Report No: Meeting Date:
15-199a
July 27, 2016
Alameda-Contra Costa Transit District
STAFF
RE PO RT
TO:
ACTransit Board of Directors
FROM:
Michael A. Hursh, General Manager
SUBJECT
Operations Control Center Relocation Project, Construction Contract Award
ACTIONITEM BECOMMENDEO ACTON(S); Consider awarding a construction contract to California Plus Engineering for the Operations Control Center (OCC)Relocation Project at the General Office. BACKGROUND/RATIONALE
This project will relocate the current OCCfrom the D-2 Emeryville location to the General Office
buildingin Oakland. The renovated spacefor the OCCwill take advantageof an improved network infrastructure installed by the Bus Rapid Transit project as well as newly upgraded CAD/AVLequipment and software for the District. This procurement was conducted as a sealed public bid procurement through an Invitation For Bid(IFB) with a Small Business Enterprise(SBE) utilization goal of 5%. Refer to the Table I for the Procurement Timeline. Staff solicited 1,058 firms, of which 469 were small/local/disadvantaged businesses. A total of four (4) contractors attended the pre-bid conference and subsequent job walk. Three bids were received on July 7, 2016. Refer to the Table 2 for Vendor Metrics. Purchasing determined the lowest cost, responsive and responsible bid and recommend award to California Plus Engineering, an SBEfrom Campbell, California. California Plus Engineering's bid includes four(4) SBEsubcontractors, including two SmalILocal Business Enterprises (SLBEs)and one Disadvantaged Business Enterprise (DBE). By virtue of being an SBE,California Plus Engineering as the contract awardee satisfies the SBEutilization requirement.
The final contract is a firm-fixed price valued at $1,025,000. The period of performance is 7 months from Notice-to-Proceed. Table 1. ProcurementTimeline Action Solicitation issued Pre-bid meeting and iob walk Bid due date
Date
sl2sl2n'\6 6/21/2016 llanl2n'LS
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Report No. ].5-199a Page2 of 3
Table 2. Vendor Metrics
Metric
Value
Number of firm solicited Number of DBEs& SLBEsfirms solicited
1,058 469
Number of firms that responded Number of firms determined to be responsive and responsible
3 3
Staff recommends awarding a construction contract to California Plus Engineeringfor the OCC RelocationProject at the GeneralOffice building. BUDGETARY/FISCAL IMPACT
This contract is fully funded by District Capitaland included in the FY2016-17CapitaIBudget Funding Source
Contract Amount
District Capital
$1,025,000
ADVANTAGES/DISADVANTAGES
Advantagesinclude: Modernizing and upgrading aging OCCfacilities, equipment and systems. Avoids high implementation cost of extending high speed fiber to D-2 location ExistingOCCcan remain operationaluntilCAD/AVL transition to new systemsis completed. - The City of Oakland has reviewed and approved the plans, permit is ready to be issued to the contractor upon payment of a remaining fee Disadvantages include: Requiresre-organizing and relocating some staff within the GO building or to other District locations. Difficulties associated with remodeling activities in a fully occupied building. ALTERNATIVES ANALYSIS
Staff considered modernization and retrofit of the existing dispatch center and determined that the one-time implementation and high annual operating costs to accessthe high speed fiber
optic for BRTinfrastructurewas not cost effective. Other District locations and alternate network configurations were consideredand the location chosen provides best for the BRTand CAD/AVLimplementation, improves reliability and operating costs. PRIOR RELEVANT BOARD ACTION/POLICIES
SR15-199Consider authorizing the release of a solicitation for a construction contract in support of the Operations ControlCenter Relocation Project.
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Report No. 15-199a Page3 of 3 ATTACHMENTS
None
Approved by:
MichaelCannell, Chief Planning, Engineeringand Construction Officer
Reviewedby:
Rama Pochiraju, Director of Capital Projects DeniseC. Standridge,GeneralCounsel JamesPachan,ChiefOperations Officer Chris Andrichak, Manager, CapitalPlanning & Grants Jon Medwin, Director of Purchasingand Materials Craig Lymus, Contracts Services Manager Phillip McCants,ContractsCompliance Administrator Craig Michels, Sr. Project Manager
Prepared by:
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