community School District, in the County of Muscatine, State of Iowa, met in regular session on Monday, August 14, 2017 at 7 p.m. at City Hall. President Tammi Drawbaugh called the meeting to order. Directors Tim Bower, John Dabeet, Aaron Finn, Randy Naber, and Mary Wildermuth were present. Director Nathan Mather was absent. Also present were Superintendent Jerry Riibe, Assistant Superintendent Mike McGrory, and Director of Finance Tom Anderson. The board recited the Pledge of Allegiance. President Drawbaugh welcomed visitors and media representatives. No one spoke during Citizens Speak. A motion was made by Director Naber and seconded by Director Dabeet to approve the consent agenda which includes: • The minutes of the July 10, 2017 Regular Session. • Employment Recommendations of: o New Hires – Certified Staff for 2017-18: Joyce Blitsch – ESL, WMS; Erin Canahui – Spanish, MHS; Miriam Garrett – Music, Franklin; Sandrine Gabriel – SPED, Mulberry; Katelyn Howell – 3rd Grade, McKinley; Alexander Losbaker – At Risk Social Studies, MHS; Marjorie Martel – Talented and Gifted, McKinley; Wendy Waltert-Stansbery – Art, Jefferson. o Resignations – Certified Staff: Lisa Timmons – 4th Grade, Mulberry. o New Hires – Schedule C: Joseph Bartling – MS Football; Thomas (Tug) McCleery – MHS Football Assistant; Rebecca Harris – MHS Girls Assistant Cross Country; Megan Beauchamp – MHS Assistant Volleyball; Alison Anson – MHS AP Coordinator; Sarah Allen – MHS Head Pom; Joseph Krieger – MHS Assistant Football. o Resignations – Schedule C: Denise Hillman – MS Yearbook and ELA Curriculum Coordinator; Bob Estabrook – MHS Girls Soccer; Sarah Allen – MHS Assistant Pom. • Consent Agenda Policies: o 700 Statement of Guiding Principles o 702.2 Tuition and Fees for Service with Admin Regs o 702.4R Sale of Bonds Admin Regs: Post-Issuance Compliance Regulation for tax-exempt obligations o 702.7 Depository of Funds o 702.9 Monies in School Buildings o 703.5 Unpaid Warrants o 703.6 Travel Allowance with Admin Regs o 704.1 Secretary’s and Treasurer’s Monthly Reports
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• •
o 704.5 Audits o 706.2 Periodic Review of Insurance Program o 706.3 Fidelity Coverage Student Teaching Agreement with Wm. Penn. Bills and Claims against the district dated August 15, 2017.
All ayes; motion carried. A motion was made by Director Bower and seconded by Director Wildermuth to approve the Preschool Alliance Contracts with: • A Child’s Place Preschool • Guardian Angel Preschool • Happy Time Preschool • Head Start • Wonder Years Preschool All ayes; motion carried.
Assistant Superintendent Mike McGrory presented the K-12 Student Handbook for approval noting that this year the elementary, middle school, and high school handbooks were combined into one to make it more user friendly for district stakeholders especially those who have students at multiple grade levels. A motion was made by Director Bower and seconded by Director Wildermuth to approve the K-12 Student Handbook. All ayes; motion carried. A motion was made by Director Naber and seconded by Director Finn to approve the following policies: 100 Mission Statement 501.4 Grade Placement 503.3 Student Civil Rights Grievance Procedure – DELETE 503.7 Promotional Campaigns/Fundraising 503.8 Use of School Facilities During School Hours – DELETE 503.11 Student Complaints and Grievances 503.12 Student Lockers – NEW 504.2 Student Representative – DELETE 504.3 Student Organizations 504.5 Student Publications 504.7 Public Performance by Students 504.8 Contests for Students 505.1 Child Abuse and Neglect (moving to 400 Series – Employees) 505.2 Student Health and Immunization 505.5 Student Medication Administration 505.6 Student Insurance 505.7 Student Insurance – Athletes – DELETE (coming with 505.6)
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505.7 Custody and Parental Rights – NEW 506.2 Release of Student Information – DELETE (combining with 506.1) 506.4 Commencement 506.7 Mid Year Graduation 506.8 Dual Credit for Seniors – DELETE 506.10 Control of Student Activity Funds 506.11 Student Work Permits – DELETE 506.13 Disaster Drills and Disaster Planning 506.19 Student Photographs – NEW 506.20 Class or Student Group Gifts – NEW 507.1 Special Health Services - NEW 900.14 Distribution of Materials – NEW Jackie Kilburn and Becky Wichers presented information on the Journeys curriculum. They reviewed results of a survey administered to teachers, parents, and students on their thoughts of the first year of implementation. They also presented information on year 2 of the Journeys curriculum implementation. Guidance Counselors Karey Hawkins, Edwin ColÓn, and Troy Kulland, At Risk Coordinator Shauna Dennison, and Elementary Principal Joelle McConnaha gave an overview of the district’s guidance and mental health program for the upcoming 2017-18 school year. The board held a second reading on the following policies: 600.2 School Calendar 600.3 School Year 600.4 Scheduling Activities 600.5 Conditions of Instruction 600.6 Class Sizes (DELETE) 601.2 Curriculum Adoption and Evaluation 601.3 Basic Instructional Program (Kindergarten) (DELETE) 601.4 Elementary Curriculum (DELETE) 601.5 Middle School Curriculum (DELETE) 601.6 High School Curriculum (DELETE) 601.7 Talented and Gifted 601.8 Summer School 601.9 Health Education 601.10 Physical Education 601.13 Career Education 601.18 Teaching About Religion 601.21 Alternative Programs (DELETE) 601.23 Special Education Programs and Services 601.26 Student Health Services 601.30 Virtual On-Line Courses (DELETE) 601.32 School Ceremonies and Observances (NEW) 601.33 Animals in the Classroom (NEW) 601.34 Student Production of Materials and Services (NEW) 602.1 Selection of Instructional Materials (DELETE)
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603.1 Student Testing Program 603.2 Progress Report to Students (DELETE) 603.3 Permanent Records (DELETE) 603.4 Accountability Test Integrity/Test Preparation (DELETE) The board held a first reading on the following policies: 701.1 Planning the Budget 701.2 Preparation of the Budget Document 701.3 Requirements of the Budget Document 701.4 Publication of the Budget 701.5 Public Review of the Budget 701.6 Budget Adoption by the Board 701.7 Budget as a Spending Plan 701.8 Transfer of Inactive Account Funds 701.9 Financial Accounting System 702.1 Local, State, and Federal Income 702.3 Educational Materials Fee (delete) 702.4 Sale of Bonds 702.5 Investments 702.6 Gifts, Grants, and Bequests 702.8 Special Assessments (delete) 703.1 Purchasing and Bidding 703.2 Requisitions/Purchase Orders 703.3 Receiving Goods and Services 703.4 Approval and Payment of Goods and Services 703.7 Bidding Procedures for Public Improvements (delete) 703.8 Credit Card Use 704.3 Financial Report, Published 704.4 Annual Financial Statement, Published (delete) 704.6 Inventory 704.7 Intangible Assets (delete) 704.8 GASB45 705.2 Personnel Records (moving to 400 series) 705.3 Student Records (delete) 706.1 Insurance Program 708.1 School Food Program (new) 708.2 Free or Reduced Cost Meals Eligibility (new) 708.3 Vending Machines (new) 709.1 Student School Transportation Eligibility (new) 709.2 Student Transportation and Extracurricular Activities (new) 709.3 Summer School Program Transportation Service (new) The board discussed legislative priorities for the upcoming school year with special concern for the decline in state revenues and the need for the state penny for school infrastructure (SAVE) to stay fully funded.
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Superintendent Riibe presented the metrics the district will be using for the district’s strategic plan’s three target areas. Superintendent Riibe announced that the Progress Report Breakfast will be held on Tuesday, September 26 at the MCSD Administration Center. The breakfast will begin at 7:15 a.m. with the program to begin at 7:30 a.m. The community is invited to attend. Superintendent Riibe thanked Director Naber for his four years of service on the board of directors and especially to the students of the district. Director of Finance Tom Anderson presented the July financials for board review. President Drawbaugh announced the following dates of upcoming meetings and events: August 14-16, 2017 New Teachers Start August 17, 2017 Teacher Quality Inservice Day August 18, 2017 All Teacher Inservice Day August 21, 2017 Super Inservice – All Staff August 22, 2017 Back to School Night: ~Elementary: 4:30pm to 6:30pm ~Middle School: 5:30pm to 7:30pm ~High School: 6pm to 8pm August 23, 2017 First Day of School for Grades 1-5 New Muskie Day for Grades 6 and 9 August 23-24, 2017 Kindergarten home visits will be conducted August 24, 2017 Grades 1-12 Attend August 25 & 28, 2017 Staggered Start for ½ of Kindergarten August 27, 2017 Middle School Community Open House; 1pm to 3pm; CMS & WMS August 29, 2017 All Kindergarten Attends August 31, 2017 School Board Candidate Forum; 7pm; City Hall September 12, 2017 School Board Election; Polls open at 7am and close at 8pm September 18, 2017 Regular and Organizational Meeting of the Board; 7PM; City Hall High school principal Jared Smith announced that at the high school’s back-to-school night there will be two sessions of High School 101 for parents. The sessions will be held at 6:15 p.m. and 7 p.m. These sessions are targeted for parents of new high school students but can also be a refresher for returning student’s parents. Some of the topics of High School 101 will include: Frequently Asked Questions, Career Cruising, and PowerSchool. The 7 p.m. session will also have Spanish interpreters for our Spanish-speaking families. A motion was made by Director Naber and seconded by Director Dabeet to adjourn the meeting. All ayes; motion carried. Time: 9 p.m. Tammi Drawbaugh, President Lisa Mosier Bunn, Secretary
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SUMMARY REPT-GROUP DETAIL OFFICIAL RESULTS
MUSCATINE COUNTY SCHOOL ELECTION SEPTEMBER 12, 2017
RUN DATE:09/15/17 08:18 AM TOTAL VOTES
E=Elected PRECINCTS COUNTED (OF 13) REGISTERED VOTERS - TOTAL BALLOTS CAST - TOTAL. . BALLOTS CAST - BLANK. . VOTER TURNOUT - TOTAL . VOTER TURNOUT - BLANK .
. . . . . .
. . . . . .
%
. . . . . .
. . . . . .
. . . . . .
13 27,274 1,723 2
100.00
SCHOOL BOARD MEMBER MUSCATINE (VOTE FOR) 3 (WITH 8 OF 8 PRECINCTS COUNTED) Chris Anderson. . . . . . . E Timothy W. Bower . . . . . . E Tammi Drawbaugh . . . . . . Beverly S. Gerdts. . . . . . E Toby McCarter . . . . . . . WRITE-IN. . . . . . . . . Over Votes . . . . . . . Under Votes . . . . . . .
. . . . . . . .
. . . . . . . .
576 646 848 430 689 12 3 420
SCHOOL BOARD MEMBER LOUISA-MUSCATINE (VOTE FOR) 2 (WITH 2 OF 2 PRECINCTS COUNTED) Kyle Avis . . . . . . . . Joseph Paul. . . . . . . . E Eric Schlutz . . . . . . . E Scott Wilson . . . . . . . WRITE-IN. . . . . . . . . Over Votes . . . . . . . Under Votes . . . . . . .
. . . . . . .
. . . . . . .
66 21 126 149 1 0 33
Elect Day
Absentee
1,613 2
110 0
17.99 20.18 26.49 13.43 21.52 .37
537 600 782 394 637 10 3 379
39 46 66 36 52 2 0 41
18.18 5.79 34.71 41.05 .28
65 19 119 141 1 0 33
1 2 7 8 0 0 0
.12 6.32 .01
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Muscatine Community School District
600. 2
SCHOOL CALENDAR
Lewis, Josie 10/28/2015 2:56 PM
The school calendar will accommodate the education program of the school district. The school calendar is for a minimum of 1080 hours and includes, but is not limited to, the days for student instruction, staff development, in-service days and teacher conferences. The academic school year for students is for a minimum of one-hundred and eighty days or 1080 hours in the school calendar. The academic school year for students shall begin no sooner than August 23. Special education students may attend school on a school calendar different from that of the regular education program consistent with their Individualized Education Program. The board, in its discretion, may excuse graduating seniors from up to five days or 30 hours of instruction after the school district requirements for graduation have been met. The board may also excuse graduating seniors from making up days missed due to inclement weather if the student has met the school district's graduation requirements.
Deleted: 0
Lewis, Josie 10/29/2015 9:12 AM Deleted: The superintendent of school shall have the responsibility for developing a school calendar to be recommended to the Board of Directors for approval and adoption. The official school calendar shall comply with the state requirements of 180 days of student instruction. ... [1]
Board approval of the school calendar shall be made prior to the time of issuance of personnel contracts for the ensuing year. The Board of Directors shall have the right to amend the school calendar when the Board considers it to be in the best interests of the school district.
LE REF:
Iowa Code §§ 20.9; 279.10; 280.3. 281 I.A.C. 12.1(7).
Lewis, Josie 10/28/2015 2:58 PM Deleted: GAL
Lewis, Josie 10/28/2015 2:58 PM Deleted: Iowa Code Sections 20.9; 279.10
Approved:
03/14/88
Reviewed:
02/14/11
Revised:
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... [2]
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Muscatine Community School District
600.3
SCHOOL DAY HOURS The school day consists of the schedule of class instruction and activities as established by the Board upon the recommendation of the superintendent. The school day year is based on the requirements established for the operation of accredited schools. The school day year shall consist of a minimum of seven and one-half hours, 1,080 hours including the lunch period, for grades K through 12. When the school is forced to close, due to weather or other emergencies, that part of the day during which school was in session will constitute a school day. All minor time schedule revisions, and all changes in time allotments, will be made by the proper administrative authority with the approval of the superintendent of schools.
Lisa Mosier 6/27/2017 10:22 AM Formatted: Strikethrough
Lisa Mosier 6/27/2017 10:22 AM Formatted: Strikethrough Lisa Mosier 6/27/2017 10:23 AM Formatted: Strikethrough Lisa Mosier 6/27/2017 10:23 AM Formatted: Strikethrough Lewis, Josie 10/29/2015 9:14 AM Comment [2]: Is this still accurate now that you have switched to hours?
Lisa Mosier 6/27/2017 10:23 AM Formatted: Strikethrough Lisa Mosier 6/27/2017 10:24 AM Formatted: Strikethrough
LEG REF:
Iowa Code § 279.8. 281 I.A.C. 12.1. Lewis, Josie 10/28/2015 3:00 PM Deleted: LEGAL REF: Code 670-3.2(11) (257)
Approved:
03/14/88
Reviewed:
02/14/11
Revised:
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03/26/01
Iowa Administrative
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Muscatine Community School District
600. 4
SCHEDULING ACTIVITIES
Lewis, Josie 10/29/2015 9:43 AM
In keeping with good community relations, student school activities will not be scheduled on Wednesday beyond 6:00 p.m. whenever possible Activities scheduled on Sundays must be approved by the building principal and/or the Activities Director and is to be avoided if at all possible.
LEG REF:
Deleted: 0
Lewis, Josie 10/28/2015 3:01 PM Deleted: Wednesdays are church nights.
Lewis, Josie 10/28/2015 3:02 PM Deleted: Every effort will be made to avoid scheduling activities after 6:00 p.m. on church night.
Iowa Code § 279.8.
Lisa Mosier 6/14/2017 2:50 PM Deleted:
Approved:
02/81
Reviewed:
03/07/11
Revised:
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03/26/01
... [1]
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Muscatine Community School District 600. 5
CONDITIONS OF INSTRUCTION
Lewis, Josie 10/28/2015 3:06 PM
The Board of Education recognizes that adequate and proper classroom conditions are essential to good teaching and learning. It shall be the duty of all persons responsible for school services to share in establishing and maintaining conditions under which instruction and learning may advance.
Deleted: 0
Teachers are to be provided with sufficient equipment, supplies, and materials to maintain a good teaching program. All buildings shall be kept in satisfactory condition in order to maintain the health and comfort of the pupils. The school administration is mindful of the fact that quality education is difficult to obtain when teachers are burdened with overloads. An overload might consist of such things as over-sized classes, too many preparations, too many class interruptions, insufficient teaching aids, excessive community demands, and the like. It is the responsibility of the superintendent to make a recommendation to the board on class size based upon the financial condition of the school district, the qualifications of and number of licensed employees, and other factors deemed relevant to the board. It is within the sole discretion of the board to determine the size of classes and to determine whether class grouping will take place. Insofar as possible, the Muscatine Community School District is dedicated to following these basic guidelines:
LEG REF: Approved:
1.
The pupil-teacher ratios in elementary grades should not exceed 130. Secondary teacher-pupil ratios should not exceed 1-35 per class or a total of 165 student contacts (excluding study halls). A concerted effort will be made to keep these numbers lower than this whenever possible.
2.
The above pupil load goals do not apply in activity type classes, typing, physical education, and special education.
3.
Problems concerning adequacy of facilities or teaching stations to accommodate students enrolled may be called to the attention of the Board of Education through the proper chain of command. Iowa Code § 279.8; 280.3.
9/18/89
Reviewed:
4/22/13
Revised: ___________
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Lewis, Josie 10/28/2015 3:10 PM Deleted:
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Muscatine Community School District
600. 6
CLASS SIZE – DELETE – addressed in 600.5 Elementary class size standards and boundary lines for attendance purposes shall be reviewed annually in March by the Board of Directors upon recommendation of the Superintendent
Lewis, Josie 10/28/2015 3:07 PM Deleted: 0
Boundary lines for attendance purposes may be changed due to class size standard, enrollment patterns, educational programs, district resources and other factors. The superintendent may select a committee representative of the community schools to study boundaries prior to making a recommendation to the Board. An effort will be made to keep class size at the lowest level possible.
Lewis, Josie 10/28/2015 4:27 PM Comment [3]: Different than 600.5? Could they be combined?
LEG REF:
Iowa Code § 279.8; 280.3.
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Muscatine Community School District
601.2
CURRICULUM ADOPTION AND EVALUATION The Board must approve curriculum of the school district. Curriculum recommended by the superintendent, the superintendent's designee, or by a committee established for the purpose of making a recommendation to the Board on curriculum shall be considered by the Board. The Board may authorize the use of curriculum guides when it adopts curriculum. Such guides will be used when, in the opinion of the superintendent, they will be of assistance to the instructional program and will provide a consistent approach in the instructional program. Regular evaluation of the total curriculum is necessary to ensure that the written and delivered curriculum is having the desired effect for students. Curriculum evaluation refers to an ongoing process of collecting, analyzing, synthesizing, and interpreting information to aid in understanding what students know and can do. It refers to the full range of information gathered in the school district to evaluate (make judgments about) student learning and program effectiveness in each content area. Curriculum evaluation must be based on information gathered from a comprehensive assessment system that is designed for accountability and committed to the concept that all students will achieve at high levels, is standards-based, and informs decisions which impact significant and sustainable improvements in teaching and student learning. Annually, and whenever a new program is proposed, the Board will review the curriculum offered in the school district to determine its strengths and weaknesses. The Board may authorize the superintendent or the superintendent's designee to appoint an ad hoc advisory committee to assist in curriculum evaluation. The superintendent is responsible for curriculum evaluation and for determining the most effective way of ensuring that assessment activities are integrated into instructional practices as part of school improvement with a particular focus on improving teaching and learning. A curriculum framework will describe the procedures that will be followed to establish an evaluation process that can efficiently and effectively evaluate the total curriculum. This framework will, at a minimum, describe the procedures for the following curriculum evaluation activities:
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Lewis, Josie 10/28/2015 3:18 PM Deleted: 0
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• • • • •
•
• •
• •
• • • •
• • •
Identify specific purposes for assessing student learning; Develop a comprehensive assessment plan; Select/develop assessment tools and scoring procedures that are valid and reliable; Identify procedures for collecting assessment data; Identify procedures for analyzing and interpreting information and drawing conclusions based on the data (including analysis of the performance of various sub-groups of students); Identify procedures for establishing at least three levels of performance (specific to the content standard and the assessment tool when appropriate) to assist in determining whether students have achieved at a satisfactory level (at least two levels describe performance that is proficient or advanced and at least one level describes students who are not yet performing at the proficient level); Identify procedures for using assessment information to determine long-range and annual improvement goals; Identify procedures for using assessment information in making decisions focused on improving teaching and learning (data based decision making); Provide support to staff in using data to make instructional decisions; Define procedures for regular and clear communication about assessment results to the various internal and external publics (mandatory for communication about students receiving special education services); Define data reporting procedures; Verify that assessment tools are fair for all students and are consistent with all state and federal mandates; Verify that assessment tools measure the curriculum that is written and delivered; Identify procedures for deciding when multiple assessment measures are necessary for making good decisions and drawing appropriate conclusions about student learning; Identify roles and responsibilities of key groups; Involve staff, parents, students, and community members in curriculum evaluation; Ensure participation of eligible students receiving special education services in district-wide assessments.
The Board shall review the students' performance on standardized tests, courses, and other indicators of student achievement deemed relevant by the Board as a guideline for the effectiveness of the curriculum. It shall be the responsibility of the superintendent or the superintendent's designee to
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provide the Board with the test scores and grades along with the superintendent's comments about the school district's curriculum annually. LEG REF:
Approved:
20 U.S.C. § 1232h. 34 C.F.R. Pt. 98. Iowa Code §§ 216.9; 256.7, 279.8; 280.3. 281 I.A.C. 12.5; 12.8. 9/18/89 Reviewed: 4/22/13 Revised:
2/8/93____
Lewis, Josie 10/28/2015 3:23 PM Deleted: LEGAL REF:
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Iowa Code
_I ... [1]
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Muscatine Community School District 601.3
BASIC INSTRUCTIONAL PROGRAM (Kindergarten Curriculum) – DELETE – part of 601.1 The school district subscribes to the philosophy of the kindergarten that recognizes developmental stages and provides curriculum for the full range of each child's abilities. These abilities include cognitive skills, ways of finding and using information, perceptual ability, motor skills, and social skills. The district further subscribes to the concept of continuous progress for each child based on the diagnosed needs of individuals and groups. Inherent in the intent to provide continuous as well as maximum development for each kindergarten child is the organization of classroom program personnel, and facilities to ensure small group and individual instruction whenever needed.
Approved:
11/28/88
Reviewed:
03/07/11
Revised:
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11/28/94
Lewis, Josie 10/28/2015 4:27 PM Comment [7]: I need more information.
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601.04
ELEMENTARY CURRICULUM - DELETE – part of 601.1 The program of instruction for the elementary schools shall include: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13)
language arts social studies mathematics science physical education health music visual arts traffic safety library science guidance technology human growth & development
Curriculum guides shall be developed for all appropriate areas and shall be reviewed/revised according to a schedule developed by the superintendent or the superintendent's designee. These guides shall be designed tod provide a consistent approach to instructional problems and to furnish information about supplementary materials and related activities. They will be designed to reflect the district's instructional and curriculum models. In all instances, the elementary curriculum shall meet the educational requirements as established by state statute, the Department of Education and the district.
LEGAL REF: Iowa Administrative Code 3.5(1), (4), (6)
Approved:
11/86
Reviewed:
4/22/13
Revised: __04/14/08____
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Muscatine Community School District
601.5
MIDDLE SCHOOL CURRICULUM DELETE – part of 601.1
Lewis, Josie 10/28/2015 4:27 PM
The middle schools shall provide instruction in the following fields:
Comment [9]: I need more information.
Lewis, Josie 10/28/2015 3:26 PM
1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15)
language arts mathematics science social studies foreign language general business music visual art physical education health industrial technology family and consumer science technology human growth & development career education
Deleted: 0
Curriculum guides shall be developed for all appropriate areas and shall be reviewed/revised according to a schedule developed by the superintendent or the superintendent's designee. These guides shall be designed to provide a consistent approach to instructional problems and to furnish information about supplementary materials and related activities. They will be designed to reflect the district's instructional and curriculum models. In all instances, the middle school curriculum shall meet the educational requirements as established by state statute, the Department of Education and the district.
LEG REF: 6)
Lewis, Josie 10/29/2015 9:44 AM Deleted: AL
Lewis, Josie 10/29/2015 9:44 AM Deleted: Iowa Administrative Code 3.5(1); 3.5(4); 3.5(
Approved:
3/14/88
Reviewed:
7/08/13
Revised:
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4/14/08____
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Muscatine Community School District
601.6
SENIOR HIGH SCHOOL CURRICULUM DELETE – part of 601.1 The comprehensive senior high school shall offer work in each of the subject fields listed for middle schools, with the addition of driver education. In each field there shall be a greater variety of courses and more specialized instruction. The specific courses shall include instruction in the subjects for college preparatory, comprehensive, and vocational career training.
Lewis, Josie 10/28/2015 4:27 PM Comment [10]: I need more information.
Lewis, Josie 10/28/2015 3:25 PM Deleted: 0
Curriculum guides shall be developed for all appropriate areas and shall be reviewed/revised according to a schedule developed by the superintendent or the superintendent's designee. These guides shall be designed to provide a consistent approach to instructional problems and to furnish information about supplementary materials and related activities. They will be designed to reflect the district's instructional and curriculum models. In all instances, the senior high school curriculum shall meet the educational requirements as established by state statute, the Department of Education and the district.
LEG REF:
Lewis, Josie 10/29/2015 9:44 AM Deleted: AL
Lewis, Josie 10/29/2015 9:44 AM Deleted: Iowa Administrative Code 3.5(1); 3.5(4); 3.5(6)
<<24>>
Page 25
Muscatine Community School District
601.7
TALENTED AND GIFTED EDUCATION
Lewis, Josie 10/28/2015 3:26 PM
The board recognizes some students require programming beyond the regular education program. The board will identify students with special abilities and provide education programming.
Deleted: 0
Special instructional programs and supportive services, unique materials, learning settings, and other educational services which differentiate, supplement, support, and extend the standard education program in meeting the talents and gifts of students is advocated. Students' abilities in the following six areas will be recognized: 1.
creative or productive thinking
2.
general intellectual functioning
3.
leadership effectiveness
4.
proficiency in the physical and performing arts
5.
psychomotor facility
6.
specific academic aptitude
Lewis, Josie 10/29/2015 9:44 AM Comment [11]: Do you want to limit to these or leave it more open?
LEG REF:
Iowa Code §§ 257.42 – 257.49. 281 I.A.C. 12.5(12); 59.
Lewis, Josie 10/28/2015 3:27 PM Deleted: AL
Lewis, Josie 10/28/2015 3:27 PM Deleted: P.L. 91-230
Approved:
3/14/88
Reviewed:
10/27/14
Revised: ___________
<<25>>
... [1]
Page 26
Muscatine Community School District
601. 8
SUMMER SCHOOL INSTRUCTION
Lewis, Josie 10/28/2015 3:28 PM Deleted: 0
Summer school program shall be designed to meet the following purposes or objectives: 1.
Enrichment and extension of the program provided during the regular academic year; and
2.
Remedial work for those pupils who need and can profit from further study in the basic subjects.
3.
Remedial work for those who must reach assessment levels
prior to promotion.
Lewis, Josie 10/28/2015 3:28 PM Deleted: Summer school shall be conducted as the Board, upon the recommendation of the superintendent of schools, may determine.
Lewis, Josie 10/28/2015 3:30 PM
LEG REF:
Iowa Code §§ 279.8; 279.11; 279.68; 280.3; 282.6. 281 I.A.C. 41.106.
Approved:
3/14/88
Reviewed:
4/23/12
Revised:
<<26>>
Deleted:
5/11/98_____
Page 27
Muscatine Community School District
601. 9
HEALTH EDUCATION
Lewis, Josie 10/28/2015 3:35 PM
Students in grade levels one through twelve shall receive, as part of their health education, instruction about personal health, food and nutrition, environmental health, safety and survival skills, consumer health, family life, human growth and development; substance abuse and non-use, including the effects of alcohol, tobacco, drugs and poisons on the human body; human sexuality; self-esteem; stress management; interpersonal relationships; emotional and social health; health resources; prevention and control of disease; and communicable diseases, including acquired immune deficiency syndrome. The purpose of the health education program is to help each student protect, improve and maintain physical, emotional and social well-being. While the areas stated above shall be included in health education, the instruction shall be adapted at each grade level to aid understanding by the students. Beginning no later than in grade seven, characteristics of communicable disease shall include information about sexually transmitted diseases.
Deleted: 0
Lewis, Josie 10/28/2015 3:34 PM Deleted: substance use and nonuse, including the effects of alcohol, tobacco, drugs and poisons on the human body, emotional and social health, health resources, prevention and control of disease, including characteristics of communicable disease.
Parents who object to health education instruction in human growth and development may file a written request that the pupil be excused from the instruction without reprisal. The written request shall include a proposed alternate activity or study acceptable to the superintendent. The superintendent, or the superintendent’s designee, shall have the final authority to determine the alternate activity or study.
LEG REF:Iowa Code §§ 256.11; 279.8; 280.3 – 280.14. 281 I.A.C. 12.5.
Lewis, Josie 10/28/2015 3:40 PM Deleted: AL
Lewis, Josie 10/28/2015 3:34 PM Deleted:
Lewis, Josie 10/28/2015 3:34 PM Deleted: Iowa Code 256.11, 279.8, 280.3-.14 (1989) ... [1]
Approved:
9/18/89
Reviewed:
3/18/13
Revised:
<<27>>
4/26/99____
Page 28
Muscatine Community School District 601.10
PHYSICAL EDUCATION Students in grades one through twelve shall be required to participate in physical education courses unless they are excused by the principal or school nurse of their attendance center. Students may be excused from physical education courses if the student presents a written statement from a doctor stating that such activities could be injurious to the health of the student or the student has been exempted because of a conflict with the student's religious beliefs. Students in grades 9-12 may also be excused from physical education courses if: • •
the student is enrolled in academic courses not otherwise available, or the student has obtained a physical education waiver for a semester because the student is actively involved in an athletic program.
Twelfth grade students may also be excused from physical education courses if the student is enrolled in a cooperative, work study or other educational program authorized by the school which requires the student's absence from school. Students who will not participate in physical education must have a written request or statement from their parents. LEG REF:
Lewis, Josie 10/28/2015 3:36 PM
Iowa Code § 256.11. 281 I.A.C. 12.5.
Deleted: A twelfth grade student may be excused from this requirement by the principal if the student is enrolled under one of the following circumstances: ... [1]
Lewis, Josie 10/28/2015 3:37 PM Deleted: AL
Lewis, Josie 10/28/2015 3:37 PM
Approved:
9/18/89
Reviewed:
4/23/12 Revised:
3/26/07_____
Deleted: (1989)
Lewis, Josie 10/28/2015 3:37 PM Deleted: 670 Iowa Administrative Code 3.5(10) ... [2]
<<28>>
Page 29
Page 41: [1] Deleted
Lewis, Josie
10/28/15 3:36 PM
A twelfth grade student may be excused from this requirement by the principal if the student is enrolled under one of the following circumstances: 1.
The student is enrolled in a cooperative, work-study, or other educational program authorized by the school that requires the student’s absence from the school premises during the school day.
2.
The student is enrolled in academic courses not otherwise available.
3.
The student is enrolled in an organized or supervised athletic program that requires at least as much time participation per week as one-eighth unit of physical education.
Students in grades 9-11 may be excused by the principal of the high school, in consultation with the student’s counselor, for up to one semester, trimester, or the equivalent of a semester or trimester if the parent or guardian of the student requests in writing that the student be excused from the physical education requirement. The student seeking to be excused from the requirement, must, at some time period during which the excuse is being sought, be a participant in an organized athletic program which requires at least as much time of participation per week as one-eighth unit of physical education. The principal shall inform the superintendent that the student is excused. Students in grades one through twelve may be exempt for medical or religious reasons. Students who will not participate in physical education must have a written request or statement from their parents or guardians. The written request shall include a proposed alternate activity or study acceptable to the superintendent or designee. The superintendent or designee shall have the final authority to determine the alternate activity or study. Page 41: [2] Deleted
Lewis, Josie
10/28/15 3:37 PM
670 Iowa Administrative Code 3.5(10) 281 Iowa Administrative Code 12.5(3)(f), .5(4)(f), .5(6) (new standards)
<<29>>
Muscatine Community School District
601.13
CAREER EDUCATION The school district is responsible for providing a total school curriculum that is related to real-life goals of students so they are motivated to choose, from among many alternatives, the direction they will take after high school. The Board of Directors, through its educational philosophy and the adoption of instructional goals, provides educational opportunities that will enable every student to develop to his/her full potential by: 1.
ensuring that instruction is relevant to real-life concerns of students
2.
providing all with opportunities to explore the knowledge, skills, technical requirements, working conditions, and political and social environments and responsibilities of the career fields that are open to them
3.
providing guidance services adequate to ensure that every student gains expert help in assessing his/her personal interests, aptitudes, and abilities in making career choices and in planning an appropriate educational program
4.
providing a kindergarten through grade 12 curriculum that incorporates the total concept of career education, and will allow all students to prepare for the occupational fields of their choice by acquiring knowledge and skills that will help them to (a) obtain entry-level employment in jobs not requiring advance training, and (b) continue education and training in post-high school institutions or in business and industry
Career education will be written into the education program for grades kindergarten through twelve. This education will include, but not be limited to, awareness of self in relation to others and the needs of society, exploration of employment opportunities, experiences in personal decision-making, and experiences of integrating work values and work skills into their lives. It is the responsibility of the superintendent to assist licensed employees in finding ways to provide career education in the education program. Special attention should be given to courses of vocational education nature. The board, in its review of the curriculum, will review the means in which career education is combined with other instructional programs.
<<30>>
Page 30
LEG REF:
Page 31
Iowa Code §§ 256.11; 256.11A; 280.9. 281 I.A.C. 12.5(7).
.......
Lewis, Josie 10/28/2015 3:44 PM
~--------------~~.: i~~ Deleted: AL
Lewis, Josie 10/28/2015 3:44 PM
Approved:
03/14/88
Reviewed:
03/07/11
Revised:
Deleted: Sections 258;
Lewis, Josie 10/28/2015 3:44 PM
Deleted: Iowa Administrative Code 670, 3.5(8); 3.5(9)
<<31>>
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 32
601.18 TEACHING ABOUT RELIGION The school district is required to keep the practice of religion out of the school curriculum. The board recognizes the key role religion has played in the history of the world and authorizes the study of religious history and traditions as part of the curriculum. Preferential or derogatory treatment of a single religion will not take place. It is the responsibility of the superintendent to ensure the study of religion in the schools in keeping with the following guidelines: ● the proposed activity must have a secular purpose; ● the primary objective of the activity must not be one that advances or inhibits religion; and ● the activity must not foster excessive governmental entanglement with religion. NOTE: This policy and the accompanying regulation re lect the law on teaching religion in the public schools. Legal Reference: U.S. Const. amend. I. Lee v. Weisman . 112 S.Ct. 2649 (1992). Lemon v. Kurtzman , 403 U.S. 602 (1971). Graham v. Central Community School District of Decatur County , 608 F.Supp. 531 (S.D. Iowa 1985). Iowa Code §§ 279.8; 280.6 (2013). APPROVED: 0 3/14/88
REVIEWED: 0 3/07/11 <<32>>
REVISED: 0 3/26/01
Page 33
Muscatine Community School District
601.21
ALTERNATIVE PROGRAMS – DELETE – see policy 601.20 Requests to the Board to develop and implement alternative school programs should include the following information: 1.
Need. A narrative statement shall give the reasons for the request
2.
Objectives. Immediate and long-range objectives shall be stated, according to the purposes of the request and the course content.
3.
Expected Goals. At the end of a specific trial period, the alternative program shall be evaluated and its further use should be projected.
4.
Personnel Involved in Planning. A listing shall include members of the professional staff and the community.
5.
Budget. A proposed budget that identifies all costs related with implementing the program shall be presented.
6.
Implementation Procedures. Steps for implementing the program shall be listed, including plans for developing the program once it is started.
7.
Plans for Evaluation. Based on the stated objectives and goals, program evaluation plans shall be provided, including a listing and type(s) of possible assessment instruments. The continuation of any program beyond its stated trial period could occur only after a positive evaluation, which considers all aspects of the program.
The Board shall carefully consider plans and recommendations for alternative programs while keeping in mind that the primary responsibilities must be the regular school program and the administration of the district's finances.
LEG REF:
Iowa Code 280.12;
Lewis, Josie 10/28/2015 4:02 PM Deleted: AL
Lewis, Josie 10/28/2015 4:02 PM Deleted: Admn. Code 3.5(7); 3.5(10); 3.514)
<<33>>
Page 34
Muscatine Community School District
601.23
SPECIAL EDUCATION PROGRAMS AND SERVICES The board recognizes some students have different educational needs than other students. The board will provide a free appropriate public education program and related services to students identified in need of special education. The special education services will be provided from birth until the appropriate education is completed, age twenty-one or to maximum age allowable in accordance with Iowa Code 281.8. Students requiring special education will attend general education classes, participate in nonacademic and extracurricular services and activities and receive services in a general education setting to the maximum extent appropriate to the needs of each individual student. The appropriate education for each student is written in the student's Individualized Education Program (IEP). Special education students are required to meet the requirements stated in board policy or in their IEPs for graduation. Prior to the student’s graduation the IEP team shall determine that the requirements have been met. Children from birth through age 2 and children age 3 through age 5 are provided comprehensive special education services within the public education system. The school district will work in conjunction with the area education agency to provide services, at the earliest appropriate time, to children with disabilities from birth through age 2. This is done to ensure a smooth transition of children entitled to early childhood special education services. It is the responsibility of the superintendent and the area education agency director of special education to provide or make provisions for appropriate special education and related services in the least restrictive environment. The school district will work in conjunction with the area education agency to provide appropriate services and ensure a smooth transition of children entitled to early childhood special education services. Lewis, Josie 10/28/2015 4:04 PM
LEG REF Board of Education v. Rowley, 458 U.S. 176 (1982). Springdale School District #50 v. Grace, 693 F.2d 41 (8th Cir. 1982). Southeast Warren Comm. School District v. Dept. of Public Instruction, 285 N.W.2d 173 (Iowa 1979). 20 U.S.C. §§1400 et seq. 34 C.F.R. Pt. 300 et seq. Iowa Code §§ 256.11(7); 256B; 273.1; 273.2; 273.5; 273.9(2)-(3); 280.8. 281 I.A.C. 41.109.
Deleted: egal Reference:
Lewis, Josie 10/28/2015 4:05 PM Deleted: . (2010)
Lewis, Josie 10/28/2015 4:06 PM Deleted: (2010).
Lewis, Josie 10/28/2015 4:06 PM Deleted: ,
Lewis, Josie 10/28/2015 4:06 PM Deleted: ,
Lewis, Josie 10/28/2015 4:06 PM Deleted: ,
Lewis, Josie 10/28/2015 4:06 PM Deleted: (2013)
<<34>>
Page 35
Muscatine Community School District
601.26
STUDENT HEALTH SERVICES Health services shall be coordinated with the health education and physical education curriculum and the guidance and counseling services. The goal of the health services provided by the school district is to help each student protect, improve, and maintain physical, emotional, and social well-being. Student health services ensure continuity and create linkages between school, home, and community service providers. The school district’s comprehensive school improvement plan, needs, and resources determine the linkages. Nurses, other medical personnel, or other health services personnel employed by or requested to conduct services for the Board shall hold and maintain a current Iowa license.
Lisa Mosier 6/27/2017 11:41 AM Formatted: Strikethrough
In addition to the health services provided in the curriculum, the school district will provide the following district-wide health services: Report on communicable diseases Report and maintain student immunization records Child abuse as observed by certified personnel Hazardous chemical disclosure Health screening programs
Lewis, Josie 10/28/2015 4:27 PM
The superintendent shall provide a written report on the role of health services in the education program to the Board periodically or upon request. LEG REF:
Approved:
No Child Left Behind, Title II, Sec. 1061, P.L. 107-110. 42 U.S.C. §§ 12101 et seq. 34 C.F.R. pt. 99, 104, 200, 300 et seq. 29 U.S.C. § 794(a). 28 C.F.R. 35 20 U.S.C. 1232g § 1400 6301 et seq. Iowa Code §§ 22.7, 139A.3; 139.8; 139.21; 143.1, 152, 256.7(24); 256.11; 280.23. 281 I.A.C. 12.3(4), (7), (11); 12.4(12); 12.8; 41.405. 282 I.A.C. 15.3(14); 22. 641 I.A.C. 7. 655 I.A.C. 6, 6.3(1), 6.3(6), 6.6(1), 7.
6/8/92
Reviewed:
5/09/11
Revised:
<<35>>
1/12/98__
Comment [19]: Still accurate? Why do you include?
Lisa Mosier 6/27/2017 11:41 AM Formatted: Strikethrough Lisa Mosier 6/27/2017 11:41 AM Formatted: Strikethrough Lewis, Josie 10/28/2015 4:27 PM Comment [20]: Annually?
Lisa Mosier 6/27/2017 11:41 AM Formatted: Strikethrough Lisa Mosier 6/27/2017 11:41 AM Formatted: Strikethrough
Page 36
Muscatine Community School District 601.30
VIRTUAL ON-LINE COURSES - DELETE
Lewis, Josie 10/28/2015 4:27 PM
Online coursework is a viable alternative for students to meet their personalized learning needs. Students may earn graduation credits by completing online courses offered through MCSD or through outside agencies for which the school must receive an official record of the final grade before credit toward graduation will be recognized. Accelerated Learning Center (ALC) coursework completed as for high school curriculum is also acceptable for high school credit. Provided courses are within budgetary parameters, the costs for a virtual course, such as textbooks or school supplies, shall be borne by the district. It is the responsibility of the superintendent to develop administrative regulations to implement this policy.
Approved:
7/10/06
Reviewed:
05-09-11
Revised:
<<36>>
_____________
Comment [22]: Additional considerations: •Max credits? •Only available if not offered at MCSD?
Lewis, Josie 10/29/2015 9:25 AM Comment [23]: Questionnaire says this is not available to students. Delete?
Page 37
601.32
SCHOOL CEREMONIES AND OBSERVANCES The school district will continue school ceremonies and observances which have become a tradition and a custom of the education program. These include, but are not limited to, reciting the Pledge of Allegiance and observance of holidays, such as Christmas, Halloween and Easter, by programs and performances. Such ceremonies or observances will have a secular purpose and will not advocate or sponsor a particular religion. Students who do not wish to participate in these activities may be silent during the ceremony or observance or receive permission from the principal to be excused from the ceremony for religious reasons in compliance with board policy.
LEG REF:
U.S. Const. amend. I. Lee v. Weisman, 112 S.Ct. 2649 (1992). Lemon v. Kurtzman, 403 U.S. 602 (1971). Graham v. Central Community School District of Decatur County, 608 F.Supp. 531 (S.D. Iowa 1985). Iowa Code § 279.8.
<<37>>
Page 38
601.33
ANIMALS IN THE CLASSROOM Live animals will not be allowed in school district facilities except under special circumstances and only for an educational purpose. Permission from the principal will be required of anyone wishing to bring an animal into school district facilities. Appropriate supervision of animals is required when animals are brought into the school district facilities. The person bringing the animal must furnish transportation for the animal brought to school. Animals will not be allowed to travel to and from the student's attendance center on the school bus without prior approval from the principal. It is the responsibility of the principal to determine appropriate supervision of animals in the classroom.
LEG REF:
Iowa Code § 279.8.
<<38>>
Page 39
601.34
STUDENT PRODUCTION OF MATERIALS AND SERVICES Materials and services produced by students at the expense of the school district are the property of the school district. Materials and services produced by students at the student's expense, except for incidental expense to the school district, are the property of the student. It is the responsibility of the superintendent to determine incidental expense.
LEG REF:
Iowa Code § 279.8.
<<39>>
Page 40
Muscatine Community School District
602. 1 SELECTION OF INSTRUCTIONAL MATERIALS – DELETE – part of 601.1 Curriculum Development The Board of Directors of the Muscatine School District hereby declares it the policy of the district to provide a wide range of instructional materials on all levels of difficulty, with diversity of appeal, and the presentation of different points of view and to allow review of allegedly inappropriate instructional materials.
Lewis, Josie 10/28/2015 8:07 PM Comment [20]: Different than 601.1? Could these be combined?
Lewis, Josie 10/28/2015 8:06 PM Deleted: 0
The board has sole discretion to approve instructional materials for the school district. This authority is delegated to licensed employees to determine which instructional materials, other than textbooks, will be utilized by and purchased by the school district. In reviewing current instructional materials for continued use and in selecting additional instructional materials, licensed employees will consider the current and future needs of the school district as well as the changes and the trends in education and society. It is the responsibility of the superintendent to report to the board the action taken by licensed employees. In the case of textbooks, the board will make the final decision after receiving a recommendation from the superintendent. The criteria stated above for selection of other instructional materials will apply to the selection of textbooks. The superintendent may develop another means for the selection of textbooks. Textbooks are reviewed as needed and at least every years. Education materials given to the school district must meet the criteria established above. The gift must be received in compliance with board policy.
LEG REF:
Iowa Code §§ 279.8; 280.3; 280.14; 301. 281 I.A.C. 12.3(12). Lewis, Josie 10/28/2015 8:04 PM Deleted:
<<40>>
... [1]
Page 41
Muscatine Community School District
603. 1 STUDENT TESTING PROGRAM
Lewis, Josie 10/30/2015 10:56 AM
A comprehensive testing program shall be established and maintained to evaluate the total program of the school district and to provide better guidance or counseling services to students and their families.
No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning: 1.
political affiliations;
2.
mental and psychological problems potentially embarrassing to the student or his/her family;
3.
sex behavior and attitudes;
4.
illegal, anti-social, self-incriminating and demeaning behavior;
5.
critical appraisals of other individuals with whom respondents have close family relationships;
6.
legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
7.
religious practices, affiliations or beliefs of the student or student’s parent; or
8.
income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).
Deleted: 0
Lewis, Josie 10/28/2015 8:29 PM Deleted: The Board of Directors is responsible for granting approval to the evaluation and testing program.
Lewis, Josie 10/28/2015 8:29 PM Deleted: The Board of Directors shall require persons who administer psychological tests to hold a valid Department of Education certificate as a school psychologist.
Lewis, Josie 10/28/2015 8:29 PM Deleted: No student shall be required, as part of any program which is funded by the United States Department of Education, to submit, without prior consent, to psychiatric or psychological examination, testing or treatment, in which the primary purpose is to reveal information concerning:
Lewis, Josie 10/28/2015 8:27 PM Deleted: or
Lewis, Josie 10/28/2015 8:28 PM Deleted: 7
Lewis, Josie 10/28/2015 8:27 PM Deleted:
Approved: 03/14/88
Reviewed: 10/12/09
Revised: ________
Muscatine Community School District
603.01(2)
<<41>>
... [1]
Lewis, Josie 10/28/2015 8:27 PM Deleted: As used herein, the terms psychiatric or psychological examination, testing or treatment are intended to have their ordinary and customary meaning which refers to a recognized medical or therapeutic discipline practiced by licensed professionals. These terms do not include ordinary classroom activities or teaching techniques. ... [2]
Page 42
LEG REF:
No Child Left Behind, Title II, Sec. 1061, P.L. 107-110. Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125. 20 U.S.C. § 1232h. Iowa Code § 280.3. Lewis, Josie 10/28/2015 8:26 PM Deleted:
Approved: 03/14/88
Reviewed: 10/12/09
Revised: ________
<<42>>
... [3]
Page 43
Page 111: [1] Deleted
Lewis, Josie
10/28/15 8:27 PM
Prior consent to any such psychiatric or psychological examination, testing or treatment means the prior written consent of the student's parent or guardian or, if the student is emancipated, of the student. Page 111: [2] Deleted
Lewis, Josie
10/28/15 8:27 PM
As used herein, the terms psychiatric or psychological examination, testing or treatment are intended to have their ordinary and customary meaning which refers to a recognized medical or therapeutic discipline practiced by licensed professionals. These terms do not include ordinary classroom activities or teaching techniques. The superintendent of schools, with the assistance of his/her professional staff, shall develop standards and procedures to evaluate the educational program and student progress within each area of instruction. Page 112: [3] Deleted
LEGAL REF:
Lewis, Josie
Iowa Administrative Code 3.5(13) Hatch Act Amendments
<<43>>
10/28/15 8:26 PM
Page 44
Muscatine Community School District
603.2
PROGRESS REPORTS TO STUDENTS – DELETE – it is in 506.14
Lewis, Josie 10/30/2015 10:57 AM Comment [27]: How is this different than 506.14?
Reporting Practices The Board of Directors supports the following objectives of student progress reporting:
If the district would like two policies on this topic, make sure they are aligned and accurate.
Lewis, Josie 10/28/2015 8:31 PM Deleted: 0
1. 2. 3. 4. 5.
To inform parents of the progress made by their children; To give parents a better understanding of the work of the school; To record for students their growth and achievement; To help students evaluate their own growth and achievement; To help students, parents, and the school staff work together.
The superintendent of schools, with assistance from the administrative and teaching staffs, shall develop procedures for evaluating and reporting student progress to parents. Parent-teacher conferences shall be scheduled at least once each academic year in all schools of the district. Such conference shall supplement the student progress reports. The professional staff shall review reporting procedures annually. The Board of Directors shall have the responsibility of granting final approval to the procedures and their revisions as recommended.
Approved:
3/14/88
Reviewed:
7/9/12
Revised: ______________
<<44>>
Page 45
Muscatine Community School District
603. 3
PERMANENT RECORDS OF STUDENTS – DELETE – it is in 506.1 The Muscatine Community School District shall maintain such confidential, personally identifiable student records as required by law and as is consistent with the district's responsibilities for the provision of educational programs and services. The superintendent or his/her designee shall be administratively responsible for assuring the confidentiality of personally identifiable student records on a district-wide basis and for the establishment of procedures for the policy and with state/federal laws and regulation. The building principal or designee shall be responsible at the building level. Record Access and Disclosure Except as provided by this policy and/or by state/federal law and regulation, access shall not be provided in any manner to personally identifiable student record information without written consent signed by the parent or eligible student. An eligible student is one who has attained 18 years of age or is attending an institution of postsecondary education. The following may have restricted access to student records without prior consent of the parent or eligible student under the conditions specified and in accordance with state/federal regulation. 1.
The Board of Education as an official body when acting in its official capacity with regard to matters pertaining to an individual student.
2.
Staff of the district and the Mississippi Bend Area Education Agency division of special education having a legitimate educational interest and need to know by virtue of being appropriately involved in carrying out assigned responsibilities for the administration or provision of educational programming or services and/or for the generation and maintenance of student records.
3.
Officials of another school or school system in which the student enrolls or intends to enroll upon receipt of a written request from an appropriate representative of the school or school system.
<<45>>
Lewis, Josie 10/28/2015 8:33 PM Comment [28]: Different than 506.1? Consider combining.
Lewis, Josie 10/28/2015 8:32 PM Deleted: 0
Page 46
Approved:
3/14/88
Reviewed:
7/9/12
Revised: ____________
Muscatine Community School District 603. 3(2)
Lewis, Josie 10/30/2015 10:57 AM Deleted: 0
Directory Information The district may release the following types of directory information to the public without parent or eligible student consent: name, address, telephone listing, date of birth, participation in officially recognized activities and sports, major field of study, weight and height of members of athletic teams, dates of attendance, degrees, honors and awards received and the most recent previous school or institution attended. No directory information may be released without parent or eligible student consent if either the information or the manner of circumstances in which it is released would serve to identify a student as handicapped or receiving special education services. Any parent or eligible student objecting to the public release of directory information may file a written objection with the principal of the school. That information objected to shall not be publicly released. Parent/Student Rights Parents and eligible students shall be afforded and annually notified of their rights related to student records, including, among others prescribed by state/federal law, the right to: 1.
Inspect and review records without undue delay and in no case more than 45 days after the request is made.
2.
Copies of the records at the cost of reproduction or at no cost if the fee charged would prevent exercise of the right to inspect and review student records.
3.
A listing of the titles and office addresses of district officials responsible for student records.
4.
A listing of the types and locations of student records maintained by the district.
5.
Request amendment of records and/or a hearing to seek amendment of records they feel are inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student and, if subsequent to a hearing the request is denied, to place in the records a statement commenting on
<<46>>
Page 47
information in the records and/or setting forth reasons for disagreeing with the hearing decision.
Approved:
3/14/88
Reviewed:
7/9/12 Revised: ____________ Muscatine Community School District
603. 3(3)
Lewis, Josie 10/30/2015 10:57 AM
When a student reaches 18 years of age, or is attending an institution of postsecondary education, the rights accorded to and the consent required of the parent of the student shall thereafter be accorded only to and required of the eligible student with the following exception. Student records may be disclosed to the parents of a dependent student as defined by Section 152 of the Internal Revenue Code of 1954 without written consent of the student regardless of the age of the student. It shall be assumed that the parent or eligible student has the right to access to records and the authority to grant consent for disclosure of records except when the district has evidence that there is a legal binding instrument, state law or court order which provides to the contrary. Requests by a parent or eligible student to inspect or review student records, for copies of this policy or for assistance in exercising any parent/student right may be directed to the school in which the student is enrolled, or to the office of the district superintendent.
LEGAL REF:
Family Educational Rights and Privacy Act (20 U.S.C.-1232g), The Education of All Handicapped Children Act (P.L. 94-142) Related administrative rules and regulations: Family Rights and Privacy Act Regulations (34,CFR Part 99), Education of All Handicapped Children Act Regulations (34,CFR Part 300), Iowa Rules of Special Education
Approved:
3/14/88
Reviewed:
7/9/12
Revised: ____________
<<47>>
Deleted: 0
Page 48
Muscatine Community School District
603.4
ACCOUNTABILITY TEST INTEGRITY/TEST PREPARATION - DELETE The Muscatine Community School District is committed to ensuring the integrity of the information obtained from the use of educational assessments. This policy is intended to apply to two assessments in particular; the assessment used to meet the reporting requirement under the No Child Left Behind Act and the assessment used to meet the reporting requirements for the Annual Progress Report to the Iowa Department of Education. The purpose of this policy is to identify procedures that can ensure assessment results are truly representative of the achievement of students in our district. It is also our intent to create awareness of the potential negative impact that inappropriate assessment practices might produce, to outline processes to be followed, and to identify the potential consequences of violating the policy. If test scores become questionable because of inappropriate practices in either preparing students or in administering tests, the meaning of the scores will be distorted and the value for their original purpose will be diminished or lost.
Approved:
02/13/06
Reviewed:
02/14/11
Revised:
<<48>>
Lewis, Josie 10/28/2015 8:34 PM Comment [29]: This is part of the BOEE Code of Ethics. I need more information on why this is included.
Page 49
Target 3: Muscatine Schools will utilize resources effectively and equitably.
<<49>>
Page 50
To the Board of Education I hereby certify that the following is a true Abstract of Claims for the period of time ending September 18,2017 ............. Director of Finance and Budgeting.
SUMMARY SHEET Detailed Abstract is on the Computer Print-Out
GENERAL FUND Total
$
485,866.74
EXISTING CONTRACTS Total
$
669,714.83
PREPAIDS - GENERAL FUND Total
$
273,390.99
NUTRITION FUND Total
$
136,789.54
$ $ $ $
43,965.66
ACTIVITY!AGENCY!TRUST FUND Activity Total Trust Total Special Purpose Trust Total Agency Total -----------------------SCHOOLHOUSE FUND Save Total PPEL Total MANAGEMENT FUND Total
$
3,000.00 48,453.30
$
65,666.08 277,037.70
$
246,550.00
Presented to and approved by the Board of Directors of the Muscatine Community School District, County of Muscatine, State of Iowa, at the regular meeting of
September 18, 2017
Board Member
Board Member
<<50>>
Page 51
DISCUSSION AND INFORMATION
<<51>>
Page 52
Target 3: Muscatine Schools will utilize resources effectively and equitably.
<<52>>
CD
Page 53
Muscatine Comm School District
1 Beginning Balance 2 Adjustments to Beginning Balance 3 Revenues and other Financing Sources 4 Total Sources Available 5 Expenditures and Other Financing Uses 6 Ending Balance
FY 2017 Treasurer Report By Fund SAVE Statewide Management Support Trust Student General Fund Sales and PPEL Fund Activity Fund Levy Fund Fund Services Tax Fund 11,846,158.46 408,570.12 987,832.12 53,494.50 3,868,278.30 1,714,863.94 57,589,776.63 69,435,935.09 55,813,833.18 13,622,101.91
458,935.73 867,505.85 457,866.51 409,639.34
Muscatine Comm School District
General Fund
1 Beginning Balance 2 Adjustments to Beginning Balan.c e 3 Revenues and other Financing Sources 4 Total Sources Available 5 Expenditures and Other Financing Uses 6 Ending Balance
$9,449,387.01 $0.00 $57,224,873.00 $66,674,260.01 $54,828,101.55 $11,846,158.46
Student Activity Fund $418,917 .82 $0.00 $526,526.46 $945,444.28 $536,874.16 $408,570.12
1,334,983.93 2,322,816.05 1,353,989.75 968,826.30
23.67 53,518.17 53,518.17
5,294,184.81 9,162,463.11 2,150,261.63 7,012,201.48
FY 2016 Treasurer Report By Fund SAVE Statewide Management Support Trust Sales and Levy Fund Fund Services Tax Fund $907,226.64 $53,456.93 $1,348,452.81 $0.00 $0.00 $0.00 $1,351,492.85 $37.57 $5,091,348.28 $2,258,719.49 $0.00 $6,439,801.09 $0.00 $2,571,522.79 $1,270,887 .37 $987,832.12 $53,494.50 $3,868,27K30
<<53>>
2,349,951.09 4,064,815.03 3,030,768.87 1,034,046.16
Enterprise Funds
Trust Funds
(75,854.92)
165,932.38
2,867,713.47 2,791,858.55 2,534,027 .37 257,831.18
4,963 .54 170,895.92 10,250.00 160,645.92
PPEL Fund
Enterprise Funds
$832,201.52 $0.00 $2,107,029.95 $2,939,231.47 $1,224,367.53 $1,714,863.94
($314,382.59) $0.00 $2,757,455.56 $2,443,072 .97 $2,518,927.89 ($75,854.92)
Trust Funds
$150,186.21 $0.00 $24,746.17 $174,932.38 $9,000.00 $165,932.38
Page 54
FY 2017 Balane , Sheet B, Fund
'Comm School DI"rict. General Fund
A,~:~~e;~nd
Support Trust Fund
SAVE
PPEl Fund
Fund.
Trust Funds
19,277,777.41
Cash &
Total
2,034.53
I
T"" I
Agency Funds
2,241,764.30
1,321,927." I 83.91
118.
~
4,449.0'
Oth" P'epald "pen,.,
Othe'~m
2,034.53
, A"e"
~ 'Pe,'PERS 114 Total Oele"ed Outflow" 115
1,211,764.81
2,034.53
~S40.00 ;,540.00 1,577,304.81
2,034.53
~
f¥, Ilnt"'und Payab lesI Payable, 3,9S7.()(
I" athe' Payables
s Payable I 12C loans Payable
121
~"penses
&'
s s 01 Fedml ' I¥.Wche, Cu"ent Uab;]itie, 'OTAl ,URRENl I Uab;]ities lon,·Te,m Uablnties
s Payable
lAS
728."
931.55 154.46
1
"
6,
3,957.00
3,957.00
Total Uabilities
) INFLOWS ( j Inflow,
Dele",e~ Days
I
,Yeal P'opeItVT,,", I I , Surt" I not Received I
, elated to Pensions I Inflows 01 I ,341Total Dele"ed Inflows IEQUITY tin I 13SINeti , Fund Balance I IFund Balan« f: I j Net Position j Balance I I Fund Balance I ~und Balance I ' TAL Fe >EQUITY 141 ) INFLOWS OF RESOURCES AND FUN' 1!~~~~UABIUT"S' [41
,175,287.6'
2,034.53 2,034.53
2,034.53
2,034.53
9AS4,003.07
'~150.00 1,980.00
'~~41 1.91
53,518.,
13,1
',"
'"
"''"' <<54>>
"
, n,
, '" n" ."
"','M.'·
"n~'
Q'
1,034.53 ",,,n 07>"
FY Ib ''''''ty
General Fund Stud.nt Fund
Page 55
Management
Levy Fund
Support Trust Fund
SAV" SaJes and Services Ta x
PPEl fund
Enterprise Funds
Trust Funds
Total
Agency Funds
Fund C"h& ",,"
,0.00
I
10th"
SO.O(
~~:~~
,
,0.0( ;0.0(
IP"p". hpen", Clthe Cunent As,.ts
I"
;0.00
,As' et'
f¥,~As'et' 'OTAl
OU
OW"
, Payables lPayablos
).00
sss~a------"".1'~~ $0.00 '0.00
).00 50.00
i
::
'0.00 SO.OO $0.00
50.00 SO. SOOC
$0.00 S41,338.'9
$0.00 '0.00
$0.'
,0.00 SO.OO . SO,OO
'0.00 SO.OO SO.OC
' 0.00 SO.OO
To'" """".' I
SO.OO
S35,033~
'0.'
~yables
19fCOntracts PayaOIe I
PayaO" j "pen", , '".nu.,
25
Oth" ,
."
I
" .7e 50.OC
il' i
Hnflow, fo' , , Inflow, '0' Income 'urt" I I I , not Reee'"d Wlth'n 60 Day, Hnflow, fo, , " , Inflow, , ,,,",,. to Pen"o,,,. 134 Total Def""d Inflow> of Resou"es I l" INet l I , Fund Balance , Fund .alan" I ' I Net Po,'tion , Hund Balance , Balan" , )fund .aI.nc. , 'OTAl FUND EQUITY "NFLOW,, I I ) ',
;0.0( ).0( ).0( '0.0< ).0(
,,,7.21
'0.00 '0.00 '0.00 ,0.00
,0.00 ,0.00 '0.00 SO.oo SO.OO
;0.0(
,0.00
$'3,4~*
$4,243~
$0.0( SO.O<
SO.OO '0.00
~
'0.00 SO.OO
'0.0<
'0.00
;0.00
,O,OC
$0.' $0. '0.0(
SO.OO
).00 ).00 ).00 >'00
SO.OO
'0.0(
~
~~
$0.' '0.0< SO.,
SO.' 50.' SO.,
SO.,
'0.00
'0.00
;iJ:~ '987T3m
SO.OO
'0.0< SO. SO.
$0.' ,O.OC
,::
'0.0< SO.,
,0.0(
S1'249'~ I
<<55>>
~OC
'0.00 SO.
'0.0(
50.OC
~ SO.OOI '0.001 ;0.0( '0.0<
,O,OC
'0.0( SO.O(
~ 'O.OC SO. $0.0<
SO.O< 50.001 ,0.00 ~
;0:00
$29,~~ ---f~
'0.00\ SO.OO\ $0.001
SO.,
$0.00 '0.00 ,0.00 ;0,00 ,0.00 >'00 50.00 ).00 ,0.00
l.o(
,0.0( S270,043.71
SO.O(
'O.OC 50.OC
SD.OC $0.'
).0<
~ ----,f:~f---.,; :~: ; ;.~:t----'S8~,-,= " ~
).OC ).OC
SO.OO '0.0( '0.0<
50.00
SO.OO
'0.00 ,0.00 ).00 ,0.00 ).00 ' 0.00
SO.' ,0.0(
,o.oc
~~;t--~ ~~ --~-Tn': 50.00 SO.OC
~
'0.00 SO.OO
'0.00
'0.00 $0.00
~
).00 ).00 SJ,22C 59.45
,0.00
$0.00 '0.00 SO.OO
ITIE'
Longo' "m ' "Olllt'''
'0.001 SO.OO
$0.' ,O.OC SO.'
).00
Ii i
'O ITOTAlO
, 'O~
$;
,0.0< 1.0(
~
So:oc
SO.' ,0.0<
'~:
:~OC
,0.00 ).00 ,0.00 SO.OO
'0.00
'0.001
'O.OC,
5:00
S17',12i:40
'0.0<
SO.O( $0.0( $lB,
1'75,854,9 sm,774.81
Page 56
, School Olstrkt
FY 2017-1
General Fund
Student Activity Fund
Management levy Fund
Equalization
levy Support ISales Tax Fund
, <,
PPEl Fund
Total
Trust Library
Levy Fund Ta,., Le,'ed on Property I
1.7' 191 .440.71
I
1,237,9".3< 16,7Ga.6S
11
;on' , Prog"m Sales i
I
j
780.3.
5B6.18
23.61
Sales
BIOther
1,734." I I Sources , Aid, AEA
,ltate,
, State Aid I
I
'Aid
i land
i I State
"on 040 00
6095
71B,001.4;
I
",Tltle I Grants lSpDEA lEITotal' ; (Sum of rowsllo 15) 1L0ng-Term Debt ,T"nsfers In & Othe" I Sources ; of Fixed Asset 12e Total "ow"6 to 19) ,Fund Balance "ows 20 .. 21) Total
23.6;
4
i.63
23.67
2,34
40B,570.1:
2,B67,713.47 -1
11,763.00 : Support Services i I Staff:
552.00 104.00
i
'.21 "
~91
i i
4,9S3.9' 719.1
I "nd
fmDe~, S~lce
100,231.40 72,412.7'
7,644.11
2,374,077.71
1,454,134.7]
I I "nd
Dlrectto AEA "ows 23 to 34) :Transfer out, Residual ,and I I Other Uses (Sum row 3S & 36) 3' IEnding Fund Balance 311Totall , (Sum rows 3B & 39) t-
2,534,027.31
"
,.ne
"
2,534,027.3' 2,321,B16.05
<<56>>
53,51'.1:
400 00
Page 57
F Y 110 FY 2016- ....d et Crosswalk
Muscatine Comm School District
General Fund
1 Taxes levied on Property 2 Utility Replacement Excise Tax 3 Income Surtaxes
4 Tuition\Transportation Received 5 Earnings on Investments 6 Nutrition Program Sales 7 Student Activities and Sales 8 Other Revenues from Local Sources 9 Revenue from Intermediary Sources 10 State Foundation Aid, AEA Flowthrough, State Aid Categoricals 11 Instructional Support State Aid
12 Other State Sources 13 Commercial and State Replacement 14 Title I Grants 15 IDEA and Other Federal Sources 16 Total Revenues (Sum of rows 1 to 15) 17 General long-Term Debt Proceeds 18 Operating Transfers In & Other Financing Sources 19 Proceeds of Fixed Asset Dispositions 20 Total Revenues and Other Sources (Sum rows 16 to 19) 21 Beginning Fund Balance 22 Total Resources (Sum rows 20 & 21) 23 Instruction 24 Student Support Services 2S Instructional Staff Support Services 26 General Administration 27 Building Administration 28 Business and Central Administration 29 Plant Operation and Maintenance 30 Student Transportation 31 Noninstructional Programs 32 Facilities Acquisition and Construction 33 Debt Service 34 AEA Support - Direct to AEA 35 Total Expenditures (Sum rows 23 to 34) Other Financing Uses: Operating Transfer out, Residual Equity 36 Transfers, and Downward Adjustments 37 Total Expenditures and Other Uses (Sum row 3S & 36) 38 Ending Fund Balance 39 Total Requirements (Sum rows 38 & 39)
Student Activity
Management
Fund
Levy Fund
Entreprenurial Equalization Levy Support
Sales Tax Fund
PPEL Fund
Nutrition Fund
Total
Trust Ubrary Levy Fund
$15,831,503.65 $215,268.89 $302,924.00 $564,587.95 $29,627.58 $0.00 $0.00 $594,162.71 $0.00 $36,390,205.00 $0.00 $753,362.41 $473.482.46 $983,634.00 $1,056,930.44 $57,195,689.09 $0.00 $0.00 $29,183.91 $57,224,873.00 $9,449,387.01 $66,674,260.01 $38,088,870.86 $1,547,929.20 $1,055,Q75.72 $931,758.48 $3.465,011.71 $1,575,500.11 $4,515,124.81 $1.412,091.54 $9,147.12 $0.00 $0.00 $2,227,592.00 $54,828,101.55
$0.00 $0.00 $0.00 $0.00 $545.40 $0.00 $328,336.25 $197,644.81 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $526,526.4E $0.00 $0.00 $0.00 $526,526.46 $418,917.82 $945,444 .28 $536,026.51 $0.00 $784.00 $0.00 $0.00 $0.00 $0.00 $63.65 $0.00 $0.00 $0.00 $0.00 $536,874.16
$1,245,074.46 $19,394.09 $0.00 $0.00 $956.80 $0.00 $0.00 $48,061.99 $0.00 $0.00 $0.00 $458.84 $37,546.67 $0.00 $0.00 $1,351,492.85 $0.00 $0.00 $0.00 $1,351.492.85 $907,226.64 $2,258,719.49 $718,196.70 $3,978.00 $1,715.00 $17,302.00 $30,842.70 $3,553.73 $337,878.84 $92,522.40 $64,898.00 $0.00 $0.00 $0.00 $1,270,887.37
$0.00 $0.00 $0.00 $0.00 $37.57 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $37.57 $0.00 $0.00 $0.00 $37.57 $53.456.93 $53,494.5(1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $3,653.84 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,087,694.44 $0.00 $0.00 $0.00 $5,091,348.28 $0.00 $0.00 $0.00 $5,091,348.28 $1,348,452.81 $6,439,801.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,500.00 $0.00 $0.00 $1,990,356.92 $0.00 $0.00 $2,008,856.92
$1,769,976.06 $27,897.68 $0.00 $0.00 $2,599.08 $0.00 $0.00 $3,646.22 $0.00 $0.00 $0.00 $622.33 $50,820.41 $0.00 $0.00 $1,855,561.78 $0.00 $0.00 $251,468.17 $2,107,029.95 $832,201.52 $2,939,231.47 $415,375.00 $O.DC $8,177.00 $O.DC $0.00 $315,113.68 $36,558.42 $242,531.49 $0.00 $206,611.94 $0.00 $0.00 $1,224,367.53
$0.00 $18,846,554.17 $262,560.66 $0.00 $0.00 $302,924.00 $564,587.95 $0.00 $143.46 $37,563.73 $920,373.21 $920,373.21 $0.00 $328,336.25 $863,524.99 $20,009.26 $0.00 $0.00 $0.00 $36,390,205.00 $0.00 $0.00 $20,167.74 $5,862,305.76 $561,849.54 $0.00 $0.00 $983,634.00 $1,796,761.89 $2,853,692 .33 $2,757,455.56 $68,778,111.59 $0.00 $0.00 $0.00 $0.00 $280,652.08 $0.00 $2,757,455.56 $69,058,763.67 ($314,382.59) $12,695,260.14 $2,443,072.97 $81,754,023.81 $0.00 $39,758,469.07 $1,551,907.20 $0.00 $1,065,751.72 $0.00 $0.00 $949,060.48 $0.00 $3.495,854.41 $169,405.44 $2,063,572.96 $3,314.75 $4,911,376.82 $1,747,209.08 $0.00 $2,298,427.70 $2,372,472.82 $0.00 $2,196,968.86 $0.00 $0.00 $2,227,592.00 $0.00 $2,471,147.89 $62,340,235.42
$0.00 $54,828,101.55 $11,846,158.46 $66,674,260.01
$0.00 $536,874.16 $408,570.12 $945,444.28
$0.00 $1,270,887.37 $987,832.12 $2,258,719.49
$0.00 $0.00 $53.494.50 $53,494.50
$562,665.87 $2,571,522.79 $3,868,278.3C $6,439,801.09
$0.00 $1,224,367.53 $1,714,863.94 $2,939,231.47
$47,780.00 $610,445.87 $2,518,927.89 $62,950,681 .29 ($75,854.92 ) $18,803,342.52 $2,443,072.97 $81,754,023 .81
<<57>>
Page 58
Muscatine (SO Financial Indicator Solvency Ratio
.c..
25.0%
I
20.0%
I
15.0%
.. ~
u
...i
10.0%
....
5.0%
0.0% I ~ Seriesl
--------
/
/
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
4.8%
6.5%
7.5%
9.9%
14.2%
19.1%
22.5%
Solvency Ratio:
This is a snapshot, point-in-time measure, of revenue remainin~ assuming a district closed its doors on June 30 of the fiscal year end,
after gathering all the year's revenue and paying all the year's obligations.
Unass igned + Assigned General Fund Balance
Calculation:
General Fund Revenues less AEA Flowthrough Recommended Goal
5 -15%
Goal or Range: State wide FY16:
~.
Max =98.7%
Med = 15.4%
Min = -9.0%
<<58>>
Ave: 17.0%
Page 59
Muscatine (SO Financial Indicators Unspent Budget Authority 70,000,000
60,000,000
50,000,000
40,000,000
•
.!!
8
30,000,000
20,000,000
10,000,000
o
Unspent Authorized Budget (UAB) Ratto:
UAB is the (malnlog legal spending authroity at the end of a fiscal year. Mainting adequate unspent budget authority provides legal authority to spend the unassiged fund balance.
Calculation:
Maximum Authorized Budget for FY minus Total Expenditures for FY Maximum Authorized Budget for FY
Recommended recommended not to be > 25% ( <0%; SBRe workout plan)
Target or Range:
5% - 15%
State wkle FY16:
Max =65.5%
Med = 17.7%
M in
=-12.3%
Ave: 18.3%
<<59>>
Page 60
Enter the f ollowing i nformation from your Unspent Authorized Budget worksheet Amounts In Bl ue are known from the Aid Estimated FY 2017 General Fund Ex p e nditures and Unspent
and l evy Worksheet, amo unt s in Ye llow need to be estimated, and White cells are calculated . Please pay special attention t o
Budget Authority through the end of JUNE
M iscellaneous income as that can change each month. line Sou rce
$60,000.000
Description
FY 2017 Amounts
$50,000,000
1 Aidl evy 4.3/ 5.1 2 Aldlevy 4.8/S.2
Regular Program Budget Adjustment
3 Aidlevy 4.11/5.3
Supplementary Weighting District Cost
$40,000,000
4 Ald levy 4.14/5.4
Special Ed District Cost
5 Aidlevy 4.22/5.5
Teacher Salary Supplement District Cost
$ 34,075,470 614,865 $ 664,113 $ $ 4.&l8,999 $ 2,893,694
$30.000.000
6
Regular Program Distri ct Cost
Aidlevy 4.30/5.6
7 Aidlevy 4.38/5.7
$20.000,000
Aidlevy 4.46/5.8 $10,000,000
,I
$(10,000,000)
,d GF '''', EKpenditures
To""Y 17 EKpendltures
",
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
SFY 16 Unspent Authorized Budget
FY 17 Estimated Unspent Authoriled Budget
--
Ch
Professional Development Suppl District Cost
S
Early Int ervention Supplement District Cost
$
Teacher Leadership Supplement District Cost
S S S S
8 Aldlevy 4.49/5.9
AEA Special Ed Support
9 Aidlevy 4.54/5.10
AEA Special Ed Support Adjustment
10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
Aidlevy4.60/ S.11
AEA Media Services
Aldlevy 4.63/5.12
AEA Educational Services
Aldlevy 4.66/5.13
AEA Sharing District Cost
Aldlevy 4.74/5.14
AEA Teacher Salary Suppl District Cost
Aldlevy 4.82/5. 15
AEA Professional Dev Suppl District Cost
AidlevyS.17
Dropout Prevention Allowable Growth
SBRC
SBRC Modified Supplemental Amt Other #1 OE
SBRC
SBRC Modified Supplemental Amt Other #2 LEP/ESL/Ell
SBRC/DE
Special Ed Deficit Modified Supplemental Amt
SBRC/DE
Speclal Ed Positive Balance Reduction
SBRC/DE
AEA Special Ed Positive Balance
SBRC
Allowance for Construction Projects
$ $ $ $ $ $ $ $ $
315,761 389,293 1,666,084 1,716.787
284,392 310,323
154,907 18.190 l,076,Q94 212.718 769,983
135.870
SBRC
Unspent Allowance for Construction
Aldlevy S.18
Enrollment Audit Adjustment
Aidlevy 5.16
AEA Profata Reduction
$ $
Calculated
M aximum District Cost
$
49,597,035
Aidlevy 7.35
Total Preschool Foundation Aid
$
Aidlevy 10.27
Instructional Suppo rt Au thority
S
899,599 2,317,662
Ed Improvement Authority
$ $
Aidlevy 11.3
29 See Note 1
Other Miscellaneous Income
30 calculated
Unspent Auth Budget - Previous Year
32 Calculated 33
Expenditures
34 Calculated
Unspent Authorized Budget (UAB)
Maximum Authorized Budget
<<60>>
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(2.836) 295,932
4,305,705 8.704,144 $ 65,824,145 $ 55,813,833 S 10,010.312
$
1S.2%
Target 5·15%
9/14/2017
Page 61
I. II. III.
IV.
V.
Board of Education Muscatine Community School District Monday, September 18, 2017 Meeting Location: City Hall Council Chambers Time: After Regular Meeting of the Retiring Board AGENDA Organizational/Annual Meeting – Incoming Board Call to Order by Secretary – action Administration of the Oath of Office to newly elected Board members by the Secretary – action Election of Board President and Vice President – action The secretary will ask for nominations for Board President. A second is not required. If there is only one nomination, we will need a motion and second to cast a unanimous vote for Board President. If there are more nominations, we need a motion that nominations cease with a second, and that ballots be cast. The Secretary will administer the oath of office to the Board President and turn the meeting over to the President for election of the Vice-President. The process for electing the Vice-President is the same. The President or Secretary will administer the oath of office to the Vice-President. Annual Meeting – transact the following annual business prescribed by law (this can be done in one motion or each item separately) A. Appoint Lisa Mosier Bunn as Board Secretary – action B. Appoint Tom Anderson as Board Treasurer – action C. Designate First National Bank, CBI Bank & Trust (formerly Central State Bank), and Community Bank, all of Muscatine, as official depositories of district funds in the amount of $20 million each – action D. Appoint Stanley, Lande, and Hunter, Ahlers Law Firm, and Lynch Dallas P.C. as counsels to represent the school district in legal matters on a time basis – action E. Designate the Muscatine Journal as publication of record – action F. Designate Bohnsack & Frommelt as auditor of record – action G. Approve the Statement of the Board’s Review and Support – action (p. 66) 1. Discipline policies 2. Co-curricular and extra-curricular programs – the board annual reviews and approves the district’s discipline policies and their support for co-curricular and extra-curricular activities H. Appoint district compliance officers – action (p. 67) Organization of the Board A. Board Meeting Schedule for 2017-18 – information (p. 68) B. Board Assignments – action 1. IASB Delegate Assignments
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IASB by –laws give each member school district a delegate who casts the district’s vote(s) on issues before the Delegate Assembly. School Boards provide input on IASB’s legislative platform and our priorities help influence the legislators and governor. The Annual Meeting of the Corporate and Delegate Assembly will be held at 9 a.m. on Wednesday, November 15 at Iowa Event’s Center, Des Moines. 2. Appointment to the County Conference Board – action 3. Appointment to the Ag Learning Center Board – action VI. Consent Agenda** The following items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Director so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence from the agenda. 1. Student Teaching Agreements (VI.A.1.i.) pg. 72 2. Driver’s Ed Agreement with AEA (VI.A.1.ii.) pg. 77 2. Policies (VI.A.2.i.) pg. 78 3. District Committees (VI.A.3.i.) pg. 91 4. Personnel Recommendations (VI.A.3.ii) pg. 93 VI. Board Goals A. Action/Possible Action 1. Board Target: Students will graduate prepared for post-secondary options. i. Student Teaching Agreements with Morningside College and Upper Iowa University – action** (p. 72) ii. Agreement with Mississippi Bend AEA for Driver’s Ed Services – action** (p. 77) 2. Board Target: Students will learn in a positive and supportive environment. i. Consent Agenda Policies – action** 801 Naming and/or Dedication of Facilities and Grounds (p. 83) 802 Use of School Property and Equipment (p. 84) 804 Building Safety Audits (p. 85) 900 Public/Private School Relations (p. 86) 900.3 Distribution of Materials in the Schools with Admin Regs (p. 87) 900.4R1 Use of School Facilities During School Hours – Admin Regs (p. 90) 900.5R1 Visitation by Students, Adults, Groups, or Agencies to the MCSD- Admin Regs (p. 91)
<<62>>
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900.6 School/Business Partnership Program (p. 92) 900.7 Outside Resource People (p. 93) 900.9 Nutrition and Wellness Program (p. 94) 3. Board Target: Muscatine Schools will utilize resources effectively and equitably. i. District Committees - action** (p. 96) The school board is required to approve the Audit Committee, Teacher Quality Committee, and the School Improvement Advisory Committee.* A list of the members is included in the board packet. *The School Improvement Advisory Committee membership will be presented at a later date. The Perkins Advisory Committee is now being represented through the Regional Committee as served by the Eastern Iowa Community College District. ii. Employment Recommendation – action** (p. 98) iv. Approve the Collective Bargaining Agreement between Muscatine Community School District and Local 1560, Council of AFSCME for the Secretarial, Clerical, Aide, and Paraeducator and Bus Driver Units – action (p. 104) v. Approve the Proposed Plans, Specifications, Proposed Form of Contract, and other Estimated Cost of Said Improvements for the MHS Physical Education Facility – action (p. 108) vii. Approve the Purchase of New Security Cameras for MHS, Grant, and Madison – action (p. 109) B. Discussion and Information 1. Board Target: Muscatine Schools will utilize resources effectively and equitably. i. Second reading on the following policies: 701.1 Planning the Budget (p. 114) 701.2 Preparation of the Budget Document (p. 116) 701.3 Requirements of the Budget Document (p. 117) 701.4 Publication of the Budget (p. 118) 701.5 Public Review of the Budget (p. 119) 701.6 Budget Adoption by the Board (p. 120) 701.7 Budget as a Spending Plan (p. 121) 701.8 Transfer of Inactive Account Funds (p. 122) 701.9 Financial Accounting System (p. 123) 702.1 Local, State, and Federal Income (p. 124) 702.3 Educational Materials Fee (delete) P. 126) 702.4 Sale of Bonds (p. 127)
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702.5 Investments (p. 132) 702.6 Gifts, Grants, and Bequests (p. 135) 702.8 Special Assessments (delete) (p. 136) 703.1 Purchasing and Bidding (p. 137) 703.2 Requisitions/Purchase Orders (p. 141) 703.3 Receiving Goods and Services (p. 143) 703.4 Approval and Payment of Goods and Services (p. 144) 703.7 Bidding Procedures for Public Improvements (delete) (p. 145) 703.8 Credit Card Use (p. 147) 704.3 Financial Report, Published (p. 148) 704.4 Annual Financial Statement, Published (delete) (p. 149) 704.6 Inventory (p. 150) 704.7 Intangible Assets (delete) (p. 151) 704.8 GASB45 (p. 159) 705.2 Personnel Records (moving to 400 series) (p. 161) 705.3 Student Records (delete) (p. 162) 706.1 Insurance Program (p. 163) 708.1 School Food Program (new) (p. 164) 708.2 Free or Reduced Cost Meals Eligibility (new) (p. 165) 708.3 Vending Machines (new) (p. 166) 709.1 Student School Transportation Eligibility (new) (p. 167) 709.2 Student Transportation and Extracurricular Activities (new) (p. 168) 709.3 Summer School Program Transportation Service (new) (p. 169)
ii. First reading on policies: 401.15 Personnel Records (moving from 705.3) (p. 170) 803 Disposal of School Equipment (p. 171) 805 Crisis Management and Response Plan (p. 172) 806.1 Buildings and Sites Long Range Planning – NEW (p. 173) 806.2 Buildings and Sites Surveys – NEW (p. 174) 806.3 Educational Specifications for Buildings and Sites – NEW (p. 175) 806.4 Site Acquisition – NEW (p. 176) 807.1 Maintenance Schedule – NEW (p. 177) 807.2 Requests for Improvements – NEW (p. 178) 807.3 Emergency Repairs – NEW (p. 179) 807.4 Buildings and Site Adaption for Persons with Disabilities – NEW (p. 180) 807.5 Vandalism – NEW (p. 181) 807.6 Energy Conservation – NEW (p. 182) 808 Lease, Sale or Disposal of School Buildings and Sites – NEW (p. 183) 900.1 Tobacco/Nicotine Free Environment – DELETE (p. 184) 900.2 Releases to News Media – Internal Unit News (p. 185) 900.5 Visitation by Students, Adults, Groups, or Agencies to the MCSD (p. 186) 900.10 News Conferences and Interviews – NEW (p. 187) 900.11 Live Broadcast or Videotaping – NEW (p. 188) 900.13 Advertising and Promoting – NEW (p. 189)
<<64>>
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VII. Announcements/Meetings/Events: September 26, 2017 Progress Breakfast; 7:15 a.m.; MCSD Administration Center (p. 190) October 9, 2017 Regular Meeting; 7 p.m.; City Hall VIII. Adjourn
<<65>>
Page 66
Resolutions for Board Action September 18, 2017
Discipline Policies The Board of Education supports these policies and the staff’s efforts in implementing and enforcing said policies: • Discipline • In-School Suspension, Suspension, Expulsion • Weapons • Suspension and Expulsion of Special Education Students • Student Drug and Alcohol Offenses • Search and Seizure • Student Activity Program/Good Conduct • Transportation Discipline
Co-Curricular and Extra-Curricular Programs
Co-curricular and extra-curricular programs are an integral part of our educational program. We support the past practice of recognizing our students’ efforts and achievements in all areas of endeavor. Year-end banquets and ceremonies have traditionally been planned for that purpose. Expenses associated with these programs may include food, decorations, floral arrangements, certificates, plaques and other items deemed appropriate for student honors.
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Muscatine Community School District Compliance Coordinators 2017-18 Affirmative Action Jill Bourquin 263-7223 Asbestos Coordinator Jeff Miller 263-4740 Child Abuse Investigator, Level I Family Resources, Inc. 263-0067 Child Abuse Investigator, Level II Jim Sweeney Civil Rights Edwin Colón 263-0411 Educational Equity Jill Bourquin 263-7223 Mike Morgan 263-6141 504 Plan Becky Wichers 263-7223
<<67>>
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updated 09/01/17
MUSCATINE COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION MEETING DATES 2017-18
September 18, 2017 September 26, 2017 October 9, 2017 October 23, 2017 November 13, 2017 November 15-17, 2017 December 11, 2017 January 8, 2018 January 22, 2018 February 12, 2018 February 26, 2018 March 5, 2018* March 12-16, 2018 March 26, 2018 April 9, 2018 April 15, 2018 April 23, 2018 May 14, 2018 June 11, 2018 July 9, 2018
7 p.m.
Organizational Mtg
City Hall
7:30 a.m.
PROGRESS BREAKFAST
Admin Ctr – Auditorium
7 p.m.
Regular Mtg
City Hall
6 p.m.
Work Session
MHS
7 p.m.
Regular Mtg
City Hall
IASB CONVENTION
Des Moines
7 p.m.
Regular Mtg
City Hall
7 p.m.
Regular Mtg
City Hall
6 p.m.
Work Session
Grant
7 p.m.
Regular Mtg
City Hall
6 p.m.
Work Session
Franklin
7 p.m.
Regular Mtg
City Hall
SPRING BREAK
6 p.m.
Work Session
Central
7 p.m.
Regular Mtg
City Hall
BUDGET DEADLINE FOR THE STATE
6 p.m.
Work Session
Madison
7 p.m.
Regular Mtg
City Hall
7 p.m.
Regular Mtg
City Hall
7 p.m.
Regular Mtg
City Hall
<<68>>
Page 69
updated 09/01/17
August 13, 2018 7 p.m. Regular Mtg City Hall September 10, 2018 7 p.m. Regular Mtg City Hall NOTES: City Hall Regular Meetings – board meeting goal conclusion time: 9 p.m. or earlier. Work Session Meetings – board meeting goal conclusion time: 8:30 p.m. or earlier. Regular Board Meetings will be as described in board policy. *The first meeting in March is one week early due to Spring Break. It will be held on the first Monday of the month as opposed to the second Monday of the month.
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ACTION/ POSSIBLE ACTION
<<70>>
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Target 1: Students will graduate prepared for postsecondary options
<<71>>
Page 72
AGREEMENT FOR STUDENT TEACHING AND FIELD EXPERIENCE PLACEMENT BETWEEN Muscatine Community School District Dr. Jerry Riibe, Superintendent 2900 Mulberry Ave. Muscatine, IA 52761 and Morningside College 1501 Morningside Avenue Sioux City, Iowa 51106 It is agreed that the following considerations shall serve as the basis for a working agreement between the two participating institutions: 1. Only those student teachers who have satisfactorily completed the necessary academic requirements and professional training for their specific majors will be approved for student teaching assignments. 2. The Morningside College Education Department Chair will collaborate with the District administration or the designated District employee regarding the placement of student teachers. Field experience placements will be made by the Morningside College Field Experience Coordinator in collaboration with the District administration or his/her designee. 3. Cooperating teachers for student teaching and field experiences shall be approved by the building or District administration and the Morningside College Education Department Chair on the basis of their evident qualifications for these responsibilities. 4. Cooperating teachers for student teachers must be certified in the areas in which they will be supervising student teachers and must have a minimum of three years of teaching experience. 5. Cooperating teachers for student teachers will be paid a stipend of $180.00 for a fourteenweek assignment and $105.00 for a seven-week assignment. The stipend will be paid to the cooperating teacher by Morningside College at the end of the semester.
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6. No stipend is paid to the cooperating teachers for supervision of field experience students.
7. Any changes to the original assignment of a student teacher must be approved by the Education Department Chair at Morningside College and the building or District administration. In the case of field experience students, a mutual agreement among the Morningside College faculty member, the cooperating teacher, and the building or District administration must occur. 8. Each party reserves the right to terminate an assignment at any time if the student teaching or field experience proves to be unsatisfactory. In case of discontinuance of a student teacher, Morningside College shall pay all obligations incurred at the time of discontinuance.
9. The District shall allow the student teachers the use of the physical resources of the schools that are normally provided to classroom teachers, including the building, technology, equipment, essential supplies, library facilities, etc. that are necessary ~nd reasonable to enable the student teacher to function adequately in the school. 10. The regular curriculum of the participating school district shall be used . 11. Student teachers and practicum students shall be under the supervision of certified personnel of the District at all times during these experiences. The student teacher is not to be used as a substitute teacher. 12. All field experience candidates and student teachers will have completed a background check before beginning their field experience or student teaching assignment. 13 . Policy Title: Communicable Diseases Code No. 504.2 shall be a part of this Agreement . (Copy is attached.) 14. This contract is for the duration of the 2017-18 academic year.
Date Vice President for
Odebolt-Arthur Community Schools By~__~~~~~~____~~~~~~__
President, Board of Education or Designee
<<73>>
Date _ _ _ _ _ __
Page 74
STUDENT PERSONNEL Series 500 Code No.: 504.2
Policy Title: Communicable Diseases
All known cases of communicable diseases (as defined by the Iowa Department of Health) shall be reported to the superintendent. The superintendent shall provide information with regard to cases of communicable disease only as required by law and as necessary to assure appropriate handling ofthe student's case. In accordance with Iowa Code 282.3(1), any student with a communicable disease shall be excluded when his or her condition may be injurious to the health of others or when the student is too ill to attend school. The student's parent, together with the student's physician, shall make the initial decision as to whether the student should be excluded. If the parent and phYSician do not exclude the student, the superintendent or his or her representative may exclude the student if the student is too ill to attend schoo l or if his or her attendance would be injurious to the health of others. The student may be required to submit to an examination at the school district's cost by a physician chosen by the school district.
<<74>>
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UPPER IOWA UNIVERSITY EDUCAT I ON
BUILT
FOR
LIFE
Field Experience/Student Teaching Agreement This agreement is made and entered into by and between Upper Iowa University and the Muscatine Community School District, Muscatine, Iowa. Upper Iowa University and the above named school district agree to cooperate in placement of practicum students/field experience students/student teachers during the 2017-2018 school year. The cooperating teacher agrees to provide the student with a variety of education experiences typical of those grade levels and subject areas. The cooperating teacher and cooperating principal verify that the teacher is properly licensed and has teaching experience. Upper Iowa University agrees to compensate the cooperating teacher $160 for each student who completes an eight-week student teaching assignment and $80 for each student who completes a four-week student teaching assignment. If a student completes one-half or less of the assignment, the teacher shall be entitled to one-half of the amount. If a student completes more than one-half, but less than the entire assignment, the cooperating teacher shall be entitled to the full amount. Remuneration will be made at the completion of the assignments and submittal of all required information to the Institution. If the rules adopted by the board of educational examiners for issuance of any type or class of license require an applicant to complete work in student teaching, prestudent teaching experiences, field experiences, practicums, clinicals, or internships, an institution with a practitioner preparation program approved by the state board of education under section 256.7, subsection 3, shall enter into a written contract with any school district, accredited nonpublic school, preschool registered or licensed by the department of human services, or area education agency in Iowa under terms and conditions as agreed upon by the contracting parties. The terms and conditions of a written contract entered into with a school pursuant to this section shall provide that a person in student teaching, pre student teaching experiences, field experiences, practicums, or clinical experiences be under the direct supervision of an appropriately licensed cooperating teacher who is employed to teach at the school. Students actually teaching or engaged in preservice licensure activities in a school district under the terms of such a contract are entitled to the same protection, under section 670.8, as is afforded by that section to officers and employees of the school district, during the time they are so assigned.
605 Washington Street
Andres School of Education PO Box 1857 Fayette , IA 52142 563.425 .5395 <<75>>
www.uiu.edu
Page 76
Page 2 Agreement with Muscatine School District Upper Iowa University and the cooperating school district where field experience students/student teachers are placed do not intentionally discriminate in acceptance or placement of a field experience student/student teacher on the basis of sex, race and color, national origin, religion and creed, age, marital/parental status, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, or socioeconomic status or familial status in its educational programs, activities, or employment practices, or as otherwise prohibited by statute or regulation. Signatures indicate mutual acceptance of this agreement.
Dr. Gail Moorman Behrens, Dean Andres School of Education Upper Iowa University Date
~
It, ;2.tJ/ 7
605 Washington Street
Muscatine Community School District Muscatine, Iowa Date ___________________________
Andres School of Education PO Box 1857 Fayette , IA 52142 563.425.5395 <<76>>
www.uiu .edu
Page 77
AGREEMENT TO PROVIDE DRIVER EDUCATION SERVICES This Agreement made and entered into this 14th day of September, 2017 by and between Mississippi Bend Area Education Agency, ("AEA") and Muscatine Community School District ("School District" or "District"). AEA agrees to provide, exclusively, Driver Education Services ("Driver Education Program" or "Program") for the School District based on the following provisions: 1. Term of Agreement. This Agreement shall be effective as of the first day of 20 18 summer school, and shall continue for a period of one (I) year, expiring on the last day of the fourth quarter of the 2018-2019 school year. In the event that the beginning or end date specified . herein is different from that contemplated by either party, the dates may be changed as agreed upon by both parties, in writing, and consistent with Section 12 of this Agreement. Unless terminated as provided herein, this Agreement shall renew from year to year hereafter. Either party may terminate this Agreement at anytime by giving notice of such termination to the other party. Unless otherwise agreed to by both parties as provided in Section 12 of this Agreement, such termination shall be effective as of the last day of the fourth quarter of the school year in which the notice is given. 2. Statutory Compliance. AEA agrees to conduct the Program in compliance with all applicable driver education requirements established and mandated pursuant to Iowa Code §§ 714.17-.23, Chapters 261B and 321.178.1 and Iowa Administrative Code §§ 26.1-.7. 3. Instructors. AEA agrees to provide a sufficient number of certified driver education instructors as required by Iowa Code §§ 26.1-.7 to accommodate the needs of all District students enrolled in the Driver Education Program. AEA shall notify the School District of the Program instructors' names and school assignments five days prior to the first day of Program session. AEA shall pay for all instructors and all expenses associated with such instructors reasonably necessary to staff the Program. 3.1 Program Manager. AEA agrees to appoint a Program Manager to oversee this Agreement and facilitate the day-to-day administrative duties of the Program. 3.2 Benefits. AEA reserves the right to provide additional benefits as it sees fit to maintain the fitness and moral of its instructors. 3.3 Instructor Evaluation. School District may provide input regarding AEA's instructors who are on supplemental contracts.
Equipment, Facilities, and Textbooks. School District shall make available to AEA 4. suitable classrooms and facilities reasonably required by AEA to conduct the Driver Education Program which will include, but not be limited to, access to a working audio/video medium, student and teacher desks, and chalk or dry-erase boards.
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4.1 Classroom Supplies and Materials. School District agrees to provide AEA limited use of copy machines. AEA will provide and pay for all secretarial support, classroom supplies, and duplication of classroom materials. 4.2 Program Vehicles. AEA agrees to provide driver training vehicles necessary for Program administration and shall be responsible for the maintenance, gasoline, and upkeep of the vehicles and provide for the dual brake installation on all vehicles. The vehicles will be equipped with the following items: (a) (b) (c) (d) (e)
Instructor dual brake Inside rear-view mirror Instructor's eye check mirror Required driver education signage Outside rear-view mirrors mounted on each side of the vehicle
Storage. School District shall provide a secure on-site storage area for AEA 4.3 vehicles throughout the term of the Program. 4.4 Accommodation of Disabilities. School District shall provide all the cost related accommodations for students with special needs, including special equipment and required installation or modifications on a case-by-case basis. 5. Program Administration and Support. AEA agrees to provide the Program which will meet all requirements of Iowa Code 321.178. The course will be available to all students living within the School District who are at least fourteen (14) years of age, and who meet the necessary prerequisites established by the Iowa Code and AEA. 5.1 Administrative Duties. AEA, with cooperation from the School District, will be responsible for the following administrative duties: (a) (b) (c) (d) (e)
Providing registration materials and scheduling students Record keeping Issuing final grade reports (to school district) Issuing Course Completion Certificates Collecting Fees
5.2 Length and Time Requirements. AEA agrees to provide a Driver Education Program that is 30 hours of classroom and 6 hours of lab (driving) time. The Program length and time requirements will meet or exceed the standards under Iowa Code § 321.178 and Iowa Administrative Code § 26. 5.3 After School Programs. AEA will schedule after school programs as needed. Classroom sessions will meet for three (3) hours on two (2) to four (4) nights each week depending on Program length. AEA will schedule driving as needed based upon student and teacher availability.
2 <<78>>
Page 79
5.4 Summer Programs. AEA will schedule summer programs over a three (3) to six (6) week period of time. Classroom sessions will meet for two (2) to three (3) hours on three (3) to five (5) mornings per week depending on Program length. AEA will schedule driving as needed based upon student need and teacher availability. 5.5 Program Flexibility. AEA agrees to offer Program that is flexible to help accommodate all students' needs within the District but reserves the right to schedule classes and instructors to make the most efficient use of available resources and which AEA reasonably determines is consistent with good business practice. 6. Discipline and Supervision. School District agrees that student supervision is the responsibility of AEA and its instructors for the duration of the students' enrollment in the Program, but only during the times the student is actively participating in either the classroom session or lab session of the Program. School District shall be responsible for student supervision at all other times. 6.1 Policies and Procedures. AEA and its agents agree to follow and require all student participants in the Program to comply with School District's policies and procedures. AEA reserves the right to develop and enforce rules that specifically apply to the Program and notify School District and students of said rules. AEA agrees to notify School District of any violation by a student of either the School District or AEA's policies or procedures and will cooperate with School District to insure all parties involved receive due process. 6.2 Discipline Policy. AEA reserves the right to adopt disciplinary policies and procedures to facilitate efficient and fair learning opportunities for all students. All students are subject to discipline, up to and including dismissal from the program. 7. Insurance. AEA agrees to provide School District with a certificate of insurance at the time it enters this Agreement and prior to commencing any work under this Agreement. AEA agrees to list School District as an additional insured on such insurance policy. AEA will provide updated certificates of insurance each year. 7.1 Coverage Limits. AEA agrees to obtain and keep coverage during the terms of this Agreement from an insurance company licensed to do business in the State of Iowa. The insurance policy referenced herein shall provide, at a minimum, the following coverage: (a)
Comprehensive General Liability Insurance with a minimum limit of I. $1,000,000 per occurrence for bodily injury; 2. $1,000,000 per occurrence for property damage; or 3. $1,000,000 per occurrence combined single limit
(b)
Automobile Liability Insurance with minimum limits of 1. $1,000,000 per person; 2. $1,000,000 per occurrence for bodily injury; 3 <<79>>
Page 80
3. $1,000,000 per occurrence for property damage; or 4. $1,000,000 per occurrence combined single limits (c)
Umbrella/Excess Liability Coverage with a minimum of a $1,000,000 limit per occurrence.
(d)
AEA shall be responsible for insuring its property with property and casualty insurance as reference herein.
7.2 Workers Compensation. AEA agrees to provide Workers Compensation Insurance for all instructors as required by state law. 7.3 Indemnification. AEA agrees to protect, defend, indemnify, and hold School District harmless from and against all suits, claims, and demands by any Program participant, their heirs, or assigns, based upon alleged damage, including death, to person or property which may occur by or on account of any negligent act or omission on the part of AEA or any of AEA's agents or employees in fulfillment of their obligations under the terms of this Agreement. 8. Costs and Fees. AEA shall establish the registration fees for the School District. AEA will determine said fees by a cost analysis completed by the AEA based on total expenses to run the Program. If the revenue exceeds the expenses for the current Agreement term, AEA will set aside the excess and use it to offset rising costs for the next Agreement term and/or pay for unexpected costs incurred by AEA to run the Program. Each new Agreement term, AEA will revise student fees to reflect rising costs, the addition or deletion of schools, and any surplus or deficit from the preceding Agreement term. 8.1 Collecting Fees. AEA shall collect student fees except for the student fees waived according to status or Department of Education Regulations for students who qualify for free or reduced lunch. AEA shall collect fees or invoice School District at the end of each session. 8.2 Reimbursement of Qualified Fees. School District agrees to reimburse AEA for tuition payments for those students who qualify for free or reduced lunch either in the full amount or in partial amount to equal the full tuition payment when matched with the student partial payment. 8.3 Tuition Fee. In exchange for Program services provided by AEA under this Agreement, AEA will charge a fee of$370.00 per student, or a reduced or waived fee for students who qualify for free or reduced lunch. 8.4 Non-payment. AEA reserves the right to withhold Certificate of Completion for the Program until AEA has collected the entire tuition fee. 8.5 Renegotiating Fees. School District and AEA mutually agree to renegotiate the fee as provided for in Section 12.2 of this Agreement, if necessary, if driver education requirements as stated in Iowa Code §§ 714.17-.23 and/or Iowa Administrative Code §§ 26.1-.27 are modified or amended by legislative act or administrative rule making process during the effective term of this Agreement. 4 <<80>>
Page 81
8.6 Program Failure. A student is not entitled to a refund in the event the student fails the Program. AEA requires full tuition to retake the class. 9. Out-of-State Certificates. AEA agrees to provide eligible students who are enrolled at the District with out-of-state compliance certificates free of charge and pursuant to Iowa law. Eligible students include those currently enrolled at the District, dual enrolled as a student receiving competent private instruction, and transfer students who have enrolled with the District. 10. Lost Certificates. The cost of certifying and providing certificates for makeup sessions or lost certificates shall be assessed to each individual student and shall not be billed or assessed to the District. 11. Governing Law. This Agreement shall be interpreted and enforced in accordance with the laws of the state of Iowa. 12. Amendments. No amendment to this Agreement shall be valid unless made in writing and executed on behalf of the party against whom enforcement is sought. 13. Enforceability. In the event a court finds any restriction, condition, or provision invalid, the invalidity of any restriction, condition, or other provision of this Agreement or any part of the same shall not impair or affect, in any way, the validity or enforceability of the rest of this Agreement. 14. Entirety Clause. This Agreement contains the entire understanding and agreement between AEA and School District with respect to the subject matter herein and supersedes any prior representations, understandings, or agreements, written or oral. 15. Successors and Assigns. Except as otherwise provided in this Agreement, every covenant, term, and provision of this Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. IN WITNESS WHEREOF, this Agreement is executed by the parties hereto on the date written above.
MUSCATINE COMMUNITY SCHOOL DISTRICT
MISSISSIPPI BEND AREA DUCATION AGENC
Title:
Title: ~()r'tIt
Date
Date
/JQ 9- It{ - 17
5 <<81>>
Page 82
Target 2: Students will learn in a positive and supportive environment.
<<82>>
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 83
801 NAMING AND/OR DEDICATION OF FACILITIES AND GROUNDS The Board of Education will consider naming buildings, auditoriums, gymnasiums, rooms, ields or outdoor facilities in recognition or memory of deserving individuals or groups. In ful illment of this policy, the School Board shall: 1. Create an ad hoc advisory committee to collect information and suggestions regarding the name or dedication of any particular building or facility. 2. Attempt to correlate the function of the facility with the contribution of the individual or group. 3. Use this policy only when consideration for name or dedication is to be given for an individual or group. LEG REF: Iowa Code § 279.6.
APPROVED: 0 5/11/87
REVIEWED: 1 0/14/13 <<83>>
REVISED: 0 4/11/94
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 84
802 USE OF SCHOOL PROPERTY AND EQUIPMENT The superintendent of schools shall establish the necessary regulations governing the use of the school buildings or school‐owned equipment by outside groups. These regulations shall be consistent with the laws of the state of Iowa. The superintendent shall also set up a schedule of fees for the use of the buildings or equipment for approval by the Board of Directors. The superintendent or designee may permit school equipment to be loaned to staff members when such use is directly related to their employment, and to students when the equipment is to be used in connection with their studies or extra‐curricular activities. Proper controls will be established to ensure the borrower's responsibility for, and return of, all such equipment. The school district shall not be held liable for damage or loss of personal property of our employees.
APPROVED: 0 4/09/90
REVIEWED: 1 0/14/13 <<84>>
REVISED: 0 9/20/93
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 85
804 B UILDING SAFETY AUDITS The District will conduct a safety audit of all facilities and related safety and security policies and procedures on an annual basis. The audit will include a walk through of buildings and grounds, play areas, vehicle and parking areas, and a review of safety and security policies and procedures. A safety audit checklist will be utilized to set standards and provide benchmarking for year‐to‐year comparisons. Intervention and prevention plans and student handbook discipline and dress code guidelines will also be reviewed as part of the process. The audit will be conducted in collaboration with local emergency responders (police, ire, etc.). The results of the audit and recommendations for improvement will be reported to the Superintendent and Board of Education for action[LJ1] . LEG REF: Iowa Code § 279.8.
APPROVED: 0 1/24/05
REVIEWED: 0 2/08/10 <<85>>
REVISED: _ _______
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 86
900 P UBLIC/PRIVATE S CHOOL R ELATIONS The Board recognizes the responsibilities and contributions of the district private schools in meeting t he e ducational m ission o f t he s tate a nd l ocal d istrict. Notwithstanding the legal separation of church and state, it is the policy of the Board of Education that the district's administrative staff initiate and develop positive working relationships with private school personnel serving students who reside in our district in order to facilitate good educational experiences for pupils enrolled in private schools. This relationship includes the sharing o f c ertain i nformation a s r equired b y l aw. The superintendent shall initiate the necessary regulations, data collection forms, and procedures t o c arry o ut t he i ntent o f t his p olicy. LEG R EF: Iowa C ode § 2 79.8.
APPROVED: 03/14/88
REVIEWED: 1 0/14/13 <<86>>
REVISED: _ _______
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 87
900.3 DISTRIBUTION OF MATERIALS IN THE SCHOOLS The superintendent will review all requests from individuals to put up posters or distribute literature, lyers, or announcements concerning events, meetings or programs of non‐school sponsored organizations. No materials are to be accepted by the schools without written approval from the superintendent. LEG REF: U.S. Const. amend. I. Hazelwood School District v. Kuhlmeier , 484 U.S. 260 (1988). Bethel School District v. Fraser , 478 U.S. 675 (1986). New Jersey v. T.L.O ., 469 U.S. 325 (1985). Tinker v. Des Moines Ind. Comm. Sch. Dist ., 393 U.S. 503 (1969). Bystrom v. Fridley High School , 822 F.2d 747 (8th Cir. 1987). Iowa Code §§ 279.8; 280.22.
APPROVED: 06/12/95
REVIEWED: 1 0/14/13 <<87>>
REVISED: _ _______
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
900.3R1 Page ( 1) 88
900.3R1 DISTRIBUTION OF MATERIALS IN THE SCHOOLS ‐ ADMINISTRATIVE REGULATIONS VIRTUAL BACKPACK 1. A ll flyers will be distributed to students using Virtual Backpack. Only students who do
2.
3.
4.
5.
6.
7.
not have a computer and/or internet access will be provided access to paper copies. Non‐school sponsored informa on will only be distributed from non‐profit organiza ons. Distribu on of materials for commercial organiza ons will not be permi ed. Organiza ons may be asked to present proof of non‐profit status. For the material to receive considera on for approval, the request must come from: a. A school‐sponsored or school‐suppor ng group or organiza on, whose goal and mission is the direct support or enhancement of the Musca ne Community School District and/or its programs such as PTO’s, booster clubs, auxiliary clubs and founda on organiza ons; or b. Other state actors or governmental en es such as municipali es, coun es, state agencies, regent’s ins tu ons, schools districts, and the like. All ac vi es or informa on must be appropriate for students. Ac vi es should relate to school func on, event, or purpose or relate to an agency that offers widely appealing recrea onal and or educa onal program op ons for students. Flyer distribu on requests should be submi ed at least 10 days prior to the desired distribu on date using the M usca ne Virtual Backpack Request to Distribute Materials form. Also, one copy of the exact material in PDF format must be emailed to
[email protected]. The materials must include the following statements separate from other text and located in a conspicuous loca on: This is not a Musca ne Community School District publica on. It is being distributed through the school district as a community service of the district to inform you of other community ac vi es or services available . Suitability and approval are at the discre on of the Superintendent or Designee. Materials are posted for informa onal purposes only. This does not imply Musca ne Community School District’s endorsement of them. The Musca ne Community School District reserves the right to further limit the number of requests for pos ng, permit excep ons to the criteria noted above, deny pos ng rights to individuals or organiza ons which have demonstrated irresponsibility and permit limited paper copy distribu on to students.
REVIEWED a nd A PPROVED: XX/XX/XX <<88>>
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
900.3R1 Page ( 2) 89
8. If a person or organiza on is dissa sfied with the decision to not distribute their informa on, the person or organiza on may submit a wri en request for appeal to the Superintendent. 9. The person or organiza on submi ng the request shall have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribu on of the wri en material is appropriate. 10. Permission to distribute material does not imply approval of its contents by the school district, the Board of Educa on, the administra on or the individual reviewing the material submi ed.
Contact Informa on Communica ons Specialist 563‐263‐7223
[email protected]
REVIEWED a nd A PPROVED: XX/XX/XX <<89>>
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 90
900.4R1 U SE O F S CHOOL F ACILITIES D URING S CHOOL H OURS A DMIN R EGS LIMITED O PEN F ORUM Approved n oncurriculum r elated g roups m ay m eet o nly d uring n oninstructional t ime. Attendance i s l imited t o s tudents a nd p articipation s hall b e s trictly v oluntary a nd s tudent initiated. M eetings s hall n ot i nterfere w ith t he o rderly c onduct o f e ducational a ctivity. Noninstructional t ime s hall m ean a ny t ime b efore t he f irst p eriod a nd a fter t he l ast p eriod i n t he day w hen t he s tudents a ttend c lass. In d etermining w hether a g roup i s c urriculum r elated, t he s chool p rincipal o r h is/her d esignee should b e a ble t o a nswer t hese t wo q uestions a ffirmatively: 1. Does t he s chool u sually s ponsor a n a ctivity d ealing w ith t his s ubject m atter? 2. Does t he s chool r equire o r d irectly e ncourage s tudent p articipation i n s uch a g roup i n connection w ith c urriculum c ourse w ork? As a m eans o f d etermining w hether a s tudent's a ttendance a t a n a pproved m eeting i s v oluntary, a s chool p rincipal o r h is/her d esignee w ill r equire p arental c onsent f or a ttendance a t m eetings o f noncurriculumrelated g roups.
REVIEWED a nd A PPROVED: 07//14/14 <<90>>
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 91
900.5R1 Visitation by Students, Adults, Groups, or Agencies to the Muscatine Community School District ‐ Administrative Regulations Classroom observers who are not family members of enrolled students The following guidelines will be used for determining under what circumstances visitors to Muscatine Schools can observe the teaching/learning process. 1. The permission of the principal must be secured. 2. The classroom teacher must be noti ied prior to the visit. 3. The visitor must check in at the principal’s of ice and also check out when the observation is completed. 4. Each visitor shall play only the role of a non‐participating observer. 5. No distribution of material is permissible.
APPROVED: 11/15/88
REVIEWED: 0 1/13/14 <<91>>
REVISED: 0 1/27/92
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 92
900.6 SCHOOL/BUSINESS PARTNERSHIP PROGRAM The Board authorizes the administrators to implement and operate a school/business partnership program that involves the school district and the community in a collaborative effort to create a spirit of involvement in and concern for the public schools. The program is based on the premise that the community and the schools realize the importance of quality education and will work together to achieve that goal. The school/business partnership program will establish a people‐to‐people relationship between the business, industry, labor, or civic groups, and the district school. Participation will be voluntary at all levels. The program will be directed by the superintendent and implemented by each school building. An annual report will be submitted to the Board. LEG REF: Iowa Code § 279.8.
APPROVED: 0 4/27/87
REVIEWED: 0 5/09/11
<<92>>
REVISED: _ _______
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 93
900.7 O UTSIDE R ESOURCE P EOPLE The Board of Directors encourages the use of community resources and citizens to assist in furthering the educational program. The Board recognizes that the people of the community are great resources for the school system, and that they have special knowledge and talents to contribute to the school program. Use of outside personnel and resources shall be approved by the s uperintendent o f s chools a nd/or d esignee. The classroom teacher shall notify the building principal in writing of a visiting speaker at least one w eek b efore t he e xpected v isit t akes p lace. LEG R EF: Iowa C ode § § 2 79.8; 6 70.
APPROVED: 03/14/88 03/13/95
REVIEWED: 0 1/13/14 <<93>>
R EVISED:
MUSCATINE C OMMUNITY S CHOOL D ISTRICT B OARD P OLICY
Page 94
900.9 NUTRITION A ND W ELLNESS P ROGRAM Philosophy a nd C ommitment The School Board of Muscatine Community Schools believes that good health fosters student attendance and student achievement. The Board also believes that a healthy staff is a more effective staff and that healthy staff members can serve as role models for healthy lifestyles. The Board is, therefore, committed to providing school and worksite environments that promote and protect children’s health, well being and ability to learn and employees’ health and well being by promoting and supporting healthy eating, physical activity and healthy lifestyles. The district shall implement a multifaceted wellness/nutrition program with the involvement of students, staff, families, the community and will encourage consideration of the district’s wellness p olicy g oals i n p lanning a ll s chool a ctivities. The Wellness Program shall meet the requirements of Section 204 of the Healthy Hunger Free Kids Act of 2010 as added to section 9A the National School Lunch Act and the Child Nutrition Act o f 1 966 a nd t he C hild N utrition a nd W IC R eauthorization A ct o f 2 004.
APPROVED: 1 0/09/06
REVIEWED: _ _______ <<94>>
REVISED: 04/13/09
Page 95
Target 3: Muscatine Schools will utilize resources effectively and equitably.
<<95>>
Page 96
AUDIT COMMITTEE MEMBERSHIP- Recommendation for FY18 The district is bringing five individuals who are willing to volunteer their services for the Audit Committee to the board for approval. They are: 1. Connie Wilson-Krahl – Connie is a CPA and works as an accounting manager for Crossroads in Muscatine. 2. George Ferris – George is a retired controller from HNI. 3. Kim Bartling – Kim is EVP, COO, and Treasurer for Iowa First Bancshare Corp. 4. Kevin Zeimet – Kevin is the Controller at Kent Corporation. 5. Tammi Drawbaugh – School Board Representative I would ask the board to approve the individuals above as members of Muscatine Community School District Audit Committee.
<<96>>
Page 97
Site-Based Review Committee / Teacher Leadership Committee (SBRC/TLC) Meeting Dates: Oct. 12 @ 3:45, Dec. 14 @ 3:45pm, Feb. 15 @ 7:00am, May 3 @ 7:00am. All meetings will be @ 2900 Mulberry. • • • • • • • • • • •
•
Troy Kulland - CMS Angie Curtis - WMS Mike Truitt - MHS Jen Keltner - MHS Sarah Manjoine - JEFF Brenda Stewart - COL Chris Nienhaus - High School Lead Principal Corry Spies - Elementary Lead Principal Terry Hogenson - Middle School Lead Principal Julie Stoneking - CPDL Becky Wichers - Central Office 1 IC - will rotate amongst the groups
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September 1 8, 2 017 EMPLOYMENT R ECOMMENDATIONS HIRES C ERTIFIED S TAFF 2 01718 Morgan B laesing, 4 th G rade M ath/Science/Grammar, M ulberry, $ 36,427.00 ( prorated), replaced L isa T immons, $ 54,907.00 Benjamin D euerling, I ndustrial T ech, M HS, $ 19,757.00 ( prorated f or s pring s emester) Emillie ( Smillie) D uran, E SL, W MS & C MS, $ 37,190.00, r eplaces M arnee A cker (transferred t o C MS f rom W MS/CMS), $ 57,248.00 Kristin H azelett, A rt . 75 F TE, F ranklin, $ 12,587.00 ( prorated f or f all s emester o nly), replaces D anielle H older ( transferred t o A rt a t C ol/Mad) Katie M eyers, F amily & C onsumer S cience, M HS, $ 19,757.00 ( prorated f or s pring semester) Luke T urelli, A t R isk S cience, B iology, C hemistry, P hysics, M HS, $ 36,236.00 (prorated), r eplaced L ee F alkena, $ 50,562.00 RESIGNATIONS S CHEDULE C
Lynn R alston, C urriculum C oordinatorMath, W MS Nathan M eineke, A ssistant G irls S occer, M HS Grant S tewart, A ssistant B aseball, M HS Eric J osupait, A ssistant B aseball, M HS Nicholas M organ, A ssistant B asketball, M HS NEW H IRES S CHEDULE C
Nathan M eineke, H ead G irls S occer, M HS Laurie S chroeder, F irst T ech C hallengeRobotics, W MS Brendan N agel, M S F ootball, W MS Dakotah S ommer, M S V olleyball, W MS ( 201718 s chool y ear o nly f or K atie H yink o n LOA) Eric Y erington, Y earbook, W MS Lynette L arson, E LA D epartment C hair, W MS Megan S tutzel, M ath D epartment C hair, W MS
<<98>>
Page 99 Andy Werllng
M Ralston - DC Position 3 messages
Tue, Aug 22.2017 at 11:09 AM
_ynn Ralston To: Andy Werling To whom It may concem,
Since my teaching role has changed, 1 would like to resign from my schedule C mathematics department chair contract for the 2017-2018 school year. Thank you,
Lynn Ralston West Middle School 8th Grade Math 563-263-0411
<<99>>
Page 100
<<100>>
Page 101
Grant Stewart
5600 Jersey Ridge Rd.#V5 Davenport, lA 52807 August 11, 2017 Mr. Mike Morgan Muscatine High School Activities Director 2705 Cedar Street
Muscatine, lA 52761
Dear Mr. Morgan,
This letter is to inform you that I am resigning my position as assistant baseball coach for Muscatine High School for the 2017-2018 school year effective immediately. I would like to thank you for the opportunity you and Coach Colon have given me over the past three summers. My time has been filled with memories that I will never forget. I look forward to seeing what the Muscatine Baseball program achieves in the future. I have let Coach Colon know of my resignation. If you need to contact me at any time, you can call me at(815)622-8248 or you can email me at [email protected]. Thank you again for the opportunity to coach for the Muskies. Sincerely,
Grant Stewart
<<101>>
Page 102
Eric Josupait
2524 E 32"'' Street Davenport, lA 52807 August 7,2017 Mr. Mike Morgan Muscatine High School Activities Director 2705 Cedar Street
Muscatine,lA 52761
Dear Mr. Morgan, i his letter is to inform you that I am resigning my position as assistant baseball coach for Muscatine High School for the 2017-2018 school year effective immediately. Living in Davenport has made a summer
coaching job much more difficult and after speaking with my wife we feel it's best for our family if 1 step away and not coach baseball next summer.
1 want to take this moment to thank you for the opportunity you and Coach Colon have given me over the past two summers. Both summers have been filled with memories and 1 can't wait to see what the Muscatine
baseball team is able to accomplish in the future.
I have already spoken to Coach Colon and informed him of my decision. If you need to contact me for any reason, you can call me at 630-886-8947 or email me at [email protected]. Thank you again for the opportunity. Sincerely,
Eric Josupait
<<102>>
Page 103
Muscatine School Board,
I would like to thank you for employing me for the last four years as a men's basketball coach. My time spent with the players and staff have been truly enjoyable and left a positive impression on my life. That being said, due to a position change at work and a scheduling conflict, 1 will have to resign from coaching in the 2017-2018 season. I hope to one day have the opportunity to continue coaching again and thank you again for the opportunities you all have presented me with.
Thank You All, Go Muskies Nicholas Morgan
<<103>>
Page 104
MASTER CONTRACT BETWEEN MUSCATINE COMMUNITY SCHOOL DISTRICT AND AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 1560 SECRETARIAL, CLERICAL, AIDE, AND PARAEDUCATOR EMPLOYEES 2017-18 ARTICLE I
WAGES
All personnel shall be paid the wage of their designated classification as listed below: SCAP Base Wages 2017-2018 Year 1
Grade 1 16.11
Secretary Grade 2 15.64
CLERK/H.I. SPED/MEDIA Grade 3 Grade 4 15.21 15.04
BLDG AIDE Grade 5 14.90
Classifications Pay Grades 1 2 3 3 4 4 5
Letters A B C D E F G
Classification Titles Administrative Services Secretary Clerk Hearing Interpreter Special Education Aide Media Aide Building Aide
Year 1 - date of hire to end of first fiscal year Employees shall be paid twice a month on the 1st and 15th, or the last working day prior to those dates providing the paycheck is not presented for payment prior to the 1st or 15th. Nine (9) month employees will have their payroll checks delivered to the employee’s place of employment during the school year or they may choose to receive it at the Administrative office. Nine (9) month employees desiring to receive their checks during June, July, and August by mail will have their envelope deposited in the US mail the night prior to the scheduled pay date or they may choose to receive it at the Administrative Office. Twelve (12) month employees will have their check delivered to the employee’s building. Employees working less than a 12 month basis and who have completed their second school year of employment may elect to receive their wages paid on a 12 month basis. Persons utilizing the 12-month pay system will have their twenty-four pays adjusted each August 15th, December 1st, and June 15th. The district reserves the right to limit this plan to employees who have stable
<<104>>
Page 105
hours and complete all paperwork on a timely basis. (example: An employee who starts employment 3-1-05 can start twelve (12) month pay beginning on 7-1-06). Employees may elect to have their paychecks submitted by electronic fund transfer to a single bank account at a single bank of their choice. This practice shall be without charge to the employee so long as the cost per transaction does not exceed the cost of a first class postage stamp. ARTICLE II
DURATION
This agreement shall be in effect from July 1, 2017 through June 30, 2018. In witness thereof, the parties hereto have set their hands this ___ day of September, 2017.
For the District
For AFSCME Council 61
<<105>>
Page 106
MASTER CONTRACT BETWEEN MUSCATINE COMMUNITY SCHOOL DISTRICT AND AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 1560 BUS DRIVERS 2017-18 ARTICLE I
WAGES
Employees shall be paid twice a month on the 1st and 15th, or the last working day prior to those dates providing the paycheck is not presented for payment prior to the 1st or 15th. Nine (9) month employees will have their payroll checks delivered to the employee’s place of employment during the school year or they may choose to receive it at the Administrative office. Nine (9) month employees desiring to receive their checks during June, July, and August by mail will have their envelope deposited in the US mail the night prior to the scheduled pay date or they may choose to receive it at the Administrative Office. Twelve (12) month employees will have their check delivered to the employee’s building. Employees may elect to have their paychecks submitted by electronic fund transfer to a single bank account at a single bank of their choice. This practice shall be without charge to the employee so long as the cost per transaction does not exceed the cost of a first class postage stamp. Midday route drivers will be paid for actual route times with a minimum route time of thirty (30) minutes. Summer route drivers will be paid for actual route times. Employees will be credited with 20 minutes per day to perform maintenance duties and this time shall be paid at the maintenance rate of pay. Drivers will be reimbursed for bus inspections at the extra maintenance rate of pay commencing at the scheduled starting time, with a minimum of one hour. Employees will be compensated at normal maintenance hourly wage rates while attending required training courses. Regular and substitute employees shall be paid in accordance with the wage scale shown below. Substitute drivers accepting and being assigned a regular scheduled route will start at the driver daily rate of a newly hired driver.
<<106>>
Page 107
Rates of Pay 2017-18 Activity Trips With Adult Supervision Without Adult Supervision
$12.77 Regular Hourly Rate
Maintenance/Mandated Training
$8.70
Summer School Routes
Regular Hourly Rate
Midday Routes
Regular Hourly Rate
AM & PM Combination Routes: Regular Hourly Rate Years Substitute 1
$18.37 $19.48
Regular Daily Rate 2017- 18 $75.00 ARTICLE II
DURATION
This agreement shall be in effect from July 1, 2017 through June 30, 2018. In witness thereof, the parties hereto have set their hands this ___ day of September, 2017.
For the District
For AFSCME Council 61
<<107>>
Page 108
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Eqllip...ent 6: Installation PROPOSAL PROPOSAL FOR:
SUBM ITTED BY:
Muscatine Community School District 2900 Mulberry Ave Muscatine, lA 52761 MH S Supplemental Cameras ~ttn: Jeff Miller Description of Equipment !tm I Qty I Enterprise Camera Connection License I 4
Electronic Engineering "Connections you can count on" 5000 Tremont suite 201 Davenport, Iowa 52807 (563) 322-098 1
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Unit Price
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250.00 $ 1199.00 $
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779.00 $
779.00
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Ax is M3106-LVE Network Camera
938.00
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469.00 $ 0040 $
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112.50 $
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95.00 $ $
2,280.00
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<<109>>
$7,707.50
inc!. above $0.00 $7,707.50 $0.00 $7,707 .50 SO.OO
Page 110
Equipnt.ent '" Installation PROPOSAL PROPOSAL FOR:
SUBMITTED BY:
Electronic Engineering
Muscati ne Community School District 2900 M ulben'Y Ave
uCOlUlections you can count on"
Muscatine, lA 52761
5000 Tremont suite 20 1
Grant School Outdoo r Cam era S yste m
Davenport, Iowa 52807
Attn: Jeff Miller
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Qty 5 3 2 I 1200 I
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Ax is P1425-LE Network Camera System Server with Monitor Indoor Ethernet Cable Mise Hardware and Power Supplies Estimate Hours of Installation, Staging, Travel and Software Installation
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<<110>>
58,649.76 incl. above
$0.00 $8,649.76 $0.00 $8,649.76 SO.OO
Page 111
Eqaip....e ..t 6: I ..stallatio.. PROPOSAL PROPOSAL FOR:
SUBMITTED BY:
Electronic Engineering
Muscatine Community School District
"Connections you can count on"
2900 Mulbeny Ave Muscatine, IA 5276 1
5000 Tremont suite 20 I
Madison School O utdoor Cam era Systet~
Davenport, Iowa 52807
~iin: Jeff Miller ltm I Qty I
(563) 322-098 1
I
Description of Equipment
Unit Price
I
Total
I
2
Enterprise Camera Connection License
250.00 $
500.00
2
2
Axis M2026 -LE Network Camera
399.00 $
798.00
System Server wi th Monitor
1351.40 $
1,35 1.40
0.40 $
200.00
3
I
4
500
5
I
Mise Hardware and Power Supplies
75.00 $
75.00
16
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95.00 $
1,520.00
6
Indoor Ethernet Cable
$
-
$
-
$
-
$
$
-
$
$
$ 7
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$
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Sub Total Prepared By: Ben Roberson
Fees
8/23/2017
T ala i Purchase
Tax Li cense
Total Less Down Payment
Accepted by: Date:
<<111>>
$4,444.40 incl. above
SO.OO
$4,444.40 $0.00 $4,444.40 SO.OO
Page 112
DISCUSSION AND INFORMATION
<<112>>
Page 113
Target 3: Muscatine Schools will utilize resources effectively and equitably.
<<113>>
Page 114
Muscatine Community School District
701. 1 and 706.1)
PLANNING THE BUDGET (combining with 701.2, 701.3, 701.4, 701.5,
Planning the budget document shall be a continuous process and shall involve long-term thought, study, and deliberation by the superintendent of schools, the Board of Directors, the administrative staff, the faculty, and the citizens of the school district. Planning shall be done in three major phases: .
The educational program and its impact upon the budget
.
The district's estimated income
.
The district's estimated expenditures
Lewis, Josie 10/28/2015 2:49 PM Comment [6]: There is a lot of duplicative information in policies 701.1-701.6. IASB recommends one document that addresses all of these areas. It is included after 707.6 as a suggestion.
Lewis, Josie 10/28/2015 12:06 PM Deleted: 0
Lisa Mosier 8/9/2017 7:32 PM Formatted: Strikethrough Lisa Mosier 8/9/2017 7:32 PM Formatted: Strikethrough Lisa Mosier 8/9/2017 7:31 PM Formatted: Strikethrough
LEG REF: Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
BUDGET PLANNING
Lewis, Josie 8/9/2017 7:32 PM
Prior to certification of the budget, the board will review the projected revenues and expenditures for the school district and make adjustments where necessary to carry out the education program within the revenues projected. A budget for the school district is prepared annually for the board's review. The budget will include the following: • the amount of revenues to be raised by taxation; • the amount of revenues from sources other than taxation; • an itemization of the amount to be spent in each fund; and, • a comparison of the amount spent and revenue received in each fund for like purposes in the two prior fiscal years. It is the responsibility of the to prepare the budget for review by the board prior to the April 15 deadline each year. Prior to the adoption of the proposed budget by the board, the public is apprised of the proposed budget for the school district. Prior to the
<<114>>
Comment [7]: IASB Proposal
Page 115
adoption of the proposed budget by the board, members of the school district community will have an opportunity to review and comment on the proposed budget. A public hearing for the proposed budget of the board is held each year in sufficient time to file the adopted budget no later than April 15. The proposed budget filed by the board with the board secretary and the time and place for the public hearing on the proposed budget is published in a newspaper designated for official publication in the school district. It is the responsibility of the board secretary to publish the proposed budget and public hearing information at least 10 but no more than 20 days prior to the public hearing. The board will adopt and certify a budget for the operation of the school district to the county auditor by April 15. It is the responsibility of the board secretary to file the adopted and certified budget with the county auditor and other proper authorities. The board may amend the budget for the fiscal year in the event of unforeseen circumstances. The amendment procedures will follow the procedures for public review and adoption of the original budget by the board outlined in these policies.
LEG REF:
Approved:
It is the responsibility of the superintendent and the board secretary to bring any budget amendments necessary to the attention of the board to allow sufficient time to file the amendment with the county auditor no later than May 31 of each year. Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
4/9/90
Reviewed:
3/18/13
Revised:___________
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Muscatine Community School District
701. 2 PREPARATION OF THE BUDGET DOCUMENT – DELETE – Combining with 701.1, 701.3, 701.4, 701.5 an 701.6 The preparation of the formal budget shall be the responsibility of the superintendent of schools and designees. At least one month prior to budget certification, the superintendent shall present to the Board a preliminary projection of the needs of the school district for the ensuing fiscal year for discussion purposes. The proper budget form shall be prepared and presented to the Board for certification in April, but not later than April 15.
LEG REF: Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
Approved:
4/9/90
Reviewed:
7/08/13
Revised:
<<116>>
1/22/96___
Lewis, Josie 10/28/2015 12:14 PM Deleted: 0
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Muscatine Community School District
701. 3
REQUIREMENTS OF THE BUDGET DOCUMENT – DELETE – combining with 701.1, 701.2, 701.4, 701.5, 701.6
Lewis, Josie 10/28/2015 12:14 PM Deleted: 0
The budget document must include the following information: 1.
The estimated amount of income for the several funds from sources other than taxation;
2.
The amount proposed to be raised by taxation;
3.
The amount proposed to be expended in each and every fund and for each object code summary during the ensuing fiscal year;
4.
A comparison of the amounts proposed to be expended with amounts expended for like purposes during the two preceding years;
5.
Classified estimates for each particular class of proposed expenditures, showing under separate heading the amounts required, in such manner and form as prescribed by the State Board.
The budget document shall also contain a brief explanatory section to show any program changes for the ensuing year that may be responsible for changes in expenditures.
LEG REF: Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
Lewis, Josie 10/28/2015 12:13 PM Deleted: LEGAL REF: Iowa Code 24.3, 24.5, 298.1; Chapter 442
Lewis, Josie 10/28/2015 12:13 PM Deleted:
Approved:
4/9/90
Reviewed:
10/27/14
Revised: ____________
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Muscatine Community School District
701. 4
PUBLICATION OF THE BUDGET – DELETE – combine with 701.1, 701.2, 701.3, 701.5, 701.6
Lewis, Josie 10/28/2015 12:14 PM Deleted: 0
The Board of Directors shall adopt, for publication, an approved budget for the ensuing year. The approved budget shall be filed with the secretary of the Board at least 20 days before April 15 of each year. The Board of Directors shall cause this approved budget to be published in the legal newspaper of the school district, together with the time and place established for public review of the budget.
LEG REF:
Approved:
Lewis, Josie 10/28/2015 12:13 PM
Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
4/9/90
Reviewed:
10/27/14
Deleted: LEGAL REF: Chapter 442, 618.14
Revised:
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1/22/96___
Iowa Code 24.9,
Page 119
Muscatine Community School District
701. 5
PUBLIC REVIEW OF THE BUDGET – DELETE – combine with 701.1, 701.2, 701.3, 701.4, 701.6 The Board of Directors shall establish and publish the time and place for public review of the budget document. This public hearing shall be held no later than April 15 of each year, and a notice of the hearing shall be published at least 10 days in advance, but no more than 20 days prior to the public hearing. The verified proof of the publication of such notice, together with the certified budget, shall be filed in the office of the county auditor and preserved by that office. No levy shall be valid unless and until such notice is published and filed.
LEG REF:
Approved:
Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
4/9/90
Reviewed:
10/27/14
Revised:
<<119>>
1/22/96___
Lewis, Josie 10/28/2015 12:14 PM Deleted: 0
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Muscatine Community School District
701. 6
BUDGET ADOPTION BY THE BOARD – DELETE – combine with 701.1, 701.2, 701.3, 701.4, 701.5 The Board of Directors shall, after the public budget hearing, adopt the final budget for the ensuing year and certify it to the levying Board. The final budget shall be certified by the president of the Board of Directors in duplicate to the county auditor no later than April 15 of each year, on forms prescribed by the state. The Board of Directors will review the draft Aid and Levy Worksheet and Tax Rate document and take any necessary actions by the date provided by the Iowa Department of Management.
LEG REF:
Approved:
Iowa Code §§ 24; 257; 279.8; 297; 298; 618.
4/9/90
Reviewed:
10/12/09
Revised:
<<120>>
8/11/14___
Lewis, Josie 10/28/2015 12:14 PM Deleted: 0
Page 121
701. 7
BUDGET AS A SPENDING PLAN
Lewis, Josie 10/28/2015 12:14 PM
The final certified budget shall be considered the authority for all expenditures to be made during the fiscal year for which the budget was adopted and certified. It is the responsibility of the superintendent to operate the school district within the budget. Any expenditure to be made that exceeds the final certified budget shall be made only in accordance with procedures specified in the Code of Iowa. The Board of Directors, upon approving an amended budget, shall file and publish it and give notice of a public hearing within 20 days after approving an amended budget.
Deleted: 0
Lewis, Josie 10/28/2015 12:19 PM Deleted: These procedures permit the expenditure of closing cash balances of the preceding fiscal year and the expenditure of unanticipated income from sources other than taxation during a fiscal year by amending the budget.
Lewis, Josie 10/28/2015 2:49 PM
LEG REF:
Comment [9]: Why does the district want to include this information?
Iowa Code § 24.9.
Lewis, Josie 10/28/2015 12:14 PM Deleted: LEGAL REF: 24.14, 442.9
Approved:
4/9/90
Reviewed:
10/27/14
Revised: _____________
Lewis, Josie 10/28/2015 12:18 PM Formatted: Tabs: -1", Left + -0.5", Left + 1", Left + 1.5", Left + 1.94", Left + 2.47", Left Lewis, Josie 10/28/2015 12:18 PM Deleted:
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Iowa Code 24.9,
Page 122
Muscatine Community School District
701. 8
TRANSFER OF FUNDS
Lewis, Josie 10/28/2015 2:49 PM Comment [10]: Consider broadening this language.
When the necessity for a fund has ceased to exist, the balance may be transferred to another fund or account by board resolution. School district monies received without a designated purpose may be transferred in this manner. School district monies received for a specific purpose or upon vote of the people may only be transferred, by board resolution when the purpose for which the monies were received has been completed. Voter approval is required to transfer monies to the general fund from the capital projects fund and debt service fund. It is the responsibility of the board secretary to make recommendations to the board regarding transfers and to provide the documentation justifying the transfer.
LEG REF:
Iowa Code §§ 24.21; 21.22; 279.8; 298A.
Lewis, Josie 10/29/2015 10:38 AM Deleted: 0
Lewis, Josie 10/28/2015 12:22 PM Deleted: INACTIVE ACCOUNT
Lewis, Josie 10/28/2015 12:22 PM Deleted: When the necessity for maintaining any account has ceased to exist, and a balance remains in that account, the Board of Directors, at its annual meeting in July, shall so declare by resolution and upon such declaration shall transfer the balance to the fund or funds designated by the Board.
Lewis, Josie 10/28/2015 12:26 PM Deleted: AL
Lewis, Josie 10/28/2015 12:23 PM Deleted: Sections 24.12, 24.22
Approved:
4/9/90
Reviewed:
10/27/14
Revised: _____________
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Muscatine Community School District
701. 9
FINANCIAL ACCOUNTING SYSTEM
Lewis, Josie 10/28/2015 2:49 PM Comment [11]: Does the district implement GASB54?
School district accounting practices will follow state and federal laws and regulations, generally accepted accounting principles (GAAP) and the uniform financial accounting system provided by the Iowa Department of Education.
LEG REF:
Iowa Code §§ 257.31(4); 279.8; 297.22 – 297.25; 298A.
Lewis, Josie 10/28/2015 12:25 PM Deleted: 0
Lewis, Josie 10/28/2015 12:24 PM Deleted: The Board of Directors of this school district adopts as its system of financial accounting the Uniform Financial Accounting for Iowa School Districts and Area Education Agencies.
Lewis, Josie 10/28/2015 12:26 PM Deleted: LEGAL REF: Iowa Code Sections 11.23, 257.10, 257.18
Approved:
4/9/90
Reviewed:
7/08/13
Revised: _____________
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Muscatine Community School District
702.1
LOCAL, STATE, AND FEDERAL INCOME All income received by the school district shall be classified under the official accounting system and be placed in the hands of the secretary and treasurer of the Board of Directors, to be deposited in a timely manner into the official school district depository or depositories set by the Board in accordance with the laws of the state of Iowa. Revenues of the school district are received by the board treasurer. Other persons receiving revenues on behalf of the school district will promptly turn them over to the board treasurer. Revenue, from whatever source, is accounted for and classified under the official accounting system of the school district. It is the responsibility of the board treasurer to deposit the revenues received by the school district in a timely manner. School district funds from all sources will not be used for private gain or political purposes. Tuition fees received by the school district are deposited in the general fund. The tuition fees for kindergarten through twelfth grade during the regular academic school year are set by the board based upon the superintendent's recommendation in compliance with current law. Tuition fees for summer school, driver's education and adult education are set by the board prior to the offering of the programs. The board may charge materials fees for the use or purchase of educational materials. Materials fees received by the school district are deposited in the general fund. It is the responsibility of the superintendent to recommend to the board when materials fees will be charged and the amount of the materials fees. Rental fees received by the school district for the rental of school district equipment or facilities are deposited in the general fund. It is the responsibility of the superintendent to recommend to the board a fee schedule for renting school district property. Proceeds from the sale of real property are placed in the physical plant and equipment levy (PPEL) fund. The proceeds from the sale of other school district property are placed in the general fund. The board may claim exemption from the law prohibiting competition with private enterprise for the following activities: •Goods and services directly and reasonably related to the educational mission; •Goods and services offered only to students, employees or guests which cannot be provided by private enterprise at the same or lower cost; •Use of vehicles for charter trips offered to the public, full- or part-time, or temporary students;
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Lewis, Josie 10/29/2015 8:00 PM Comment [12]: While this policy is acceptable, there are concerns there are areas not addressed. Please see the IASB recommended policy on this topic.
Page 125
•Goods and services which are not otherwise available in the quantity or quality required by the school district; • Telecommunications other than radio or television stations; • Sponsoring or providing facilities for fitness and recreation; • Food service and sales; and, • Sale of books, records, tapes, software, educational equipment, and supplies. It is the responsibility of the superintendent to bring to the board's attention additional sources of revenue for the school district.
LEG REF: owa Code §§ 12C; 23A; 257.2; 279.8; 282.2; 282.6; 282.24; 291.12; 297.9 – 297.12; 297.22; 301.1.
Lewis, Josie 10/28/2015 12:29 PM Deleted: AL
Lewis, Josie 10/28/2015 12:31 PM Deleted: I
Lewis, Josie 10/28/2015 12:29 PM Deleted: Section 291.12, Chapters 452, 453
Lewis, Josie 10/28/2015 12:30 PM Deleted:
Approved:
4/9/90
Reviewed:
11-08-10
Revised: ____________
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Muscatine Community School District
702.3
EDUCATIONAL MATERIALS FEE - DELETE
Lewis, Josie 10/28/2015 2:49 PM
The superintendent of schools or his/her designee shall set up the necessary regulations to administer the sale of educational supplies and materials to students of the school. These regulations shall include the methods used to determine the selling prices of items to be sold.
Comment [13]: How is this different than 702.2?
Lewis, Josie 10/28/2015 12:34 PM Deleted: 0
The Board of Directors shall approve all educational fee schedules.
LEGAL REF:
Lewis, Josie 10/28/2015 12:35 PM Deleted: Attorney General Rulings: Re: Ames Public School District, ... [1]
Approved:
4/9/90
Reviewed:
11/10/14
Revised: ____________
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Code No. 704.2 Page 1 of 4 DEBT MANAGEMENT POLICY DEBT LIMITS Credit Ratings The school district seeks to maintain the highest possible credit ratings for all categories of short- and long-term debt that can be achieved without compromising the delivery of services and the achievement of adopted objectives. The school district recognizes that external economic, natural, or other events may from time to time affect the creditworthiness of its debt. Nevertheless, the school district is committed to ensuring that actions within their control are prudent. Debt Limits For general obligation debt, the school district’s outstanding debt limit shall be no more than five percent (5%) of the actual value of property within the school district’s boundaries, as prescribed the Iowa constitution and statutory restrictions. For revenue debt, the school district’s goal is to provide adequate debt service coverage of at least 1.20 times the annual debt service costs. In accordance with Iowa law, the school district may not act as a conduit issuer or issue municipal securities to raise capital for revenue-generating projects where the funds generated are used by a third party (“conduit borrower”) to make payments to investors. PURPOSES AND USES OF DEBT Capital Planning To enhance creditworthiness and prudent financial management, the school district is committed to systematic capital planning, intergovernmental cooperation and coordination and long-term financial planning. Capital Financing The school district may issue long-term debt for capital projects as authorized by Iowa law, which include, but are not limited to, the costs of planning, design, land acquisition, buildings, permanent structures, attached fixtures or equipment, and movable pieces of equipment. Capitalized interest may be included in sizing any capital project debt issue. The types of debt instruments to be used by the school district include: • • • • • •
General Obligation Bonds General Obligation Capital Loan Notes Bond Anticipation Notes Revenue Anticipation Notes School Infrastructure Sales, Services and Use Tax Revenue Bonds Lease Purchase Agreements, including Certificates of Participation
Working Capital Financing The school district may issue debt for working capital for operations after cash flow analysis has determined that there is a mismatch between available cash and cash outflows. The school district shall strive to repay working capital debt by the end of the fiscal year in which the debt was incurred. A Working Capital Reserve may be included in sizing any working capital debt issue. Code No. 704.2 Page 2 of 4 DEBT MANAGEMENT POLICY Refundings Periodic reviews of all outstanding debt will be undertaken to determine if refunding opportunities exist. Refunding will be considered (within federal tax law restraints) if and when there is a net economic benefit of the <<127>>
Page 128
refunding or if the refunding is otherwise in the best interests of the school district, such as to release restrictive bond covenants which affect the operations and management of the school district. In general, advance refundings for economic savings will be undertaken when a net present value savings exceeds three percent of the refunded debt can be achieved. Current refundings, which produce a new present value savings of less than three percent will be considered on a case by case basis taking into consideration bond covenants and general conditions. Refundings with negative savings will not be considered unless there is a compelling public policy objective for doing so. DEBT STANDARDS AND STRUCTURE Length of Debt Debt will be structured for the shortest period consistent with a fair allocation of costs to current and future beneficiaries or users. Long-term debt will not be issued for periods exceeding the useful life or average useful lives of the project or projects to be financed. All debt issued will adhere to state and federal law regarding the length of time the debt may be outstanding. Debt Structure Debt will be structured to achieve the lowest possible net cost to the school district given market conditions, the urgency of the capital project, the type of debt being issued, and the nature and type of repayment source. To the extent possible, the school district will design the repayment of its overall debt to rapidly recapture its credit capacity for future use. Generally, the school district will only issue fixed-rate debt. In very limited circumstances, the school district may issue variable rate debt, consistent with the limitations of Iowa law and upon a finding of the board that the use of fixed rate debt is not in the best interest of the school district and a statement of the reasons for the use of variable rate debt. All debt may be structured using discount, par or premium coupons, and as serial or term bonds or notes, or any combination thereof, consistent with Iowa law. The school district should utilize the coupon structure that produces the lowest True Interest Cost (TIC) taking into consideration the call option value of any callable maturities. The school district will strive to structure their debt in sinking fund installments for each debt issue that achieves, as nearly as practicable, level debt service within an issue or overall debt service within a particular classification of debt. Derivatives (including, but not limited to, interest rate swaps, caps, collars, corridors, ceiling and floor agreements, forward agreements, float agreements, or other similar financing arrangements), zero-coupon or capital appreciation bonds are not allowed to be issued consistent with State law. Decision Analysis to Issue Debt Whenever the school district is contemplating the issuance of debt, information will be developed concerning the following four categories commonly used by rating agencies assessing the school district’s credit worthiness, listed below. Debt Analysis – Debt capacity analysis; purpose for which debt is proposed to be issued; debt structure; debt burden; debt history and trends; and adequacy of debt and capital planning.Code No. 704.2 Page 3 of 4 DEBT MANAGEMENT POLICY Financial Analysis – Stability, diversity, and growth rates of tax or other revenue sources; trend in assessed valuation and collections; current budget trends; appraisal of past revenue and expenditure trends; history and longterm trends of revenues and expenditures; evidences of financial planning; adherence to GAAP; audit results; fund balance status and trends in operating and debt funds; financial monitoring systems and capabilities; and cash flow projections. <<128>>
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Governmental and Administrative Analysis – Government organization structure; location of financial responsibilities and degree of control; adequacy of basic service provision; intergovernmental cooperation/ conflict and extent of duplication; and overall planning efforts. Economic Analysis – Geographic and location advantages; population and demographic characteristics; wealth indicators; types of employment, industry and occupation; housing characteristics; new construction; evidences of industrial decline; and trend of the economy. DEBT ISSUANCE Credit Enhancement Credit enhancements (.i.e., bond insurance, etc.) may be used but only when the net debt service on the debt is reduced by more than the costs of the credit enhancement. Costs and Fees All costs and fees related to issuing the debt will be paid out of debt proceeds and allocated across all projects receiving proceeds of the debt issue. Method of Sale Generally, all school district debt will be sold through a competitive bidding process. Bids will be awarded on a TIC basis providing other bidding requirements are satisfied. The school district may sell debt using a negotiated process in extraordinary circumstances when the complexity of the issue requires specialized expertise, when the negotiated sale would result in substantial savings in time or money, or when market conditions of school district credit are unusually volatile or uncertain. Professional Service Providers The school district will retain external bond counsel for all debt issues. All debt issued by the school district will include a written opinion by bond counsel affirming that the school district is authorized to issue the debt, stating that the school district has met all Iowa constitutional and statutory requirements necessary for issuance and determining the debt’s federal income tax status. The bond counsel retained must have comprehensive municipal debt experience and a thorough understanding of Iowa law as it relates to the issuance of the particular debt. The school district will retain an independent financial advisor. The financial advisor will be responsible for structuring and preparing all offering documents for each debt issue. The financial advisor retained will have comprehensive municipal debt experience, experience with diverse financial structuring and pricing of municipal securities. The treasurer shall have the authority to periodically select other service providers (e.g., escrow agents, verification agents, trustees, arbitrage consultants, rebate specialist, etc.) as necessary to meet legal requirements and minimize net debt costs. These services can include debt restructuring services and security or escrow purchases.Code No. 704.2 Page 4 of 4 DEBT MANAGEMENT POLICY Compensation for bond counsel, financial advisor and other service providers will be as economical as possible and consistent with industry standards for the desired qualification levels. DEBT MANAGEMENT Investment of Debt Proceeds The school district shall invest all proceeds received from the issuance of debt separate from the school district’s consolidated cash pool unless otherwise specified by the authorizing bond resolution or trust indenture. Investments will be consistent with those authorized by Iowa law and the school district’s Investment Policy to maintain safety of principal and liquidity of the funds. Arbitrage and Record Keeping Compliance <<129>>
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The treasurer shall maintain a system of record-keeping, reporting and compliance procedures with respect to all federal tax requirements which are currently, or may become applicable through the lifetime of all tax-exempt or tax credit bonds. Federal tax compliance, record-keeping, reporting and compliance procedures shall include not be limited to: 1) post-issuance compliance procedures (including proper use of proceeds, timely expenditure of proceeds, proper use of bond financed property, yield restriction and rebate, and timely return filing); 2) proper maintenance of records to support federal tax compliance; 3) investments and arbitrage compliance; 4) expenditures and assets; 5) private business use; and 6) designation of primary responsibilities for federal tax compliance of all bond financings. Financial Disclosure The school district is committed to full and complete financial disclosure, and to cooperating fully with rating agencies, institutional and individual investors, other levels of government, and the general public to share comprehensible and accurate financial information. The school district is dedicated to meeting secondary disclosure requirements on a timely and comprehensive basis, as promulgated by the Securities and Exchange Commission. The Official Statements accompanying debt issues, Annual Audits, and Continuing Disclosure statements will meet the standards articulated by the Municipal Securities Rulemaking Board (MSRB), the Government Accounting Standards Board (GASB), the Securities and Exchange Commission (SEC), Generally Accepted Accounting Principles (GAAP) and the Internal Revenue Service (IRS). The treasurer shall be responsible for ongoing debt disclosure as required by any Continuing Disclosure Certificate for any debt issue and for maintain compliance with disclosure standards promulgated by state and federal regulatory bodies Legal Reference
Iowa Code §§ 74-76; 278.1; 298; 298A (2013).
Cross Reference:
701 704
Approved
Financial Accounting System Revenue Reviewed
Revised
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Muscatine Community School District
702. 4 SALE OF BONDS (replace with IASB’s sample policy per recommendation The Board of Directors shall, under legal provisions, conduct an election for authorization to issue bonds. The election, issuance, sale, receipts from the sale, and payment of bonds shall be made in accordance with the statutes of the State of Iowa. Warrants shall be issued in accordance with the provisions of the Iowa Code.
Lewis, Josie 10/29/2015 8:05 PM Comment [14]: While this policy is acceptable, there are concerns there are areas not addressed. Please consider the IASB sample policy on debt management (704.2). .
Lewis, Josie 10/28/2015 12:35 PM Deleted: 0
Lewis, Josie 10/28/2015 2:49 PM Comment [15]: Warrants are addressed in 703.5 as well.
LEG REF: Iowa Code §§ 74-76; 278.1; 298; 298A. Recommend using IASB’s sample policy on debt management.
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Lisa Mosier 8/9/2017 7:51 PM Formatted: Not Strikethrough
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Muscatine Community School District
702. 5
INVESTMENTS
Lewis, Josie 10/28/2015 12:37 PM
School district funds in excess of current needs shall be invested in compliance with this policy. The goals of the school district's investment portfolio in order of priority are: . . .
Deleted: 0
to provide safety of the principal; to maintain the necessary liquidity to match expected liabilities; and to obtain a reasonable rate of return
In making investments, the school district shall exercise the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program. School district funds are monies of the school district, including operating funds. "Operating funds" of the school district are funds that are reasonably expected to be used during a current budget year or within fifteen months of receipt. When investing operating funds, the investments must mature within three hundred and ninety-seven days or less. When investing funds other than operating funds, the investments must mature according to the need for the funds. The Board authorizes the Director of Finance Board Treasurer to invest funds in excess of current needs in the following investments. .
Interest bearing savings, money market, and checking accounts at the school district's authorized depositories;
.
Iowa Schools Joint Investment Trust Program (ISJIT);
.
Obligations of the United States government, its agencies and instrumentalities;
.
Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions;
.
Repurchase agreements in which underlying collateral consists of investments in government securities. The school district must take delivery of the collateral either directly or through an authorized custodian. Repurchase agreements do not include reverse repurchase agreements.
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Lewis, Josie 10/28/2015 2:49 PM Comment [16]: Board Treasurer?
Lisa Mosier 8/9/2017 8:01 PM Formatted: Strikethrough
Page 133
Approved:
10/26/92
Reviewed:
7/08/13
Revised: 4/26/99____ Muscatine Community School District
702.5(2) .
Prime bankers' acceptances that mature within two hundred seventy days and that are eligible for purchase by a federal reserve bank. At the time of purchase no more than 10 percent of the investment portfolio can be in these investments and no more than 5 percent of the investment portfolio can be invested in the securities of a single issuer;
.
Commercial paper or other short-term corporate debt that matures within two hundred seventy days and that is rated within the two highest classifications, as established by at least one of the standard rating services, with no more than 5 percent at the time of purchase placed in the second highest classification. At the time of purchase no more than 10 percent of the investment portfolio can be in these investments and no more than 5 percent of the investment portfolio can be invested in the securities of a single issuer; and
.
An open-ended management investment company registered with the federal securities exchange commission and commonly referred to as a money market mutual fund. The money market mutual funds shall use only the investments individually authorized by law for school districts.
It shall be the responsibility of the Director of Finance to oversee the investment portfolio in compliance with this policy and the law. It shall be the responsibility of the Director of Finance to bring a contract with an outside person to invest school district funds, to advise on investments, to direct investments, to act in a fiduciary capacity or to perform other services to the Board for review and approval. The Director of Finance shall also provide the Board with information about and verification of the outside clause requiring the outside person to notify the school district within 30 days of any material weakness in internal structure or regulatory orders or sanctions against the outside person regarding the services being provided to the school district and to provide the documents necessary for the performance of the investment portion of the school district audit. Contracts with outside persons shall not be based on the performance of the investment portfolio. The treasurer is responsible for reporting to and reviewing with the board at its regular meetings the investment portfolio's performance, transaction
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activity and current investments including the percent of the investment portfolio by type of investment and by issuer and maturities. The report will also include trend lines by month over the last year and year-to-year trend lines regarding the performance of the investment portfolio. It will also be the responsibility of the treasurer to obtain the information necessary to ensure that the investments and the outside persons doing business with the school district meet the requirements outlined in this policy. It is the responsibility of the superintendent to deliver a copy of this policy to the school district's depositories, auditor and outside persons doing investment business with the school district. It will also be the responsibility of the superintendent, in conjunction with the treasurer, to develop a system of investment practices and internal controls over the investment practices. The investment practices are designed to prevent losses, to document the officers' and employees' responsibility for elements of the investment process and address the capability of the management.
LEG REF:
Approved:
Iowa Code §§ 11.2; 11.6; 12.62; 12B.10; 12C; 22.1; 22.14; 28E.2; 257; 279.29; 283A; 285; 502.701; 633.123 10/26/92
Reviewed:
7/08/13
Revised:
<<134>>
4/26/99____
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Muscatine Community School District
702.6
GIFTS, GRANTS, AND BEQUESTS The board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district. The board will have sole authority to determine whether the gift furthers the interests of the school district. Gifts, grants, and bequests are approved by the board. If approved by the Board of Directors or designee, gifts, grants or bequests involving money, equipment or furnishings may be accepted by the school district. All gifts, grants or bequests shall be administered in accordance with the terms of the gift or bequest, and shall become the property of the school district under the control of the Board of Directors.
LEG REF:
Iowa Code §§ 279.42;565.6.
Lewis, Josie 10/28/2015 12:43 PM Deleted: AL
Lewis, Josie 10/28/2015 12:43 PM Deleted: Section
Lewis, Josie 10/28/2015 12:43 PM Deleted:
Approved:
4/9/90
Reviewed:
11/08/10
Revised: _____________
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Muscatine Community School District
702.8
SPECIAL ASSESSMENTS - DELETE
Lewis, Josie 10/29/2015 10:44 AM
When it is deemed necessary, the Board of Directors shall seek the advice of its attorney in cases of special assessments against the school district. The recommendations of the attorney shall be given careful consideration in formulating any recommended action of the Board of Directors in a special assessment case.
Approved:
4/9/90
Reviewed:
11/08/10
Comment [17]: It is unclear what purpose this serves. Consider deleting or modifying as appropriate.
Revised: _____________ Lisa A. Mosier 6/29/2010 8:46 AM Deleted: Muscatine Community School District
<<136>>
Page 137
703.1 PURCHASING – BIDDING (replacing old 703.1 and 703.7) The board supports economic development in Iowa, particularly in the school district community. As permitted by law, purchasing preference will be given to Iowa goods and services from locallyowned businesses located within the school district or Iowa based companies if the cost and other considerations are relatively equal and meet the required specifications. However, when spending federal Child Nutrition Funds, geographical preference is allowed only for unprocessed agricultural food items. Other statutory purchasing preferences will be applied as provided by law, including goals with regard to procurement from certified targeted small businesses, minority-owned businesses, and female owned businesses. Prior to August 15 of each year and after analyzing the school district's anticipated procurement level for the current fiscal year, the school board will set a goal of ten percent of the anticipated procurement level to be purchased from certified targeted small businesses. In determining the procurement level, the cost of utilities (heat, electricity, telephone and natural gas) and employees' costs will not be included. After the goal has been established, the superintendent will file the required Targeted Small Business Procurement form with the Department of Education by August 15. Goods and Services The board shall enter into goods and services contract(s) as the board deems to be in the best interest of the school district. It shall be the responsibility of the superintendent or designee to approve purchases, except those requiring board approval or as provided by in law. The superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories, or attachments with an estimated cost of $50,000 or more. Purchases for goods and services shall conform to the following: • The superintendent or designee shall have the authority to authorize purchases without prior board approval and without competitive request for proposals, quotations, or bids for goods and services under $10,000. •
For goods and services costing at least $10,000 and up to $25,000, the superintendent or designee shall receive proposals, quotations, or bids for the goods and services to be purchased. The quotation process may be informal, and include written or unwritten quotations.
•
For goods and services exceeding, $25,000, the competitive request for proposal (RFP) or competitive bid process shall be used and received prior to board approval. RFPs and bids are formal, written submissions via sealed process.
In the event that only one quotation or bid is submitted, the board may proceed if the quotation or bid meets the contract award specifications. The contract award shall be based on the total cost considerations including, but not limited to the following: •
The cost of the goods and services being purchased;
•
Availability of service and/or repair;
•
The targeted small business procurement goal and other statutory purchasing preferences; and
•
Other factors deemed relevant by the board.
Purchases using federal child nutrition funds shall be made in accordance with procurement <<137>>
Page 138
procedures required by law. The thresholds and procedures related to purchases of goods and services do not apply to public improvement projects. Public Improvements The board shall enter into public improvement contract(s) as the board deems to be in the best interest of the school district. ‘Public improvement’ means “a building or construction work which is constructed under the control of a governmental entity and is paid for in whole or in part with funds of the governmental entity, including a building or improvement constructed or operated jointly with any public or private agency.” The district shall follow all requirements, timelines, and processes detailed in Iowa law related to public improvement projects. The thresholds regarding when competitive bidding or competitive quotations is required will be followed. Competitive bidding is required for public improvement contracts exceeding the minimum threshold stated in law. Competitive quotations are required for public improvement projects that exceed the minimum threshold amount stated in law, but do not exceed the minimum set for competitive bidding. The board shall approve competitive bids and competitive quotes. If the total cost of the public improvement does not warrant either competitive bidding or competitive quotations, the district may nevertheless proceed with either of these processes, if it so chooses. The award of all contracts for the public improvement shall be awarded to the lowest responsive, responsible bidder. The superintendent may develop an administrative process to implement this policy. Legal Reference:
Iowa Code §§ 26; 28E; 72.3; 73; 73A; 285; 297; 301. 261 I.A.C. 54. 281 I.A.C. 43.25.
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Muscatine Community School District
703.1
PURCHASING AND BIDDING – Replace with IASB Policy Language The official budget document shall be considered as the authority for all expenditures that are made during the fiscal year. The principal concern of the School Board shall be that the overall expenditure for any fiscal year shall not exceed the budgeted amount for any one fund. Categorical breakdowns within funds shall be used primarily for budget control for the current fiscal year and for future budget planning.
Lewis, Josie 10/28/2015 2:49 PM Comment [18]: IASB is currently rewriting our sample policy on this topic to clearly delineate goods and services contracts vs. public improvement projects. It will be available Dec. 1, 2015.
Lisa Mosier 8/10/2017 9:34 AM Formatted: Strikethrough
The Superintendent of Schools, or designee, shall approve all purchases made in the name of the school district except those authorized by direct action of the School Board. Competitive bids shall be required for purchase of textbooks and supplies other than from publishers in accordance with the Iowa Code. For all other purchases when the cost is in excess of $5,000 for one item or a group of related items, the administration will obtain bids or quotations, for the purpose of comparing basic costs. The award of contract shall usually be to the lowest responsible bidder meeting the specifications. The district reserves the right to enter into such contract or contracts as shall be deemed to be in the best interests of the school district. The administration will recommend to the Board from whom the purchase should be made, with reasons briefly stated whenever the recommendation is not for the lowest bid or quotation. It shall be the policy of the school district to purchase products and services from within the district community whenever justified by total cost considerations including basic cost of item(s) being purchased, availability of service and/or repair, delivery date, and related concerns. In addition, when practical, the school district shall endeavor to coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Bids submitted for advertised materials, work, etc., shall be opened at the prescribed time published in the official notice of such call for bids. If only one bid is received, the administration may leave the bid unopened and present it to the Board with the recommendation to rebid the item(s).
Approved:
4/9/90
Reviewed:
4/23/12
Revised: ___4/9/07___
<<139>>
Lewis, Josie 10/28/2015 2:49 PM Comment [19]: This is a requirement for public improvement contracts that exceed $125,000.
Lisa Mosier 8/10/2017 9:34 AM Formatted: Strikethrough Lisa Mosier 8/10/2017 9:34 AM Formatted: Strikethrough Lewis, Josie 10/28/2015 2:49 PM Comment [20]: All this language is from the public improvement language in the Iowa Code and the board has applied it to all purchases. Is this intentional?
Lisa Mosier 8/10/2017 9:34 AM Formatted: Strikethrough Lisa Mosier 8/10/2017 9:34 AM Formatted: Strikethrough
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Muscatine Community School District
703.1(2) Bids submitted for advertised materials, work, etc., shall be opened at the prescribed time published in the official notice of such call for bids. If only one bid is received, the administration may leave the bid unopened and present it to the Board with the recommendation to rebid the item(s). Bids that are opened shall be studied prior to the next regular Board meeting and presented to the Board with recommendations from the administration. The administration will prepare estimates on all projects prior to the opening of bids. The estimate shall be included in the agenda for the Board meeting where the bids are presented for approval. Bids received later than the designated time for opening shall be returned to the sender unopened.
LEGAL REF:
Lewis, Josie 10/28/2015 12:56 PM Deleted: Iowa Code Sections 297.7, 297.8, 301.7, 301.8, 301.10, 73.1, 23.18
Approved:
4/9/90
Reviewed:
4/23/12
Revised: ___4/9/07___
<<140>>
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Muscatine Community School District
703. 2
REQUISITIONS/PURCHASE ORDERS (combining with 703.3 and 703.4) NEW TITLE: PURCHASING AND PAYING OF GOODS AND SERVICES
Lewis, Josie 10/28/2015 2:49 PM Comment [21]: Could combine with 703.3 and 703.4.
Lewis, Josie 10/28/2015 12:58 PM
REQUESITIONS AND PURCHASE ORDERS Requisitions for equipment, supplies, and services shall be made on properly authorized forms. Forms must be signed by officially designated personnel before being processed. The procurement of all supplies, equipment, and services shall begin with the issuance of an official purchase order signed by the superintendent of schools or by an authorized member of the staff. RECEIVING GOODS AND SERVICES The board authorizes the issuance payment of claims against the school district for goods and services. The board will allow the payment after the goods and services have been received and accepted in compliance with board policy. All supplies, equipment and services purchased in the name of the school district shall be cleared through the purchase order system. School personnel who receive goods or services shall notify the purchasing department when any and all items have been delivered. APPROVAL AND PAYMENT FOR GOODS AND SERVICES The Board of Directors shall issue warrants, upon audit and allowance by the Board, for all just claims against the school district for payment of freight, postage, printing, utilities, travel expenses, and other goods and services, and for payment of salaries pursuant to the terms of written contracts entered into by the Board. The Board of Directors authorizes the Secretary to issue warrants when said Board of Directors is not in session for payment of properly authorized bills and claims pursuant to the terms of written contracts entered into by the Board, but only upon duly verified bills for same filed with the Secretary. All claims and salaries for which warrants have been issued prior to audit and allowance by the Board shall be passed upon by the Board at its first meeting thereafter, and shall be entered on records in the regular minutes of the Secretary. Designated Board members shall approve vouchers by placing signatures of approval on the warrant register listing all bills, with the understanding that the vouchers be available for examination.
<<141>>
Deleted: 0
Page 142
LEG REF: Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930). Iowa Code §§ 279.8; 279.29; 279.30; 279.36; 291.12; 721.2(5). 281 I.A.C. 12.3(1). 1980 Op. Att'y Gen. 102, 160, 720. 1976 Op. Att'y Gen. 69. 1972 Op. Att'y Gen. 130, 180, 392, 456, 651. 1936 Op. Att'y Gen. 375.
Approved:
4/9/90
Reviewed:
7/9/12
Revised:
<<142>>
5/9/94___
Page 143
703.3 RECEIVING GOODS AND SERVICES – delete (combining into one with 703.2 and 703.4) The board authorizes the issuance payment of claims against the school district for goods and services. The board will allow the payment after the goods and services have been received and accepted in compliance with board policy. All supplies, equipment and services purchased in the name of the school district shall be cleared through the purchase order system. School personnel who receive goods or services shall notify the purchasing department when any and all items have been delivered. It shall be the duty of the purchasing department to certify to the accounting department the receipt of all goods and servicesLEG
REF: Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930). Iowa Code §§ 279.8; 279.29; 279.30; 279.36; 291.12; 721.2(5). 281 I.A.C. 12.3(1). 1980 Op. Att'y Gen. 102, 160, 720. 1976 Op. Att'y Gen. 69. 1972 Op. Att'y Gen. 130, 180, 392, 456, 651. 1936 Op. Att'y Gen. 375.
Approved:
4/9/90
Reviewed:
6/14/10
Revised:
<<143>>
9/20/93
Lewis, Josie 10/28/2015 12:58 PM Deleted:
... [1]
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Muscatine Community School District
703. 4
APPROVAL AND PAYMENT FOR GOODS AND SERVICES – (delete – combining into one policy with 703.2 and 703.3)
Lewis, Josie 10/28/2015 1:00 PM Deleted: 0
The Board of Directors shall issue warrants, upon audit and allowance by the Board, for all just claims against the school district for payment of freight, postage, printing, utilities, travel expenses, and other goods and services, and for payment of salaries pursuant to the terms of written contracts entered into by the Board. The Board of Directors authorizes the Secretary to issue warrants when said Board of Directors is not in session for payment of properly authorized bills and claims pursuant to the terms of written contracts entered into by the Board, but only upon duly verified bills for same filed with the Secretary. All claims and salaries for which warrants have been issued prior to audit and allowance by the Board shall be passed upon by the Board at its first meeting thereafter, and shall be entered on records in the regular minutes of the Secretary. Designated Board members shall approve vouchers by placing signatures of approval on the warrant register listing all bills, with the understanding that the vouchers be available for examination.
LEG REF: Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930). Iowa Code §§ 279.8; 279.29; 279.30; 279.36; 291.12; 721.2(5). 281 I.A.C. 12.3(1). 1980 Op. Att'y Gen. 102, 160, 720. 1976 Op. Att'y Gen. 69. 1972 Op. Att'y Gen. 130, 180, 392, 456, 651. 1936 Op. Att'y Gen. 375.
Approved:
8/14/89
Reviewed:
07/09/12
Revised:
<<144>>
10/23/00__
Lewis, Josie 10/28/2015 1:02 PM Deleted: AL
Lewis, Josie 10/28/2015 12:59 PM Deleted: Iowa Code Sections 279.36, 291.8, 291.12, 279.30
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Muscatine Community School District
703. 7 BIDDING PROCEDURES FOR PUBLIC IMPROVEMENTS – DELETE – use IASB Policy on Purchasing – Bidding (will also take the place of 703.1 Purchasing and Bidding
Lewis, Josie 10/28/2015 2:49 PM
If the estimated cost, as determined by a State of Iowa registered engineer or a State of Iowa licensed architect, of a public improvement is in excess of $130,000 or the competitive bid threshold set by Iowa Code Chapter 26 whichever is greater, plans and specifications shall be prepared for formal bidding purposes.
Lewis, Josie 10/28/2015 1:09 PM
The plans and specifications, as prepared by a State of Iowa registered engineer or State of Iowa licensed architect, shall be approved by the Board of Education. The Board of Education shall also set a date and time for a public hearing to receive and open bids for said improvement.
Comment [22]: IASB is currently rewriting our sample policy on this topic to clearly delineate goods and services contracts vs. public improvement projects. It will be available Dec. 1, 2015. Deleted: 0
Lisa Mosier 8/10/2017 9:32 AM Formatted: Strikethrough
A “Notice of Letting” or “Advertisement for Bids” shall be published not less than 4 days, but not more than 45 days before the date set for receiving bids. The “Advertisement for Bids” shall be published in the newspaper of general circulation within the district. The “Advertisement for Bids” shall include the time and place for receiving sealed proposals, the general nature of the project, a statement of the requirement for a sealed bid security and the amount of said security, and date and time the proposals shall be opened, and in general terms, when the work must be commenced and completed. The Board shall also set a date and time for a public hearing to receive comments on the plans, specifications, form of contract and estimated cost of the project. Following the public hearing, the Board of Education shall make a decision on the project and make possible Award of Contract. The “Notice of Public Hearing” shall be published more than 4 days, but not more than 20 days before the public hearing. The “Notice of Public Hearing” shall be published in the newspaper of general circulation within the district. Award of Contract shall be made to the lowest, responsive, responsible Bidder. The Board of Education shall by resolution award the contract to the bidder submitting the lowest, responsive, responsible bid or may reject all bids received, fix a new date for receiving bids and order publication of a new notice to bidders. If the engineered cost, as determined by a State of Iowa registered engineer or a State of Iowa licensed architect, of a public improvement is greater than $50,000 and less then $130,000 or within the competitive quotation threshold for schools with less than 50,000 population set by Iowa Code Chapter 26 whichever is greater, the school district shall make a good faith effort to obtain quotes from at least two contactors regularly engaged in such work.
Approved:
4/9/07
Reviewed:
4/23/12
Revised: ____03/18/13______
<<145>>
Lisa Mosier 8/10/2017 9:32 AM Formatted: Strikethrough
Page 146
Muscatine Community School District 703.7(2) The school district shall provide a general description of the work, including plans and specifications prepared by a State of Iowa registered engineer or State of Iowa licensed architect, and provide the opportunity to inspect the work site. In the quote, the contractor shall provide the price for labor, materials, equipment and supplies. The district shall designate the time, date, place and manner for filing quotations, which may be received by mail, facsimile, or electronic mail. Approved quotations shall be recorded in meeting minutes and quotations approved outside a meeting of the Board of Education shall be included in the minute of the next meeting of the Board of Education. The contract shall be awarded to the contractor submitting the lowest, responsive, responsible quotation or the district shall reject all quotations. If the project is less than $50,000 or the minimum competitive quotation threshold for schools with less than 50,000 population as set by Iowa Code Chapter 26 whichever is greater or if the work is deemed emergency in nature, or is repair or maintenance work performed by school district employees, no formal quotations or bidding procedure is required. The “Estimate of Cost” of a public improvement shall include the cost of labor, materials, equipment and supplies, but excluding architectural or engineering design services or inspection. A “Public Improvement” is a building or construction work which is constructed under the control of the school district and is paid for in whole or in part with funds of a governmental entity. “Repair or Maintenance” work is the preservation of a public facility so that it remains in sound and proper condition, including minor replacements and additions as necessary to restore the public facility to it’s original condition with the same design. RE:
Approved:
Iowa Code Chapter 38, Sections 38.1(3), 38.1(4), 38.2(3), 38.14(2)(e), 38.2(1), 38.3(1), 38.7, 38.9(1), 38.12, 38.13(3)(a), 38.14(3)(b) Iowa Code Chapter 362, Section 362.3
4/9/07
Reviewed:
4/23/12
Revised: ____03/18/13______
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Muscatine Community School District
703. 8
CREDIT CARD USE POLICY
Lewis, Josie 10/28/2015 1:11 PM
District credit cards may only be used for the actual and necessary expenses incurred in the performance of work-related duties. Actual and necessary expenses incurred in the performance of work-related duties include, but are not limited to, fuel for school district transportation vehicles used for transporting students to and from school and for schoolsponsored events, payment of claims related to professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.
Deleted: 0
Employees shall not charge any personal expenses to the district credit card. Charging personal expenses to a district credit card may be grounds for discipline. Authorized staff using a school district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date, purpose and nature of the expense for each claim item. Failure to provide a proper receipt will make the employee responsible for expenses incurred. Those expenses must be reimbursed to the school district no later than ten working days following use of the school district’s card. In exceptional circumstances, the superintendent or board may allow a claim without proper receipt. Written documentation explaining the exceptional circumstances shall be maintained as part of the school district’s record of the claim. It is the responsibility of the Superintendent or designee to determine whether the school district credit card use is for appropriate school business. It is the responsibility of the board to determine through the audit and approval process of the board whether the school district credit card used by the superintendent and the board is for appropriate school business. The superintendent or designee is responsible for developing administrative regulations regarding actual and necessary expenses and use of a school district credit card. The administrative regulations will include the appropriate forms to be filed for obtaining a credit card. LEG REF:
Approved:
Iowa Constitution, Art. III, § 31. Iowa Code §§ 279.8, .29, .30 (2013). 281 I.A.C. 12.3(1). 12/10/07
Reviewed:
10/14/13
Revised:
Lewis, Josie 10/28/2015 2:49 PM Comment [23]: Does the district have these?
Lewis, Josie 10/28/2015 1:55 PM Deleted: AL
Lewis, Josie 10/28/2015 1:55 PM Deleted: ERENCE
Lewis, Josie 10/28/2015 1:55 PM Deleted: Iowa Code Section 279.8
<<147>>
... [1]
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Muscatine Community School District
704. 3
FINANCIAL REPORT, PUBLISHED
Lewis, Josie 10/28/2015 2:06 PM
The Board of Directors shall publish monthly, in the newspaper designated as a newspaper for official publication the schedule of bills and claims against the district. Annually, the total salaries paid to employees regularly employed by the school district will also be published in a newspaper designated as a newspaper for official publication.
Deleted: 0
Lewis, Josie 10/28/2015 2:02 PM Deleted: at least one newspaper published in the district,
It is the responsibility of the board secretary to publish these reports in a timely manner
LEG REF:
Iowa Code §§ 279.35; 279.36; 618. 1952 Op. Att'y Gen. 133.
Lewis, Josie 10/28/2015 2:07 PM Deleted: AL
Lewis, Josie 10/28/2015 2:03 PM Deleted: Section
Lewis, Josie 10/28/2015 2:03 PM Deleted: 4
Approved:
4/9/90
Reviewed:
10/14/13
<<148>>
Revised: __________
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Muscatine Community School District
704. 4
ANNUAL FINANCIAL STATEMENT – PUBLISHED - DELETE The Board of Directors shall cause to have published, as soon as possible following the annual meeting of each year and in at least one newspaper in the district, a summarized statement verified by affidavit of the Secretary of the Board showing the receipts and disbursements of all funds for the preceding fiscal year. Annual payroll disbursements shall be included in this publication, listing total annual payments to each individual.
Lewis, Josie 10/28/2015 2:06 PM Deleted: 0
Lisa Mosier 8/9/2017 8:15 PM Deleted: -
Lewis, Josie 10/28/2015 2:49 PM Comment [28]: Could this be combined with 704.3?
LEG REF:
Iowa Code Sections 279.32; 279.33.
Lewis, Josie 10/28/2015 2:07 PM Deleted: AL
Lewis, Josie 10/28/2015 2:05 PM Deleted: - 279.34
Approved:
4/9/90
Reviewed:
10/22/12
Revised:_______________
<<149>>
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Muscatine Community School District
704. 6
INVENTORY – REPLACE WITH CAPITAL ASSETS POLICY An annual inventory of all furniture and other equipment shall be maintained under the supervision of the superintendent of schools or designee. Items of equipment that are not consumable shall be included in the annual inventory. A physical inventory compared to accounting records of purchases and disposals will be the method in which we do our inventory. Equipment will include all identified items that: have a historical cost of $250 or more; lasts more than one year; will be repaired rather than replaced; and the cost of tracking the item is a small percentage of the item’s cost.
The threshold to determine if an item is a capital asset will be $2,500. Capital assets include land, buildings, land improvements, building improvements, vehicles, technology equipment, other equipment and furniture and construction in progress. If the item is a capital asset, we will use the following accounting procedures:
Approved:
a)
For all capital assets, the method of depreciation will be straight line; one-half year in year of acquisition and one-half year in year of disposal. Land and construction in progress will not be depreciated.
b)
The useful life of the asset will vary depending on the asset, but we will use federal/state recommendations
c)
The salvage value of the assets being depreciated will be $0
d)
We will dispose of the assets according to Iowa Code
e)
A determination of functionality will be determined for each asset in order to allocate depreciation
f)
If an asset was purchased with federal money, the federal requirement will be adhered to, if different from our procedures
4/9/90
Reviewed:
3/18/13
Revised:
<<150>>
2/10/03__
Lewis, Josie 10/29/2015 8:12 PM Comment [27]: Is this the same as the capital assets policy?
Lewis, Josie 10/28/2015 2:08 PM Deleted: 0
Lisa Mosier 8/10/2017 9:48 AM Formatted: Strikethrough
Muscatine Community School District
704.7
Page 151
Intangible Assets – REPLACE WITH CAPITAL ASSETS POLICY Identifiable An intangible asset should be recognized in the statement of net assets only if it is identifiable which means the asset is either: a) separable (i.e. it can be separated/divided from the government and sold, transferred, licensed, rented or exchanged) or b) arose from contractual or other legal rights, regardless of whether those rights are transferable or separable. Criteria GASB Statement 51 defines intangible assets as assets that are identifiable and possess all of the following characteristics: • lack of physical substance, • nonfinancial nature (not in monetary form like cash or investment securities) and • initial useful life extending beyond a single reporting period. Examples of intangible assets include easements, land use rights (i.e. water rights, timber rights and mineral rights), patents, trademarks and copyrights. In addition, intangible assets include computer software that is purchased, licensed or internally generated (including websites) as well as outlays associated with an internally generated modification of computer software. Intangible assets can be purchased or licensed, acquired through nonexchange transactions or internally generated. All intangible assets subject to the provisions of GASB Statement 51 should be classified as capital assets. Accordingly, existing authoritative guidance related to the accounting and financial reporting for capital assets (i.e. recognition, measurement, presentation, disclosure, etc.) should be applied to intangible assets as applicable. Exclusions GASB Statement 51 applies to all intangible assets except: (a) assets acquired or created primarily for purposes of directly obtaining income or profit (these intangible assets should be considered investments), (b) assets from capital lease transactions reported by lessees, except licensing agreements to lease commercially available computer software, and (c) goodwill created through the combination of a government and another entity.
Approved 10/25/10
Reviewed:
Revised:
<<151>>
Lisa Mosier 8/10/2017 9:48 AM Formatted: Strikethrough
704.7 (2)
Muscatine Community School District
Intangible Assets
Threshold for Capitalization The establishment of an intangible asset capitalization threshold policy has been recommended by the County Finance Committee and adapted for LEAs and AEAs. The policy should be approved by the Board of Education. The threshold is to be consistently applied by all departments and offices of the District for financial reporting purposes. All intangible assets at or above $200,000 must be reported for the audit and Certified Annual Report (CAR), all other intangible assets are excluded. Measurement/Recognition Effective July 1, 2009, intangible assets exceeding the District’s threshold should be recorded at actual historical cost. For business-type activities and enterprise funds capitalized interest and ancillary charges, if any, should be included in the historical cost. Only direct costs will be capitalized (indirect costs will not be included). Intangible assets received in a nonexchange transaction (i.e. donated) are to be recorded at their estimated fair value at the time of acquisition. Ø The fair value of an asset is the amount at which the asset could be exchanged in a current transaction between willing parties, other than in forced or liquidation sale. Therefore, it would be inappropriate to arbitrarily assign a nominal value to a donated intangible asset without applying a rational technique to estimate its fair value. The threshold for intangible assets applies to individual assets and it is not acceptable to account for items in aggregate to meet the threshold limitations. For internally generated intangible assets (see next page), outlays incurred by the government’s personnel, or by a third-party contractor on behalf of the government, for development of internally generated intangible assets should be capitalized. For internally generated computer software, outlays incurred during the application development stage (see next page) will be capitalized if they exceed the threshold. These outlays include the initial purchase of the computer software/license and modifications made to the software before it is placed into operation. The initial purchase of the software/license and modifications made should be analyzed separately for capitalization purposes (do not aggregate).
Approved 10/25/10
Reviewed:
Revised:
<<152>>
Page 152
704.7 (3)
Muscatine Community School District Intangible Assets Ø Costs incurred prior to July 1, 2009, for internally generated computer software projects in the application development stage will not be capitalized. However, costs incurred July 1, 2009 and beyond, for these projects will be capitalized if exceeding the District’s threshold. Computer software licenses purchased/renewed will not be aggregated. Each individual license purchased/renewed will be measured against the District’s threshold and the useful life must extend beyond a single reporting period in order for the license to be capitalized. Internally Generated Intangible Assets Internally generated intangible assets are created or produced by the government or an entity contracted by the government, or they are acquired from a third party but require more than minimal incremental effort on the part of the government to begin to achieve their expected level of service capacity. Outlays related to the development of an internally generated intangible asset that is identifiable should be capitalized only upon the occurrence of all three of the following: Specified-Conditions Criteria a) b) c)
Determination of the specific objective of the project and the nature of the service capacity that is expected to be provided by the intangible asset upon completion of the project. Demonstration of the technical or technological feasibility for completing the project so that the intangible asset will provide its expected service capacity. Demonstration of the current intention, ability, and presence of effort to complete or, in the case of a multiyear project, continue development of the intangible asset.
Only outlays incurred subsequent to meeting the above criteria should be capitalized; outlays incurred prior to this point should be expensed. Internally Generated Computer Software Computer software is considered internally generated if it is developed in-house by the government’s personnel or by a third-party contractor on behalf of the government. Commercially available software that is purchased or licensed by the government and modified using more than minimal incremental effort before being put into operation should be considered internally generated. Approved 10/25/10
Reviewed:
Revised:
<<153>>
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Muscatine Community School District
The development and installation of internally generated computer software can be grouped into three stages:
704.7 (4)
Intangible Assets •
Preliminary Project Stage: involves conceptual formulation and evaluation of alternatives, determination of the existence of needed technology and final selection of alternatives for development of the software. Expense all outlays in this stage.
•
Application Development Stage: includes the design of the chosen path (i.e. software configuration, software interfaces), coding, installation to hardware, and testing. Data conversion activities could be included in this phase if those activities are deemed necessary to make the software operational. Capitalize all outlays incurred during this stage once the Specified-Conditions Criteria are met. (Note: the Specified-Conditions Criteria are considered met when the Preliminary Project Stage is complete and management authorizes/commits to funding the project.) Capitalization should cease when the computer software is substantially complete and operational.
•
Post-Implementation/Operation Stage: includes application training and software maintenance. Data conversion activities would be included in this stage if not deemed necessary to make the software operational. Expense all outlays in this stage.
Outlays associated with an internally generated modification of computer software that is already in operation should be capitalized if the modification results in any of the following: a) increase in functionality of the software (able to perform tasks that it was previously incapable of performing), b) increase in efficiency of the software (increase in level of service provided without the ability to perform additional tasks) or c) extension of the estimated useful life.
If the modification does not result in any of the three outcomes, the modification should be considered maintenance and expensed accordingly. Amortization (Use Straight-Line Method) The useful life of an intangible asset that arises from contractual or other legal rights should not exceed the period to which the service capacity of the asset is limited by those contractual or legal provisions. Contract renewal periods may be considered in determining the useful life of the intangible asset if there is evidence the government will seek and be able to achieve renewal and the anticipated outlay for renewal is nominal in relation to the level of service capacity obtained. Approved 10/25/10
Reviewed:
Revised:
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If there are no legal, contractual, regulatory, technological or other factors that limit the useful life of an intangible asset, then the intangible asset should be considered to have an indefinite useful life and no amortization should be recorded. A useful life that must be estimated does not mean indefinite useful life. Impairment
704.7 (5)
Intangible Assets If changes in factors and conditions result in the useful life of an intangible asset no longer being indefinite, the asset should be tested for impairment because a change in the expected duration of use of the asset has occurred. The carrying value of the intangible asset, if any, following the recognition of any impairment loss should be amortized in subsequent reporting periods over the remaining estimated useful life of the asset. A common indicator of impairment for internally generated intangible assets is development stoppage, such as stoppage of development of computer software due to changes in the priorities of management. Retroactive Reporting The District will not retroactively report the following intangible assets: 1) Those considered to have indefinite useful lives as of June 30, 2009. 2) Those that would be considered internally generated as of June 30, 2009. 3) Costs incurred prior to July 1, 2009, for internally generated computer software projects in the application development stage will not be capitalized. However, costs incurred July 1, 2009 and beyond, for these projects will be capitalized if exceeding the District’s threshold. Intangible assets (and related amortization) requiring retroactive reporting (for the period July 1, 1980 through June 30, 2009) will be reported at actual historical cost. This includes purchased software that is still in use, even if fully amortized as of June 30, 2009. [Note: Phase 3 districts are not required to retroactively report any intangible assets.]
NOTE: If actual historical cost cannot be determined for these intangible assets due to lack of sufficient records, estimated historical cost will be used. Miscellaneous This policy must be applied to all intangible assets. If an intangible asset that meets the threshold criteria is fully amortized, the asset must be reported at the historical cost and the applicable accumulated amortization must also be reported. It is not appropriate to “net” the intangible asset and amortization to avoid reporting. Approved 10/25/10 Reviewed: Revised:
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Muscatine Community School District When intangible assets are sold or disposed of, it is necessary to calculate and report a gain or loss in the statement of activities. The gain/loss is calculated by subtracting the net book value (historical cost less any accumulated amortization) from the net amount realized on the sale or disposal.
Approved 10/25/10
Reviewed:
Revised:
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Code No. 704.6
704.6 CAPITAL ASSETS
The school district will establish and maintain a capital assets management system for reporting capitalized assets owned or under the jurisdiction of the school district in its financial reports in accordance with generally accepted accounting principles (GAAP) as required or modified by law; to improve the school district's oversight of capital assets by assigning and recording them to specific facilities and programs and to provide for proof of loss of capital assets for insurance purposes. Capital assets, including tangible and intangible assets, are reported in the government-wide financial statements (i.e. governmental activities and business type activities) and the proprietary fund financial statements. Capital assets reported include school district buildings, construction in progress, building improvements, land and machinery and equipment. Capital assets reported in the financial reports will include individual capital assets with an historical cost equal to or greater than $25,000, (except machinery and equipment which is $5,000). The Federal regulations governing school lunch programs require capital assets attributable to the school lunch program with a historical cost of equal to or greater than $500 be capitalized. Additionally, capital assets are depreciated over the useful life of each capital asset (see schedule at end of policy). All intangible assets with a purchase price equal to or greater than $50,000 with useful life of two or more years, are included in the intangible asset inventory for capitalization purposes. Such assets are recorded at actual historical cost and amortized over the designated useful lifetime applying a straight-line method of depreciation. If there are no legal, contractual, regulatory, technological or other factors that limit the useful life of the asset, then the intangible asset needs to be considered to have an indefinite useful life and no amortization should be recorded. Phase III districts, as determined under GASB 34, will not retroactively report intangible assets. If actual historical cost cannot be determined for intangible assets due to lack of sufficient records, estimated historical cost will be used. This policy applies to all intangible assets. If an intangible asset that meets the threshold criteria is fully amortized, the asset must be reported at the historical cost and the applicable accumulated amortization must also be reported. It is not appropriate to “net” the capital asset and amortization to avoid reporting. For internally generated intangible assets, outlays incurred by the government's personnel, or by a third-party contractor on behalf of the government, and for development of internally generated intangible assets should be capitalized.
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704.6 CAPITAL ASSETS – ADMINISTRATIVE REGULATIONS Fixed assets with the exception of land will be depreciated over the useful life of each fixed asset per the schedule listed below. Useful Life Class Description Building & Building Construction Costs 50 years Building Improvements 20 years Bleachers/Track/Tennis Courts
20 years
Site Improvements
15 years
Athletic and Sports Equipment
10 years
Playground Equipment
15 years
Office Machines and Devices
5 years
Machinery, Furniture & Equipment
15 years
Technology Equipment
5 years
Musical Instruments
10 years
Uniforms
10 years
Licensed Vehicles - Bus
7 years
Licensed Vehicles – Other
5 Years
Nutrition Fund
12 Years
For Governmental Fund fixed assets, the straight-line, actual month method of depreciation will be used. For School Nutrition Fund fixed assets, the straight-line depreciation method will be used and assets will be depreciated a full year in the year of acquisition if owned by the district for ½ of the fiscal year or more. No depreciation will be taken in the year of acquisition if owned by the district less than ½ of the fiscal year. The capital assets management system must be updated monthly to account for the addition/acquisition, disposal, relocation/transfer of capital assets. It is the responsibility of the superintendent to count and reconcile the capital assets with capital assets management system on June 30 each year. It is the responsibility of the superintendent or designee to develop administrative regulations implementing this policy. It will also be the responsibility of the superintendent or designee to educate employees about this policy and its supporting administrative regulations.
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704.8
Muscatine Community School District GASB 54 Fund Balance Reporting and Governmental Fund Type Definitions use IASB’s recommended policy below
Inasmuch as GASB 54, Fund Balance Reporting and Governmental Fund Type Definitions, which establishes accounting and financial reporting standards for all governments that report governmental funds requires the District to disclose certain requirements, the District identifies the following as District operating policy. The fund balance identified as ‘committed fund balance’ will be determined by the Board of Directors and will require formal board action. An identified committed fund balance should be for a specific purpose pursuant to constraints imposed by the formal action of the Board of Directors. The Board of Directors will take action to ‘commit’ a fund balance prior to year-end (June 30) of the year the original committed amount is determined. The exact amount of the committed balance may be determined after the year-end; however, in compliance with GASB 54 the intended committed purpose must be identified, prior to year-end (June 30). In the event that a committed fund balance is identified subsequent to year-end (June 30), the amount will be reflected on the balance sheet as assigned for that year. The committed amounts cannot be used for any other purpose unless the Board of Education at a public meeting by formal action makes changes or rescind the committed balance. The Board of Directors authorizes the Director of Finance or its designee to assign amounts to a specific purpose in compliance with GASB 54. An assigned Fund Balance should be reported for constraints by the District’s intent to be used for specific purpose, but are not restricted or committed. In accordance with the GASB 54 the District identifies that when an expenditure is incurred, it is applied to the highest level of classification of fund balance and then subsequently applied to honor constraints on the specific purposes for which amounts in those fund balances can be spent. GOVERNMENTAL ACCOUNTING PRACTICES AND REGULATIONS School district accounting practices will follow state and federal laws and regulations, generally accepted accounting principles (GAAP) and the uniform financial accounting system provided by the Iowa Department of Education. As advised by the school district's auditor, determination of liabilities and assets, prioritization of expenditures of governmental funds and provisions for accounting disclosures shall be made in accordance with governmental accounting standards. In Governmental Accounting Standards Board (GASB) Statement No. 54, the board identifies the order of spending unrestricted resources applying the highest level of classification of fund balance - restricted, committed, assigned, and unassigned - while honoring constraints on the specific purposes for which amounts in those fund balances can be spent. A formal board action
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Muscatine Community School District
is required to establish, modify and or rescind a committed fund balance. The resolution will state the exact dollar amount. In the event, the board chooses to make changes or rescind the committed fund balance, formal board action is required.
The Board authorizes the Director of Finance or designee to assign amounts to a specific purpose in compliance with GASB 54. An 'assigned fund balance' should also be reported in the order of spending unrestricted resources, but is not restricted or committed. It is the responsibility of the superintendent to develop administrative regulations implementing this policy. It is also the responsibility of the superintendent to make recommendations to the board regarding fund balance designations. Note: This policy is an optional policy. Should the board not adopt a policy implementing GASB54, the default is to reduce - committed, assigned and unassigned fund balances - in that order. Adoption of a policy gives boards the ability to have greater control over their fund balances. Legal Reference: Approved 07/11/11
Reviewed:
Revised:
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705.2 RECORDS
PERSONNEL RECORDS – move to 400 series – 401.15 PERSONNEL
All personnel employment records shall be kept and preserved by the secretary of the Board, and shall be housed in the administrative offices of the school district. The Board secretary shall be the School Board's authorized deputy of the records. The secretary of the Board shall not be required to preserve personnel records permanently, but is authorized, after microfilming them, to destroy by burning or shredding any records that have been in his/her custody for three years. A properly authenticated reproduction of any microfilmed records meets the same legal requirements as the original record. The records will include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy. Employee personnel files are school district records and are considered confidential records and therefore are not generally open to public inspection or accessibility. Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school officials. Employees may have access to their personnel files, with the exception of letters of reference, and copy items from their personnel files at a time mutually agreed upon between the superintendent and the employee. The school district may charge a reasonable fee for each copy made. Employees, however, will not be allowed access to the employment references written on behalf of the employee. Board members will generally only have access to an employee's file when it is necessary because of an employee related matter before the board.
LEG REF:
Iowa Code §§ 20; 21; 22; 91B
Approved:
4/9/90
Reviewed:
6/14/10
Revised:
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705.3
STUDENT RECORDS
- delete
Lewis, Josie 10/28/2015 2:49 PM
The superintendent or designee shall initiate and maintain a complete individual permanent record for each student. The superintendent shall have the care and custody of all student records. All permanent records of students are to be preserved, either in original form, on microfilm or other forms of electronic media.
LEG REF:
No Child Left Behind, Title IX, Sec. 9528, P.L.107-110. USA Patriot Act, Sec. 507, P.L. 107-56. 20 U.S.C. § 1232g, 1415. 34 C.F.R. Pt. 99, 300, .610 et seq. Iowa Code §§ 22; 279.9B, 280.24; 280.25; 622.10. 281 I.A.C. 12.3(4); 41. 1980 Op. Att'y Gen. 720, 825.
Comment [33]: How is this information different than the content in 506.1 and 603.3? Could these policies be combined and this one eliminated? Those policies contain much more substantive information.
Lewis, Josie 10/28/2015 2:22 PM Deleted: AL
Lewis, Josie 10/28/2015 2:49 PM Comment [34]: Correspond to the content in 603.3.
Lewis, Josie 10/28/2015 2:21 PM Deleted: Family Education Rights and Privacy Act of 1974
Lisa A. Mosier 6/29/2010 9:29 AM
Approved:
4/9/90
Reviewed:
6/14/10
Revised:
<<162>>
6/12/00
Deleted:
... [1]
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Lisa A. Mosier 6/29/2010 9:31 AM
706.1
Deleted: Muscatine Community School District
INSURANCE PROGRAM
Lewis, Josie 10/29/2015 10:49 AM
The Board of Directors shall maintain a comprehensive insurance program that will provide adequate coverage against major types of risk, loss, or damage, as well as legal liability and dishonesty. The board will purchase insurance at replacement values, when possible, after reviewing the costs and availability of such insurance.
Comment [35]: Review with insurance provider and make sure the coverage types and amounts are appropriate.
A private appraisal agency may be retained upon the recommendation of the superintendent of schools for inventory and appraisal value services, to enable the Board of Directors to maintain a comprehensive insurance program. The insurable value of all buildings owned by the school corporation shall be maintained and shall be updated annually. Administration of the insurance program, making recommendations for additional insurance coverage, placing the insurance coverage and loss prevention activities is the responsibility of the superintendent. The (superintendent/capital assets manager) is responsible for maintaining the capital assets management system, processing claims and maintaining loss records.
LEG REF:
Iowa Code §§ 20.9; 85.2; 279.12; 279.28; 285.5(6); 285.10(6); 296.7; 298A; 517A.1; 670.7. 1974 Op. Att'y Gen. 171. 1972 Op. Att'y Gen. 676.
Lewis, Josie 10/28/2015 2:28 PM Deleted: AL
Lewis, Josie 10/28/2015 2:27 PM Deleted: Iowa Occupational Safety and Health Act ... [1]
Lisa A. Mosier 6/29/2010 9:30 AM Formatted: Indent: Left: 1.5"
Approved:
4/9/90
Reviewed:
6/14/10
Revised:
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Lisa A. Mosier 6/29/2010 9:30 AM Deleted:
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708.1
SCHOOL FOOD PROGRAM - NEW
The school district will operate a school lunch and breakfast program in each attendance center. The school food program services will include lunch through participation in the National School Lunch Program and breakfast through the National School Breakfast program for students during the school day. Students may bring their lunches from home and purchase milk to accompany their meal. School food service facilities are provided to serve students and employees when school is in session and during school-related activities. They may also be used under the supervision of the Supervisor or designee for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with board policy. There may be times that a food service staff member will be required to be present, which would require an additional fee for labor cost. The school food program is operated on a nonprofit basis. The revenues of the school food program will be used only for paying the regular operating costs of the school food program. Supplies of the school food program will only be used for the school food program. The board will set, and periodically review, the prices for school lunches, breakfast and special milk programs. It is the responsibility of the superintendent to make a recommendation regarding the prices of school lunch, breakfast and milk. It is the responsibility of the Food Service Supervisor to administer the program and to cooperate with the superintendent and/or designee for the proper functioning of the school food program.
LEG REF:
42 U.S.C. §§ 1751 et seq. 7 C.F.R. Pt. 210 et seq. Iowa Code § 283A. 281 I.A.C. 58.
Approved:
Reviewed:
Revised:
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708.2
FREE OR REDUCED COST MEALS ELIGIBILITY - NEW
Students enrolled and attending school in the school district, who are unable to afford the special milk program, the cost or a portion of the cost of school lunch and breakfast will be provided the school food program services at no cost or at a reduced cost. It is the responsibility of the Food Service Administrative Office to determine if a student qualifies for free or reduced cost school food services. Students, whom the principal believes are improperly nourished, will contact the Food Service Supervisor and will not be denied the school food program services simply because the paperwork has not been completed. Employees, students and others will be required to pay for meals consumed. It is the responsibility of the superintendent or designee to develop administrative regulations for implementing this policy.
LEG REF:
42 U.S.C. §§ 1751 et seq. 7 C.F.R. Pt. 210 et seq. Iowa Code § 283A . 281 I.A.C. 58.
Approved:
Reviewed:
Revised:
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708.3
VENDING MACHINES - NEW Food and beverages sold for purchase by students from midnight until one ½ hour after school dismissal during the school day and food served or purchased for other than special circumstances will be approved by the superintendent or designee. Vending machines in the school building are the responsibility of the building principal or designee. Purchases for district the vending machines will be approved prior to being sold by the Food Service Supervisor or designee and will reflect the guidelines in the Wellness policy. It is the responsibility of the superintendent or designee to develop administrative regulations for the use of vending machines and other sales of food to students.
LEG REF:
42 U.S.C. §§ 1751 et seq. 7 C.F.R. Pt. 210 et seq. Iowa Code § 283A . 281 I.A.C. 58.
Approved:
Reviewed:
Revised:
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709.1
STUDENT SCHOOL TRANSPORTATION ELIGIBILITY Elementary and middle school students living more than two miles from their designated school attendance centers and high school students living more than three miles from their designated attendance centers are entitled to transportation to and from their attendance center at the expense of the school district. Transportation of students who require special education services will generally be provided as for other students, when appropriate. Specialized transportation of a student to and from a special education instructional service is a function of that service and, therefore, an appropriate expenditure of special education instructional funds generated through the weighting plan. Transportation of a student to and from a special education support service is a function of that service, and is specified in the individualized education program (IEP) or the individualized family service plan (IFSP). When the IEP or IFSP team determines that unique transportation arrangements are required and the arrangements are specified in the IEP or IFSP, the school district will provide one or more of the following transportation arrangements for instructional services and the AEA for support services: •Transportation from the student's residence to the location of the special education and back to the student's residence, or child care placement for students below the age of six. •Special assistance or adaptations in getting the student to and from and on and off the vehicle, en route to and from the special education. •Reimbursement of the actual costs of transportation when by mutual agreement the parents provide transportation for the student to and from the special education. The school district is not required to provide reimbursement to parents who elect to provide transportation in lieu of agency-provided transportation. A student may be required, at the board's discretion, to meet a school vehicle without reimbursement up to three-fourths of a mile. The board may require the parent to transport their children up to two miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable. It is within the discretion of the board to determine such conditions. Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district. Parents, who transport their children at the expense of the school district, are reimbursed at the rate per mile set by the state. Transportation arrangements made by agreement with a neighboring school district will follow the terms of the agreement. Students, who choose to attend a school in a school district other than their resident school district, will provide transportation to and from the school at their own expense.
LEG REF:
20 U.S.C. §§ 1401, 1701 et seq. 34 C.F.R. Pt. 300 et seq. Iowa Code §§ 256B.4; 285; 321. 281 I.A.C. 41.412.
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Approved: 709.2
Reviewed:
Revised:
STUDENT TRANSPORTATION FOR EXTRACURRICULAR ACTIVITIES The board in its discretion may provide school district transportation for extracurricular activities including, but not limited to, transporting student participants and other students to and from extracurricular events. Students participating or attending extracurricular events, other than those held at the school district facilities, may be transported to the extracurricular event by school district transportation vehicles or by another means approved by the superintendent. Students, who are provided transportation in school district transportation vehicles for extracurricular events, will ride both to and from the event in the school vehicle unless arrangements have been made with the building principal prior to the event. A student's parent may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on a school district transportation vehicle. It is the responsibility of the superintendent to make a recommendation to the board annually as to whether the school district will provide the transportation authorized in this policy. In making the recommendation to the board, the superintendent will consider the financial condition of the school district, the number of students who would qualify for such transportation, and other factors the board or superintendent deem relevant.
LEG REF: Approved:
Iowa Code §§ 256B.4; 285.1 – 285.4; 321. 281 I.A.C. 41.412.
Reviewed:
Revised:
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709.3
SUMMER SCHOOL PROGRAM TRANSPORTATION SERVICE The school district may use school vehicles for transportation to and from summer extracurricular activities. The superintendent will make a recommendation to the board annually regarding their use. Transportation to and from the student's attendance center for summer school instructional programs is within the discretion of the board. It is the responsibility of the superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the school district. In making the recommendation to the board, the superintendent will consider the financial condition of the school district, the number of students involved in summer school programs, and other factors deemed relevant by the board or the superintendent.
LEG REF: Approved:
Iowa Code § 285.10. 281 I.A.C. 43.10; 412.
Reviewed:
Revised:
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401.15 PERSONNEL RECORDS (moved from 705.3 Personnel Records) All personnel employment records shall be kept and preserved by the secretary of the Board, and shall be housed in the administrative of ices of the school district. The Board secretary shall be the School Board's authorized deputy of the records. The secretary of the Board shall not be required to preserve personnel records permanently, but is authorized, after micro ilming d igitally storing them, to destroy by burning or shredding any records that have been in his/her custody for three years. A properly authenticated reproduction of any micro ilmed records meets the same legal requirements as the original record. The records will include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy. Employee personnel iles are school district records and are considered con idential records and therefore are not generally open to public inspection or accessibility. Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school of icials. Employees may have access to their personnel iles, with the exception of letters of reference, and copy items from their personnel iles at a time mutually agreed upon between the superintendent and the employee. The school district may charge a reasonable fee for each copy made. Employees, however, will not be allowed access to the employment references written on behalf of the employee. Board members will generally only have access to an employee's ile when it is necessary because of an employee related matter before the board. LEG REF: Iowa Code §§ 20; 21; 22; 91B
APPROVED: 04/09/90
REVIEWED: 0 614/10 <<170>>
REVISED: _ ______
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803 D ISPOSAL O F S CHOOL E QUIPMENT School property, such as equipment, furnishings, or supplies will be disposed of when it is no longer of use to the school district. It shall be the objective of the district when disposing of equipment t o a chieve t he b est a vailable p rice o r m ost e conomical d isposal. The Board shall determine the manner in which the equipment shall be disposed. If the equipment to be disposed of has a value of $25,000 or more, a public hearing shall be held regarding t he d isposal p rior t o t he B oard’s f inal d ecision.
In the case of a sale, advertisements for bids shall be taken. If the bids received are deemed i nadequate, t he B oard m ay d ecline t o s ell a nd r eadvertise. Obsolete equipment having a value of less than $5,000 will be sold or disposed of in a manner determined by the board. Property valued at $5,000 or less will be disposed by auction, online sale, or by published sale. Property that has little or no value will be disposed or salvaged. However, the sale of equipment, furnishings or supplies disposed of in this manner will be published in a newspaper of general circulation. The publication of the sale or disposition will be published with at least one insertion each week for two consecutive weeks. Any other disposition m ay b e d one i n a ny o ther m anner s o w ith o nly o ne i nsertion i n s ame n ewspaper. A public hearing will be held regarding the disposal of the equipment with a value of $5,000 or more prior to the board's final decision. The board will adopt a resolution announcing the proposed sale and will publish notice of the time and place of the public hearing and the description of the property will be in the resolution. Notice of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon c ompletion o f t he p ublic h earing, t he b oard m ay d ispose o f t he e quipment. It shall be the responsibility of the superintendent to establish administrative procedures regarding t he m ethod o f d isposal f or e quipment. Legal R ef: Iowa C ode § § 2 97.22.25.
APPROVED: 0 8/12/99
REVIEWED: 0 7/09/12 <<171>>
REVISED:________
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805 C RISIS MANAGEMENT AND RESPONSE PLAN The District will develop a Crisis Management and Response Plan in collaboration with local emergency responders (police, ire, etc.). The plan will include the following components: · Prevention · Mitigation · Response · Recovery A district Safety Committee will be established and given the responsibility of reviewing the plan annually. The results of the review will be reported to the Superintendent and the Board of Education with recommendations for revision and improvement. Copies of the plan will be kept in each building. Students are informed of this system according to board policy. Each classroom and of ice will have a plan for helping those in need of assistance to safety during an emergency. This will include, but not be limited to, students and employees with disabilities. Licensed employees are responsible for instructing students on the proper techniques to be followed during an emergency. It is the responsibility of the superintendent to develop administrative regulations regarding this policy. The plan will be included in the district’s Comprehensive School Improvement Plan (CSIP) and will serve as a guideline or crisis prevention, management, intervention and recovery. LEG REF: Iowa Code § 100.31.
APPROVED: 0 1/24/05
REVIEWED: 0 2/08/10 <<172>>
REVISED: _ _______
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806.1 B UILDINGS & SITES LONG RANGE PLANNING ‐ NEW As part of the board's long range plan for the school district's education program, the board will include the buildings and sites needs for the education program. The long‐term needs for buildings and sites will be discussed and determined by the board. It is the responsibility of the superintendent to provide information including, but not limited to, enrollment projections and education program requirements to the board. LEG REF: Iowa Code §§ 280.3; 280.12; 280.14; 297.
APPROVED: _ _______
REVIEWED: _ _______ <<173>>
REVISED: _ _______
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806.2 B UILDINGS & SITES SURVEYS N EW The board may engage the services of consultants or other personnel to study the needs of the school district's buildings and sites in providing the education program. The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites. It is the responsibility of the superintendent to make a recommendation to the board regarding the need for such services and who should perform such services for the board. LEG REF: Iowa Code §§ 280.3; 280.14; 297.
APPROVED _ _______
REVIEWED: _ _______ <<174>>
REVISED: _ _______
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806.3 E DUCATIONAL SPECIFICATIONS FOR BUILDINGS & SITES ‐ NEW Buildings and sites considered for purchase or construction by the board or currently owned by the school district and used for the education program must meet, or upon improvement be able to meet, the speci ications set by the board. The board will make this determination. Prior to remodeling or other construction of buildings and sites, the board may appoint a committee of consultants, employees, citizens, or others to assist the board in developing the speci ications for the new or improved buildings and sites. These speci ications will be consistent with the education program, and they will provide the architect with the information necessary to determine what is expected from the facility. It is within the discretion of the board to determine whether a committee is appointed. The education speci ications will include, but not be limited to, the inancial resources available for the project, the de inition and character of classrooms, the functional use to be made of the rooms, description of specialized needs, and other pertinent information as the board deems necessary. It is the responsibility of the superintendent to make a recommendation to the board regarding the speci ications of buildings and sites. LEG REF: Cedar Rapids Community School District, Linn County v. City of Cedar Rapids , 252 Iowa 205, 106 N.W.2d 655 (1960). Iowa Code §§ 26; 280.3; 280.14; 297; 544A. 1974 Op. Att'y Gen. 529.
APPROVED: _ _______
REVIEWED: _ _______ <<175>>
REVISED: _ _______
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806.4 S ITE ACQUISITION ‐ N EW Sites acquired by the board will meet or, upon improvement, be able to meet the speci ications set out by the board prior to using the site for the education program. The board may meet in closed session to discuss potential purchases of sites. It is the responsibility of the superintendent to assist the board and to make recommendations concerning the acquisition of sites. LEG REF: Iowa Code §§ 21.5(J); 297.
APPROVED: _ _______
REVIEWED: _ _______ <<176>>
REVISED: _ _______
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807.1 M AINTENANCE SCHEDULE ‐ NEW The school district buildings and sites, including the grounds, buildings and equipment, will be kept clean and in good repair. Employees should notify the building principal when something is in need of repair or removal, including graf iti. It is the responsibility of the superintendent to maintain the school district buildings and sites. As part of this responsibility, a maintenance schedule is created and adhered to in compliance with this policy.[LJ1] LEG REF: Iowa Code §§ 279.8; 280.3; 280.14.
APPROVED: _ _______
REVIEWED: _ _______ <<177>>
REVISED: _ _______
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807.2 R EQUESTS FOR IMPROVEMENTS ‐ new Generally, except for emergency situations, requests for improvements or repairs are made to the superintendent by building principals and the head custodian. Requirements for requests outlined in the maintenance schedule will be followed. Minor improvements, not exceeding a cost of $5,000 may be approved by the superintendent. Improvements exceeding $5,000 must be approved by the board. Routine maintenance and repairs outlined in the maintenance schedule will be followed. LEG REF: Iowa Code §§ 279.8; 280.3; 280.14.
APPROVED: _ _______
REVIEWED: _ _______ <<178>>
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807.3 E MERGENCY R EPAIRS n ew In t he e vent o f a n e mergency r equiring r epairs, i n e xcess o f t he s tate l imit, t o a s chool d istrict facility a re n ecessary t o c orrect o r c ontrol t he s ituation a nd t o p revent t he c losing o f s chool, t he provisions r elating t o b idding w ill n ot a pply. It i s t he r esponsibility o f t he s uperintendent t o o btain c ertification f rom t he a rea e ducation agency a dministrator s tating s uch r epairs i n e xcess o f t he s tate l imit w ere n ecessary t o p revent the c losing o f s chool. It i s t he r esponsibility o f t he s uperintendent t o n otify t he b oard a s s oon a s p ossible c onsidering the c ircumstances o f t he e mergency.
LEG R EF:
Iowa C ode § § 2 6.3; 2 80.3; 2 80.14; 2 97.8.
APPROVED: _ _______
REVIEWED: _ _______ <<179>>
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807.4 B UILDINGS & S ITE A DAPTION F OR P ERSONS W ITH D ISABILITIES n ew The b oard r ecognizes t he n eed f or a ccess t o i ts b uildings a nd s ites b y p ersons w ith d isabilities. School d istrict b uildings a nd s ites c urrently i n u se w ill b e a ltered t o b e a ccessible t o p ersons with d isabilities u nless t he a lteration w ould c ause a n u ndue h ardship f or t he s chool d istrict. Renovated a nd n ew b uildings a nd s ites w ill b e a ccessible t o p ersons w ith d isabilities. It i s t he r esponsibility o f t he s uperintendent, u pon b oard a pproval, t o t ake t he n ecessary a ction to e nsure s chool d istrict b uildings a nd s ites a re a ccessible t o p ersons w ith d isabilities.
LEG R EF:
29 U .S.C. § § 6 21634. 42 U .S.C. § § 1 2101 et s eq . Iowa C ode § § 1 04A; 2 16.
APPROVED: _ _______
REVIEWED: _ _______ <<180>>
REVISED: _ _______
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807.5 V ANDALISM ‐ N EW The board believes everyone should treat school district buildings and sites and property with respect for the bene it of the education program. Users of school district property will treat it with care. Employees discovering vandalism should report it to the building principal as soon as possible. Persons suspected, found or proven to have destroyed or otherwise harmed school district property may be subject to discipline by the school district, if the person is under the jurisdiction of the school district, and may be reported to local law enforcement of icials. Persons who are not under the jurisdiction of the school district and who are suspected, found or proven to have destroyed or otherwise harmed school district property will be reported to the local law enforcement authorities. LEG REF: Iowa Code § 279.8.
APPROVED: _ _______
REVIEWED: _ _______ <<181>>
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807.6 E NERGY CONSERVATION ‐ N EW In concert with the board's goal to utilize public funds in an effective and ef icient manner, employees and students will practice energy conservation methods when utilizing the school district's buildings and sites. These methods include, but are not limited to, turning off lights and equipment when not in use, reducing the temperature of the facility, particularly when it is not in use, and keeping windows and doors properly closed or open, depending upon the weather. It is the responsibility of the superintendent to develop energy conservation guidelines for employees and students. Employees and students will abide by these guidelines. LEG REF: Iowa Code §§ 279.44; 473.19; 473.20.
APPROVED: _ _______
REVIEWED: _ _______ <<182>>
REVISED: _ _______
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808 L EASE, SALE OR DISPOSAL OF SCHOOL DISTRICT BUILDINGS & SITES ‐ NEW Decisions regarding the lease, sale, or disposal of school district real property are made by the board. In making its decision the board will consider the needs of the education program and the ef icient use of public funds. Prior to the board's inal decision regarding real property, a public hearing will be held. The board will adopt a resolution announcing the proposed sale which will contain notice of the time and place of the public hearing and the description of the property or locally known address. Notice of the time and place of the public hearing will be published at least once, but not less than 10 days and not more than 20 days, prior to the hearing date. Upon completion of the public hearing, the board may dispose of the property. If the real property contains less than two acres, is located outside of a city, is not adjacent to a city and was previously used as a schoolhouse site, the property may revert to the owner of the tract from whom the property was taken following the procedures set forth in Iowa Code §§ 297.15‐.25.[LJ1] In the case of a sale or lease of school district real property not being used for the education program, unless otherwise exempted, advertisements for bids will be taken. If the bids received by the board are deemed inadequate, the board may decline to sell or lease the property and re‐advertise. In the case of the razing of a school district facility, in an amount in excess of the statutory minimum required by law, the board will advertise and take bids for the purpose of awarding the contract for the project. The superintendent is responsible for coordinating the action necessary for the board to accomplish the lease, sale, or disposal of school district real property, including student‐constructed buildings. It will also be the responsibility of the superintendent to make a recommendation to the board regarding the use of school district real property not being utilized for the education program. LEG REF: Iowa Code §§ 297.15 – 297.25.
APPROVED: _ _______
REVIEWED: _ _______ <<183>>
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Muscatine Community School District
900.1 SERIES)
TOBACCO/NICOTINE FREE ENVIRONMENT – DELETE (IN 400
Lewis, Josie 10/28/2015 9:45 AM Comment [12]: Also located in 403.3.
All school district buildings and grounds, including the football stadium, and school vehicles shall be off limits for use of tobacco or nicotine products. This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request shall be required to extinguish or dispose of their tobacco, nicotine, or other product or leave the school grounds immediately. It shall be the responsibility of the administration to enforce this policy
LEGAL REF:
Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994). Iowa Code §§ 142D; 279.8; 279.9; 297. Lewis, Josie 10/28/2015 8:30 AM Deleted: Iowa Code 142B; 279.9; 297 (1993)
<<184>>
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900.2 RELEASES TO NEWS MEDIA ‐‐ INTERNAL UNIT NEWS It shall be the policy of the Board to have news releases prepared on internal matters of the schools and to disseminate such releases to all news media in the area. The superintendent or designee shall be responsible for clearance of all news releases originating from a school source. Information not of a personal or con idential nature should be made available to all news media upon request to the superintendent or designee. [LJ1] In order to establish and maintain a cooperative effort in our public relations program, open communications should be maintained with personnel representing the various news medias. All news media personnel must be cleared through the superintendent’s of ice prior to entering the buildings. The superintendent should be noti ied prior to the presence of news media personnel in the building. (from 403.9) The superintendent will determine when a news release about internal school district and board matters will be issued. In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed. Further, the superintendent will strive to create and maintain a positive image for the school district. It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release. News releases will be prepared and disseminated to news media in the school district community. Questions about news releases will be directed to the superintendent. LEG REF: Widmer v. Reitzler , 182 N.W.2d 177 (Iowa 1970). Dobrovolny v. Reinhardt , 173 N.W.2d 837 (Iowa 1970). Iowa Code §§ 21.4; 22.2. 1980 Op. Att'y Gen. 73. 1952 Op. Att'y Gen. 133. Reviewed: __ 05/09/11 Revised: 3/13/95_____ Approved: 10/14/91
APPROVED: _ _______
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900.5 VISITATION BY STUDENTS, ADULTS, GROUPS, OR AGENCIES TO THE MUSCATINE COMMUNITY SCHOOLS Parents, guardians, a nd other members of the school community are encouraged to visit schools for observations and conferences regarding their children. No student or adult will be permitted access to the Muscatine Community School District classroom buildings while school is in session unless the building principal grants permission. Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Teachers and other employees will not take time from their duties to discuss matters with visitors. The reason for the visit should be in keeping with the role of the school as an educational institution. Groups, agencies, or individuals, other than parents, will not be permitted access to the schools while school is in session unless they qualify in one or more of the following ways: 1. The visit constitutes educational business with the Muscatine School System. 2. The visit is required by law. 3. The visit involves the representation of post secondary career agencies. The visitation of post secondary career agencies will be limited to not more than one visit per month per agency. Admission to school buildings by groups, agencies, or individuals meeting the above criteria will be allowed after approval by the building principal at his or her discretion. LEG REF: Iowa Code §§ 279.8; 716.
APPROVED: 02/12/90
REVIEWED: 0 1/13/14 <<186>>
R EVISED: 10/13/08
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900.10 N EWS CONFERENCES AND INTERVIEWS ‐ N EW The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media. The superintendent will respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district. News conferences and interviews planned or pre‐arranged for school district activities will include the board and the superintendent. News conferences for issues requiring an immediate response may be held by the superintendent. It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue. It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews. LEG REF: Iowa Code §§ 21.4; 22; 279.8.
APPROVED: _ _______
REVIEWED: _ _______ <<187>>
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900.11 L IVE BROADCAST OR VIDEOTAPING ‐ NEW Individuals may broadcast or record public school district events, including open board meetings, as long as it does not interfere with, or disrupt, the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request. It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or recording will interfere with or disrupt the school district event. Recording of classroom activities will be allowed at the discretion of the superintendent. Parents will be noti ied prior to recording of classroom activities. It is the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted. LEG REF: Iowa Code §§ 21.4; 21.7; 22; 279.8.
APPROVED: _ _______
REVIEWED: _ _______ <<188>>
REVISED: _ _______
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900.13 A DVERTISING AND PROMOTING ‐ N EW The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a pro it is not allowed except with prior board approval. Nonpro it entities and organizations may be allowed to use students, the school district name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the board. LEG REF: Iowa Code § 279.8.
APPROVED: _ _______
REVIEWED: _ _______ <<189>>
REVISED: _ _______
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Muscatine Community School District's Progress Report Breakfast Tuesday, September 26, 2017 Administration Center Auditorium 2900 Mulberry Avenue, Muscatine Breakfast: 7:15am ~ Program: 7:30am
RSVP to Lisa Bunn @ <<190>> [email protected] or 563-263-7223
