AC TRANSIT DISTRICT Board of Directors Executive Summary
GM Memo No. 08-113a Meeting Date: June 11, 2008
Committees: Planning Committee External Affairs Committee Rider Complaint Committee Board of Directors
Finance and Audit Committee Operations Committee Paratransit Committee Financing Corporation
SUBJECT: FY 2007-08 Third Quarter Report on Employee and Non-Employee Out-of-State Travel RECOMMENDED ACTION: Information Only
Briefing Item
Recommended Motion
Receive the Revised Third Quarter Report on Employee and Non-Employee Out-ofState Travel
Fiscal Impact: $72,170.61 is the total operating program expenditure for third quarter. The total grant funding source expenditures for third quarter is $18,774.65.
Background/Discussion: The revised report includes grant funded travel expenses for Stuart Thompson which was inadvertently omitted from the GM 08-113. Therefore, the actual cost of employee out-ofstate travel for the Third Quarter of FY 2007-08 totaled $72,170.61. There are no nonemployee travel costs to report for Third Quarter.
Prior Relevant Board Actions/Policies: GM 07-264 FY 2007-08 First Quarter Report on Employee and Non-Employee Out-of-State Travel, November 14, 2007 GM 08-041 FY 2007-08 Second Quarter Report on Employee and Non-Employee Out-ofState Travel, February 27, 2008
BOARD ACTION:
Approved as Recommended [ ] Approved with Modification(s) [ ]
Other
[ ]
The above order was passed on: . Linda A. Nemeroff, District Secretary By
GM Memo No. 08-113a Meeting Date: June 11, 2008 Page 2 of 2
Attachments: Employee and Non-Employee Out-of-State Travel Summary, Third Quarter FY 2007-08 Approved by:
Rick Fernandez, General Manager Deborah McClain, Chief Financial Officer
Prepared by:
Deborah McClain, Chief Financial Officer Frank Haywood Jr., Controller Sue Lee, Senior Financial Analyst
Date Prepared:
May 12, 2008
GM 08-113a Att. AC Transit OUT OF STATE TRAVEL SUMMARY (EMPLOYEES) 3RD QUARTER (JAN. - MAR.) FY 2007/2008 NAME Thompson, Stuart Estrella,Gary George Landau, Nathan Sarna, Puja Skowbo,Nancy M. Levin,Jaimie R. Thompson, Stuart Miller,Catherine Miller,Catherine Perea,Larry Kalb Jr.,Charles E. King,Mary Priven,Aaron Wake,Victoria D. Dela Cruz,Jesse E. Grays,Timberlin L. Walton,Daniel K. Massaro,Glenn Thompson, Stuart Levin,Jaimie R. Barfuss,Carol Gleich,Jim W. King,Mary Byrne,Douglas M. Lopez-Vega,Miguel Miller,Catherine Kalb Jr.,Charles E. Bray,Tom
Start Date 1/1/2008 1/6/2008 1/12/2008 1/12/2008 1/12/2008 1/13/2008 2/1/2008 2/4/2008 2/7/2008 2/7/2008 2/12/2008 2/13/2008 2/23/2008 2/23/2008 2/24/2008 2/24/2008 2/24/2008 2/26/2008 3/1/2008 3/4/2008 3/6/2008 3/8/2008 3/8/2008 3/8/2008 3/8/2008 3/9/2008 3/9/2008 3/16/2008
End Date 1/31/2008 1/7/2008 1/17/2008 1/18/2008 1/18/2008 1/15/2008 2/29/2008 2/6/2008 2/7/2008 2/7/2008 2/15/2008 2/16/2008 2/27/2008 2/27/2008 2/29/2008 2/29/2008 2/29/2008 2/28/2008 3/31/2008 3/7/2008 3/12/2008 3/12/2008 3/12/2008 3/15/2008 3/15/2008 3/11/2008 3/12/2008 3/19/2008
Purpose City Van Hool Bus Buy Brussels MAC Executive Meeting Denver TRB Washington DC Jan-2008 Washington TRB Washington DC Jan-2008 Washington TRB Washington DC Jan-2008 Washington TRB Washington DC Jan-2008 Washington Van Hool Bus Buy Brussels Washington, DC Lobby Trip Washington Transportation Security Administration (TSA) Las Vegas TSGP Workshop Las Vegas APTA Procurement Standards Working Group San Antonio Meeting with Legislators Washington APTA Conference Orlando APTA Conference Orlando TSI Instructor Course Murfreesboro TSI Instructor Course Murfreesboro TSI Instructor Course Murfreesboro Microsoft Public Sector CIO Summit 2008Seattle Van Hool Bus Buy Brussels NHA Board Meeting Washington HDI 2008 Annual Conference Dallas APTA legislative conference Washington, DC APTA 2008 Legislative Conference Washington Hybrid Bus Training - Van Hool Antwerp Hybrid Bus Training - Van Hool Antwerp APTA Legislative Conference Washington APTA Bus Procurement Warranty Workshop Chicago Oracle Training Newark
State/Country Belgium CO DC DC DC DC Belgium DC NV NV TX DC FL FL TN TN TN WA Belgium DC TX DC DC Belgium Belgium DC IL NJ
Total
Note: *Reimbursed by APTA **Not grant-funded; Actual xpense exceeded the estimated amount due to 3 extra nights stay to meet with MES-DEA re: electric drive battery system ***Not grant-funded
Sorted by start date
Grant? Estimated Cost Yes 8,775.00 495.00 2,257.80 2,871.58 2,996.70 1,198.79 Yes 8,775.00 1,200.00 312.50 392.50 1,365.00 1,110.82 1,542.00 1,792.00 1,552.00 1,552.12 1,552.12 1,063.00 Yes 8,775.00 1,483.12 3,968.00 2,575.00 2,439.62 2,740.00 2,350.00 1,375.00 1,152.00 1,541.04 69,202.71
Actual Cost 11,359.23 272.99 2,232.00 3,149.84 2,188.84 1,226.09 8,040.11 1,248.28 343.36 330.50 1,365.76 * 1,060.82 1,807.89 1,478.26 1,507.15 1,507.15 1,507.15 961.08 9,690.27 1,483.12 1,595.00 2,476.96 2,512.64 4,810.61 ** 2,604.81 *** 2,701.81 1,136.15 1,572.74 72,170.61
AC Transit OUT OF STATE TRAVEL SUMMARY FOR NON-EMPLOYEES 3RD QUARTER (JAN. - MAR.) FY 2007/2008 NAME
Start Date
No Non-Employee Travel to report
End Date
Purpose
City
State
Grant?
Actual Cost
